DRAFT Minutes 2026 April 1

Apr 22, 2026 | Minutes

DRAFT Minutes of the monthly meeting of Dittisham Parish Council
Wednesday 1 April 2026 at 7:00pm, Dittisham Village Hall

Present: Parish Cllrs Bond (Chair), Golding, J Green, Hawkes, Neale, Pope, Unitt & Taylor were present, as was C Radford (Clerk). C.Cllr Rake was present for part of the meeting.  3 members of the public attended.
Apologies: D.Cllr McKay

Public Forum
Representatives of the Community Shop were in attendance to introduce the grant request made to the Parish Council. It was commented that the shop is seeking to raise share capital from the village but it is expected that this won’t come to the amount needed and that applications are being made to charities and funding bodies alongside the request for £5,000 made to the Parish Council.  Of the total monies sought,  £20,000 will go on refurbishment costs, stock and working capital.  £17,000 will be used to purchase capital equipment, including new fridges and freezers, laptop and printer ,an awning, heater/aircon, and blinds for the window to protect bleaching and heat damage to stock. The shop is positive about trading over the summer, turning over £3,000 more than predicted.  It is expected that this profit over the summer will tide the shop over the winter period, expecting to break even annually.   In response to questions from cllrs it was confirmed that there is a list of priorities for the purchase of capital equipment, with fridges and freezers being the highest priority purchases.  The current fridges are inefficient and using a lot of electricity; investment in replacement will reduce costs. Cllrs noted that approximately 120 people attended the open meeting to learn more about the shop, and there is a roster of 50 volunteers.  Both demonstrate the community’s support for the shop. The County Councillor (C.Cllr) provided information about grants available through Devon County Council (DCC) and South Hams District Council (SHDC) Locality Funds. The matter was discussed at item 5.1.

1. Apologies were received as above.
2. Declaration of Interests Cllrs declared an interest in the following items: Cllr Neale on item 5.4 payment 2604_5.  Cllr Bond on item 5.4 payment 2604_8.
3. Approval of Minutes To consider approval of the minutes of monthly meeting held on March 4 It was RESOLVED to approve the minutes of the meeting as an accurate record without amendments.
4. Community Reports To receive reports from:
4.1 South Hams District Council Councillor (D.Cllr) There was no report in the D.Cllr’s absence.
4.2 Devon County Council Councillor (C.Cllr)
– District Leisure Centres It was reported that Fusion, the company operating the leisure centres, has gone into administration. Centres will be run by administrators for a period of 6-10 weeks before the company Parkwood will take over for a management fee.  Memberships will remain valid, staff jobs are protected, classes will remain as they are.
– Internet connection It was reported that a new programme called ‘Project Gigabit’ is now in place to address connection issues for residents not supported by the prior ‘Connecting Devon and Somerset’ scheme. It was commented that this scheme could be of benefit to the 8-10 properties in Bozomzeal using Starlink due to poor connectivity. It was commented that Capton residents were expecting to benefit from Airband’s work in the area.
– Parish Paths Partnership (P3) Feedback on the relaunched P3 scheme has not been positive, with many Parishes commenting that the level of paperwork required is a dis-incentive to engage, particularly when repairs can be requested through DCC’s ‘Report it’ webpage. DCC is looking to get to the bottom of this.  It was noted that the Public Rights of Way team has suffered from changes in personnel contributing to the build up of a backlog of P3 issues.  The advice to Parish Councils is to sign up to the scheme again, and hopefully DCC will be able to iron out some of the wrinkles.
– Government support for low income households – oil supply The Scheme is now live. Funds are being channelled through DCC and is being administered by the District Council. (See correspondence).
– Gritting A response to proposals for shared gritting arrangements across multiple Parishes has been received from Highways. More conversation is required to open up discussion about how things might be, instead of how they are.
5. Financial Matters
5.1 Dittisham Store Grant Application Following the update given in the public session it was agreed that the Finance Committee should look at the accounts to see what funds are available and bring back a proposal to the next meeting. It was RESOLVED to reaffirm support for the shop in principle and consider making a donation of up to £5K dependent on what the Finance Committee says is available.
5.2 Seven-Day Ticket price at Dittisham Car Parks from 1 April 2026 Cllrs noted that the price of a seven-day ticket will remain at £60 as that Metric is unable to increase the price to £62 as the machines only hold 30 coins in Escrow. The most that the machine can accept is £60.00 (30 x £2 coins).    Metric suggested upgrading the machines to include card payments at a cost of £675 per machine to facilitate this tariff.  A monthly cost of £10 per machine would also be required for a wireless sim for card payments to work.  It was RESOLVED that the Parish Council was not interested in upgrading the machines, and to review the availability of the-day ticket in the next financial year.
5.3 Asset Register To review and approve asset register at 31 March 2026 The asset register was reviewed and some minor amendments made to the Clerk’s first draft. It was RESOLVED approve the register.
5.4 Receipts and Payments between meetings it was noted that:
– Payment 2603_8 approved at last meeting for interest on the quarter 3 VAT return had not been charged following cancellation of the penalty. However, a penalty charge of £76.52 was levied and paid.
– Payment 2603_12 Lloyds bank fee = £4.25
5.5 April Payments It was RESOLVED to authorise the following payments:
– Payment 2604_1 Nest Pensions for Pension contributions on Clerk’s Mar Salary = £39.61 no VAT
– Payment 2604_2 to CRadford March Clerk Salary (month 12) = £877.41 no VAT
– Payment 2604_3 to HMRC for Tax and NI on Clerk’s March Salary = £286.16 no VAT
– Payment 2604_4 to MHurrell for monthly car park checks and banking takings (Mar) = £150 no VAT
– Payment 2604_5 to RNeale for reimbursement: JottaCloud backup services Monthly renewal Mar at 12EUR per month (£10.42) and Lebara mobile phone monthly renewal Feb at £4.08 plus 82p VAT per month. Away day refreshments at £118.78. = £134.10
– Payment 2604_6 to Judge’s Web Design Accessibility Report: Carry out Basic Compliance Accessibility Report . Update WordPress plugins. 20 March 2026= £80 no VAT
– Payment 2604_7 to RoSPA for Inv 95927 AI PARISH, Annual Inspection – The Ham Playground TQ6 0HS at £83 plus £16.60 VAT= £99.60
– Payment 2604_8 to RBond for reimbursement: HP Instant Ink at £3.74 plus £0.75 VAT = £4.49
– Payment 2604_9 to Source for Business (SWW) Bill 6093 5292 76 For services at Standpipe The Quay Dittisham 16 December 2025 to 13 March 2026 = £46.29 no VAT
Payment 2604_10 to South Hams District Council for Business Rate Demand for The Ham Car Park= £4641 no VAT
Payment 2604_11 to South Hams District Council for Business Rate Demand for The Level Car Park= £3270.80 no VAT
– Payment 2604_12 to South Hams District Council for Providing 2025/26 Payroll Service for Parish Clerk at £100 plus £20 VAT = £120
– Payment 2604_13 to ARCCAS inv 257 for Monthly grounds maintenance invoice 1 of 10 (March) at £430 plus £86 VAT = £516
– Payment 2604_14 to Devon Association of Local Councils (DALC) Invoice 7334 NALC affiliation fee at £28.21, DALC service charge at £8.32. DALC affiliation fee at £110.48 plus £22.10 VAT = £169.11
6. South Hams District Council’s Planning Decisions The following decisions were noted:
6.1 3607/25/FUL Red Lion Inn, The Level, Dittisham, READVERTISEMENT (amended description & revised plans) Construction of ground floor bay window, rear first floor extension, installation of 3.no Juliet balconies, & roof light APPROVED
6.2 0022/26/HHO Herongate, Lower Street, Dittisham, Householder application for new incidental outbuilding APPROVED
6.3 3609/25/HHO Blackberry Cottage The Lane Dittisham Alterations and extensions to property with associated landscaping work. New entrance door on the south-west elevation to provide an improved main access to the property. Two storey extension to replace an existing single storey lean-to extension. Small conservatory on the rear (north-east) elevation. New parking space accessed from The Lane. APPROVED
7. New Planning Applications to consider a recommendation to the planning authority on the following applications:
7.1 0745/26/ARC Meadow View, The Level, Dittisham Application for approval of details reserved by conditions 4 (Doors/Windows) & 5 (Cladding) of planning consent 2659/25/HHO It was RESOLVED SUPPORT the application
7.2 0698/26/ARC Meadow View, The Level, Dittisham Application for approval of details reserved by condition 5 (Doors/Windows) of planning consent 2651/25/LBC It was RESOLVED to SUPPORT the application
8. Reports from Councillors’ Working Groups and External Forums
8.1 Neighbourhood Plan Cllrs were updated that members of the Steering Group are meeting with SHDC Planning Officers to support understanding of how revisions to the National Planning Policy Framework will affect Neighbourhood Planning. Planners are talking about indicative housing numbers of between 20 – 30 homes for Dittisham, which is more than anyone had imagined.  A Call for Sites would need to be undertaken, to ascertain what sites are available and suitable for development and under what conditions.  The Steering Group will know a lot more following the meeting with officers. The application made to designate a Neighbourhood Plan area is in process at the District Council.
8.2 Maintenance Working Group To receive an update on the outcome of the annual play area inspection and actions relating to replacement of the Air Ambulance Landing Site bulb. It was reported that the annual play area inspection took place on. Nothing pressing on the play area, but the report comments on gaps around wet pour; a running issue with Wickstead. ACTION: Cllr Bond will follow this up.  It was noted that the Parish Council had agreed to seek replacement of the Air Ambulance Landing Site bulb, ACTION: Cllr Bond.
9. Clerk’s update It was reported that the Clerk had been approached by members of the public with reference to memorials established in the village. ACTION:  The Clerk to follow this up with Cllr Bond.  The Clerk queried the correct protocol for processing Ham Hire requests.  It was RESOLVED for the Ham Events Management Group to meet and review the application process and documents required and for these to be reviewed as part of the Council’s policy audit in May.
10. Parish Boat Park To receive update on management of the area at the end of Dittisham Sailing Club Boat Park Following a meeting of the owners/leaseholders of land/foreshore adjacent to the above area, it is being proposed that DHNA should take over management of the whole area. This would include clearance of abandoned boats, ongoing annual registration of existing actively used boats by Dittisham Residents at a reduced rate, space management including continued access to Dittisham Sailing Club and appropriate insurance. DHNA will draw up a detailed proposal which, as far as parish interests are concerned, will come up for discussion/agreement at a future council meeting.
11. Potential new car park and burial ground After receiving an update that the Red Lion, Village Hall, and St George’s church have all committed resources to the project and that the Parish Council’s support of the project would be as an equal partner as others in the community it was RESOLVED that the Parish Council: i) reconfirm its willingness to enter into the Option Agreement with minor amendments to the draft, noting that the amount of land included has increased to 3 acres. ii) approve the preparation of a pre-planning application in its name iii) approve a funding contribution up to a maximum of £4,000 for legal costs of the Option Agreement and consultancy fees in the Pre-Planning Application (including the original £2000 agreed).
12. Extra Emptying Bins on the Ham It was RESOLVED to make a request to SHDC for extra emptying of the three general waste bins on The Ham during the tourist season, as has been the case in previous years. Extra emptying would take place from Wednesday 8 July to Wednesday 28 October 2026 inclusive, for 17 visits.  Costs will be advised.
13. Assertion 10 Compliance
13.1 Website Accessibility Report Receive an update following completion of the Basic Compliance Accessibility Report. It was reported that Judge’s Webdesign had carried out a basic check of the compliance of dittishamparish.co.uk with the international WCAG 2.1 AA website accessibility standard. Checks were made on March 20 2026 and a report was provided to explain the checks carried out, the issues resolved directly on the website and advice on any further steps that may be required in the future.  Recommendations are as follows: Ensure that website editors remember to add text descriptions to images. Guidance can be provided if editors are not sure how to do this. Create posts for articles instead of using PDFs. If using PDFs ensure that they are meaningful titles.
13.2 Policy Approval Cllrs reviewed the following policies as produced by the Clerk.
– Information Data Protection Policy It was noted that the policy includes an appendix Data Protection Impact Assessment procedure to cover any additional services.  It was RESOLVED to adopt the policy.
– Privacy notices (General and Staff/role holder) It was RESOLVED to adopt the privacy notices.
– Freedom of Information Policy It was RESOLVED to adopt the policy.
– Subject Access Request Policies and Procedures and Subject Access request form It was RESOLVED to adopt the policy, procedures and SAR form
– Document Retention and Disposal policy and appendices It was RESOLVED to adopt the policy, procedures and SAR form
– Data Breach Reporting Form It was RESOLVED to adopt the form
Cllrs confirmed that, if the policies above are read in conjunction with the current ‘Information Management Requirements Policy’  the Parish Council has appropriate and secure technical and organisational measures are in place to protect personal data from breaches.  It was noted that the Clerk proposed to combine the current ‘Information Management Requirement Policy’ with the ‘Communications Policy’ in May 2026.
The only outstanding aspect of Assertion 10 remains the provision of a training programme in place Training programme in place for both staff and Councillors on GDPR principles and requirements. The Clerk will research availability of courses through DALC.
14. Councillors list and responsibilities It was RESOLVED to approve the updates made at the away day, noting that Cllr Pope replaces Cllr NGreen on the Car Parking Working Group (WG); the Clerk is added to Communications WG in relation to management of the website; Cllr Golding is replaced by Cllrs Taylor and Hawkes on the Planning WG; the ‘Tree checks post severe weather’ WG is disbanded; ‘West Dart Bus WG’ be removed, but Cllr Hawkes be listed as point of liaison under ‘liaison with outside bodies’. It was agreed to include a new ‘Parish Projects’ heading, to replace ‘task and finish groups’ which would include:  ‘Car Park/Burial Ground’ and ‘Neighbourhood Plan’ for which Cllr Pope would be liaison.
15. 20’s Plenty Consider means to support reduction of traffic speeds in Dittisham It was RESOLVED to purchase 100 x 20’s plenty wheelie bin stickers at a cost of £150 for use in Dittisham and Capton.  It was RESOLVED to make a formal request to Devon County Highways to repaint road signs on the highway on entry to Dittisham and Capton.  It was agreed that if Highways refuse, to consider purchase of a 20’s plenty banner at a cost of £40.  It was agreed that there would be limited value in initiating a Community Speed Watch in Dittisham, considering the steps required to establish a Speed Watch, and the ongoing commitment required
16. Dates for Annual meetings Consider dates and format for
– The Annual Meeting of the Parish Council It was RESOLVED this be held at 7pm on 6^th May 2026 immediately preceding the regular monthly meeting of the Parish Council.
– The Annual Parish Meeting It was RESOLVED this be held at 7pm on 20^th May 2026.  It was noted that this is a meeting of local government electors, not a meeting of the Parish Council, although the Chair will preside.  It was agreed that the format include a welcome and update from the Chair, before working group/project leads give an update on key projects, for example: a summary of the Parish Council’s finances, an update on the Neighbourhood Plan, an update on the burial ground/car park.
17. Away Day Update on the away day, not otherwise covered on the agenda It was noted that there had been discussion about the length of meetings and agreement that meetings should aim to finish at 9pm. It was suggested that perhaps the District and County Councillors attend every other month, and alternate.
18. Correspondence and Contacts to note or consider
To note
– Temporary Traffic Notice THE LEVEL, Dittisham TTRO2668670 Cllrs are informed of the road closure on The Level from Middle Meadow to Pump Cottage on June 3 and 4 2026 to enable an Openreach pole replacement. Cllr Neale to follow up, to confirm access will be available to residents.
– Oil Heating Payments Cllrs are informed that Central Government has allocated money to the County Council to distribute to low-income households affected by increased oil heating costs through a new ‘Crisis and Resilience Fund’ (CaRF). The District Council is in the process of proactively establishing those eligible through census and EPC data and cross referring this with benefits data. The team is working at pace to get the funding distributed as quickly as possible.
– Minutes of the Dart Harbour Communities Group Cllrs were informed that minutes have been circulated to Parish Clerks. The results of the Environment Agency’s water testing for summer 2025 was included with minutes, showing poor water quality at Totnes Steamer Quay & Stoke Gabriel and bathing not advised, and ‘excellent’ water quality at Dittisham, Warfleet Creek & Castle Cove.  Based on these results, Dart Harbour strongly recommends that you do not swim in the upper reaches of the Dart Estuary, north of Higher Gurrow Point / Sandridge Boathouse. The Harbour Master’s (HM)’s report included news that: the Dart 10K will be taking place this year with competitors swimming up river as this will allow organisers to manage issues around water quality; a project called 1 River, 8 Destinations is underway to encourage visiting yachts  to explore the river, spending more time in the Dart, thus spreading the commercial benefits to the communities living alongside; the HM is working to find a provider of a ferry taxi service to operate between the riparian towns and parishes.  The Group was also informed that litigation lawyers are investigating litigation against water companies following a change in UK law that could make water companies liable under the law of “nuisance”.
To consider:
– ‘Slippery lane’ A member of the public has written to the Parish Council to comment that the that the path/ lane which leads down to Ditsum creek off lower street, has become treacherously slippy, especially nearer the bottom of lane, where the algae is particularly slippy and green. There is still quite a bit of water running down, but hopeful that something can be done. It was RESOLVED to report it to Devon County Council ACTION: Cllr Neale. Consider putting up signs to warn walkers ACTION: Cllr Bond to research purchase of signage, and to obtain permission to install them.  It was RESOLVED to include regular sweeping of the lane in the Lengthsman contract.
– Progress on campaign to buy community energy locally Having been a supporter of the nationwide campaign for legislation to enable people to buy power from local community-run energy schemes, the Parish Council has been provided with the update that 114 MPs have signed have signed the Parliamentary motion in support of the campaign – Early Day Motion 2151 ‘Buying community energy locally’, which can be seen here: https://edm.parliament.uk/early-day-motion/64572. The Parish Council was not inclined to forward the briefing to the local MP.
– First Aid The Parish Council has been asked if it will be running another First Aid Course soon. It was confirmed that this will be held in the Autumn, primarily for Capton residents.
– Snow warden scheme Cllrs were informed that Devon County Council’s (DCC’s) Network Response & Winter Service Engineer has responded to draft proposals for a joint snow warden scheme. It has been suggested that the group of Parish Councils reconvenes to discuss the response, which is broadly supportive of shared voluntary efforts and makes proposals on next steps, but notes that the paid contractor element of the proposal could not form part of the voluntary Snow Warden Scheme and the Parish Councils would need to ensure any paid contractors would have appropriate insurance in place. Quantity of salt required for mechanical spreading may also be in excess of the free quantities available to parishes for hand spreading.  It was noted that the C.Cllr is following this up with Officers.
– Community Asset Transfer Update Cllrs were informed that South Hams District Council has circulated its policy for the transfer of community assets and instructions on how to use a map to identify assets which the Parish Council may wish to apply to take ownership of, within the context of Local Government Reorganisation. The Parish Council did not identify any assets for transfer.
– Meet to discuss BlackBerry Cottage works Cllrs have been asked for a meeting to discuss works at Blackberry Cottage and access by workmen and equipment via Manor Street The Lane entrance.  ACTION:  Cllr Bond to follow up replacement of the sign with Highways.  It was noted that emails have been exchanged with the owner commenting that whilst there had been an error in communication regarding access arrangements with a recent sub-contractor, the main contractor is clear that the principal access of their employees, equipment and all sub-contractors is via the Ham car park/beach as per the approved Construction& Environmental Management Plan.
19.  Next Meeting: The next meeting of the Parish Council will be held on Wednesday May 6 2026 at 7:00 pm.

APPROVED Minutes 2026 March 4

Mar 23, 2026 | Minutes

Minutes of the monthly meeting of Dittisham Parish Council held in
Dittisham Village Hall on Wednesday 4 March 2026 at 7:00pm

Present: Parish Cllrs Bond (Chair), Golding, J Green, N Green, Hawkes, Neale, Unitt & Taylor were present, as was C Radford (Clerk). C.Cllr Rake was present for part of the meeting. 2 members of the public attended.
Apologies: Cllr Pope, D.Cllr McKay

Public Forum No issues were raised in the public session

1. Apologies were received as above.
2. Declaration of Interests To declare interests on items on the agenda. Cllrs declared an interest in the following items: Cllr Neale on item 5.7 payment 2603_5.  Cllr Bond on item 5.7 payment 2603_9.
3. Approval of Minutes To consider approval of the minutes of monthly meeting held on February 4 It was RESOLVED to approve the minutes of the meeting as an accurate record without amendments.
4. Community Reports To receive reports from
4.1 South Hams District Council Councillor (D.Cllr) The D.Cllr had given apologies, and raised two matters via the Clerk:
– Operation of Leisure Centres South Hams District Council (SHDC) has various options available to it which will be discussed by the Council’s Executive. All are likely to be expensive.
– National Planning Policy Framework Briefing The D.Cllr encouraged engagement with the briefing in relation to Neighbourhood Planning.
4.2 Devon County Council Councillor
– Devon County Council (DCC) Budget It was reported that the budget was passed last week. The Financial Settlement from Government was better than expected, however the burden of finance of local government is being shifted from general taxation to local taxation.  County level council tax can’t be put up beyond the 4.9% limit set and can’t put it up by less otherwise the Council risks ‘stepping off the escalator’.  Budget headlines include a total of £19M for highways, and £4m fund for potholes, white-lining and vegetation. This is still not enough but an improvement on last year.  There is a 7% increase in Children’s Services.  The proposed budget cut for Libraries has been reversed.  A £1M reserve has been set to support the transformation.
– Libraries The consultation for libraries has closed, 20,000 representations. The outcome of the consultation has been called in for review. The whole of the cabinet is from the same political wing, and no one came into politics to shut or damage libraries.  It was commented that the comms around the consultation has been poor, as it was intended to support a vision for a transformed library service which was turned into consultation on reduction in services.
– Fostering New arrangements offer better terms with reduced bureaucracy for fostering parents.
– Torcross The C.Cllr is proud of the County’s response to the collapsed road at Torcross. Officers have done everything they could do to support the acute problem, the chronic problem still needs consideration.
5. Financial Matters
5.1 Grant Applications To note grant applications received and agree process for consideration. It was noted that applications have been received from West Dart Bus and Dittisham Store. Applications will be reviewed first by the Finance Committee before making a recommendation to the Parish Council.  ACTION: The Clerk to invite Dittisham Stores to the April meeting of the Parish Council to present their application. It was noted that there is a public meeting about the shop taking place on April 1 between 5 – 7pm to which cllrs may also wish to attend.
5.2 2026/27 Car Parking Tariff increases To consider quotation from Metric Group to update tariffs from 01/04/26 It was RESOLVED to accept the quotation of £219 plus VAT to change the tariff on 2 car park machines and to raise a purchase order as requested by the supplier. It was noted that the last cash reconciliation noted some inconsistencies between the cash counted and the amounts recorded.   It was agreed to ask Metric to check the machines if there are still inconsistencies in March.
5.3 2025/26 Internal Audit To confirm arrangements for internal auditor contract Cllrs were informed that the internal auditor that provided audit services to the Parish Council in 2024/25 was available to undertake the 2025/26 audit at a cost of £195 no VAT.  It was RESOLVED to contract PATAS to undertake the 2025/26 audit, as independent and competent.
5.4 Red Lion ground rent To consider response to Red Lion’s query on ground rent arrangements. It was RESOLVED to note that the virtual payment of the peppercorn rent for 2025 has been paid. ACTION: The Clerk to relay this to the Red Lion and to confirm the dates on which the annual peppercorn rent is due, as 26^th July each year.
5.5 Maintenance Contracts
5.5.1 Grounds Maintenance Contract To consider contract extension letter and approval of proposed payment schedule It was RESOLVED to approve the contract extension letter as produced by the Clerk and to simplify the payment schedule spreading the £4300 + VAT contract across 10 monthly payments of £430 + VAT per month from March to December.
5.5.2 Maintenance Works – Various To consider quotations received in response to brief for works It was RESOLVED to contract the services of Jon Hodge for maintenance works at a cost of £2650, no VAT. Works include 1:  Laying two sections of concrete foundation along the base of the Ham wall to prevent undermining of wall by wave action.  2: Replace 3 posts in the Ham Car Park; 3: Replace 1 slat on bench on the Ham; 4: To repair wall in the culvert next to the footpath to sailing club; 5: Fix guttering to the bus stop on Riverside Road.
5.6 Receipts and Payments between meetings the following was noted:
Payment 2602_8 Lloyds bank fee  = £4.25
5.7 March Payments for authorisation It was RESOLVED to authorise the following payments:
– Payment 2602_1 to HMRC for Quarter 3 VAT Payment = £2550.88
– Payment 2603_1 Nest Pensions for Pension contributions on Clerk’s Feb Salary = £39.61 no VAT
– Payment 2603_2 to CRadford February Clerk Salary (month 11) = £877.61 no VAT
– Payment 2603_3 to HMRC for Tax and NI on Clerk’s February Salary = £262.49 no VAT
– Payment 2603_4 to MHurrell for monthly car park checks and banking takings (Feb) = £150 no VAT
– Payment 2603_5 to RNeale for reimbursement: JottaCloud backup services Monthly renewal Feb at 12EUR per month (£10.55) and Lebara mobile phone monthly renewal Jan at £4.08 plus 82p VAT per month = £15.45
– Payment 2603_6 to Judge’s Web Design for INV003128 Hosting Renewal Standard Hosting Package – 1 Year: dittishamparish.co.uk and 12 March > @ £80 no VAT. Website Hosting: Backups & WordPress updates – 1 Year 12 March > @ £60 no VAT = £140
– Payment 2603_7 to Lazerpics for inv 32144 200 x Full colour reverse print onto Clear vinyl with White backing contour cut to shape window stickers inside stick 74mm Dia Ref: Car Park Permits 01-04-25 / 31-03-26 @138.00 plus VAT.  Set up @ 10.00 plus VAT Postage & Packing @ 15.00 plus VAT = £195.60
– Payment 2603_8 to HMRC for interest of Q3 VAT payment = £8.66
– Payment 2603_9 to RBond for reimbursement: HP Instant Ink at £3.74 plu £0.75 VAT = £4.49
– Payment 2603_10 to South Hams District Council Invoice: 22389350 Cashless Processing fees for 1st October 2025 to 31st December 2025 for The Level and The Hams Cashless Income at £212.50 plus £42.50 VAT = £255
– Payment 2603_11 to Dittisham Village Hall for 3 meetings at 2025 rate. 3 x DPC Monthly meetings at 2026 rate.  1 x 2 hour meeting in School Room at 2026 rate at £149.16 plus £29.83 VAT = £178.99
6. South Hams District Council’s Planning Decisions To note the following:
6.1 3733/25/PDM Land At Sx 848 537 (Little Coombe Barn) Dittisham Application to determine if prior approval is required for a proposed change of use of agricultural building to 1No dwellinghouse (Class C3) & for associated development (Class Q (a+b)) REFUSED
6.2 0049/26/TCA 2 Watermans Cottage Manor Street Dittisham: Ash – remove, die back present. T3: Maple – reduce by 1/3 all over, to reduce risk of branch failure. APPROVED
6.3 0071/26/TCA Laburnum Cottage Manor Street Dittisham: T80: Oak – remove dead wood. A,B,D,E,T88,T87: Ash – remove deadwood and Ivy. T83: Acer – remove Ivy. G84: x3 Sycamore – remove Ivy. T81,T82,T86,T85,C: Ash – fell, due to Dieback. APPROVED
7. New Planning Applications to consider a recommendation to the planning authority on the following applications:
7.1 3607/25/FUL Red Lion Inn, The Level, Dittisham, READVERTISEMENT (amended description & revised plans) Construction of ground floor bay window, rear first floor extension, installation of 3.no Juliet balconies, & roof light It was RESOLVED to SUPPORT the application.
7.2 0022/26/HHO Herongate, Lower Street, Dittisham, Householder application for new incidental outbuilding It was RESOLVED to OBJECT TO the application with the following comments:
– Inappropriate development in a conservation area
– Inappropriate development in a national landscape
– visual impact from the river
8. Blackberry Cottage Surface Water Drainage
8.1 Update To receive an update following cllrs attendance at a site meeting, advice received as requested, and note receipt of an updated Drainage Risk Assessment and Draining Strategy from the applicant’s consultants

It was reported that cllrs Bond and Taylor met with PCA, the structural engineers who compiled the surface water drainage report.   The meeting clarified that the ‘infrastructure’ would stop at the boundary line and the clean surface water run off would run into the culvert.  The view was that the easement wouldn’t be required, and no commercial benefit would be appropriate.
It was requested whether the photographs provided giving an example of the pipe on the boundary be included in the report, and that the type of tank be specified: i.e. replacement of the sceptic tank with a digester system.
It was also noted that the Construction Management Plan has been provided.  The Parish Council had raised concerns about access to the lane.  The Construction Management Plan confirms that the logistics will come via the Dart, and up the path to the rear of the property, and completed at high tide, so it shouldn’t interrupt public access.
The owner confirmed that the gulley would be cleared regularly.
8.2 Request for Parish Council permission To consider the owner’s request to obtain the Parish Council’s permission in writing to cross third-party land and connect the surface water drainage to the watercourse for the life of the development. It was RESOLVED to confirm to South Hams District Council that based on the PCA report of 2026, there is not easement required on for the surface water drainage from the property to flow into the culvert that exists on the Parish Council land.
Members of the public left the meeting.
Cllrs raised some concerns about the track leading from the foreshore alongside Lod Cottage to Blackberry Cottage being degraded as a result of the contractors’ use. It was agreed to raise this with the landowner in correspondence and get confirmation that it would be restored if damaged.
9. Reports from Councillors’ Working Groups and External Forums
9.1 Neighbourhood Plan To receive an update Cllrs were informed that a Neighbourhood Plan page has been added to the Parish Council’s website. South Hams District Council (SHDC) has apologised for the delay in signing off on the Parish Council’s Reg 5 application for designation of a neighbourhood area.  The legal team has yet to sign this off.
9.2 West Dart Bus To receive an update The new bus has arrived and is now parked on Riverside Road. It will go on its first community transport trip this week.
9.3 Dittisham Village Hall To receive reports to and from the Committee meeting Reports were circulated. The notes reported that the committee could not change the Village Hall’s financial year end to align with the Parish Council’s financial year. ACTION:  Cllr Unitt will follow up with a query as to why.
10. Clerk’s update
– Pensions Regulator The Clerk has made the necessary redeclaration to the Pension’s Regulator, due this year.
– Play Park inspection Booked The Annual Play Inspection has been booked to take place during March. A fee of £50 would be levied if the Parish Council wished to meet the inspector on site. The Clerk has opted to be set up on the system as an ‘Automatic’ client with RosPA, unless otherwise instructed. It was RESOLVED to hold off on this until the next inspection has been received.
– Car Parking Stickers 180 car parking stickers have been purchased by Dittisham Sailing Club. An invoice has been raised and the stickers have changed hands.
– VAT Despite the VAT100 form being completed, and payment signed off by the Parish Council, there was an error in the return being filed with HMRC. On review of the Clerk’s appeal, HMRC cancelled the late submission penalty point issued. An interest payment is due, and appears on the March payment schedule.
11. Potential new car park and burial ground To receive an update following meeting held on 2^nd March and consider proposals going forward. Those who had attended an information sharing meeting with proposed project managers of the potential new car park and burial ground site updated other members.  It was reiterated that the Parish Council had agreed to be the named party on an options agreement for the land and cover legal fees of up to £2000.  The meeting of the March 2 informed cllrs that further funding of approximately £10,000 would need to be raised to support a comprehensive preapplication process.  The Parish Council has been identified as a potential source for that funding, alongside the Red Lion, the Village Hall, St George’s Church and the Dittisham Charity.  It was noted that this expenditure would be speculative, as there are no guarantees that planning would be successful. During discussion, cllrs considered the potential beneficiaries, potential liabilities, and agreed that further consultation in the community would be required before going down a preplanning route, particularly if the precept is raised to finance the project.

It was RESOLVED that process should be taken a step at a time.  The Parish Council will pursue the Options Agreement, as already agreed, and work with the project managers to develop a consultation/communication process with the Parish, noting that the Neighbourhood Planning process would provide a helpful framework for that consultation process.  It was proposed to form a working group of all interested parties, with representation from the Parish Council, should Parish residents be in support of the project.
12. Lengthsman Contract To note current contract is due to expire on 31/03/26. Consider arrangements from 01/04/26. It was RESOLVED to readvertise the contract. ACTION: The Clerk to write to the Lengthsman to advise him.
13. Trees on Ham Lane Consider request made to the Parish Council for trees on the north bank to be cut back. It was reported that there is a TPO in place.  It was RESOLVED to ask for the trees to be included in the next tree survey.
14. Devon Local Government Reorganisation Proposals to discuss proposals ahead of consultation closure on March 26 2026. Not discussed.
15 Internal Audit: Assertion 10 compliance To consider actions required for completion before March 31 2026.
– Digital Compliance
It was confirmed a council-owned domain is in place for website and staff emails and no action is required.
It was confirmed a role based email for the clerk is in place and no action is required.
It was confirmed that the Parish Council has adopted an IT policy was adopted and no action is required.
It was noted that the Parish Council’s website was last reviewed in November 2024. It was RESOLVED to contract Judges Web Design to undertake a review before March 31 2026 at a cost of £80.
GDPR/Data protection
It was noted that the Parish Council has an ‘Information Management Requirements Policy’ that references Data Protection last reviewed in April 2023. It was RESOLVED that the Clerk produce a Data Protection Policy for consideration by the Parish Council at the earliest convenience.
It was noted that there is no:
– Training programme in place for both staff and Councillors on GDPR principles and requirements.
– Policies and Procedures for subject access requests and data breaches in place.
– Data Protection Impact Assessment procedure in place to cover any additional services.
It was RESOLVED that the Clerk produce policies for consideration by the Parish Council at the earliest convenience, and for these policies to confirm appropriate and secure technical and organisational measures are in place to protect personal data from breaches.
16 Correspondence and Contacts to note or consider
To note:
– South Devon National Landscape (SDNL) Partnership – 13 March at 1000 The Parish Council was informed Partnership meetings are broadcast live to the South Devon National Landscape YouTube channel allowing observers to follow the meeting remotely. Videos remain available on the YouTube channel until draft meeting minutes are published on the website.
– Dittisham village hall website Cllrs were informed that Dittisham Village Hall is currently looking at setting up a page on the new com website for the village hall. This is going to have all our events and activities listed as well as prices and a booking form for any potential hirers. The Village Hall feels that users are finding it hard to access the information that they need on our current website. The village hall will make sure that there is a clear link to the new website so that users can find their way to the information they need through either route.
To consider
– 20260204 Bonfire Night Cllrs has been asked by Galmpton Bonfire Society if Dittisham was interested in having a bonfire night. A suitable venue outside of Galmpton is being sought for a display.  The Society has been made aware that an application to use the Ham would be required, but is interested in the Parish Council’s view on the principle of a Bonfire night held in Dittisham before a formal application is made.  It was RESOLVED to politely decline.
– South Hams Leader urges people to have their say on shake-up to local services and councils in Devon Cllrs noted that the Leader of South Hams District Council is urging everyone in the district to take part in the Government consultation on the reorganisation of local government in Devon, which closes on the March 26 2026. All proposals are published on the following website, where there is also a link to the consultation questionnaire: https://www.devonlgr.co.uk/.
– 20260212 Devon County Council – Public Footpath Diversion Order 2026 – Footpath No.7, Dittisham As required by Schedule 6 of the Highways Act 1980, the Parish Council has been issued with Notice of the making of the above Order, together with a copy of the Order itself. Any representations on the order should be made by the deadline of March 12 2026.  It was RESOLVED to SUPPORT the diversion.
– 20260223 The Dittisham Nativity – Brian Patten The Parish Clerk has been asked if any help can be given to source a copy of ‘The Dittisham Nativity’, seemingly unpublished. ACTION: Cllr Neale to follow up with the Clerk.
– 20260226 All Town & Parish Council Briefing: NPPF and its Relationship with Neighbourhood Plans Cllrs were informed that a briefing will be held remotely via MS Teams on Thursday, 12 March from 4:00pm to 5:00pm to address reforms to the national planning system and the impact on how planning applications are determined locally.  Huge increases in housing numbers handed down by government have left a lot of planning authorities vulnerable to speculative development as locally adopted policies are given less weight in decision making.  By intentionally undermining adopted local and neighbourhood plans, government intend to create a ‘boost’ to the supply of housing across the country. Despite South Hams District and West Devon Borough Council’s trying to protect the integrity of Neighbourhood Plan policies for as long as possible, emerging decisions from the Planning Inspectorate and the High Court are clear that certain Neighbourhood Plan policies can no longer be given the weight that either the Local Authority, or local communities would like.  The virtual briefing to Town and Parish Councils to explain how changes to national policy will impact certain local and Neighbourhood Plan policies, and what the options are in the short to medium term.  ACTION: The Clerk to send a link to cllrs interested in attending.
17. Next Meeting: The next meeting of the Parish Council will be held on Wednesday April 1 2026 at 7:00 pm.

Meeting closed at 21:15.

APPROVED Minutes 2026 February 4

Feb 11, 2026 | Minutes

Minutes of the monthly meeting of Dittisham Parish Council held in
Dittisham Village Hall on Wednesday 4 February 2026 at 7:00pm

Present: Parish Cllrs Bond (Chair), N Green, Hawkes, Neale, Pope (late) & Taylor were present, as was C Radford (Clerk). D.Cllr McKay and C.Cllr Rake were present for part of the meeting. 2 members of the public attended.
Apologies: Cllrs J Green & Unitt

Public Forum No matters were raised in a pre-meeting public forum. The meeting was adjourned during specific agenda items.

1. Apologies were received as above.
2. Declaration of Interests To declare interests on items on the agenda. Cllrs declared an interest in the following items: Cllr Neale on item 5.6 payment 2602_6.  Hawkes on item 7.1, being the applicant on the application for tree works in a conservation area (TCA).
3. Approval of Minutes To consider approval of the minutes of the EGM held December 15 2025, the monthly meeting held on January 7 2026 and EGM held on January 20 2026 It was RESOLVED to approve the minutes of the minutes as an accurate record with an amendment; specifically a correction to the location in which the West Dart bus will be parked.
4. Community Reports To receive reports from:
4.1 South Hams District Council Councillor (D.Cllr) The D.Cllr made the following report:
– Local Government Reorganisation A briefing has been held for Parish and Town councils on the proposal put forward by the District Council. A statutory consultation will open in February/March prior to publication of the Government’s decision due in June/July.
– Budget It was reported that the Local Authority has balanced the budget for the current year. South Hams District Council (SHDC) will be badly affected by the impact of the Fair Funding package expecting a significant deficit in the next financial year.
– Council Plan The Local Authority is looking at re prioritising its plan in light of Local Government Reorganisation. It is reallocating funds for projects that would not be delivered before changes in the local government structure.
– Community Transport A report is due and will be circulated to community transport operators shortly.
– Raising the profile of the Climate Emergency The D.Cllr commented on the National Emergency Briefing that recently Took place in Westminster, attended by 1200 delegates at which Chris Packham was keynote speaker. DEFRA has since published a strategic assessment exploring how global biodiversity loss and the collapse of critical ecosystems could affect national security. Neither of these important events the impacts of climate change have been covered well within the news.  The D.Cllr is seeking to do more to raise the profile of the importance of the climate emergency in the local and national consciousness.
4.2 Devon County Council Councillor (C.Cllr) The C.Cllr gave the following update:
– Collapsed road at Torcross Destruction of the road at Torcross has been a significant event. It is outside of Devon County Council’s (DCC’s) budget to afford it, so appeals have been made to the Government to fund it. Ongoing management and risk of repeated occurrences are major issues being considered.
– Budget Whilst the Fair Funding settlement has been difficult for District Councils, it has not been as bad as it could have been for the County Council. There is continuing shift from central government to local tax payers, with an increase to the precept at the maximum 5% year on year to meet considerable pressures of rising costs. One of the big budget concerns is libraries, with a consultation open at the moment. Libraries Unlimited is unsustainable and considering cuts to statutory hours.  This affects the number of hours a qualified librarian is in attendance during library opening times.  Options include looking at more community involvement, and un-staffed access to warm spaces.
– Neighbourhood Planning The C.Cllr recommended that cllrs review notes from January’s meeting of SHDC’s Development Management Committee, where Modbury’s Neighbourhood Plan was overridden following changes in the National Planning Policy Framework, where SHDC can no longer demonstrate a 5-year housing supply, leading to the council approving the development of houses outside the Neighbourhood Plan’s development boundary.
5. Financial Matters
5.1 Quarter 3 Bank Reconciliation Consider independent review of the bank reconciliation. Bank statements and budget summary was checked against the end of quarter bank reconciliation which was signed by Cllr Hawkes.
5.2 Parking Charges To consider increasing parking charges by 4%, inline with local authority increases.. It was RESOLVED to increase standard car parking charges from 1^st April 2026, applying 4% and rounding to the nearest 10.  Standard tariffs will increase as follows:  1 hour = £2.10; 2 hours = £3.10; 3 hours = £4.70; 4 hours = £6.20; All day = £10.00; 1800 to 0900:  Free; Seven-day ticket = £62.00.  The residents discount tariff remains unaffected. ACTION:  The Clerk to request a quote from the machine provider to update the tariffs on both ticket machines.
5.3 Grant Applications To note grant applications received and expected in 2026/27 financial year It was noted that a grant application had been received from St George’s Church, Dittisham, which would appear on the Parish Council’s agenda for consideration once the annual accounts are available, in May 2026. An application is expected from The West Dart Bus for consideration in March.  Dittisham Community shop is expected to make an application.
5.4 Dittisham Sailing Club Permits To consider printing quotations received Quotes from three companies had been sought to produce and deliver 200 vinyl permits. It was RESOLVED to accept the quotation from Lazerpics at a cost of £195.60.
5.5 Receipts and Payments between meetings to note for information
Receipts:
– Machine Receipts from The Ham Car Park banked in Q3 (Oct – Dec) at £575.92 plus £ 18 VAT = £691.10
– Machine Receipts from The Level Car Park banked in Q3 (Oct – Dec) at £373.84. plus £74.76VAT = £448.60
– Natwest bank interest in Q3 (Oct – Dec) = £353.85 no VAT
– Lloyds bank interest in Q3 (Oct – Dec) = £13.48 no VAT
– Invoice 24 to South Hams District Council SHDC Car Park Receipts Q2 for the Ham and The Level at £17656.78 plus £3531.36 VAT = £21188.14
– Invoice 25 to Parish of Dittisham Charity for matched funding with respect to original quote for Jubilee Steps Hand rail = £2635.50 (no VAT)
Payments made between meetings The following payments were noted:
– Payment 2601_9 Lloyds Bank Fee = £4.25
5.6 February Payments It was RESOLVED to approve the following payments:
– Payment 2602_1 to HMRC for Quarter 3 VAT Payment = £2550.88
– Payment 2602_2 Nest Pensions for Pension contributions on Clerk’s Jan Salary = £39.61 no VAT
– Payment 2602_3 to CRadford January Clerk Salary (month 10) = £877.61 no VAT
– Payment 2602_4 to HMRC for Tax and NI on Clerk’s January Salary = £286.16no VAT
– Payment 2602_5 to MHurrell for monthly car park checks and banking takings (Jan) = £150 no VAT
– Payment 2602_6 to RNeale for reimbursement: JottaCloud backup services Monthly renewal Jan at 12EUR per month (£10.46) and Lebara mobile phone monthly renewal Jan at £4.08 plus 82p VAT per month = £15.36
– Payment 2602_7 to DALC for Inv 7114 Attendance of Mike Taylor at the Being a Good Councillor 1 course at £15 plus £3 VAT = £18
6. South Hams District Council’s Planning Decisions The following was noted:
6.1 3321/25/HHO Downton Barton Dittisham Householder application for new garden studio APPROVED
7. New Planning Applications to consider a recommendation to the planning authority on the following applications:
– 0049/26/TCA 2 Watermans Cottage Manor Street Dittisham: Ash – remove, die back present. T3: Maple – reduce by 1/3 all over, to reduce risk of branch failure. It was noted that the Local Authority had already decided to raise no objections to works.
– 0071/26/TCA Laburnum Cottage Manor Street Dittisham: T80: Oak – remove dead wood. A,B,D,E,T88,T87: Ash – remove deadwood and Ivy. T83: Acer – remove Ivy. G84: x3 Sycamore – remove Ivy. T81,T82,T86,T85,C: Ash – fell, due to Dieback.
It was RESOLVED to SUPPORT the application.
Noting the shorter consultation time limit on Treeworks in a Conservation Applications (TCA), it was RESOLVED that the Clerk forward TCA notices to cllrs if it is likely that applications will time out before the next meeting of the Parish Council, and to request an extension if controversial.
8. Blackberry Cottage Surface Water Drainage To consider the owner’s request to obtain the Parish Council’s permission in writing to cross third-party land and connect the surface water drainage to the watercourse for the life of the development. The applicant attended the meeting to answer questions about the proposed scheme. Cllrs discussed the impact of any physical infrastructure needed and that if permission were given, an easement may be required.  It was RESOLVED to move forward with the following actions:
– For the applicant’s drainage consultants to attend a site meeting with representatives of the Parish Council to better understand the proposed scheme and any potential impact on third party land.
– To consult with a lawyer to receive a quotation for the cost of an easement, if required.
– Receive advice from a professional to consider the value of such an easement, if required.
9. Dittisham Regatta Sports Day To consider an application for hire of The Ham The Clerk had undertaken a review of the draft application against the Parish Council’s ‘Use of the Ham’ policy and hire terms and conditions. It was agreed ACTION: the Clerk provide support and feedback to the applicant asking for further detail in the risk assessment, particularly in relation to the movement of vehicles on site, a more detailed map and more information about insurance and licensing arrangements.
10. Gritting on roads to Dittisham
10.1 Lack of gritting consider concerns raised by cllrs and members of the public. Cllrs had received correspondence from residents asking that the Parish Council try again to get gritting of the road from Sportsmans Arms/Hembrough Post to Dittisham reinstated. It was commented that residents need to able to get in and out of the village at all times and concerned that neither a fire engine nor an ambulance could attend if there was an emergency in the village. Cllrs noted reports of several accidents and instances where vehicles skidded off the road, about residents who were unable to be seen by regular carers or receive emergency medical care as the state of the road prevented medical staff attending.  It was expected that the route does not meet the criteria to be included on the gritting map, however the Parish Council will continue to make representations to the County Council for inclusion in the gritting network.
10.2 Potential shared gritting arrangements to receive an update on a meeting held with neighbouring parishes on potential shared gritting It was reported that Cllrs Bond and N.Green had attended a meeting with representatives of Ashprington & Cornworthy, Blackawton and Harberton Parish Councils to discuss considering pursuing the development of a shared Snow Warden scheme in which Parish Councils work together to improve highway safety and allow key routes in all five parishes to be gritted efficiently and in line with the broader Snow Warden policy.  Under the outline proposal, a paid contractor would take the role of lead Snow Warden. They would purchase a tractor-mounted spreader and have space available for primary storage of salt/grit. The contractor would undertake to spread salt at appropriate times on a route that would take in key access routes to the villages and major hamlets of the participating parishes.  Before bringing the proposal forward, DCC has been asked to comment on whether it would be in support of the project as outlined, to confirm what qualifications any contractor and operatives would be required to have, and insurance arrangements.  There would be a considerable cost of the grit, if not covered through the snow warden scheme.  More information is required on the technical matter of how much, and what type, of grit would be required under different conditions.
11. Reports from Councillors’ Working Groups and External Forums
11.1 Neighbourhood Plan To receive an update Consultation is now closed with 168 replies received. Responses will now be analysed to draw out the key issues and consider next steps.
11.2 West Dart Bus To receive an update on bus parking options Riverside Road will be used for the meantime. Once the bus has arrived next week, a description and registration will be provided to SHDC so that it can be parked in The Level Car park without charge.
11.3 Maintenance Working Group To receive an update from January meeting. It was reported that a briefing document had been compiled from which to obtain quotes for a variety of maintenance jobs, including repairs to the Ham wall, minor bench and bus shelter guttering repairs, repairs to the wall in the culvert near the sailing club and replacing three posts at the Ham car park.  Contractors are being sought.  In March working group will undertake minor tree works at The Ham Triangle, (crown lifts and cutting back/pruning). It was agreed to request advice on management of trees at North Bank as part of the net annual tree survey (due summer/autumn 2026).
12. Annual Away Day Consider focus for the Parish Councillors annual ‘Away Day’ It was agreed that the away day would have a loose agenda, enabling cllrs free discussion around any range of topics relating to the parish. ACTION: Cllrs prepare to come to the away day with a short introduction to themselves, and the roles they have/wish to have on the Parish Council.
13. The Level Phone Box Consider response to ideas for ongoing use Deferred to the spring.
14. Potential new car park and burial ground To receive a briefing note on proposals, and proposed Parish Council role Cllrs had received a briefing note in advance of the meeting, which laid out a proposed way forward to achieve the objective of bringing forward a new 40 space car park and burial ground. It is proposed that an options agreement will name Dittisham Parish Council as the party who have five years to exercise the option, and two local project managers, responsible for all aspects of the project, include planning, construction and funding, specifying that they will do this in conjunction with the Parish Council; seeking council approval on all material decisions.   It is proposed that the car park be a paying car park on the model of the two existing car parks in Dittisham, with the Parish Council collecting revenue and becoming responsible for maintenance.
It was RESOLVED that the Parish Council is willing to be party to the Option Agreement with the landowner.
It was RESOLVED that the Parish Council is willing to cover the cover any legal costs in drawing up the Agreement up to £2,000.  If costs are in excess of this, to return to the Parish Council for consideration.
It was agreed that once the option agreement in place, a special meeting be arranged with the project managers, landowner and agent.
15. Correspondence and Contacts to note or consider
To note:
– Happy New Year and updates from the River Cllrs were informed that the Friends of the Dart newsletter includes a link to a ‘behind the scenes’ video from the Friends of the Dart lab, hosted at Dartington Hall Estate, where weekly E.Coli testing takes place. A meeting was held on Jan 15 to share news about most recent water quality results. December results can be found by following this link.  (HTML). Stoke Gabriel bathing water rating has been downgraded.  It is recognised that businesses who rely on contact with the river will be affected and encouraged to get in touch.  A weekend festival ‘We Are the Water’ coinciding with the weekend of world water day will take place March 20 – 22.
– Beach Clean – Dittisham Foreshore – March 29^thCllrs were informed that the beach clean will take place on March 29, meeting at The Ham car park at 9am before walking to Dittisham Mill Creek and collecting rubbish and plastic on the way. Bags to collect refuse have been requested from the District Council, with the bins at the Ham Car Park or top of the lane to the Crek on Lower Street as being suggested as a rubbish collection point.
To consider
– Devon and Somerset Fire and Rescue Service Community Risk Management Plan engagement survey Cllrs are informed that the Fire and Rescue Service is beginning to develop a new 5 year plan and keen to collect as many views as possible through its online survey. All recipients of the email are asked to display a poster and encourage participation. ACTION: The Clerk/Cllr Bond to distribute the notice and link via the Parish Council’s mailing list, on the website and on social media.
– Parish Paths Partnership (P3) – Update and Forms for the New Financial Year Cllrs were informed that a reduced P3 team at Devon County Council has been working to updated and streamline the scheme so that it becomes a more efficient and effective service. The email received lays out all the changes to the scheme in detail, including a new contact address, a new reporting process, an updated grant form, a new Improvement Bid form, Seasonal Cut form and Materials Form.  New guidance and criteria information is provided across a number of attachments.  Cllrs Neale and Bond will meet to discuss this and report back on the impact for the parish at an upcoming meeting.
– The Level speeding traffic Members of the public (MoP) had attended the meeting to draw attention to the letter written to the Parish Council commenting that the speeding along the Level in Dittisham is a matter of urgency that must be addressed. It was commented that vehicles build up speed on the straight road between the Red Lion and the car park. Very few vehicles travel at the 20mph advisory speed limits. Residents take their life in their own hands in areas without footways. A vehicle recently sped past someone who had fallen on ice, nearly running them over.  Despite residents regularly flagging down traffic, it makes no difference.  The MoP’s proposed solution is to look into installation of speed bumps to slow down traffic, or atleast start with a few 20mph signs in the village.  This would be a preferred approach to a digital radar sign.    There was a discussion in which cllrs considered whether a 20mph was desirable, and where it would be applied.  It was proposed that public comment on the matter could be collated through the Neighbourhood Plan process.  It was RESOLVED that the Parish Council would support 20mph in Dittisham Village, the Parish Council should take steps to support the 20’s plenty campaign, and move forward with identifying areas to post ‘20’s Plenty’ signs.
– Re_Draft minutes of the January meetings of Dittisham Parish Council [Response re ownership of land] Following circulation of the draft minutes of the January meeting, a resident comments that the DHNA’s statement that the triangle is part of the fundus leased from the Duchy cannot be correct since the area in question is above the Mean High Water (MHW) and therefore owned by the riparian owners who, according to the Land Registry plan held by Councillor Unitt are DPC and Soundings. The fact that DHNA pay rental to Dittisham Sailing Club for the land used by the ground chain of the Dittisham running moorings confirms that DHNA acknowledge this boundary to ownership and respect it. The gravel triangle is exactly the same. Having said that, no one that I have spoken to objects to DHNA organising a clean-up operation as long as the long-term occupiers, some of whom have satisfied all the requirements of adverse possession ie long term, continuous, open, undisguised use of an area without reference to the owner, are respected. The resident has suggested a future system of management similar to the Ham carpark; with possibly Dittisham Sailing Club control with annually designated allocation of dinghy spaces, free to residents, however they found useful. The Harbourmaster knows these views and the legal department at the RYA has confirmed the resident’s understanding of the fundus boundary. It was RESOLVED to bring this back as an agenda item for a future meeting.
– Request for local insight on mobile phone coverage in Devon Parishes Cllrs are informed that Parish Councils across Devon are being asked by South West wifi business working on rural connectivity projects across Wales and the South West to help build a clearer, ground-level picture of mobile phone coverage in rural areas via an online form (html). This is not a sales message and there is no obligation or commitment at any stage.  Individual cllrs would follow this up.
– Storm Chandra Flooding 26th – 27th January Devon County Council’s Flood and Coastal Risk Management Team have asked for information about any areas affected by flooding due to Storm Chandra. The Council is asked for any information about the date/time and location that flooding occurred; If any properties were flooded internally (and the addresses of these properties, if known); Any key roads which were affected Photographs (if possible); Any other information deemed relevant.  Cllrs were not aware of any areas of Dittisham Parish affected by flooding.
16. Next Meeting: The next meeting of the Parish Council will be held on Wednesday March 4 2026 at 7:00 pm.

Meeting closed at 21:44.

APPROVED EGM Minutes 2026 January 20

Jan 22, 2026 | Minutes

Minutes of the Extraordinary Meeting of Dittisham Parish Council
8:00pm Tuesday 20 January 2026 Dittisham Village Hall

Present: Parish Cllrs Bond (Chair), J Green, Hawkes, Neale, Taylor & Unitt
Apologies: Cllr Golding, Pope
Clerk: Ms Radford
Public: None

Public Forum No public were present.

1. Apologies were received as above.
2. Declaration of Interests No interests were declared on items on the agenda.
3. 2026/27 Budget and Precept demand
3.1 Draft Budget To consider a draft 2026/27 Budget as prepared by the Finance Working Group. The Chair of the Finance Working Group provided a summary explanation of the budget, during which cllrs could ask questions.
Detail was given on how the playground equipment and car park machine replacement cost had been calculated, taking into account expected lifetime of equipment and expected increases in costs, based on rates of inflation.
There was a discussion on whether the budget had predicted sufficient funds for unexpected costs.
It was agreed to include an explanation of the Parish Council’s budget and earmarked reserves at the Annual Parish Meeting.
It was RESOLVED to approve the 2026/27 budget as presented:

3.2 Capton Defibrillator To consider proceeding with the Capton Defibrillator project. There was a discussion during which councillors considered responses from Capton residents taking into account key statistics on community defibrillator use in the UK from the British Heart Foundation, noting that studies highlight that PADS are utilized in just 10% of out-of-hospital cardiac arrests, even when one is available within 500m. Comments had been made that early CPR is the most and important step.  After discussion it was RESOLVED to progress the Capton Defibrillator project, with the following comments:
– An application is made to the Dittisham Charity for a grant.
– Capton residents are asked for a contribution to the cost, as contributions from Capton residents (providing evidence that residents contributed funding to defibrillators in Dittisham Village).
– A First Aid Training course is organised, as per the agreement of the Parish Council in October 2025, and to ensure that the course include use of defibrillators, giving priority to Capton residents before advertising it in the Parish.
3.3 Grant application from Dittisham Village Hall consider recommendation of the Finance Working Group on awarding a grant. It was RESOLVED that the Parish Council award a grant of £4000 to the Village Hall in the 2026/27 financial year.
It was queried whether there were grants available for installation of renewable energy at village halls.  Cllr Taylor offered to undertake some research if it would be helpful.
3.4 2026/27 Precept Demand It was RESOLVED the 2026/27 precept be set at £21,100.  This would make the Parish Band D rate £46.12 per year, which is an decrease of £0.01 on the previous year (equivalent to -0.03 %)
4. Annual Away Day
4.1 Away Day Date It was RESOLVED that the away day would take place on March 12 2026. The focus of the away day
4.2 Away Day Costs It was RESOLVED that the Parish Council budget £200 for the cost of the away day.

Meeting closed at 21:00

APPROVED Minutes 2026 January 7

Jan 22, 2026 | Minutes

Minutes of the monthly meeting of Dittisham Parish Council held in
Dittisham Village Hall on Wednesday 7 January 2026 at 7:00pm

Present: Parish Cllrs Bond (Chair), Hawkes, Neale, Pope, Taylor & Unitt were present, as was C Radford (Clerk). No members of the public were present. The County and District Councillors had both given apologies.
Apologies: Cllrs J Green, N Green.

Public Forum No members of the public were present.

1. Apologies were received as above.
2. Declaration of Interests Cllrs declared an interest in the following items: Cllr Neale on item 7.4 payment 2601_5.  Cllr Neale would not propose or vote on any resolution.  Cllr Pope on item 15 as the originator of the correspondence ‘Trees on Ham Lane’.  Cllr Pope would leave the meeting while this matter was considered.
3. Councillor Co-option Cllr Taylor signed an acceptance of office form before the Clerk. It was noted that the Declaration of Interests form had been completed.
4. Approval of Minutes It was RESOLVED to approve of the minutes of the minutes of the monthly meeting held on December 3 2025 without amendments
5. Community Reports To receive reports from:
5.1 South Hams District Council Councillor No report.
5.2 Devon County Council Councillor The Clerk had forwarded the C.Cllr’s January report to cllrs for information.
6. Financial Matters
6.1 Finance Working Group To receive an update from the meeting of the Finance Working Group held December 9. It was reported that the working group had been through the end of year forecast line by line ahead of drafting a budget for the 2026/27 financial year. A further short meeting will be held to finalise the draft before recommending the budget and precept demand to the full council.
6.2 To consider matters proposed by the Finance Working Group
6.2.1 2026/27 Budget and Precept demand Agree EGM date to set the 2026/27 Budget and Precept demand. It was agreed to hold a meeting on January 20 2026.  7pm  Finance Working Group and 8pm Full Council.
6.2.3 Capton Defibrillator To consider proceeding with the Capton Defibrillator project. It was RESOLVED to defer discussion to the next meeting and encourage further views from Capton residents.
6.2.3 Grant application from Dittisham Village Hall consider recommendation of the Finance Working Group on awarding a grant. Defer discussion to the EGM on January 20, when the budget will be reviewed and approved.
6.3 Receipts and Payments between meetings
– Payment 2512_14 to ICO for annual fee= £47 no VAT
– Payment 2512_14 to Lloyds Bank for bank fees = £4.25 no VAT
6.4 January Payments It was RESOLVED to approve the following payments:
– Payment 2601_1 to CRadford December Clerk Salary = £877.61 no VAT
– Payment 2601_2 to HMRC for Tax and NI = £285.96 no VAT
– Payment 2601_4 Pension contributions on Clerk’s Dec Salary = £39.61 no VAT
– Payment 2601_5 to RNeale for reimbursement: JottaCloud backup services Monthly renewal Dec at 12EUR per month (£10.48).  Lebara mobile phone monthly renewal Dec at £4.90 per month plus reimbursement for gaffa tape Total £21.51 plus 82p VAT = £22.33
– Payment 2601_6 to MHurrell for monthly car park checks and banking takings (Dec) = £150 no VAT
– Payment 2601_7 to Pittman Trees for invoice 1572 for tree works at the Ham at £200 plus £40 VAT = £240
– Payment 2601_8 to ARCCAS Inv 218 Grounds maintenance services carried out during December (Steps) at £30 plus £6 VAT = £36
7. South Hams District Council’s Planning Decisions The following decisions were noted:
7.1 3172/25/LBC Downton Barton Dittisham Listed building consent for repairs & alterations to include replacement of windows rooflights, re-rendering in lime, re-laying slate floors, re-building chimney, damp treatment, bathroom reconfiguration, roof & leadwork repairs APPROVED
7.2 3366/25/TCA Dittisham T08: Ash – Reduce the tree to approx. 3 mtrs in height, retaining the trunk as a valuable deadwood habitat for invertebrates and other wildlife APPROVED
7.3 3418/25/HHO Sunday School The Level Dittisham Rear extension to provide first floor shower room and WC APPROVED
8. New Planning Applications to consider a recommendation to the planning authority on the following applications:
8.1 3321/25/HHO Downton Barton Dittisham Householder application for new garden studio It was RESOLVED to SUPPORT the application.
8.2 3609/25/HHO Blackberry Cottage, The Lane Dittisham Householder Application for Alterations and extensions to property with associated landscaping work. New entrance door on the south-west elevation to provide an improved main access to the property. Two storey extension to replace an existing single storey lean-to extension. Small conservatory on the rear (north-east) elevation. New parking space accessed from The Lane. It was RESOLVED that the Parish Council neither supports nor objects to the application as insufficient detail has been provided on which to be able to make a recommendation.
– The Parish Council would seek more detail on car parking and a construction management plan due to concern about damage to, and obstruction of the lane.
– The drawings on ‘the proposed ground floor and first floor plan’ do not match drawings on the ‘proposed first floor and landscape plan’.
– There is insufficient information provided on the drainage plan.
8.3 3607/25/FUL Red Lion Inn, The Level Dittisham Construction of ground floor bay window, proposed front porch canopy, rear first floor extension, installation of 3.no Juliet balconies, and roof light It was RESOLVED to SUPPORT the application.
9. Planning Applications for information only
9.1 3733/25/PDM Land at Sx 848 537 (Little Coombe Barn) Dittisham Application to determine if prior approval is required for a proposed change of use of agricultural building to 1No dwellinghouse (Class C3) & for associated development (Class Q (a+b)).
10. Reports from Councillors’ Working Groups and External Forums
10.1 Neighbourhood Plan It was reported that 100+ returns have been made in response to the Neighbourhood Plan questionnaire to date. Three more people have come forward to join the steering group following the consultation. A coffee morning will be held towards the end of January to encourage further responses.  Responses will be analysed, following which a public meeting will be held to share the findings, likely in March.
10.2 West Dart Bus To receive an update on bus parking options A 16 seater bus has been purchased, and will need to be parked somewhere from mid-January. It was agreed to pursue options to park on Riverside Road, or on an area close to the end of the Level car park. It was agreed to inform the District Council that the Parish Council has given permission for the bus to be parked at the Level Car Park without payment.  To avoid any loss of Parish Council revenue the West Dart Bus would be removed at busy times (Easter, summer months and Christmas, for example).
11. Annual Away Day Consider date and arrangements for the Parish Councillors annual ‘Away Day’. It was proposed to hold the event between 10am – 1pm in mid-March. ACTION: Cllr Neale will set up and circulate a poll to enable a date to be selected, prior to booking a venue.
12. The Level Phone Box Consider response to ideas for ongoing use. No update. There will be no maintenance actions until weather improves.
13. Free Parish Boat Park Receive update on management of the area at the end of Dittisham Sailing Club Boat Park. Cllrs had been informed that, following investigation, Dart Harbour Authority has established that the triangle of foreshore south of the sailing club dinghy park is part of Dart Harbour’s leased fundus. The Harbour Authority has started work to organise the area, currently occupied by a mix of abandoned, wrecked and used dinghies, beginning by establishing ownership of each boat. A letter has been attached to boats to encourage owners to get in touch with the Harbour Authority.  The Harbour Authority is open to options for managing the site and would welcome the Parish Councils views. Noting that the Harbour Authority has a range of powers allowing it to remove abandoned boats, it was RESOLVED that the Parish Council considers its involvement in the matter as closed.
14. Potential new car park To receive an update on options under discussion in the community. Trial pits have been dug, and land is suitable for both a car park and a graveyard. Meetings will take place between the landowner and local community representatives to progress feasibility of the options and any agreements required.
15 Correspondence and Contacts to note or consider
To note:
– #52 2025 DALC E-bulletin Cllrs were informed that the e-bulletin includes an update from the DALC Chair on Local Government Reorganisation proposals, now submitted to the Secretary of State. DALC has sent its position statement to all Principal Authorities and invited discussion with DALC on how the sector could help inform their thinking as they developed their ideas for governance at the most local level. DALC confirmed that the organisation would not endorse any one proposal unless it was clearly the view of a majority of its members. This seems an unlikely outcome as DALC members are affected differently by these very different proposals. DALC will evaluate whichever proposal/s the minister chooses for public consultation against its position statement.
– #54 2025 DALC E-bulletin Cllrs were informed that this bulletin includes details of a new training course for 2026: An Introduction to Neighbourhood Planning & Design Codes on 6:30 – 7:45pm 18/02/26 on Zoom.  The Course includes an overview of the Neighbourhood Planning process, bringing a plan into force, design codes, resources (including grant funding), other options to Neighbourhood Planning and what reforms to the planning system may mean for Neighbourhood Plans. Information was forwarded Cllr Pope.
– The credit interest rates on your business account are coming down on 20 January 2026 Cllrs were informed that new interest rates for the Lloyds Commercial Account will decrease by 0.10%.
– Message from the SDNL Partnership Chair Cllrs were informed of correspondence thanking all contributors to the draft South Devon National Landscape Management Plan. The team is developing a consultation draft of the new plan drawing together the considerable evidence gathered and new policies are taking shape. The Plan is taking longer to draft, due to its ambition and to take into account accordance with newly released documentation including Environmental Improvement Plan 2025 and National Planning Policy Framework both released in December 2025.   A programme to engage local schools is also in planning, due to there being limited input from young people.  The Parish Council will be asked to respond to consultation on a refined draft within the first six months of 2026. The existing Management Plan will remain in force and be material to any planning decisions until the new Plan is adopted by Local Authorities.
– Temporary Traffic Notice – RIVERSIDE ROAD, Dittisham (TTRO2667336) Cllrs were informed of a road closure in place from 4– 5 February 2026 between the hours of 9:30am – 3:30pm to enable gully sucking and cabling work. No alternative route will be in place, but access will be maintained for residents.
To consider
– Trees on Ham Lane Cllrs are asked to consider topping a clump of trees to stop them getting any taller. The trees are thought to be mainly hazel with some dead elm. It is suggested to top at/to 2 meters. Cllr Pope left the meeting. It was noted that enquiries had been made as to whether any of the trees are subject to a Tree Protection Order (TPO).  There was a discussion in which it was agreed that the Parish Council should consider adopting a tree policy, using the South Hams Tree policy as a model, and be part of a broader strategy of management and maintenance of trees in the parish. The Parish Council would not consider topping the trees until further consideration of policy on such requests was given. Cllr Pope returned to the meeting.
– 2026 Devon BOOKING REQUEST – Dittisham, Devon Cllrs are informed that the cost of the annual play inspection from RoSPA Play Safety will increase in the coming year. The cost in March/April 2026 will be £83.00 plus VAT per area for up to five play items. Any over five is an additional £4.00 plus VAT per item. If the number of play items to be inspected will not be changing in 2026, the cost will be £83.00 plus VAT. If the Parish Council would like to confirm an inspection for April 2026, an order should be made before the end of February. It was RESOLVED to book the inspection.
16. Next Meeting: To confirm the next meeting of the Parish Council will be held on Wednesday February 4 2026 at 7:00 pm.

Meeting closed: at 21:05