Draft Minutes 2021 November

The DRAFT Minutes of the Monthly Meeting of Dittisham Parish Council held in Dittisham Village Hall, with Zoom audio conferencing, on Wednesday 3 November 2021 at 7:00p.m. can be

downloaded as a pdf here:

MN_2021 November DPC Draft Minutes v4

or read below.

Present: Councillors Anderson (Meeting Chair), Bond, Neale, Nightingale, and Unitt were present, as were A. Thom (Clerk), two members of the public, and Cllr Quinn and South Hams District Councillor McKay via audio link.

Councillors present via audio link are not able to vote.
184/21 COVID-19
The COVID-19 precautions being taken by the meeting were noted.
185/21 Apologies:
Apologies for absence were received from Cllrs Tucker (Chair) and Green, and Devon County Councillor Hawkins.
186/21 Declaration of interests
Cllr Unitt declared a personal interest in the Dittisham Sailing Club permits (Item 11.1).
Cllr Quinn declared a personal interest in the Request for a TPO – Ref: 1798627 (Item 9.1).
Cllr Neale declared a disclosable pecuniary interest in 3322/21/HHO Mason Park planning application (Item 8.2).
187/21 Approval of Minutes
It was resolved to approve the minutes of the meeting held on 6 October 2021 with the following change to MN 163/21.1: ‘They said that Lod Cottage’s flagstaff is an indication of the height.’ replaces ‘They said that Lod Cottage’s flagstaff blocks some of the view – as an indication of height’.
188/21 Public Issues
188/21.1 Tree Policy & Planting, and Absence of Food Waste Collection
A member of the public raised the issue that no food waste is being collected, noting that the public discussion about issues with the waste and recycling service has focussed on recycling and green waste collection.
They said that the Woodland Trust website has a good paragraph about where to plant trees and asked that the Parish Council look at that please. They also re-extended an invitation for the Parish Council to see from their house the view and the potential effect on that view from tree planting by the Parish Council on The Ham.
189/21 Community Reports
189/21.1 South Hams District Council Councillor
SHDC Cllrs were invited to tour the centre where compacted waste is converted. Cllr McKay said it is extraordinary what technology can do and he actually questions why waste is separated to start with. The Overview and Scrutiny Committee meets tomorrow and will discuss how the decision regarding brown bin collections and the letter which has gone out was made.
For FCC to receive a penalty reports of problems have to come directly from residents into SHDC’s system.
Climate and biodiversity recommendations are being considered tomorrow. This includes South Hams wide targets.
Community Forum presentations have happened. There is a move toward more practical working together with SHDC.
Cllr Nightingale provided the information that the Raleigh Estate is now getting garden waste dumped in lots of their gateways. This is an issue.
189/21.2 Devon County Council Councillor
Deferred in the absence of Cllr Hawkins.
190/21 SHDC Planning Decisions
The following decisions were noted.
DITTISHAM PARISH COUNCIL
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190/21.1 3024/21/HHO Sherwood Cottage Riverside Road Dittisham TQ6 0HS. Householder application for removal of utility structure and garage with replacement single storey extension. Works include removal of existing conservatory, removal of extension to chimney pot and replacement windows. Extension to include external porch (resubmission of 4237/20/HHO). Conditional Approval.
190/21.2 2455/21/FUL Spindlewood Higher Street Dittisham TQ6 0HT. Demolition of existing dwelling and provision of replacement dwelling with associated landscaping. Conditional Approval.
190/21.3 3364/21/LBC 2 Watermans Cottage Manor Street Dittisham TQ6 0EX. Listed building consent for 15 solar panels on two frames in garden. Withdrawn.
191/21 New planning applications
191/21.1 3495/21/HHO Gurrow Point Riverside Road Dittisham TQ6 0JH. Householder application for proposed external material changes to East elevation with smaller attic window.
Support (resolution proposed Cllr Anderson, seconded Neale, unanimous).
191/21.2 3322/21/HHO Mason Park Capton TQ6 0JE. Householder application for new sun room to replace porch.
Cllr Neale left the room.
Support (resolution proposed Cllr Anderson, seconded Unitt, unanimous).
Cllr Neale returned to the room.
192/21 New tree applications
192/21.1 Request for a TPO – Ref: 1798627 South Hams District Council No. 1057 Tree Preservation Order 2021. Yew Tree Cottage, Manor Street, Dittisham, TQ6 0EX. Serving of New Order.
Support As Served (resolution proposed Cllr Anderson, seconded Neale, unanimous).
193/21 SHDC Code of Conduct
It was resolved that DPC would adopt the new Code (resolution proposed Cllr Anderson, seconded Nightingale, unanimous).
194/21 Reports from Councillors’ Working Groups & External Forums
194/21.1 Car Parks Working Group
The report of the 2022 Review of Dittisham Sailing Club Permits for The Ham Car Park was considered.
It was resolved that there will be a 5% increase in the charge for the 2022/23 permits and subsequently annual CPI increases – as recommended in the Report. There was a discussion about whether to limit the total number of permits, for example a maximum of 200. A cap will not be set this year. Agreed by unanimous resolution.
194/21.2 Dog Fouling Task and Finish Group
There were no objections raised to the proposed location for a bin near Rectory Lane, at the end of the track towards Bozomzeal. The land is unregistered. It was agreed that a 21 day Notice of Intent will be posted. DPC will try to locate the owner and also contact nearby households about the proposal. Agreed by unanimous resolution.
194/21.3 The Ham Events Working Group
It was resolved to agree to receiving payment by the Outdoor Swimming Society for the 2022 hire of The Ham as the deposit in November 2021 and balance by the end of April 2022 or within 3 weeks of tickets going on sale, whichever is sooner.
194/21.4 Maintenance Working Group
It was resolved unanimously to choose playground sign version A and to accept the proposed specifications for square wooden post for the signs.
195/21 Update on Payment of Grants to the Village Hall Management Committee
The Clerk updated DPC on actions taken since the 6 October meeting. The deferred 2021/22 grant of £3,000 for Hall maintenance has now been paid. This is the second year of the requested five year commitment. The
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grant is paid before the works are done, except the 21/22 grant which has been paid by DPC later in the financial year. DPC will need to consider whether maintenance reserve funds can be held by VHMC. DPC does not have a role in the day to day management of the Hall. The intent of the proposal for Cllr Anderson to be present during the Annual Premises Survey Assessment is to facilitate reporting on use of grant funds paid by DPC. Cllr Anderson commented that a letter has been received from the VHMC Chair this week and there may be a meeting during November.
196/21 Report from DPC Representative on Village Hall Management Committee
Cllr Neale discussed the possibility of DPC contributing to the ‘Wish List’ works appeal. The proposal that DPC contributes Items 7, £252 Annual cost of WiFi Internet Connection, and Item 8, £1850 Carpentry Repairs to outside Stores – including new fascia board, doors, gutters etc, will be on the Agenda of the December meeting.
197/21 Tree Planting on The Ham
DPC reviewed its response to the letter from a resident raising objection to eventual height of trees planted by DPC on The Ham because of concerns they will ultimately block residents’ river views, and requesting review or a policy to limit their height to 25 feet. Five councillors have done a further site visit. Their recommendation is no change to trees already planted. DPC is developing a Tree Policy. There will be a public consultation on the draft. The resident’s view will be taken into account in the Policy.
198/21 Remembrance Service Arrangements
The arrangements for DPC’s representative at the Service were confirmed. The donation of £25 to the Royal British Legion in lieu of a new wreath was approved.
199/21 Financial Matters
199/21.1 Consider approval of Financial Report.
The report showed a total balance of £84,239.32 and unearmarked reserves of £12,196.32.
199/21.2 Payments Due
The following payments were approved:
• Clerk, Expenses reimbursement CE43, £87.90
• DALC, Conference attendance (4) & CiLCA, £430.00
• Dartmoor Tree Surgeons, Crown raise Lime & remove dead rowan, £201.60
• SCM Construction Ltd, OCBG Railing Repair, £456.00
199/21.3 Clerk’s Overtime Claim
The claim for six hours overtime between July and November was approved.
199/21.4 Accounting Software
DPC is investigating a changeover to an Accounting Software designed for Parish Councils.
199/21.5 Grant to South Hams Citizens Advice
It was resolved to approve a grant of £300.
199/21.6 Draft Budget & DPC Objectives
Cllrs were asked to provide information about the Working Groups’ 2022/23 requirements for the 1 December Draft Budget.
200/21 Correspondence
Sent
• 8/10/21 Resident, Concerns raised about tree planting, Interim response
201/21 Next Meeting
The next meeting of Dittisham Parish Council will be held on 1 December 2021 at 7:00 pm.
202/21 Closure of the Meeting
It was resolved to close the meeting to the press and members of the public because of the commercial-in-confidence nature of the remaining business.
203/21 Quotes
The price to obtain the agreed wooden posts for the new playground signs from Southern Timber at a cost of £13.98 per post was accepted.
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The meeting closed at 21:34.

Draft Minutes 2021 October 06

The draft minutes can be downloaded as a pdf here or read below

MN_2021 October DPC Draft Minutes v2

DRAFT Minutes of the Monthly Meeting of Dittisham Parish Council held in Dittisham Village Hall with audio Zoom conferencing on Wednesday 6 October 2021 at 7:00 p.m.

  • Present: Cllrs Tucker (Chair), Anderson (Vice-Chair), Bond, Green, Lloyd, Neale, Nightingale, Quinn, and Unitt were present, as were Devon County Councillor Hawkins, South Hams District Councillor McKay (via audio link), A. Thom (Clerk), and one member of the public.

158/21  COVID-19 precautions being taken by the meeting were noted.

159/21  Apologies

All Councillors present.

160/21  Declaration of Interests

None declared.

161/21  Vacancy for a Parish Councillor

It was resolved to co-opt Phil Unitt to fill the vacancy for a Parish Councillor.

The signed Declaration of Acceptance was received, and Cllr Unitt was welcomed to the Parish Council.

162/21  Approval of Minutes

It was resolved to approve the minutes of the meeting held on 7 July & notes of the virtual meeting held on 1 September 2021.

163/21  Public Issues

163/21.1    Trees Planted on The Ham

A member of the public discussed their concerns about new trees planted around The Ham by Dittisham Parish Council in cooperation with Sustainable Dittisham. Their concern is their assessment of an eventual expense of people’s views when the trees are mature. They believe that Riverside Road, The Level, and the Village Hall would be affected. They said that Lod Cottage’s flagstaff blocks some of the view – as an indication of height. They have requested a DPC Policy to pollard at 25 feet.

164/21  Community Reports

164/21.1     South Hams District Council Councillor – via audio link

Cllr McKay reported he has received a few complaints about Waste from Dittisham and thinks they have been dealt with. Cllr McKay reported on issues with the performance of the waste and recycling collections, and said that the resolution will take into account contractual issues and will take time to resolve. Cllr McKay reported he is in contact with DCC and the Police regarding speeding traffic through Harbertonford. Climate and biodiversity actions are with Overview and Scrutiny. A Task and Finish Group is looking at this tomorrow, with local groups making presentations.

164/21.2     Devon County Council Councillor

Councillor Hawkins commented on waste and recycling collection problems. He said that FCC is fined for missed collections. Dartmouth Town Council and the NHS Trust are working together regarding the site on the embankment. DTC is proposing to use for homes for key worker etc. Travis Perkins is relocating to the employment land in the West Dart development.

Councillor Hawkins sent his thanks to St Georges Church for the Harvest Festival donations to the Dartmouth Food Bank, and to Gail Mosely specifically for her ongoing work to support the Food Bank.

Councillor Tucker asked whether the Free Zone around Plymouth will help Dittisham. Councillor Hawkins said the employment will if residents commute there.

165/21  New planning applications

165/21.1     3363/21/HHO & 3364/21/LBC 2 Watermans Cottage Manor Street Dittisham TQ6 0EX. Householder application & Listed building consent for 15 solar panels on two frames in garden.

An application is required because, due to the size of the proposed solar panels and their Conservation Area location, they are not ‘Permitted Development’. The 60 degree installation angle makes the proposed panels more visible. They are of a non-reflective matt black. The site is screened by trees in the summer.

Dittisham Parish Council seeks to minimise any negative visual impact from the proposed solar panels. It was resolved that the Clerk will write to ask if it is possible for the panels’ angle to be reduced. If this is not possible, DPC will support the application as it is (resolution proposed Cllr Anderson, seconded Cllr Green, unanimous).

165/21.2     3442/21/HHO & 3443/21/LBC Meadow View The Level Dittisham TQ6 0ES. Householder application & Listed building consent for replacement rear conservatory extension.

Support (resolution proposed Cllr Anderson, seconded Cllr Bond, unanimous).

165/21.3     3493/21/LBC Dartside Manor Street Dittisham TQ6 0EX. Listed Building Consent for the removal of existing roof structure and the installation of a new roof structure.

Support (resolution proposed Cllr Anderson, seconded Cllr Nightingale, unanimous).

166/21  Consultations

  • SHDC, Gambling Act 2005: Consultation on draft Gambling Statement of Principles. Closes 24 October 2021.

No comment will be made by DPC.

167/21  SHDC Draft Memorandum of Understanding regarding the consideration of Planning Applications

Cllr Anderson reported that he has considered the proposed Memorandum and concluded it is a good document however there should be more emphasis on specific matters relating to climate change, biodiversity and the Carbon Plan, as Material Planning considerations. It was resolved that these should be included within the final document as a matter of urgency being relevant to the consideration of future Planning applications.

168/21  SHDC Code of Conduct

Consideration of the adoption of the new Code by DPC was deferred to the November agenda.

169/21  Waste and Recycling Collections by SHDC

The meeting agreed that Cllrs Anderson, Green, and Lloyd would write a letter to SHDC regarding the problems with the waste and recycling system. To be circulated within DPC for comment before sending. DPC wants one unified system for the Parish, good communications, clear timelines, and to know what the solution will be.

170/21  Reports from Councillors’ Working Groups & External Forums

170/21.1     Finance Working Group

The Village Hall Maintenance Committee has requested annual grants of £3,000 for maintenance of the Hall, with an initial five year commitment. If agreed in consecutive years, the fifth such grant would be paid in April 2024. Cllrs Tucker and Anderson reported that DPC has an obligation to ensure value for money is obtained when spending public funds and that DPC needs to see evidence of how grant money is spent. The meeting resolved to approve payment to the Village Hall Maintenance Committee of the deferred 2021/22 grant request for £3,000.

170/21.2     Maintenance Working Group

The meeting was advised that the Group has reviewed actions in response to the Playground Inspection Report.

It was resolved to support the proposals:

The Special Motion ‘The Ham Working Group propose the motion that we would like to change original decision of using 4 aluminium posts for the Ham signs to using 4 wooden posts for the purpose of displaying the Ham information signs’.

Maintenance work needed to repair of two Holes in The Ham retaining wall, to clean off, corrosion protect, and paint the railings in the Old Chapel Burial Ground Railings. The group proposed to move the railing on the DSC side of gully by moving one post and rail so as stop access to that side of ditch behind reeds.

It was resolved to reinstall the second cradle swing on The Ham.

170/21.3     Management of Vegetation on Roads in the Village

Consideration of the Group’s report was deferred.

171/21  DPC Policy on Use of Herbicides or Pesticides

It was resolved that DPC will not use or request use of herbicides or pesticides except in an extreme circumstance.

172/21  Tree Policy

Work is underway to develop a DPC Tree Policy.

173/21  Response to Correspondence about Tree Planting on The Ham

DPC’s response to the letter from a resident raising objection to eventual height of trees planted by DPC on The Ham because of their concerns the trees will ultimately block residents’ river views, and requesting review or annual pollarding to limit height to 25 feet was considered.

Councillors have revisited the site and done a detailed review. Some trees planted near Blackberry Cottage may be moved in the autumn – to be discussed with Sustainable Dittisham. The Clerk was asked to send an interim response advising DPC is looking at moving some trees and that the public will be consulted on a draft Tree Policy.

174/21  Presentation to Devon Association of Local Councils Conference on Dittisham Habitat Project

It was noted that Cllrs Nightingale and Neale will be presenting the work, done by DPC in co-operation with Sustainable Dittisham, at the DALC conference.

175/21  Proposed remit for a Climate & Environment Working Group

Cllr Nightingale’s proposal was agreed. The members of the group will be Cllrs Neale, Green, Nightingale, and Unitt.

176/21  Treeworks

No new information was available on the work required to crown raise the Lime in The Level Car Park and to remove a small dead Rowan from Ham Triangle.

177/21  Clerk Performance Appraisal

The Working Group’s recommendations were considered. The cost for the Clerk to undertake Certificate in Local Council Administration training, £710 and texts currently valued at £167, was approved.

178/21  Financial Matters

178/21.1     Financial Report & Bank Reconciliation

It was resolved to adopt the report which showed a total balance of £82,862.93 and unearmarked reserves of £12,196.32.

178/21.2     External Auditor’s Report

The report, completing the 20/21 audit, and its comment that contra payments are best removed from AGAR figures was noted.

178/21.3     Payments Due

It was resolved to authorise the following payments:

  • Village Hall hire, June – Sept 21, £120.00
  • Play Inspection Company, Annual Inspection, £150.00
  • Car Park Attendant, July-September, £403.00
  • South West Water, Quay standpipe, June – September, £28.35
  • Clerk, Expenses reimbursement CE42, £21.24
  • PKF Littlejohn LLP, 2020/21 External Audit standard fee, £360.00

178/21.4     Level Car Park Loan Repayment

It was resolved to confirm payment of the 2021/22 instalment of £5,000.

178/21.5     Payments made since last meeting

The following payment was noted: Cllr Bond, Reimbursement The Ham posts, railings, grass protection mesh, grass seed, £139.66

178/21.6     Repeat Order form – Annual Inspection by The Play Inspection Company

It was resolved to confirm the repeat order for 2022 with the inspection scheduled in April.

179/21  SHDC Climate Change and Biodiversity Locality Fund

It was noted that the Sustainable South Hams group has made a request to all the Ward Councillors for £500 each from their climate change funds.

180/21  Correspondence

The following correspondence was noted:

180/21.1     Received

  • Resident, 5/9/21, Damage to garden by roaming pigs, Advised to contact Police if a hazard on the road
  • Resident, 9/9/21, Oil on Manor Street risk to walkers, Advised to report to DCC
  • Resident, 10/9/21, Alleged unauthorised tree works, Advised to report to SHDC enforcement

180/21.2     Sent

  • 6/9/21 Resident, Concerns raised about tree planting, interim response
  • 8/9/201 SHDC, Manual roadside clean requested
  • 9/9/21 Village Hall Management Committee, Thanked for Annual Premises Report
  • 13 & 24/9/21 SHDC, Enquiry re reason for The Ham Toilets being closed temporarily for repair

181/21  Next meeting

It was confirmed that the next meeting of Dittisham Parish Council will be on 3 November 2021 at 7:00 p.m.

182/21  Closure of the Meeting

It was resolved to close the meeting because of the commercial-in-confidence nature of the remaining business.

183/21  Consideration of Quotes

The quote of £400 to repair railings in the Old Chapel Burial Ground was accepted by resolution.

The quote of £260 to paint the railings in the Old Chapel Burial Ground was accepted by resolution.

The quote of £370 for specified works on The Ham (installation of grass protection mesh and railings, installation of playground signs, and repair of two holes in The Ham retaining wall) was accepted by resolution.

Draft Minutes 2021 September 01

MN_2021 September DPC Draft Minutes

Minutes of a Meeting of Dittisham Parish Council held via public videoconferencing on Wednesday 1 September 2021 at 7:00p.m

  • Present: Cllrs Tucker (Chair), Bond, Green, Lloyd, Neale and Quinn were present, as were Devon County Councillor Hawkins, South Hams District Councillor McKay, A Thom (Clerk), and one member of the public.
  • Cllr Tucker explained the nature of the meeting. A virtual only meeting was held because of the assessed COVID-19 risk. The Clerk explained that formal decisions would be limited to those which can be implemented under authority delegated to the Clerk.

158/21  Apologies

Apologies for absence were received from Cllrs Anderson (Vice-Chair) and Cllr Nightingale.

159/21  Declaration of Interests

None declared.

160/21  Approval of Minutes

It was resolved to approve the minutes of the meeting held on 7 July 2021.

161/21  Public Issues

161/21.1     Roadside Cleans by South Hams District Council

Cllr Tucker said that he has noticed manual cleans being done by South Hams District Council to remove vegetation from the side of the road. The Clerk was asked to write to SHDC and send a photo of growth in the village.

161/21.2     2949/21/CCN Foxenhole Farm Planning Application

Cllr Hawkins said that the ‘pop up’ camping approvals were for 56 days this year. It was thought they would have 28 days next year.

162/21  Community Reports

162/21.1     South Hams District Council Councillor

Councillor McKay supported the holding of a remote meeting.

He discussed his concerns about problems with the waste and recycling collection system and how they might be resolved.

Regarding climate change, Cllr McKay reported that the Overview and Scrutiny Task and Finish Group is looking at the Action Plan. Councillor McKay has put forward an Action Plan based on the three priorities – road traffic, domestic, and business.

162/21.2     Devon County Council Councillor

Councillor Hawkins reported that the Health and Wellbeing Centre has started construction. It is hoped it will be open by this time next year. Little Cotton show homes are being built and the affordable housing will be built as soon as possible. Construction was delayed by COVID and should have been this summer.

A new youth group is being set up in Ivy Lane. There will be youth nights one night a month, initially at the Leisure Centre.

Dartmouth Green Partnership is in discussions about setting up community composting at Jawbones.

There is lobbying of County Hall to ask the Leader for a budget increase for Highways in the next Budget. Cllr Hawkins said that many areas are desperate for resurfacing.

163/21  Public Issues

163/21.1     2978/21/ARC & 2915/21/ARC Dartside Manor Street Current Planning Applications

A member of the public who had now joined the meeting said that the proposed ridge tiles in these planning applications are black, but the area has red. They asked DPC to request red tiles in keeping with three neighbouring listed cottages.

164/21  SHDC Planning Decisions

The following decisions were noted:

164/21.1     0668/21/FUL Dittisham Sailing Club, The Ham Riverside Road Dittisham TQ6 0JH. Replacement of rotting cedar shingles with natural slate. Conditional Approval.

164/21.2     0763/21/HHO Low Dolphin Lower Street Dittisham TQ6 0HY. READVERTISEMENT (Revised plans received) Householder application for new rear extension with internal alterations to existing building and the removal of garage door. Conditional Approval.

164/21.3     1556/21/ARC Former Site Of Kiln Lyon Lower Street Dittisham TQ6 0HY. Application for approval of details reserved by condition 6, 7 and 10 of Planning Permission 0277/20/FUL. Discharge of condition Approved.

164/21.4     1843/21/HHO 8 Meadow Cottages The Level Dittisham TQ6 0EU. Householder application for first-storey extension over existing conservatory and extension of existing first floor balcony. Conditional Approval.

164/21.5     1760/21/LBC & 1759/21/HHO The Cider Cottage Manor Street Dittisham TQ6 0EX Listed building consent and householder application for new boat/garden store and workshop in existing garden. Withdrawn.

164/21.6     2949/21/CCN Foxenhole Farm Dittisham Dartmouth TQ6 0HP. Caravan Club notification of proposed Certificated Location. No objection Recommend Approval.

164/21.7     2657/21/TCA Dartside, Manor Street, Dittisham, TQ6 0EX. T1: Lawson Cypress – Fell due to excessive shading to garden; T2: Pittosporum – Lateral reduction by 2 metres on the east side as growing excessively; T3:Magnolia – Crown thin by 10-20% due to heavy limbs. No Objection Raised

164/21.8     2099/21/VAR Sunbeams Riverside Road Dittisham TQ6 0HS. Variation of conditions 2 (approved plans) and 3 (privacy screen approved drawings) of planning consent 4101/20/VAR. Conditional Approval.

164/21.9     2774/21/NMM Sherwood Cottage Riverside Road Dittisham TQ6 0HS. Non-material minor amendment to planning consent 4237/20/HHO. Withdrawn.

164/21.10   2101/21/HHO Sunbeams Riverside Road Dittisham TQ6 0HS. Householder application for free standing PV panels. Conditional Approval.

164/21.11   1524/21/HHO & 1525/21/LBC Householder & Listed Building consent application for general internal and external alterations. Conditional Approval.

164/21.12   2578/21/LBC & 2577/21/HHO Dunedin Cottage The Quay Dittisham TQ6 0EZ. Listed Building consent and householder application for an air source heat pump. Withdrawn.

164/21.13   1381/21/VAR Water Edge Lower Street Dittisham TQ6 0HY. Application for variation of conditions 2 (approved drawings) and 5 (use as ancillary to main house) of planning consent 0268/16/HHO. Refusal.

165/21  New planning applications

165/21.1     2345/21/HHO The Gate Lodge, The Old Rectory Rectory Lane Dittisham TQ6 0HD. Householder application for single storey extension to Gate Lodge.

Conditional Approval had already been granted by SHDC. The application was informally assessed by Councillors over the summer and it was decided not to call a meeting to make a formal comment.

165/21.2     3024/21/HHO Sherwood Cottage Riverside Road Dittisham TQ6 0HS. Householder application for removal of utility structure and garage with replacement single storey extension. Works include removal of existing conservatory, removal of extension to chimney pot and replacement windows. Extension to include external porch (resubmission of 4237/20/HHO).

DPC has previously supported. No further comment made.

165/21.3     2978/21/ARC & 2915/21/ARC Dartside Manor Street Dittisham TQ6 0EX. Application for approval of details reserved by conditions 3 (facing and roofing materials), 4 (stone facing sample panels), 5 (roof details) and 6 (window and door details) of planning consent 1131/20/LBC, and Application for approval of details reserved by conditions 3 (facing and roofing materials), 4 (stone facing sample panels), 5 (roof details) and 6 (window and door details) of planning consent 1130/20/HHO.

DPC will write to request that the ridge tiles are red – so that the three neighbouring listed cottages retain matching ridge tiles. The proposed ridge tiles are black (resolution proposed Cllr Green seconded Cllr Neale, Cllrs Bond and Quinn abstained).

166/21  Dartmouth Neighbourhood Plan – Regulation 14 Consultation 2 August to 13 September 2021

No comment.

167/21  Consultations

No comment was made on the following consultations:

  • Peninsula Transport Regional Strategy. Closes 17 September
  • SHDC Planning validation checklist. Closes 14 September
  • South West Transport Network consultation on vision and goals. Closes 17 September.

168/21  Waste and Recycling Collections by SHDC

The consideration of feedback by DPC to SHDC was deferred because of the nature of the meeting.

169/21  Public Village Bins

The payment of £3 per week for an extra emptying of bins on The Ham (Wednesday) was confirmed, and the period requested will be from Easter to the end of October (resolution proposed Councillor Neale, seconded Councillor Lloyd).

The quoted cost of £50-£250 per bin for SHDC to relocate two existing bins in the village was accepted with the proviso that SHDC will first be asked to offset the cost against the cost of a replacement for the bin removed from the Manor St turning bay (resolution proposed Councillor Neale seconded Councillor Bond, unanimous). One general waste bin will be moved to The Ham (from The Level phone box) and one dog waste bin to Higher Street (from below the bus stop on Riverside Road).

170/21  Reports from Councillors’ Working Groups & External Forums

170/21.1     Maintenance

The report on the annual Playground Inspection was noted. All matters raised in the Report are ‘low risk’. The Group will consider the further action required. The wetpour repair requirement will be reported to Wicksteed by the Clerk.

170/21.2      Village Hall

Cllr Neale reported that the Village Hall Management Committee is working to build up a sinking fund and it requests payment of grants in the current financial year. The Annual Premises Report was noted. The Clerk was asked to respond thanking the VHMC for the Report and to say that DPC looks forward to a meeting at the end of September.

171/21  Proposed remit for a Climate & Environment Working Group

This item was deferred.

172/21  Graffiti on The Ham

Cllr Bond reported that there was graffiti of signs in the area of The Ham during August. One sign was changed by Devon County Council, SHDC cleaned one sign, and South West Water repainted its gate.

173/21  Treeworks

It was resolved to approve sharing part of the cost of £295 for treeworks pro-rata with Blackawton PC. DPC’s treeworks are to crown raise the Lime in The Level Car Park and to remove a small dead Rowan from Ham Triangle.

174/21  Financial Matters

174/21.1      Financial Report

It was resolved to adopt the Report and bank reconciliation, which showed a total balance of £78,493.84 and unearmarked reserves of £12,343.82.

174/21.2      Payments Due

It was resolved to approve the following payments:

  • Parish Lengthsman, Final 5 hours 20/21 and 10 hours April-June 21, £300.00
  • SHDC, Invoice #2 part of maintenance contract in arrears, £589.46
  • Kingsbridge Websites, Village Hall pages, £100.00
  • Cllr Anderson, Reimbursement for expenses (hand sanitiser, land registry, and stationery), £53.99
  • Cllr Neale, Mulch mats for The Ham (as approved by DPC), £71.48
  • Clerk’s Invoice for overtime work on document review and disposal project, £127.30

174/21.3     Level Car Park Loan Repayment

Consideration of the 2021/22 £5,000 repayment was deferred.

174/21.4     Village Hall Maintenance Grant

Consideration of the review of whether the £3,000 grant requested can be made was deferred.

174/21.5     Clerk’s Expenses Reimbursement CE41

It was resolved to approve CE41 £50.83.

174/21.6     Report on DPC’s Filing Cabinets removed from the Hall

The Clerk reported that the four drawer filing cabinet was unusable and has been disposed of. The rust on the two drawer filing cabinet has been painted with metal primer and the cabinet repainted.

175/21  SLCC Webinars

Expenditure for attendance at the following courses was approved: Appraisal Techniques 7 September 11-12 am £30, GDPR e-course £30.

176/21  Correspondence

176/21.1     Received

  • SHDC Cllr Pearce, 18/7/21, Request from visiting yachtsman for shower facilities on The Ham. Referred by the Clerk back to Cllr Pearce to reply regarding SHDC’s decision.
  • Resident, 19/8/21, Letter raising objection to eventual height of trees planted by DPC on The Ham because of concerns they will ultimately block river views, and requesting review or annual pollarding to limit to 25 feet

Councillor Neale and the Clerk will liaise regarding sending an initial response. The policy assessment was deferred for consideration by the next face-to-face meeting.

  • Community Ownership Fund, £150 million over 4 years for community ownership of assets and amenities.
  • DCC Grant HMCEF for Lengthsman work, £300 approved as requested
  • Community Broadband – SHDC 2 year project for businesses and residents.

176/21.2     Sent

  • South West Water – To advise that beach manhole cover is up and note heavy traffic on beach
  • SWW – Invoiced for parking in The Ham Car Park in August

177/21  Next meeting of Dittisham Parish Council

It was confirmed that the next meeting of Dittisham Parish Council will be held on 6 October2021 at 7:00 pm.

Cllr Tucker noted that COVID-19 case numbers are dropping and DPC will plan for a meeting in the Hall if possible.

 

The meeting ended at 20:20