Agenda September 04 2024

Aug 29, 2024 | Agendas

Our September 2024 meeting agenda can be found by clicking the following link:

AG_2024 September DPC Agenda

Agenda 2024 July 03

Jun 28, 2024 | Agendas

The Agenda can be read below or downloaded here:  AG_2024 July DPC Agenda

To all members of Dittisham Parish Council 28 June 2024

You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 3 July 2024 at 7:00 p.m. for the purpose of transacting the following business.

1. 6:00 pm – Drop-In Session

2. DPC will be available to project planning applications and for discussions with Parishioners. This is the third session. DPC will review whether to continue to offer of drop-in sessions in this meeting.

3. 7:00 pm – Public Forum

4. i. Dartmouth & District Chamber of Commerce

5. To discuss the new Chamber and its objectives to represent the interests of businesses & community groups.

6. ii. To consider any issues raised by members of the public.

7. Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.

   1. 1. 1. 1. 1. 1. AGENDA

1. Apologies

To receive apologies for absence.

2. Declaration of Interests

To declare interests in items on the Agenda.

3. Approval of Minutes

To consider approval of the Minutes of the meetings held on 5 June and 26 June 2024.

4. Community Reports

   1. South Hams District Council Councillor

   2. Devon County Council Councillor

5. Financial Matters

   1. Financial Reports

To consider approval of Financial Reports.

1. 2. Payments

To authorise the following payments:

• Internal Audit, £150.00

• 2024 Playground inspection, £186.00

• Reimbursement of Clerk’s expenses £30.99

To note payments authorised since the last monthly meeting:

• Installation of handrail at Little Orchard access steps, £606.23

6. Car Park Contract

To consider the proposal to extend the contract to 31 December 2024 on the same terms.

7. SHDC Planning Decisions

   1. 1118/23/TEX Langscott, Lower Street, Dittisham, TQ6 0HY. T1: Silver Birch – Wind has blown tree over & T2: Silver Blown – Rootplate lifted on one side and heavily leaning, to be dismantled beforeit falls over. No Objection Raised.

8. New Planning Applications

   1. 1253/24/HHO, 1 Glendale Manor Street Dittisham TQ6 0EY. Householder application for proposed erection of a free-standing shed/summer house.

   2. 1476/24/FUL Fairholme, Riverside Road, Dittisham, TQ6 0HS. New 3 bed dwelling and detached garden store with associated car parking & landscaping (including new tree planting).

   3. 1965/24/ARC Bozomzeal Manor Bozomzeal Dittisham TQ6 0JG. Application for approval of details reserved by condition 4 (Internal Wall Finishes) of planning consent 0928/24/LBC.

   4. Little Pizza Ltd 5 – 6 Fairfax Place, Dartmouth, TQ6 9AD. New premises licence for: Supply of alcohol for consumption on and off the premises, Monday to Sunday 11:30 to 23:00. Opening hours of the premise Monday to Sunday 11:30 to 23:30

   5. Whitbread Group Plc Premier Inn adjacent to Townstall Road, Violet Drive, Little Cotton Farm as per OS SX855 508, Planning reference 0278/24/ARM in Dartmouth. For: Supply of alcohol for consumption on and off the premises, Monday to Sunday 10:00 to 00:30., Exhibition of films indoors Monday to Sunday 10:00 to 00:30., Late night refreshment indoors Monday to Sunday 23:00 to 00:30., Opening hours of the premises Monday to Sunday 06:00 to 01:00.

9. New Tree Applications
   1. 1764/24/TCA 27 Dittisham Court Dittisham TQ6 0HS. T1: Conifer – Remove.

10. Working Groups & Positions of Responsibility Role Descriptions

To consider approving the revised the document.

11. To consider recently co-opted Councillors joining Working Groups and Task & Finish Groups

12. Reports from Councillors’ Working Groups and External Forums

    1. New Car Park Task & Finish Group

    2. Climate & Nature

13. Playground Inspection

To consider the 2024 Inspection Report and its recommendations, and DPC’s actions.

14. Maintenance Contractor

To consider the proposal to advertise for a DPC Maintenance Contractor.

15. Management of Hemlock on The Ham

To consider the issue and the proposed actions.

16. Signage around The Ham

To consider proposals for Ham Car Park chevron parking, Ham access Gate, Hemlock, and high tide direction signs.

17. 6:00 pm – Drop-In Sessions

To review the trial of the drop-in sessions and decide further actions.

18. Toilet Block Asbestos Survey

To note the Survey.

19. Correspondence & Communications: To note or consider:

• 2/6/24 Friends of the Dart, Enquiry about Funding Support for River Dart Water Testing Programme

• 6/6/24 Cllr approached about street furniture next to residence on Lower Street. Resident referred to SHDC & DCC as the responsible authorities

• 24/6/24 Project Manager at Sustainable South Hams, Support for councillors on climate and nature

20. Next Meeting: To confirm the next meeting of the Parish Council will be held on 4 September 2024 at 7:00 pm.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be held in the Village Hall with audio only Zoom conferencing.

Click this link or paste it in your browser https://us02web.zoom.us/j/8444633513?omn=85429230470

Dial in by phone +44 203 481 5237 Meeting ID: 844 463 3513

AThom, Parish Clerk

Agenda 2024 June 26

Jun 21, 2024 | Agendas

The Agenda can be read below or downloaded here: AG_2024 June 26 EM DPC Agenda

To all members of Dittisham Parish Council 21 June 2024

You are hereby summoned to attend the extraordinary meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 26 June 2024 at 7:00 p.m. for the purpose of transacting the following business.

1. 1. 1. 1. 1. 1. 1. AGENDA

1. Apologies:

To receive apologies for absence.

2. Declaration of Interests

To declare interests in items on the Agenda.

3. 2023/24 Annual Governance and Accountability Return

   1. 2023/24 Internal Audit

To note the Auditor’s report and agree any action required.

1. 2. 2023/24 Audit Annual Governance Statement

To resolve to approve the Statement.

1. 3. Signature of the Audit Annual Governance Statement

   4. 2023/24 Audit Accounting Statements

To consider the Accounting Statements.

1. 5. 2023/24 Audit Accounting Statements

To resolve to approve the Statements

1. 6. 2021/22 Audit Accounting Statements

Signature by the Chair of the Meeting

1. 7. Publication of Notice of Public Rights & Publication of Annual Governance & Accountability Return

To note that the Return & Notice will be published, with inspection dates 1 July 2024 to 9 August 2024.

4. Parish Council Insurance Policy 2024-2027

To consider the current options and consider approving a policy and deciding its term.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be held in the Village Hall with audio only Zoom conferencing.

Click this link or paste it in your browser https://us02web.zoom.us/j/8444633513?omn=81706380984

Dial in by phone +44 203 481 5237 Meeting ID: 844 463 3513

Sune Nightingale, Chair

Agenda 2024 May 01

Apr 26, 2024 | Agendas

The Agenda can be read below or downloaded here: AG_2024 May DPC Agenda

To all members of Dittisham Parish Council 26 April 2024

You are hereby summoned to attend the Annual Meeting and monthly Meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 1 May 2024 at 7:00p.m. for the purpose of transacting the following business.

6:00 pm – Drop-In Session

DPC will be available to project planning applications and for discussions with Parishioners.

7:00 pm – Public Forum

To consider any issues raised by members of the public.

Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.

1. 1. 1. 1. 1. 1. 1. AGENDA

Annual Meeting of the Parish Council

1. Election of Chair

2. Chair’s Signature of Declaration of Acceptance of Office

3. Election of Vice-Chair

4. Vice-Chair’s Signature of Declaration of Acceptance of Office

5. Apologies for absence

6. To declare interests in items on the Agenda

7. Ordinary Meetings of the Parish Council

To determine the time and place of ordinary meetings of the full council.

8. Review of the terms of reference for Personnel Committee and Subcommittee

9. Review of appointment of the Members of Personnel Committee and Subcommittee

10. Working Groups & Positions of Responsibility
    To review appointments. To consider adding tree checks and playground checks.

11. Confirmation of DPC’s Delegations of Authority to the Clerk

12. To note Standing Orders review approved 3/4/24 & Financial Regulations review approved 3/4/24.

13. Asset Register – To confirm the Asset Register as at 31/03/24

14. Confirmation of arrangements for insurance cover in respect of all insurable risks

To note the three year agreement which ends 3/7/24.

15. Review of the Council’s Subscriptions, Contracts, and Direct Debit mandates.

16. Review of the Council’s Bank mandates.

17. Approval of the list of due payments which arise on a regular basis as the result of a continuing contract, statutory duty, or obligation, and which to be authorised by the council and paid by the Clerk in response to correct invoices.

18. Review of the list of the Council’s policies and procedures and to agree any action required.

19. To consider and approve the 2024 Statement of Internal Controls.

20. To consider and approve the 2024 Risk Register Review.

May Meeting of the Parish Council

1. Apologies: To receive apologies for absence.

2. Two Vacancies for a Parish Councillor

To confirm the advertisement plan, with applications for co-option closing 31 May 2024.

3. Declaration of Interests: To declare interests in items on the Agenda.

4. Approval of Minutes

To consider approval of the Minutes of the meeting held on 3 April 2024 and the Parish meeting on 17 April 2024.

5. Community Reports

   1. South Hams District Council Councillor

   2. Devon County Council Councillor

6. Financial Matters

   1. Financial Reports

To consider approval of Financial Reports.

1. 2. Payments

To authorise the following payments:

• DALC, Annual membership Fee, £153.07

• DSC Permits 24/25, £87.60

• SHDC, Uncontested Elections, £213.78

• Installation of section of ledge and underpinning on The Ham retaining wall, £1,350.00

• Parish Meeting refreshments reimbursement, £32.20

• Noticeboard Key Cutting Reimbursement, £7.95

• Clerk office expenses reimbursement, £18.10

• Society of Local Council Clerks membership, £154.70 for 24/25 (£238 pro-rata with Blackawton PC)

To confirm transfer by cheque of £10,000 from NatWest to Lloyds Treasurer’s Account.

To note payment authorised since the last monthly meeting:

• Car Park Attendant January to March 2024, £500.00

1. 3. Receipts

To note receipts

• DCC, P3 Grant 23/24, £200.00
• SHDC, Precept first instalment, £8,000
• DSC, Permits 24/25, £6,356.02

7. SHDC Planning Decisions

   1. 0366/24/ARC Spindlewood, Higher Street, Dittisham, TQ6 0HT. Application for approval of details reserved by conditions 5 (Timber Cladding), 9 (External Lighting), 18 (Roof Slate), 19 (Hard Landscaping) & 20 (Ducts, Flues, Rainwater Goods, Vents & External Attachments) of planning consent 2455/21/FUL. Refused.

   2. 0443/24/HHO Pump Cottage The Level Dittisham TQ6 0ES. Demolition of existing single storey garage & store (north side extension) & first floor dormer, removal of existing oil tank & slab, proposed internal alterations & extension to include 1no proposed ground floor single storey extension South & West facing, 1no proposed two storey extension to north to provide extended living accommodation, 1no replacement dormer, installation of new Air Source Heat Pump & modifications to existing ground floor door & window openings. Withdrawn.

   3. 0233/24/HHO Fingals Hotel Dittisham Dartmouth TQ6 0JA. Householder application for PV cells on post 1948 garage roof. Conditional Approval.

   4. 0455/24/LBC Bay Cottage Manor Street Dittisham TQ6 0EX. Listed Building Consent for Internal alterations to first floor layout, replacement timber windows, internal & external remedial works to all stone walls, floors & ceilings, replacement rainwater goods/fascia & barge boards. Conditional Approval.

   5. 0241/24/LBC Mulberry House Dittisham Dartmouth TQ6 0ER. Listed building consent for single storey extension to kitchen, replacement of veranda with new garden room, insertion of window to rear elevation, replacement of upvc windows and doors with timber units, replacement of single glazed timber conservatory with double glazed timber, installation of air source heat pump and internal alterations. Conditional Approval.

   6. 0489/24/HHO Laburnum Cottage Manor Street Dittisham TQ6 0EX . Householder application for installation of a charger for an electric car (EV Charger). Conditional Approval.

8. New Planning Applications

   1. 1011/24/HHO Capton Mill Cottage CaptonTQ6 0JE. Householder application for first floor extension to rear, new raised patio to front, installation of new windows at first floor level on south east and south west elevations and juliette balcony.

   2. 0673/24/FUL Lauriston Riverside RoadDittishamTQ6 0HS. Demolition of existing house and erection of new replacement dwelling.

9. Neighbourhood Plan Public Information Meeting

To confirm DPC will arrange the proposed public meeting and the date of the meeting.

10. Replacement of Dittisham Armada Beacon Post

To consider the proposal to purchase the post and then donate it to Raleigh Estate. The Parish of Dittisham Charity is wiling to make a grant of £375 to DPC towards the costs. Total project cost £750 ex. VAT.

11. Reports from Councillors’ Working Groups and External Forums

    1. Dittisham Parish Emergency Plan

To consider the approval of the revised Plan.

To confirm payment to attend DALC Crisis Communications for Local Councils training (£30 +VAT).

To confirm how DPC will respond to an enquiry from the press about the Plan.

1. 2. ‘Zoning’ Proposal

To decide whether to create zones for individual Councillors to liaise with, and if yes, how to implement that.

1. 3. Maintenance Working Group

To consider the Report’s proposals to remove and replace a dead Memorial tree and to reconfigure a barrier fence above southern Ham retaining wall.

12. Being a Dementia Friendly Parish

To agree to invite a speaker to talk to the Parish Council (step one on Action Plan).

13. EV Charging Points

To consider the proposal to reactivate a project to consider the installation of public EV charging points in the village.

14. Annual Risk Assessment Survey of Dittisham Parish Council’s Trees

To confirm the inspection in June by the same surveyor and at the same cost as in 2023.

15. Extra emptying of the bins on The Ham during the tourist season

To confirm that DPC will request that SHDC again make an extra visit, Wednesday 10 July to 30 October, 17 empties, £160.65.

16. Dittisham Sailing Club Permit Regulations

To confirm the addition to the Regulations that the vehicle registration must be written with a permanent marker.

17. Registration of The Red Lion Inn as an Asset of Community Value

To note that South Hams District Council has decided to list The Red Lion Inn as an Asset of Community Value.

18. Correspondence & Communications: To note or consider:

• 22/4/24 SHDC, Rogue Traders Advice

• 19/4/24 Resident notified DPC of further earthworks at the Manse. SHDC contacted and resident also asked to report to SHDC

• 17/4/24 Anthony Mangnall MP, Potholes experience requested. Shared with Parish

• 12/4/24 DCC contacted by DPC regarding repainting 20 mph circles. Dittisham has been added to DCC’s Parish Remark package list.

• 11/4/24 Resident contacted DPC to request double yellow lines next to wall at entrance to The Level. Resident and a Cllr are working on a map which could be used for an application to DCC by DPC.

• Clerk contacted SHDC about waiving Ham Car Park PCNs issued after Village Hall Wall collapse.

19. Next Meeting: To confirm the next meeting of the Parish Council will be held on 5 June 2024 at 7:00 pm.

20. Closure of the Meeting

To consider passing a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item because of the confidential nature of the business.

21. To consider the DPC’s next actions to meet its responsibilities as the owner of a freehold.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be held in the Village Hall with audio only Zoom conferencing. Click this link or paste it in your browser https://us02web.zoom.us/j/8444633513?omn=84256667569

Dial in by phone +44 203 481 5237 Meeting ID: 844 463 3513

Annette Thom, Parish Clerk