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2026_5 May DPC Agenda (PDF)
Item 3 2026_4 April 1 DPC Meeting DRAFT (PDF)
Item 5.1 20260428 Finance Working Group Minutes DRAFT (PDF)
Item 5.3 2605 May payments (PDF)
Item 8.4 Use of the Ham Policy and Hire Form FOR REVIEW (PDF)
Item 11 2026 DPC Policy Audit (PDF)
Item 13 May 26 Correspondence and contacts summary (PDF)
DITTISHAM PARISH COUNCIL
Incorporating the Hamlet of Capton and the Manors of Bozomzeal and Coombe
To all members of Dittisham Parish Council April 30 2026
You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 6 May 2026 at 7:30pm. for the purpose of transacting the following business.
Public Forum To consider any issues raised by members of the public.
Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.
AGENDA
1. Apologies To receive and sanction apologies for absence.
2. Declaration of Interests To declare interests on items on the agenda.
3. Approval of Minutes To consider approval of the minutes of monthly meeting held on April 1
4. Community Reports To receive reports from:
4.1 South Hams District Council Councillor
4.2 Devon County Council Councillor
5. Financial Matters
5.1 Update from the Finance Working Group Meeting
5.2 Consideration of recommendations of the Finance Working Group
5.2.1 West Dart Bus Grant To award a grant of £300 to the West Dart Bus, allocated from the ‘Grants Other’ line in the budget.
5,2,2 Dittisham Village Stores Grant
– To recommend that the Parish Council give a grant of £5000 to Dittisham Village Stores to purchase a specific item, such as a fridge or freezer. It was agreed to propose that the Village Stores should identify what item will be purchased by the grant, according to their priority list.
– To afford the grant, the working group recommends to Full Council that £1000 of the ‘Sick Leave’ earmarked reserve be transferred to the General Reserve. The £5000 grant payment should be coded to ‘Grant Other’ with the budget overspend being met by the General Reserve.
5.2.3 Car Park/Burial Ground Costs The Working Group recommends that:
– the predicted commitment of £2000 is met by the ‘Professional Legal Fees’ earmarked reserve. If costs to the Parish Council increase from £2000 to the worst position of £4000, it is proposed to allocate funds from the ‘Parish Infrastructure’ earmarked reserve.
– the Parish Council pays the bills received and invoice the other parties for their share on a quarterly basis.
– the Parish Council should have sight of estimates/quotes obtained for services before supplier invoices are issued and before they are paid.
– a letter is written to the Project Managers detailing the points above, and that the Project Managers make the formal agreement on this process with all other parties.
5.2.4 Clerk’s Hours to recommend to the Parish Council that the Clerk can carry over the 17.5 hours of TOIL and 8 hours of unspent holiday (equating to 10% of the annual holiday allowance) into the next financial year.
5.3 Receipts and Payments between meetings to note for information
5.4 May Payments for authorisation
5.5 Laptop Purchase Consider approval of purchasing a new laptop for the Clerk.
6, South Hams District Council’s Planning Decisions To note the following:
6.1 0745/26/ARC Meadow View, The Level, Dittisham Application for approval of details reserved by conditions 4 (Doors/Windows) & 5 (Cladding) of planning consent 2659/25/HHO APPROVED
6.2 0698/26/ARC Meadow View, The Level, Dittisham Application for approval of details reserved by condition 5 (Doors/Windows) of planning consent 2651/25/LBC APPROVED
7. New Planning Applications to consider a recommendation to the planning authority on the following applications:
7.1 0700/26/CLP 2 Meadow Cottages The Level Dittisham, Certificate of lawfulness for proposed conversion of two flats into a single dwelling
7.2 0954/26/CLB Quicks Cottage Lower Street Dittisham Certificate of lawfulness for proposed installation of EV Charger in Garage
8. Reports from Councillors’ Working Groups, Parish Projects and External Forums
8.1 Neighbourhood Plan To receive an update
8.2 Maintenance Working Group To receive an update on works completed to date and consider any proposals for additional works
8.3 Car Park/Burial Ground Project To receive an update
8.4 Ham Events Working Group
– Ham Hire policy and information pack To consider approval of the updated documents (Work in Progress)
– Ham Hire Applications To consider approval of applications made for hire
9. Clerk’s update
10. Parish Paths Partnership (P3) Update on changes to process and submission of documents
11. Policy Audit Consider policy audit as produced by the Clerk, proposed timetable for policy review and any outstanding actions
12. Annual Parish Meeting To consider finalising the agenda ahead of circulation and roles ahead of the event
13. Correspondence and Contacts to note or consider
To note
– 20260330 The DARTY Work … Someone’s got to do it!
– 20260410 Minutes of the Meeting of the South Devon National Partnership
– 20260430 Footpath No. 7, Dittisham – Confirmation
– 20260430 DALC #21 E Bulletin
To consider:
– 20260415 Parking for the 2026 Bathing Water sampling season
– 20260423 DVH Christmas Show
– 20260430 Meeting to discuss planning policy (Case Ref_ CV21972)
– 20260430 Highways Assembly 6 May 10am – 1pm
14. Next Meeting: To confirm the next meeting of the Parish Council will be held on Wednesday June 3 2026 at 7:00 pm.
PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND
Cat Radford, Parish Clerk
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2026_5 May AMPC Agenda (PDF)
Item 8 20260506 Terms of Reference Personnel Committee May 2026 FOR REVIEW (PDF)
Item 11.1 20260506 DPC Standing Orders FOR REVIEW (PDF)
Item 11.2 20260506 DPC Financial Regulations FOR REVIEW (PDF)
Item 18 20260506 DPC Complaints Procedure FOR REVIEW (PDF)
Item 19 20260506 Information Management Requirements Policy (PDF)
Item 20 20260506 DPC Communications Policy FOR REVIEW (PDF)
Item 23.1 20260506 DPC Statement of Internal Control FOR REVIEW (PDF)
Item 23.2 20260506 Risk Register FOR REVIEW (PDF)
DITTISHAM PARISH COUNCIL
Incorporating the Hamlet of Capton and the Manors of Bozomzeal and Coombe
To all members of Dittisham Parish Council April 30 2026
You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 6 May 2026 at 7:00pm. for the purpose of transacting the following business.
Annual Meeting of the Parish Council AGENDA
1. Election of Chair
2. Chair’s Signature of Declaration of Acceptance of Office
3. Election of Vice-Chair
4. Apologies for absence
5. Declaration of Interests: To declare interests in items on the agenda
6. Consideration of the recommendations made by a committee (if any)
7. Review of delegation arrangements to committees, sub-committees, staff and other local authorities
8. Review of the terms of reference for committees Confirmation of the Terms of Reference for Personnel Committee and Subcommittee
9. Appointment of members to existing committees Confirmation of the appointment of the Members of Personnel Committee and Subcommittee
10. Appointment of any new committees in accordance with standing order 4
11. Review and adoption of appropriate:
11.1 Standing orders
11.2 Financial regulations
12. Review of arrangements (including legal agreements) with other local authorities, not-for-profit bodies and businesses
13. Review of representation on or work with external bodies and arrangements for reporting back To confirm the appointments and the role description of ‘Working Groups & Positions of Responsibility’ document, as approved at the April Meeting of the Parish Council.
14. In an election year, to make arrangements with a view to the Council becoming eligible to exercise the general power of competence in the future;
15. Review of inventory of land and other assets including buildings and office equipment; To confirm the Asset Register as at 31/03/25, as approved at the April Meeting of the Parish Council.
16. Confirmation of arrangements for insurance cover in respect of all insurable risks To note the current three-year agreement which ends 2/7/27.
17. Review of the Council’s and/or staff subscriptions to other bodies Includes DALC and SLCC
18. Review of the Council’s complaints procedure
19. Review of the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation (see also standing orders 10,19, and 20 ); Note approval at April meeting of the Parish Council
20: Review of the Council’s policy for dealing with the press/media Incorporated within the Communications Policy
21: Review of the Council’s employment policies and procedures
22: Review of the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or the general power of competence.
23 Review of matters required by the Annual Audit:
23.1. Review of Statement of Internal Control
23.2. Review of Parish Council Risk Assessment/Risk Register
23.3. Receipt of Grants and Proof of Need Summary 2025/6
23.4. Confirmation of bank signatory arrangements
23.5. Approval of Standing Orders and Direct Debits
23.6. Finance policies (Investment Strategy and Reserves Policy)
24. Determining the time and place of ordinary meetings of the Council up to and including the next annual meeting of the Council Include member’s consent to receive agendas by email.
DITTISHAM PARISH COUNCIL
Incorporating the Hamlet of Capton and the Manors of Bozomzeal and Coombe
To all members of Dittisham Parish Council March 28 2026
You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday April 1 2026 at 7:00pm for the purpose of transacting the following business.
Public Forum To consider any issues raised by members of the public.
Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.
AGENDA
1. Apologies To receive and sanction apologies for absence.
2. Declaration of Interests To declare interests on items on the agenda.
3. Approval of Minutes To consider approval of the minutes of monthly meeting held on March 4
4. Community Reports To receive reports from:
4.1 South Hams District Council Councillor
4.2 Devon County Council Councillor
5. Financial Matters
5.1 Dittisham Store Grant Application For members of the committee to introduce the grant request, to advise cllrs on the level of the grant requested and to answer questions.
5.2 Seven-Day Ticket price at Dittisham Car Parks from April 1 2026 To receive an update that Metric is unable to increase the price of the ticket from £60 to £62 due to the capacity of the coin box.
5.3 Asset Register To review and approve asset register at March 31 2026
5.4 Receipts and Payments between meetings to note for information
5.6 April Payments for authorisation
6. South Hams District Council’s Planning Decisions To note the following:
6.1 3607/25/FUL Red Lion Inn, The Level, Dittisham, READVERTISEMENT (amended description & revised plans) Construction of ground floor bay window, rear first floor extension, installation of 3.no Juliet balconies, & roof light APPROVED
6.2 0022/26/HHO Herongate, Lower Street, Dittisham, Householder application for new incidental outbuilding APPROVED
6.3 3609/25/HHO Blackberry Cottage The Lane Dittisham Alterations and extensions to property with associated landscaping work. New entrance door on the south-west elevation to provide an improved main access to the property. Two storey extension to replace an existing single storey lean-to extension. Small conservatory on the rear (north-east) elevation. New parking space accessed from The Lane. APPROVED
7. New Planning Applications to consider a recommendation to the planning authority on the following applications:
7.1 0745/26/ARC Meadow View, The Level, Dittisham Application for approval of details reserved by conditions 4 (Doors/Windows) & 5 (Cladding) of planning consent 2659/25/HHO
7.2 0698/26/ARC Meadow View, The Level, Dittisham Application for approval of details reserved by condition 5 (Doors/Windows) of planning consent 2651/25/LBC
8. Reports from Councillors’ Working Groups and External Forums
8.1 Neighbourhood Plan To receive an update
8.2 Maintenance Working Group To receive an update on the outcome of the annual play area inspection and actions relating to replacement of the Air Ambulance Landing Site bulb.
9. Clerk’s update
10. Parish Boat Park To receive update on management of the area at the end of Dittisham Sailing Club Boat Park, following a meeting of the owners/leaseholders of land/foreshore
11. Potential new car park and burial ground The Parish Council is asked to approve the following: i) To reconfirm its willingness to enter into the Option Agreement (draft provided). ii)To approve the preparation of a pre-planning application in its name iii) To approve a funding contribution up to a maximum of £4,000 for legal costs of the Option Agreement and consultancy fees in the Pre-Planning Application.
12. Extra Emptying Bins on the Ham To consider a proposal to request SHDC for extra emptying of the three general waste bins on The Ham during the tourist season, as has been the case in previous years. Suggested dates for 2026: from Wednesday 8 July to Wednesday 28 October 2026 inclusive, for 17 visits. Cost to be advised.
13. Assertion 10 Compliance
13.1 Website Accessibility Report Receive an update following completion of the Basic Compliance Accessibility Report
13.2 Policy Approval To consider approval of the following policies:
– Information Data Protection Policy
– Privacy notices (General and Staff/role holder)
– Freedom of Information Policy
– Subject Access Request Policies and Procedures and Subject Access request form
– Document Retention and Disposal policy and appendices
– Data Breach Reporting Form
14. Councillors list and responsibilities To review and update
15. 20’s Plenty Consider means to support reduction of traffic speeds in Dittisham
16. Dates for Annual meetings Consider dates and format for
– The Annual Meeting of the Parish Council
– The Annual Parish Meeting
17. Away Day Update on the away day, not otherwise covered on the agenda
18. Correspondence and Contacts to note or consider
To note:
– 20260313 Temporary Traffic Notice THE LEVEL, Dittisham TTRO2668670
– 20260319 Oil Heating Payments
– 20260325 Minutes of the Dart Harbour Communities Group
To consider:
– 20260306 ‘Slippery lane’
– 20260313 Progress on campaign to buy community energy locally
– 20260323 First Aid
– 20260324 Snow warden scheme
– 20260325 Community Asset Transfer Update
– 20260326 Meet to discuss BlackBerry Cottage works
19. Next Meeting: To confirm the next meeting of the Parish Council will be held on Wednesday May 6 2026 at 7:00 pm.
PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND
Cat Radford, Parish Clerk
DITTISHAM PARISH COUNCIL
Incorporating the Hamlet of Capton and the Manors of Bozomzeal and Coombe
To all members of Dittisham Parish Council 27 February 2026
You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 4th March 2026 at 7:00pm for the purpose of transacting the following business.
Public Forum To consider any issues raised by members of the public.
Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.
AGENDA
1. Apologies To receive and sanction apologies for absence.
2. Declaration of Interests To declare interests on items on the agenda.
3. Approval of Minutes To consider approval of the minutes of monthly meeting held on February 4
4. Community Reports To receive reports from:
4.1 South Hams District Council Councillor
4.2 Devon County Council Councillor
5. Financial Matters
5.1 Grant Applications To note grant applications received and agree process for consideration.
5.2 2026/27 Car Parking Tariff increases To consider quotation from Metric Group to update tariffs from 01/04/26
5.3 2025/26 Internal Audit To confirm arrangements for internal auditor contract
5.4 Red Lion ground rent To consider response to Red Lion’s query on ground rent arrangements
5.5 Maintenance Contracts
5.5.1 Grounds Maintenance Contract To consider contract extension letter and approval of proposed payment schedule
5.5.2. Maintenance Works – Various To consider quotations received in response to brief for works
5.6 Receipts and Payments between meetings to note for information
5.7 March Payments for authorisation
6. South Hams District Council’s Planning Decisions To note the following:
6.1 3733/25/PDM Land At Sx 848 537 (Little Coombe Barn) Dittisham Application to determine if prior approval is required for a proposed change of use of agricultural building to 1No dwellinghouse (Class C3) & for associated development (Class Q (a+b)) REFUSED
6.2 0049/26/TCA 2 Watermans Cottage Manor Street Dittisham: Ash – remove, die back present. T3: Maple – reduce by 1/3 all over, to reduce risk of branch failure. APPROVED
6.3 0071/26/TCA Laburnum Cottage Manor Street Dittisham: T80: Oak – remove dead wood. A,B,D,E,T88,T87: Ash – remove deadwood and Ivy. T83: Acer – remove Ivy. G84: x3 Sycamore – remove Ivy. T81,T82,T86,T85,C: Ash – fell, due to Dieback. APPROVED
7. New Planning Applications to consider a recommendation to the planning authority on the following applications:
7.1 3607/25/FUL Red Lion Inn, The Level, Dittisham, READVERTISEMENT (amended description & revised plans) Construction of ground floor bay window, rear first floor extension, installation of 3.no Juliet balconies, & roof light
7.2 0022/26/HHO Herongate, Lower Street, Dittisham, Householder application for new incidental outbuilding
8. Blackberry Cottage Surface Water Drainage
8.1 Update To receive an update following cllrs attendance at a site meeting, advice received as requested, and note receipt of an updated Drainage Risk Assessment and Draining Strategy from the applicant’s consultants
8.2 Request for Parish Council permission To consider the owner’s request to obtain the Parish Council’s permission in writing to cross third-party land and connect the surface water drainage to the watercourse for the life of the development.
9. Reports from Councillors’ Working Groups and External Forums
9.1 Neighbourhood Plan To receive an update
9.2 West Dart Bus To receive an update
9.3 Dittisham Village Hall To receive reports to and from the Committee meeting
10. Clerk’s update
11. Potential new car park and burial ground To receive an update following meeting held on March 2 and consider proposals going forward.
12. Lengthsman Contract To note current contract is due to expire on 31/03/26. Consider arrangements from 01/04/26.
13. Trees on Ham Lane Consider request made to the Parish Council for trees on the north bank to be cut back
14. Devon Local Government Reorganisation Proposals to discuss proposals ahead of consultation closure on March 26 2026.
15. Internal Audit: Assertion 10 compliance To consider actions required for completion before March 31 2026.
16. Correspondence and Contacts to note or consider
To note
20260220 South Devon National Landscape (SDNL) Partnership – 13 March at 1000
20250224 Dittisham village hall website
To consider
20260204 Bonfire Night
20260211 South Hams Leader urges people to have their say on shake-up to local services and councils in Devon
20260212 Devon County Council – Public Footpath Diversion Order 2026 – Footpath No.7, Dittisham
20260223 The Dittisham Nativity – Brian Patten
20260226 All Town & Parish Council Briefing: NPPF and its Relationship with Neighbourhood Plans
17. Next Meeting: To confirm the next meeting of the Parish Council will be held on Wednesday April 1 2026 at 7:00 pm.
PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND
Cat Radford, Parish Clerk