Approved Minutes 2019 September 04

APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held in Dittisham Village Hall on Wednesday 4 September 2019 at 7:00p.m.

Present: Cllrs Tucker (Chairman), Anderson (Vice-Chairman), Bond, Green, Faulkner, Quinn and Nightingale were present, as were South Hams District Cllr McKay, Devon County Cllr Hawkins, A Thom (Clerk), and two members of the public.

145/19    Apologies

All councillors present.

Cllr Tucker told the meeting that Tony Westcott had resigned from the Parish Council.

146/19    Declaration of Interests

None declared

147/19    Approval of the minutes of the meetings held on 3 July and 19 July 2019.

It was resolved to approve the minutes.

148/19    Public Issues

148/19.1 Maintenance of St George’s Church

A Parishioner reported that the first phase of maintenance works is complete. Works will continue in September and October. The planned finish date is 31 October.

148/19.2 Coombe Farm Studios Mobile Airstream Planning Application

The applicant explained that the Airstream is for use by the chef because the cost of local accommodation is unaffordable, and then by friends and family if it is free. It has been on site since March 2019. They had thought that the Airstream was ancillary and therefore acceptable. The need for a 0.8 full time equivalent chef has been generated by a 70% increase in business.

149/19    Community Reports

149/19.1         South Hams District Council

South Hams District Council Councillor McKay reported SHDC is working on its response to Climate Change. The possibility of a Citizens Assembly is being discussed. That proposal is controversial. There is a problem with dog poo in public spaces. Cllr McKay favours Parish Councils having authority to decide on the management of local dog poo pollution problems.

149/19.2         Devon County Council

Devon County Hawkins reported SHDC has decided to proceed with the Health and Well Being Centre. It is planned to submit a planning application in November 2019 and for the Centre to open in Winter or Spring 2021. There is a proposed reduction in district nurses – which Cllr Hawkins does not support. DCC has been asked to fix the damaged wall at Shute Hill. Cllrs reported that the wall is getting worse, will eventually collapse, and they will send further photos.

150/19    Communications in relation to planning/tree applications.

  • 0847/19/TPO Firebird The Level Dittisham Devon TQ6 0ES. T0043, T0044, T0045, T0046 & T0051: Sycamore – coppice to ground level. Reason: to manage as hedgeline and encourage new growth at base. Replant with 20 native hedge mix. T0042: Ash – Fell due to showing signs of die back in crown and structurally weak union at base.  Split Decision. Grant of Conditonal Consent T0042: Elm – Fell with replanting condition under the exemption. Refusal of Consent for all other trees.
  • 1384/19/HHO & 1385/19/LBC1 The Old Brewhouse Manor Street Dittisham TQ6 0EX. Householder & Listed Building Consent application for replacement roof and conservation velux to the rear with stable door at first floor (Retrospective). Conditional Approval.
  • 1902/19/ARC Pond View Newlands Farm Blackawton Devon TQ9 7DR. Application for Approval of Details Reserved by Condition 12 of Planning Consent 1212/18/FUL. Discharge of condition Approved.
  • 3865/18/VAR Homelands Manor Street Dittisham TQ6 0EX. Application for variation of condition 2 of planning permission 18/2500/11/F to allow the building to be used for ancillary accommodation in connection with the main dwelling. Conditional Approval.
  • 0713/19/LBC Ferry Boat Inn Manor Street Dittisham TQ6 0EX. Listed Building Consent application to replace existing roof covering with new. Withdrawn.
  • 0479/19/VAR Darling Manor Street Dittisham TQ6 0EX READVERTISEMENT (Revised Plans) Application for removal or variation of condition 2 (APPROVED PLANS) following grant of planning permission18/0742/15/F. Conditional Approval.
  • 1680/19/FUL Little Coombe Farm Dittisham Devon TQ6 0JB. Continued use of land for the siting of an airstream caravan to be used for holiday use – previously granted permission under application18/2996/13/F. Conditional Approval.
  • 1737/19/PDM Barn at Capton Dittisham Dartmouth TQ6 0JE. Notification for prior approval for proposed change of use of agricultural building to 2no. dwellinghouses (Class C3) and for associated operational development(Class Q(a+b)). Prior Approval Given.

151/19    New planning/tree applications.

  • 2398/19/FUL Coombe Farm Studios Dittisham Dartmouth TQ6 0JA. Retrospective application for permission to site mobile airstream caravan unit on land for free use by family, friends and staff.

The Joint Local Plan supports local businesses which support the local economy. DPC is aware local hospitality businesses have a problem sourcing staff because of lack of affordable local accommodation.

Support (resolution proposed Cllr Anderson, seconded Cllr Green)

  • 2583/19/FUL Land At SX 861 514 North of Seymour Drive Dartmouth. Erection of 9no. dwellings and associated works (resubmission of 0852/19/FUL).

Object on same grounds as the objection to the previous application on the same site (proposed Cllr Anderson, seconded Cllr Nightingale, Cllr Green abstained).

  • 2543/19/TCA Sunnybank, Manor Street, Dittisham, TQ6 0EX. T1: Larch – Fell.

Object because there are no supporting arboricultural grounds, the tree appears in good condition, loss of ash trees will lead to loss of mature trees in the village (proposed Cllr Nightingale, seconded Cllr Green)

152/19    Consultations

  • Proposed changes to Service Delivery within Devon and Somerset Fire and Rescue Service. Closes 20/9/19.

No comment will be made by DPC.

  • Parking in Dartmouth, SHDC, DCC and Dartmouth Town Council. Closes 14/10/19.

Will be on the October Agenda.

  • Review of Polling Districts and Polling Places, South Hams District Council. Closes 20/9/19.

No comment will be made by DPC

153/19    Camping on and Hire of The Ham

The meeting agreed that Cllrs Tucker, Anderson, and Faulkner would form a task and finish group to review the current camping policy & the hire of The Ham including possibly obtaining legal advice. It will consider the current documents and use of The Ham. It will report back to the 2 October meeting. The report will include whether obtaining formal legal advice is recommended. A second phase may involve a community consultation.

154/19    Reports from Councillors with Specific Responsibilities / External Forums

154/19.1         Playground Working Group

The meeting considered a decision to buy & install a birds nest swing. Three quotes were discussed. The cheapest was considered out of keeping with the location. Cllr Faulkner advised that the bolts in the preferred swing will loosen over time.

It was resolved to choose the middle priced contractor subject to the correct safety surface being confirmed and Cllr Faulkner and Nightingale will liaise regarding better fixings. If better fixings possible they will be purchased, if not DPC will proceed with the current fixings. The decision to proceed will be made by the Clerk taking advice from Cllrs Nightingale and Faulkner. The old swing will be disposed of, not sold, because DPC may be liable if it sells it.

It was resolved that DPC will remove the wooden edge and the black matting. It is expected that a saving will be made and a revised quote will be required.

154/19.2         Car Parks Working Group

An enquiry has been sent to SHDC regarding the possibility of issuing paperless permits to Dittisham Sailing Club. A reply is pending and the Group will report to the 2 October meeting.

154/19.3         Signs on Dittisham Pontoon

The possibility of asking DHNA to install large information signs and crabbing with kindness signs on the pontoon was discussed. Cllr Anderson will liaise with the Harbour Master in September and report back to a future meeting.

154/19.4         Picnic Tables on The Ham

It was resolved to spend up to £100 to purchase of the now damaged borrowed table. The table will be fixed in place on The Ham such that it is not in the way of the Air Ambulance.

155/19    Grant Policy

It was resolved to adopt the proposed Policy. Cllr Faulkner abstained.

156/19    Grant Request

This item was moved up the Agenda at the Chair’s discretion. DPC considered the request from St George’s Church for a grant toward the cost of grounds maintenance in the churchyard and cemetery. The Clerk summarised the S137 value requirement. It was noted that the Church is an important building in the Parish, provides an important facility, and the upkeep of the Church is important. It was resolved to grant £1,250 for one year.

157/19    Parish Lengthsman

Cllr Bond reported that the Lengthsman has started and things are going well. Cllr Bond’s list of priority drainage was discussed. The lengthsman liaises with Cllr Bond and provides a monthly written report. Cllrs Tucker and Green will assist in talking to landowners as required. The PC sends its thanks for the work done by the Lengthsman and the excellent approach.

158/19    Standards and Governance Training, 3/10/19, Follaton House

Cllr Quinn was nominated to attend. A report on the training will be emailed by Cllr Quinn to Parish Councillors. Cllr Quinn will also present the content to a meeting of Councillors if the training content justifies.

159/19    Co-option of a Parish Councillor

It was agreed that if there is no call for an election, the Clerk will advertise the two vacancies for the following two weeks. The interview of any candidates will be on Wednesday 16 October, at 6:00 pm unless Cllrs require a different time of day.

160/19    Financial Matters

160/19.1         Financial Report

The version sent on 4 September which showed a balance of £59,918.67 and unearmarked reserves of £-1,050.55 was approved.

160/19.2         Payments

It was resolved to approve the following payments:

  • Maintenance Contractor 18/19 contract                          £4,700.00
  • Rattery Sawmill    Picnic Tables – two                             £408.00
  • SHDC    RingGo overpayment reimbursement               £226.26
  • G Anderson           Copy maps                                          £26.40
  • R Bond                  Ground anchor reimbursement          £10.89
  • Clerk       Office expenses reimbursement                       £109.37

Cllr Tucker reminded Cllrs to be aware that some of the information it has access to is commercial in confidence sensitive information. Councillors can bring the council into disrepute.

160/19.3         Overtime

No overtime claim made.

160/19.4         HMRC Employers’ National Insurance

It was resolved to approve payment of historical HMRC Employers’ NI debt £317.42.

160/19.5         Interim Budget

It was resolved to approve the proposed interim budget. The budget allocates increased funds to staff costs in the current budget and to the sick leave reserve, reduces the budgeted extra loan repayment, and DPC will determine the actual extra loan repayment in its March 2020 meeting.

160/19.6         Request for grants from the Parish of Dittisham Charity

The request by DPC for grants from the Parish of Dittisham Charity to support purchase of the defibrillators and the night landing column were confirmed.

160/19.7         The Ham Toilets Pay on Entry

It was resolved to offer SHDC an annual payment of £1,000 to remove the pay on entry.

160/19.8         Dittisham Village Hall building works and processes

Cllr Tucker explained that a meeting has been held with a representative of the Village Hall Management Committee to clarify DPC’s responsibilities and liabilities for the Hall and the responsibility of representative trustees on the VHMC. It has been established that DPC is a Custodian Trustee. The VHMC is responsible for the Hall and DPC is indemnified. DPC is a leasee and at end of the lease is with the PCC responsible to hand the Hall back to the Exeter Diocese in an acceptable condition. The VHMC are all trustees. The VHMC representative suggested a sinking fund for any end of lease works. The Village Hall would put in an equal amount. This proposal will be added to the next budget. Further discussions are needed with the VHMC to formalise the proposal. DPC will request an annual report from the VHMC on the physical state of the Hall – to be presented to the Annual Meeting of the Parish Council each May.

160/19.9         Clerk’s Payscale

It was noted that the Clerk’s agreed payscale is correctly named SCP 28 on the revised scale.

160/19.10       Bank Account signatories

It was resolved to add Cllr Anderson to the mandate for both DPC bank accounts and that he will be an electronic transactions signatory.

161/19    Correspondence

Sent

  • Letter to thank the Dittisham Regatta Committee for its donation of £2,100 for a defibrillator near the pontoon
  • Valuation Office Agency Request for Information Non-Domestic Rating for The Level car park & for The Ham car park.

Received

  • SHDC, Request for Town or Parish Council’s views on the withdrawal, over two years, of the payment of the Council Tax Support Grant.

162/19    Next meeting

It was confirmed that the next meeting of Dittisham Parish Council will be on 2 October 2019 at 7:00 pm.

Cllr Tucker gave his apologies that he will be late of possibly absent from that meeting due to a conflicting commitment.

Draft Minutes 2020 September 02

DRAFT Minutes of the Monthly Meeting of Dittisham Parish Council held on
Wednesday 2 September 2020 at 7:00p.m using public videoconferencing

Present: Cllrs Tucker (Chair), Anderson (Vice-Chair), Bond, Faulkner, Green, Nightingale, and Quinn were present, as were South Hams District Councillor McKay, Devon County Councillor Hawkins, and A Thom (Clerk). There were two members of the public.

174/20  Apologies

Apologies were received from Cllr Lloyd.

175/20 Declaration of Interests

None declared.

176/20  Approval of the minutes of the meetings held on 1 July, and 22 July 2020.

It was resolved to approve the minutes.

177/20  COVID-19 Response

The project to ensure that residents and visitors have access to support and information was reviewed. No issues were raised.

178/20  Public Issues

178/20.1    Flooding in the Village

There were areas of flooding in the village during the downpours on 13 and 14 August.

A Task and Finish Group was formed to consider the local preventive response to the very heavy rain we have been experiencing. It is made up of Cllrs Green, Bond, and Faulkner, and Mike Pearey (Parish Lengthsman) –. Cllr Hawkins will listen in. The TAFG will contact Cllr Nightingale regarding Capton. Cllr Bond will organise. The group prefers to meet face to face, socially distanced, if possible.

Residents are asked that if there is heavy rain, please go and photograph where the water is running.

The Group will report back to the October or November meeting of DPC.

178/20.2    Complaint about The Ham Bottle Bank

This complaint relates to the bottle bank being left full, and further waste then dumped around it making it more unsightly.

Cllr Tucker asked if the bottle bank might be able to be removed following implementation next year of the new waste system – which includes glass collection from households. Cllr McKay said this might be possible. Cllr McKay will review the suggestion with SHDC’s Officers.

There is a problem with reports of full bottle banks on The Ham not being actioned promptly. This will be chased with Cllr McKay’s assistance. There is also an ongoing problem with fly tipping around the Foxenhole bottle bank.

DPC will request a SHDC Officer’s Briefing on the new recycling service takes place two weeks after the November DPC meeting, on 18 November. This Briefing will be promoted to residents.

178/20.3    Dog fouling

The Clerk passed on that further comments have been received from residents concerned about dog fouling in the village. Cllr McKay reported that Councillors can give fixed penalty notices for littering – training is required if name/address is requested. The Clerk and Cllr McKay will pursue the request already made by DPC, for SHDC to relocate some village bins and for one new bin to be installed.

179/20  Community Reports

179/20.1     Devon County Council Councillor

County Cllr Hawkins said that he had nothing to report.

Cllr Tucker asked Cllr Hawkins to raise with his colleague, the badly potholed state of the bypass to Dittisham from Totnes. Cllr Nightingale has information about an Energy Saving Trust funded event for councillors about EV charging points, which he will pass on to Cllr Hawkins for dissemination.

179/20.2     South Hams District Council Councillor

South Hams District Council Councillor McKay reported that SHDC is reconsidering its Budget. Although the Council was not in a bad position, there is the prospect of a big budget gap – with the prospect of a COVID second wave plus the effect of Brexit – so SHDC will have to be careful. SHDC is holding workshops on how to recover. There is another Overview and Scrutiny meeting tomorrow. The climate change and biodiversity fund has not been used yet.

Cllr McKay has acquired a traffic speed radar, to accrue data about how fast the traffic in Harbertonford travels, with a view to achieving action on that issue. It is available if needed in other locations.

180/20  Communications in relation to planning/tree applications.

180/20.1     1106/20/LBC Dartside Manor Street Dittisham TQ6 0EX. Listed Building Consent for construction of ancillary garden building (summerhouse) within rear curtilage. Withdrawn.

180/20.2     1130/20/HHO & 1131/20/LBC Dartside Manor Street Dittisham TQ6 0EX. Householder & listed building consent for replacement of two low-quality extensions and general refurbishment. Conditional Approval.

180/20.3     1649/20/HHO & 1650/20/LBC Chipton Barton Dittisham TQ6 0HW. Retrospective householder and listed building consent application for conversion of swimming pool barn and proposed refurbishment works. Conditional Approval.

180/20.4     1833/20/VAR Barberry Farm Dittisham TQ6 0JA. Removal of condition (e) of planning consent 18/1285/75/1 (agricultural occupancy condition). Conditional Approval.

180/20.5     2041/20/ARC Kiln Lyon Lower Street Dittisham TQ6 0HY. Application for approval of details reserved by conditions 3 and 4 of planning consent 0277/20/FUL. Discharge of condition Approved.

180/20.6     Planning Inspectorate regarding appeals for Seymour Drive Application numbers 0319/20/CLE and 2583/19/FUL. The PI will make its decision on both applications at the same time.

180/20.7     Serve a TPO – Ref: 1403309 South Hams District Council No. 1014 Tree Preservation Order 2020. Capton Wood, Capton, centred at SX836540 Confirmed as Served.

181/20  New planning applications.

181/20.1     1585/20/FUL Land adjacent to Dartmouth Park and Ride site Wessex Way Dartmouth. READVERTISEMENT (Revised Plans Received) Construction of new two storey Health and Well-being Centre and associated external works.

No further comments.

181/20.2     2626/20/ARC Bruckton Shippon Dittisham TQ6 0HW. Application for approval of details reserved by conditions 4 & 5 of listed building consent 0204/20/LBC.

Support (resolution proposed Cllr Anderson, seconded Cllr Nightingale, unanimous).

181/20.3     2516/20/LBC & 2515/20/HHO 1 Glendale Manor Street Dittisham TQ6 0EY. Listed building and householder consent for internal alterations, general refurbishment and installation of 2no. rooflights.

The proposal has rooflights facing south.

Support with DPC’s comment about addressing the cumulative effect of light pollution on nocturnal species and on residential amenity (resolution proposed Cllr Anderson, seconded Cllr Faulkner, unanimous).

181/20.4     2123/20/LBC The Linhay Barn, Chipton Barton Dittisham TQ6 0HW. Listed building consent for refurbishment works.

Support (resolution proposed Cllr Anderson, seconded Cllr Nightingale, unanimous).

182/20  Planning application responded to during the Clerk’s leave

182/20.1     2132/20/VAR Greenbank Riverside Road Dittisham TQ6 0HS Variation of condition 2 (approved plans) following grant of planning consent 3578/19/FUL to install 12no. solar pv panels and 2no. velux roof lights on south east roof elevation, alterations to 1no. living room window from flat to shallow bay window.
Support.

183/20  Consultations

  • England Tree Strategy. Closes 11 September 2020

Cllrs Green, Faulkner, and Nightingale are preparing a response.

  • SHDC Parking Permit Review. Closes 11 September 2020
  • NALC proposed changes to the current planning system. Closes 17 September 2020

Cllr Anderson said that the proposal tries to reinforce protection of the AONB and similar areas.

  • NALC White paper – Planning for the future. Closes 15 October 2020
  • NALC Transparency and competition (land control). Closes 16 October 2020
  • DCC 2021-2027 Updated Local Flood Risk Management Strategy for Devon. Closes 15 October 2020

The Task and Finish Group will make suggestions.

  • SHDC Licensing Act 2003 – Licensing Policy Consultation. Closes 16 October 2020

184/20  Reports from Councillors with Specific Responsibilities / External Forums

184/20.1     Maintenance Working Group

The birds nest swing has been installed on The Ham. One shackle went missing post-installation. It has been replaced with the same. The playground inspection report identified that the birds nest swing is a little too low. The installer has been asked to rectify.

Hemlock Water Dropwort was identified on The Ham, by Sustainable Dittisham. Cllr Bond took management advice from the Environment Agency. There is no specific guidance on what to do. It has been cut and left.

184/20.2    Car Parks

Regarding the Dittisham Sailing Club permits, the Working Group is mindful of DSC’s November AGM, but the Working Group needs to meet to form a view. It will report to the 7 October meeting of DPC.

A member of public joined the meeting temporarily.

185/20  Vacancy for a Parish Councillor

It was agreed to promote the vacancy without a closing date for submissions of interest.

186/20  Financial Matters

186/20.1     Financial Report

The report, which showed a balance of £61,444.50 and unearmarked reserves of £10,725.94 was adopted by resolution.

186/20.2    Payments

It was resolved to approve the following payment: Play Inspection Company, Annual and post-installation inspection, £300.00

It was resolved unanimously to approve the payment of 90% of the following invoice from Wicksteed: Purchase and installation birds nest swing, £8,093.59. 10% will be withheld until the height of the swing has been rectified. The Clerk will write to Wicksteed with feedback about DPC’s experience in purchasing the galleon and the swing. Councillors will send feedback suggestions to the Clerk.

186/20.3     The new national Clerk’s pay agreement with effective date 1 April 2020 was noted.

184/20.4     Clerk’s Overtime Claim

It was resolved to approve   the claim for payment for 20 hours overtime worked, mainly prior to taking annual leave.

A performance review and a review of workload have been planned for October.

185/20  Correspondence

  • 28/7/20 Premier Marinas’ town planning consultant regarding Noss Marina Applications 0504/20/VAR, 0528/20/FUL & 0529/20/FUL. Cllr Anderson responded with clarification to SHDC that DPC supports with robust planning conditions to mitigate any negative effect on the environment.

186/20  Next meeting

It was confirmed that the next meeting of Dittisham Parish Council will be held on 7 October 2020 at 7:00 pm.

 

The meeting closed at 20:55.

New solar panel group-buying scheme launched in Devon.

Devon’s householders have the chance to help the county become net-zero by joining Devon Climate Emergency’s (DCE) solar panel group-buying scheme.

DCE is made up of Devon’s principle public and private sector organisations, and they have joined forces to draw up a Carbon Plan, the county’s roadmap to carbon neutrality.

The DCE’s latest project is Solar Together and, with group buying experts iChoosr Ltd, they are offering homeowners the chance to buy high quality solar PV more cheaply than if they were buying alone.

Led by Devon County Council, the scheme is partnered by 10 of Devon’s planning authorities, who are all members of DCE’s Response Group (DCERG).

The scheme’s partners are East Devon, Mid Devon, North Devon, South Hams, Teignbridge and Torridge District Councils, West Devon Borough Council, Exeter City Council and Dartmoor and Exmoor National Park Authorities.

Solar Together is one of the ways the DCE is helping local people take a positive step to reduce their own carbon footprints.

Research by the University of Exeter shows that 19 per cent of all Devon’s carbon emissions are created by our homes, with more than half of those by grid-supplied electricity.  Installing solar panels will reduce the amount of grid-supplied electricity needed for things like hot water, with a transfer to more eco-friendly solar energy.

This scheme follows four similar projects run across the country last year which promise to deliver over 1,300 installations, saving an estimated 28,000 tonnes of carbon emissions from being produced.

If you are interested, the first step is to register for free HERE – by registering, there is no obligation to install panels.

A ‘reverse’ auction involving pre-vetted suppliers will then take place this autumn and the winning bid will be the most cost-effective one for registered residents to then consider.

Registered households will then receive a recommendation, specifically tailored to the details they submitted in their registration.

If they accept the recommendation, the specifics of their installation will be confirmed with a technical survey and then a date can be set for installation.

Join the Team!

The Parish Council has one vacancy for a Parish Councillor.
If you are interested, any member of of the Council will be happy to give you more information.
Their contact details are here    Councillors List and Responsibilities
This information booklet may also be useful  It-Takes-All-Sorts

Being part of Dittisham Parish Council gives you the opportunity tomake a real difference to your community!

Approved Minutes 2020 July 22

APPROVED Minutes of the Extraordinary Meeting of Dittisham Parish Council held via public videoconferencing on Wednesday 22 July 2020 at 7:00p.m.

Open Forum

  1. Dog Fouling

The requirement that dogs in public spaces must be on a lead may not be well understood. The person in charge of a dog whether they are the owner or not, must clean up after the dog has fouled in a public space.

SHDC communications have made a new poster – which South Hams District Cllr McKay will send and Cllr Lloyd will post.

Cllr Nightingale will write an article for the parish website and parish magazine about tapeworm spread in dog faeces and the impact on sheep.

b.West Dart Bus

The West Dart Bus would like to know the needs of the residents in the near to mid-term future. One option is to offer a register and book in advance service. This would not be eligible for the Devon wide pass, but they could as an organisation choose not to charge for a trial period, thus preventing the need to handle cash or manage a card payment machine. It would also give a better idea of numbers likely to use the

service under the prevailing conditions. The West Dart Bus could offer a volunteer car service to help those in current need is a demand? Please contact the West Dart Bus directly with comments.

Cllr Faulkner commented that the bus usually takes 6-7 people at most, booking by phone could be obstacle, and the bus is usually busy over the summer holiday makers who have alternative means of transport. Cllr Nightingale said that Sustainable Dittisham is doing a transport survey in about 5-6 weeks and will add questions relevant to the use and demand for the Bus.

Present: Cllrs Tucker (Chair), Anderson (Vice-Chair), Bond, Faulkner, Lloyd, Nightingale, and Quinn were present, as were South Hams District Councillor McKay, and A Thom (Clerk). There were no members of the public.

165/20            Apologies

Apologies were received from Cllr Green, and from Devon County Cllr Hawkins.

166/20            Declaration of Interests

Cllr Tucker declared a disclosable pecuniary interest in Item 7, Outdoor Swimming Society Dart 10K event.

167/20            New planning applications.

167/20.1   1669/20/HHO Capton Mill Cottage Capton Dittisham TQ6 0JE. Householder application for the erection of timber framed studio/workshop with washroom and replacement septic tank.

Support (resolution proposed Cllr Anderson, seconded Cllr Bond)

167/20.2   1833/20/VAR Barberry Farm Dittisham TQ6 0JA. Removal of condition (e) of planning consent 18/1285/75/1 (agricultural occupancy condition).

As a CLE has been granted for existing use for breach of the agricultural occupancy condition this application is not relevant. South Hams District Cllr McKay will look into the legal process followed to grant the CLE and respond to DPC.

167/20.3   2041/20/ARC Kiln Lyon Lower Street Dittisham TQ6 0HY. Application for approval of details reserved by conditions 3 and 4 of planning consent 0277/20/FUL.

Support (resolution proposed Cllr Anderson, seconded Cllr Faulkner)

167/20.4   2134/20/FUL The Linhay Barn Chipton Barton Dittisham TQ6 0HW. Refurbishment and change of use from holiday let to full residential.

Support (resolution proposed Cllr Anderson, seconded Cllr Nightingale)

168/20            Consultations

  • Dog Control Orders. Closes 31 July 2020

DPC supports the renewal of the Public Space Protection Orders and the proposed addition of new orders within existing PSPO areas: that dog walkers must carry dog bags or other container to collect dog waste, and to restrict amount of dogs that can be walked to four at a time. DPC also encourages SHDC communications to reinforce the existing orders.

169/20            Maintenance Contract

The previous maintenance contract ended in July and the contractor has chosen not to accept a one year extension. A communication will be sent thank the previous maintenance contractor for 28 years of service.

Urgent arrangements are being made for grounds maintenance works to be carried out over the short term.

It was resolved to accept SHDC’s proposal for the remaining maintenance works required on The Ham in 2020. It was resolved to delegate to the Clerk authority to decide, taking advice from Maintenance Working Group, whether to accept a pending price from SHDC to strim the Level Car Park in September, and for pending management by SHDC of Hemlock Water Dropwort identified in the gullies around The Ham.

The proposed timeline to develop and advertise a new maintenance contract was accepted: In September DPC will look closely at the contract and incorporate management suggestions from Sustainable Dittisham. The 7/10/20 Meeting of DPC will agree the content of a new contract. Over October and November the contract will be advertised, potential contractors interviewed and quotes assessed. The 2/12/20 meeting of DPC is expected to decide on a new contractor. It is expected that the contract term will be 1/1/21 – 31/12/23, with an optional one year extension. The habitat review is ongoing and it was suggested that the contract have the flexibility to incorporate changes.

It was resolved that the approval MN 55/20.3 for the maintenance contractor to assist in reinstalling the noticeboard on The Ham be amended to refer to the individual and to allow two hours of work.

Cllr Quinn left the meeting

170/20            COVID-19 Response

Councillors noted the car parks and playground risk assessments, and action taken to reduce risk of spread of COVID-19 / modify behaviour. It was unanimously resolved that DPC’s view is that the practical and manageable steps are in place. DPC will monitor the risk of the situation and respond if the risk increases. DPC will increase its communication about use of the playground / The Ham and car parks. As well as the parish website and DPC Facebook page, holiday cottage businesses will be emailed.

171/20            Outdoor Swimming Society Dart 10k Event in 2021

It was resolved to accept the recommendations that a deposit of £1,500 is required and that going forward this be calculated as a percentage of the total fee – so that it accounts for inflationary changes (currently 44%), and that the CPI increase in the hire fee be calculated as near as possible to the days of the event and then deducted from the deposit returned to OSS, and to agree to the request for OSS to pay the hire fee and deposit on 31 October 2020.

172/20            Summer Pontoon

Concerns raised about obtaining socially distanced access to boats berthed on the pontoon, and the suggestions for a larger sign / extra sign and more leggo were discussed. Cllr Nightingale will write to the Harbour Master suggesting fewer and more graphic signs, and sharing the images he has accessed from the person who is doing signage for London public transport. Cllr Nightingale will also write to see if the Anchorstone Café can assist with messaging when crabbing buckets are obtained to ask users of the pontoon to please be responsible and social distance.

173/20            Payments

It was resolved to approve payment of the following costs:

  • Maintenance contractor £50.60
  • Clerk’s Overtime claim CE19 15 hours over May and June for DPC projects and COVID-19 response.

 

The meeting ended at 20 48.