Approved Minutes 2020 July 22

APPROVED Minutes of the Extraordinary Meeting of Dittisham Parish Council held via public videoconferencing on Wednesday 22 July 2020 at 7:00p.m.

Open Forum

  1. Dog Fouling

The requirement that dogs in public spaces must be on a lead may not be well understood. The person in charge of a dog whether they are the owner or not, must clean up after the dog has fouled in a public space.

SHDC communications have made a new poster – which South Hams District Cllr McKay will send and Cllr Lloyd will post.

Cllr Nightingale will write an article for the parish website and parish magazine about tapeworm spread in dog faeces and the impact on sheep.

b.West Dart Bus

The West Dart Bus would like to know the needs of the residents in the near to mid-term future. One option is to offer a register and book in advance service. This would not be eligible for the Devon wide pass, but they could as an organisation choose not to charge for a trial period, thus preventing the need to handle cash or manage a card payment machine. It would also give a better idea of numbers likely to use the

service under the prevailing conditions. The West Dart Bus could offer a volunteer car service to help those in current need is a demand? Please contact the West Dart Bus directly with comments.

Cllr Faulkner commented that the bus usually takes 6-7 people at most, booking by phone could be obstacle, and the bus is usually busy over the summer holiday makers who have alternative means of transport. Cllr Nightingale said that Sustainable Dittisham is doing a transport survey in about 5-6 weeks and will add questions relevant to the use and demand for the Bus.

Present: Cllrs Tucker (Chair), Anderson (Vice-Chair), Bond, Faulkner, Lloyd, Nightingale, and Quinn were present, as were South Hams District Councillor McKay, and A Thom (Clerk). There were no members of the public.

165/20            Apologies

Apologies were received from Cllr Green, and from Devon County Cllr Hawkins.

166/20            Declaration of Interests

Cllr Tucker declared a disclosable pecuniary interest in Item 7, Outdoor Swimming Society Dart 10K event.

167/20            New planning applications.

167/20.1   1669/20/HHO Capton Mill Cottage Capton Dittisham TQ6 0JE. Householder application for the erection of timber framed studio/workshop with washroom and replacement septic tank.

Support (resolution proposed Cllr Anderson, seconded Cllr Bond)

167/20.2   1833/20/VAR Barberry Farm Dittisham TQ6 0JA. Removal of condition (e) of planning consent 18/1285/75/1 (agricultural occupancy condition).

As a CLE has been granted for existing use for breach of the agricultural occupancy condition this application is not relevant. South Hams District Cllr McKay will look into the legal process followed to grant the CLE and respond to DPC.

167/20.3   2041/20/ARC Kiln Lyon Lower Street Dittisham TQ6 0HY. Application for approval of details reserved by conditions 3 and 4 of planning consent 0277/20/FUL.

Support (resolution proposed Cllr Anderson, seconded Cllr Faulkner)

167/20.4   2134/20/FUL The Linhay Barn Chipton Barton Dittisham TQ6 0HW. Refurbishment and change of use from holiday let to full residential.

Support (resolution proposed Cllr Anderson, seconded Cllr Nightingale)

168/20            Consultations

  • Dog Control Orders. Closes 31 July 2020

DPC supports the renewal of the Public Space Protection Orders and the proposed addition of new orders within existing PSPO areas: that dog walkers must carry dog bags or other container to collect dog waste, and to restrict amount of dogs that can be walked to four at a time. DPC also encourages SHDC communications to reinforce the existing orders.

169/20            Maintenance Contract

The previous maintenance contract ended in July and the contractor has chosen not to accept a one year extension. A communication will be sent thank the previous maintenance contractor for 28 years of service.

Urgent arrangements are being made for grounds maintenance works to be carried out over the short term.

It was resolved to accept SHDC’s proposal for the remaining maintenance works required on The Ham in 2020. It was resolved to delegate to the Clerk authority to decide, taking advice from Maintenance Working Group, whether to accept a pending price from SHDC to strim the Level Car Park in September, and for pending management by SHDC of Hemlock Water Dropwort identified in the gullies around The Ham.

The proposed timeline to develop and advertise a new maintenance contract was accepted: In September DPC will look closely at the contract and incorporate management suggestions from Sustainable Dittisham. The 7/10/20 Meeting of DPC will agree the content of a new contract. Over October and November the contract will be advertised, potential contractors interviewed and quotes assessed. The 2/12/20 meeting of DPC is expected to decide on a new contractor. It is expected that the contract term will be 1/1/21 – 31/12/23, with an optional one year extension. The habitat review is ongoing and it was suggested that the contract have the flexibility to incorporate changes.

It was resolved that the approval MN 55/20.3 for the maintenance contractor to assist in reinstalling the noticeboard on The Ham be amended to refer to the individual and to allow two hours of work.

Cllr Quinn left the meeting

170/20            COVID-19 Response

Councillors noted the car parks and playground risk assessments, and action taken to reduce risk of spread of COVID-19 / modify behaviour. It was unanimously resolved that DPC’s view is that the practical and manageable steps are in place. DPC will monitor the risk of the situation and respond if the risk increases. DPC will increase its communication about use of the playground / The Ham and car parks. As well as the parish website and DPC Facebook page, holiday cottage businesses will be emailed.

171/20            Outdoor Swimming Society Dart 10k Event in 2021

It was resolved to accept the recommendations that a deposit of £1,500 is required and that going forward this be calculated as a percentage of the total fee – so that it accounts for inflationary changes (currently 44%), and that the CPI increase in the hire fee be calculated as near as possible to the days of the event and then deducted from the deposit returned to OSS, and to agree to the request for OSS to pay the hire fee and deposit on 31 October 2020.

172/20            Summer Pontoon

Concerns raised about obtaining socially distanced access to boats berthed on the pontoon, and the suggestions for a larger sign / extra sign and more leggo were discussed. Cllr Nightingale will write to the Harbour Master suggesting fewer and more graphic signs, and sharing the images he has accessed from the person who is doing signage for London public transport. Cllr Nightingale will also write to see if the Anchorstone Café can assist with messaging when crabbing buckets are obtained to ask users of the pontoon to please be responsible and social distance.

173/20            Payments

It was resolved to approve payment of the following costs:

  • Maintenance contractor £50.60
  • Clerk’s Overtime claim CE19 15 hours over May and June for DPC projects and COVID-19 response.

 

The meeting ended at 20 48.

Approved Minutes 2020 July 01

APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held using public videoconferencing on Wednesday 1 July 2020 at 7:00p.m.

Present: Cllrs Tucker (Chair), Anderson (Vice-Chair), Bond, Faulkner, Green, Lloyd, Nightingale, and Quinn were present, as were South Hams District Councillor McKay, Devon County Cllr Hawkins, and A Thom (Clerk). There were three members of the public.

145/20        Apologies

All councillors present.

146/20        Declaration of Interests

Cllr Tucker declared a disclosable pecuniary interest in Item 12.4, OSS Event Booking Request.

Cllr Quinn declared a personal interest in Item 8.5, Dartside planning application

147/20        Approval of Minutes

It was resolved to approve the minutes of the meeting held on 3 June 2020.

148/20        COVID-19 Response

The project to ensure that residents and visitors have access to support and information was reviewed.

It was commented that DPC needs to be ready with a plan in the event of a local lockdown.

149/20 Public Issues.

149/20.1 Dartside Planning Application

A member of the public commented on errors in the plans, and raised concerns: no measurements of new building are provided to inform a decision, the application doesn’t show that the proposed building overlooks Bay Cottage’s garden, and that it can be seen from river.

The Agent for the applicant said that they have provided additional information which gives area for current and proposed buildings – the proposed is about double the surface area of the current.

150/20        Community Reports

150/20.1 South Hams District Council Councillor

The West Dart ward has been responding to COVID-19 as a cluster with Totnes. This has been very useful. It is being reviewed and South Hams District Cllr McKay hopes it will continue and be developed. Business support via the discretionary grant is ongoing. Another tranche is coming up. There will be three. If any businesses haven’t applied, please encourage them to apply.

SHDC is not in a good place financially. There will be an emergency budget in September. Building Back Better workshops will be held over the next few months. Cllr McKay said that there is a lot of local concern as lockdown is being eased, and he will keep a watching brief.

150/20.2 Devon County Councillor

There have been no COVID-19 deaths in the Dartmouth area to date. There was a meeting with the NHS Trust this afternoon – it is monitoring the situation closely. Dartmouth has a recovery plan with Dartmouth Town Council and SHDC. It has a reopening plan with street cafes on the embankment. The Park and Ride will be open for the school holidays. The Seymour Drive planning application has been withdrawn.

151/20        Communications in relation to planning applications.

151/20.1  1025/20/FUL & 1026/20/LBC Downton Farm Dittisham TQ6 0JD. Householder and Listed building consent for construction of new garden store building and associated external works. Conditional Approval.

152/20        New planning/tree applications.

152/20.1  1105/20/HHO & 1106/20/LBC Dartside Manor Street Dittisham TQ6 0EX. Householder application and Listed Building Consent for construction of ancillary garden building (summerhouse) within rear curtilage.

Object (Resolution proposed Cllr Anderson, seconded Cllr Faulkner, Cllr Quinn abstained)

Size and Shape of the Building
The building is dominant and inappropriate for its location in a Conservation Area and in an Area of Outstanding Natural Beauty. The floor area is over twice that of the existing summer house. Because the proposed building would rise up on stilts at the front end to well over 4 metres at the eaves, the floor area alone greatly understates the physical impact of the proposed building.
The current garden house is a small garden building. The proposed building is a quite different separate unit of accommodation in the garden.

Impact on the AONB
The proposed building would be widely visible – including from the River Dart. It is DPC’s view that it has a negative impact on the character of the landscape, and that it fails the National Planning Policy Framework’s requirement to conserve and enhancing landscape of the AONB.

Overlooking and Loss of Privacy
The current Summerhouse is about 4.5 metres from the downhill (eastern) boundary. The proposed building would be located just over 1 metre from that boundary. It has a glazed opening and would look into the existing properties downhill.

Construction Method Statement
Given the proposal’s location on Manor Street, the Construction Method Statement needs to address important points such as timing of deliveries.
The meeting also commented that no effort has been made to reduce the negative impact of the building on its environment. It has been placed in the narrowest part of the garden. It could be built into the hillside. Relocation would remove the need to remove a tree.

152/20.2  1585/20/FUL Land Adjacent To Dartmouth Park And Ride Site Wessex Way Dartmouth TQ6 0JL. Construction of new two storey Health and Well-being Centre and associated external works.

Support (resolution proposed Cllr Anderson, seconded Cllr Quinn, unanimous)

152/20.3  1650/20/LBC Chipton Barton Dittisham TQ6 0HW. Retrospective listed building consent for conversion of swimming pool barn and proposed refurbishment works.

1649/20/HHO Chipton Barton Dittisham TQ6 0HW. Retrospective householder application for conversion of swimming pool barn and proposed refurbishment works.

Support both of the above Chipton Barton applications (resolution proposed Cllr Anderson, seconded Cllr Faulkner, unanimous)

152/20.4  1476/20/ARC Greenbank Riverside Road Dittisham TQ6 0HS. Application for approval of details reserved by conditions 4 and 5 of planning consent 3578/19/FUL.

Support (resolution proposed Cllr Anderson, seconded Cllr Faulkner, unanimous)

153/20        Enforcement Cases

DPC considered giving requested feedback to SHDC on current cases.

154/20        Licencing Application

Variation to a premises licence application from Anchorstone Cafe, Manor Street, Dittisham, Dartmouth, TQ6 0EX. The variation application is to: Include the supply of alcohol for consumption off the premises during the current times authorised for on sales – Monday to Saturday 10:00am – midnight, Sunday 10:00am – 11:30pm.

Support on the conditions that the change is for the period of COVID-19 restrictions and any related problems with litter/rubbish are the Anchorstone Cafe’s responsibility (resolution proposed Cllr Lloyd and seconded Cllr Nightingale).

155/20        Consultations

  • Local Government Association, Model Code of Conduct, Closes 17/8/20.

Comment deferred to the Agenda of a July Extraordinary meeting.

  • England Tree Strategy. Closes 11 September 2020.

Comment deferred to the September Agenda. Tree Wardens Cllrs Faulkner and Green, and Cllr Nightingale will meet virtually to discuss and make recommendations.

156/20        Reports from Councillors with Specific Responsibilities / External Forums

156/20.1 Reports from Working Groups

The circulated Reports were noted, the revised description of working groups discussed, and the membership of groups reviewed. Cllr Tucker said that working groups are normally about three people and should take a majority view on way forward and on working group reports – not that of any one councillor. The Clerk is responsible for instructing contractors, or there will be confusion. It was agreed that the Communication WG would be activated as and when it was required. It can review whether the parish website is up to date. The Clerk will update the description of working groups.

156/20.2 Old Chapel Burial Ground

It was resolved that DPC will not take any action in response to the unauthorised realignment of a low retaining wall of the Old Chapel Burial Ground. Cllr Quinn abstained.

156/20.3 Ham Maintenance

It was unanimously resolved to take the same approach as South Hams District Council to re-open the playground. SHDC is not sanitising play equipment before reopening or during use. SHDC is not proposing to install hand sanitisers because in the Council’s experience to date, any provision of such a sanitiser is quickly stolen or vandalised.

156/20.4 Ham Events – Outdoor Swimming Society Dart 10K Event Booking Request

Cllr Tucker was removed from the meeting.

It was resolved to approve the request for events in 2021 and 2022, for 800 swimmers, with the qualifications/conditions that the disabled parking in the Football Field is essential for the event to take place, and that the risk assessment, site plan, and insurance will be required by 1 July in the relevant year.

157/20        Office of the Police and Crime Commissioner Councillor Advocate Scheme

It was resolved that Cllr Lloyd would be Dittisham’s Advocate on the scheme, and to share an advocate with Blackawton if they wish to do so.

158/20        Car Parks

It was resolved to instruct the Clerk to arrange formal documentation of the existing arrangements for DPC to use SHDC’s RingGo and Permit systems.

159/20        Maintenance Contract

It was resolved to implement the contract’s requirement for relevant certificates of competency.

160/20        Capton Bus Shelter

It was resolved to accept the submission to purchase the shelter for £350, and the risk assessment provided by the purchaser.

161/20        Financial Matters

161/20.1 Consider approval of Financial Report

The report, which showed a total balance pf £60,116.87 and unearmarked reserves of £0.91, and the bank reconciliation were approved.

161/20.2 Insurance

It was resolved to accept the responses to business interruption and replacement value enquiries. The insurance broker confirmed that the policy only offers cover on a reinstatement as new basis, and the Business Interruption section is included as standard. The policy will cover loss of revenue due to damage, but due to theft only up to £500. Equipment breakdown cover would not apply to the car park machines.

161/20.3 Payments

It was resolved to approve the following payments. Cllr Faulkner declared a disclosable pecuniary interest in the final payment and abstained

  • Ham Maintenance Contractor 2019/20 contract     £4,700.00
  • Car Park Supervisor Supervision March to July 2020 £400.00
  • Came & Company Insurance      £541.62
  • Lengthsman Dec 2019 to May 2020        £100.00
  • Cllr Faulkner Padlock and noticeboard materials  £39.39

161/20.4 Clerk’s Expenses Reimbursement

It was resolved to approve expenses reimbursement claim CE35 £124.84.

161/20.5 2019/20 Internal Audit

The Auditor’s report was noted.

161/20.6 Review of the effectiveness of the system of internal control

It was noted that the review was approved by the June meeting.

161/20.7 2019/20 Audit Annual Governance Statement

It was resolved to approve the statement.

161/20.8 2019/20 Audit Accounting Statements.

The Statement was considered.

161/20.9 2019/20 Audit Accounting Statements

It was resolved to approve the Statements

161/20.10        2019/20 Audit Accounting Statements

Signature of the Accounting Statement by Cllr Tucker.

162/20        Clerk’s request for annual leave

The request for leave 7/7/20-21/8/20, 21/12-31/12/20, and to carry forward five days leave were approved

163/20        Correspondence

  • DCC, Double yellow lines opposite level car park, Lines will be repainted as soon as possible.

164/20        Next Meeting

The next ordinary meeting of Dittisham Parish Council will be held on 2 September 2020 at 7:00 pm.

An extraordinary meeting will take place on 22 July 2020 at 7:00 pm

 The meeting closed at 21:37

 

 

 

Approved Minutes 2020 June 03

APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held using public videoconferencing on Wednesday 3 June 2020 at 7:00 p.m.

Present: Cllrs Tucker (Chair), Anderson (Vice-Chair), Bond, Faulkner, Green, Lloyd, Nightingale, and Quinn were present, as were South Hams District Councillor McKay, Devon County Cllr Hawkins, and A Thom (Clerk). There were six members of the public.

98/20    Apologies

All councillors present.

99/20    Declaration of Interests

Cllr Quinn declared a personal interest in Item 9.1 Dartside planning application.

Cllr Tucker declared a disclosable pecuniary interest in Item 21 Outdoor Swimming Society Dart 10K event.

100/20  Supplementary COVID-19 Standing Orders

It was resolved to approve the Standing Orders.

101/20  Approval of Minutes

It was resolved to approve the minutes of the meeting held on 6 May 2020.

102/20  COVID-19 Response

Cllrs reviewed the project to ensure that residents and visitors have access to support and information.

Cllr Quinn commended the work being done by Dartmouth Caring and The Red Lion. Cllr Green has noticed that social distancing is not being as well respected which is a concern.

Breaches of the lockdown guidelines can be reported to the Police.

130/20  Public Issues

130/20.1      Bonfires in the village

A member of the public raised their concern that they have observed a lot of bonfires in the village – around every other day. They said fires are mostly green waste. Their concerns are that this is antisocial, can have a negative effect on health, and releases carbon. They commented it is against the law to cause a nuisance and are aware there is a mechanism to report that to SHDC. DPC’s action was requested to prevent residents being disadvantaged.

Cllr Tucker asks residents to be careful and to think of others. Environmental Health at SHDC will come out. Professional landscape gardeners have a duty to take away the garden waste they produce, to the best of his knowledge.

It was agreed particulate pollution, is an issue, especially from green waste. Cllr Nightingale will provide further information.

It was suggested this is partly an education issue. It may be possible to help change habits. The green waste may be able to be allowed to decompose down, and might provide habitat. A community composting scheme supported by shredding by SHDC might be possible. It might be possible to have a local shredder. Sustainable Dittisham might be able to help develop a long-term solution. Cllrs Nightingale and Green, and A Thom will follow this up. The member of the public who raised the matter will send photos.

130/20.2     The Ham Toilets

A member of the public said they are interested DPC’s view on whether it prefers the toilets on The Ham remain closed or be re-opened. They said that Dittisham Sailing Club is considering whether to unlock its building. If The Ham toilets are re-opened it would ease pressure on DSC to re-open. It was noted that the Ham car park is getting busier.

This Agenda item was brought forward by the Chair.

Cllr McKay said it was SHDC’s intention to reopen the toilets in the next week. Toilets need to be cleaned and tested for legionnaires disease so this takes some time. Once opened they will be cleaned twice a day.

DPC took the view that it supports the re-opening of the toilets on The Ham.

Three more members of the public joined the meeting bringing the total to six.

131/20  Community Reports

131/20.1     South Hams District Council Councillor

Cllr McKay reported that he has been working to help local business as best he can. The new discretionary grant is good and positive – filling a gap. However, he thinks that grant will run out of money quickly.

The Overview and Scrutiny meeting tomorrow will be important to plan SHDC’s actions going forward.

The Government is looking at debating the structure of Local Government, with the possible creation of unitary councils.

Cllr Lloyd asked how DPC as a Parish Council feeds into the discussion. Cllr McKay said that the process will be decided by the Secretary of State.

131/20.2     Devon County Council Councillor

Cllr Hawkins gave his view that a unitary council might happen, and that they work, with the advantage that it is clear who is responsible. He said there should be perhaps four unitaries in Devon, because of its large size. He said it is very important that we protect parish and town councils. Cllr Hawkins said that this discussion is of secondary importance at this time.

The COVID-19 pandemic has cost DCC 85 million pounds and SHDC 8.5 million pounds. Both councils are hoping for extra funds from central government. SHDC is likely to have a special budget in September.

The planning application for the Dartmouth Health and Well Being Centre has been submitted.

The Fleet Care Home is now open in Dartmouth, on the former Riverview site.

Satellite imaging of local parishes is being discussed with Sustainable Dittisham. Cllr Hawkins suggested it would be more cost effective to image the entire AONB and the share the cost.

The Forestry Commission is not prosecuting the removal of trees at Seymour Drive in Dartmouth.

Councillor Hawkins emailed report stated:

Both at County and South Hams, Council Meetings are continuing and as the lock down changes both Councils are continuing to keep up with the daily changes that Central Government announce.

County are particularly concerned with the well-being and protection of children and vulnerable people.

With lock down and the continued self distancing these services are adapting to ensure our residents safety comes first.

Schools as we know have now re opened, changes to class rooms and staff safety  have been paramount.

Parents can keep their children home if they feel that there are safety concerns or feel it is best for their families.

South Hams and Devon County have been given money from Central Government to pass onto business to help them over this period.

The most recent has been £2.3 million Discretionary Grants to help those businesses that have not been covered by previous grants.

South Hams are working with all other Districts to provide a Devon Wide scheme, these are in particularly aimed at Marine businesses and those that have no land based facilities.

The Government have also given South Hams £78,000 to help redesign town Centres temporarily to help with social distancing, widening pavements etc

Highways

Department of Transport have realised an emergency fund of £250 million for active travel.

Devon’s share is £338,000.

This is for quick wins installing segregated cycle lanes and widening pavements.

On a better note for rural areas such as ours the Government has confirmed that the allocated £27 million for Devon announced in the Autumn 2019 budget is still available.

This will be spent on repairs, resurfacing roads and work to prevent pot holes.

I also spoke recently to our local Police concerning Second Homes, Holiday lets.

If you know of anyone who should not be living in a Second Home or a Holiday let that has visitors please report it to the Police, they should not be here and certainly not staying over night.

The police will visit, warn the offenders and return the next day and give them a fine, if they have not gone by the second day the fine will be doubled.

We have been lucky locally so far and we must do all we can to protect our communities.

132/20  Communications from SHDC in relation to planning applications

The following decisions were noted:

  • 0586/20/LBC Ferry Boat Inn Manor Street Dittisham TQ6 0EX. Listed Building Consent for installation of 2no. replacement oak lintels in first floor prep room. Conditional Approval.
  • 0167/20/LBC Darling Manor Street Dittisham TQ6 0EX. Listed building consent for replacement windows. Conditional Approval.

Cllr Quinn left the meeting.

133/20  New planning applications

  • 1130/20/HHO & 1131/20/LBC Dartside Manor Street Dittisham TQ6 0EX. Replacement of two low-quality extensions and general refurbishment.

Support (unanimous resolution, proposed Cllr Anderson, seconded Cllr Faulkner).

134/20  Consultations

  • DCC Reallocation of Roadspace for Active Travel

No comment will be made by DPC.

Cllr Quinn re-joined the meeting.

  • DCC New funding for local bus service support. Closes 26 June 2020.

Cllr Hawkins said Dartmouth Town Council has submitted a bid to improve the bus service to Totnes and Torbay Hospitals. DPC agreed that it would take action to support this bid. Clerk to follow up.

Cllr Lloyd left the meeting temporarily.

135/20  Reports from Councillors with Specific Responsibilities / External Forums

135/20.1     Reports from Working Groups

It was agreed that Groups will submit a summary of the previous year for the July meeting.

135/20.2     Ham Maintenance Working Group

The Report on works undertaken and required was noted.

136/20  Devon Air Ambulance Trust

It was noted that DPC has received notice of a phased reintroduction of services using aircraft modified to protect from COVID-19, and a courtesy request for approval of night training flights.

137/20  Habitat Review

The proposed revised process, working with Sustainable Dittisham’s habitat group instead of Devon Wildlife Trust, and the proposed plan were noted and agreed.

138/20  Dittisham Beach Life Buoy

It was confirmed that replacement is required. The Clerk will respond to the Salcombe Harbour Master.

139/20  Vacancy for a Parish Councillor

Cllr Lloyd re-joined the meeting.

It was agreed that the vacancy for one parish councillor will be re-advertised. A Zoom videoconference meeting will be held on Wednesday 24 June at 6 pm if there are candidates to interview.

140/20  Financial Matters

140/20.1     Financial Report.

It was resolved to adopt the Report which showed a balance of £71,786.23 and unearmarked reserves of £14,710.76.

Cllr Tucker said that the Finance Committee does not think that the car park supervision arrangements need to be changed. The Clerk said that an extraordinary meeting could be used to discuss this formally if needed.

140/20.2                 Payments Due and Received

It was resolved to make the following payments:

  • Village Hall, Hire Feb-April 2019,             £79.20
  • SHDC, Business rates The Level car park,           £2,694.60
  • SHDC, Business rates Ham car park,      £2,844.30
  • OSS, Refund 2020 Hire,                         £6,750.00
  • Maintenance Contractor, Ham retaining wall and other works as invoiced, £1,481.00

Payment of the insurance policy was deferred to the July meeting pending a reply from the broker.

140/20.3     DPC Lloyds account

It was resolved that forty five thousand pounds would be transferred to DPC’s Lloyds account by cheque. The Lloyds account is used to make DPC’s payments by electronic funds transfer.

140/20.4     Asset Register

Consideration of whether to set a value beneath which items will not be added to the Register was deferred pending further information. Whether insurance should be based on a depreciated or replacement value will also be reviewed prior to renewal of the policy.

140/20.5     Review of Risk Assessment and Statement of Internal Controls

It was resolved to approve the documents as circulated.

140/20.6     Village Hall Annual Report

DPC agreed to the Village Hall Management Committee’s request that the Report be made in the Autumn when the works are finished, instead of now as previously agreed. DPC will expect a report for its 7 October 2020 meeting.

140/20.7     Maintenance contract

It was unanimously resolved to approve a one year extension to the contract. This is an option within the existing contract.

140/20.8     Parish Lengthsman contract

It was resolved to add to the infrastructure improvement works funded by a DCC grant, subject to the pending response from DCC on the terms of the grant.

141/20  South West Water

The recent works to clean membranes and their impact on The Ham car park were noted. It was resolved to accept the proposal from SWW that SWW pay for 12 car park spaces for three days.

142/20  Correspondence

Received

22/5/20, HMRC, VAT reply

27 & 29/5/20, SWW, Works and use of the car park

Draft ‘Things to do’ booklet, Dartmouth Caring

Sent

20/5/20, HMRC, VAT number and registration

22/5/20, SWW, Works and use of the car park

143/20  Next meeting

The next ordinary meeting of Dittisham Parish Council will be held on 1 July 2020 at 7:00 pm.

144/20  Outdoor Swimming Society Dart 10K Event

It was resolved to close the meeting to members of the press and the public because of the commercial sensitivity of the matter.

Members of the public, and Cllrs Tucker, McKay and Hawkins left the meeting

The closed discussion agreed DPC’s approach to future Outdoor Swimming Society’s Dart 10K event hires of The Ham.

 

The meeting closed at 21:21

Approved Minutes 2020 May 06

APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held using public videoconferencing on Wednesday 1 April 2020 at 7:00 p.m.

The Agenda was reduced to necessary business until a legal basis to hold virtual meetings is created by Government.

DPC Financial Regulations permit the Clerk, in conjunction with Chairman of Council, to authorise expenditure for any items total up to £500.

63/20          Apologies

All councillors present.

64/20          Declaration of Interests

None declared.

65/20          COVID-19 Response

The project to ensure that residents and visitors have access to support and information was reviewed. Councillors reported on the areas they are supporting. A positive response has been received from residents. There are many other active existing networks. Councillors’ activities have included shopping, pharmacy collections, phone IT support, and supporting creation of small local support groups. Currently, identified needs are all being met. Food deliveries for those identified by the NHS as being very vulnerable are at Follaton House for delivery. Capton has started a food bank box for Dartmouth Caring and the Community Chest. Dartmouth Caring is doing phone calls and deliveries of food – including meals on wheels and for the food bank.

Devon County Council has a fund to support local COVID 19 responses.

DPC councillors and the Dittisham Charity will follow up the need for local funding.

66/20          Public Issues

No issues raised.

67/20          Community Reports

67/20.1 South Hams District Council Councillor

Activities have been focussed on supporting local communities’ COVID 19 responses. Efforts are well organised. The response has been an amazing thing to witness.

Citizens Advice can assist people to access grants and get help. This information is diffuse. Please contact Cllr McKay for help if you have any questions.

67/20.2 Devon County Councillor

As for Cllr McKay, activities have been focussed on the COVID 19 response. The local DCC Highways Neighbourhood Officer is out working. The Dartmouth Foodbank is open on Wednesdays and can get food to people any time of the week

68/20          Reduced Dittisham Parish Council Income

Cllr Tucker discussed the loss of DPC’s car park income secondary to the response to the coronavirus outbreak. He said that DPC will need to be very careful with its spending. DPC can’t increase taxes to cover the deficit.

69/20          Communications in relation to planning/tree applications.

  • 3578/19/FUL Greenbank Riverside Road Dittisham TQ6 0HS. Demolition of existing dwelling and erection of replacement dwelling. Conditional Approval.
  • 3864/19/ARC Darling Manor Street Dittisham TQ6 0EX. Application for approval of details reserved by condition 2 of planning consent 0479/19/VAR. Discharge of condition Approved.
  • 1048/19/HHO & 1049/19/LBC 2 Watermans Cottage Manor Street Dittisham Devon TQ6 0EX. Householder and Listed Building Consent applications for rear extension to listed cottage with associated landscaping and new garden room. Conditional Approval.
  • 3061/19/FUL Little Capton Capton Dartmouth TQ6 0JE. Retrospective application for change of use of an agricultural building to an eco-friendly laundry and erection of associated lean-to extension. Withdrawn.

70/20          New Planning Applications.

  • 0504/20/VAR Noss Marina Bridge Road Kingswear TQ6 0EA. Variation of condition 2 (approved plans) following grant of planning consent 2161/17/OPA to enable hotel and residential accommodation switch between the Waterside and Philips building and update quay walldrawings and associated conditions 7, 10, 10, 12, 19 and 26 and administrative changes required to conditions 1, 3, 4, 17, 18, 22, 25,28, 29, 30, 31, 33, 36, 41, 42, 43, 45, 51, 52, 56, 58, 59, 60 reflecting approved discharge of conditions.
  • 0529/20/FUL Noss Marina Bridge Road Kingswear TQ6 0EA. Full planning permission for 1,258sqm GEA Hotel floorspace within void space proposed under Planning Application 0504/20/VAR.
  • 0528/20/FUL Noss Marina Bridge Road Kingswear TQ6 0EA. Creation of 5no. residential units (use class C3) within void space proposed under Planning Application 0504/20/VAR.

It was agreed that DPC will respond regarding management of the lighting from the site. Light pollution from the development will impact the River Dart and the AONB.

71/20          Consultations

  • Draft North East, draft North West, draft South East and draft South West Marine Plans. Closes 6 April 2020.

Cllr Anderson will write a response supporting the Plan.

72/20          Willow Dome Project

It was decided to review in the Autumn, the proposal to install a 3 metre diameter willow dome on the former log walk site on The Ham (£406).

73/20          Financial Matters

73/20.1 Financial Report

The Report showed a balance of £85,257.62 and unearmarked reserves of £29,597.03

73/20.2 Payments Made, Due and Received

It was resolved to agree the following payments:

  • Village Hall, Jan and Feb 2020, £79.20
  • Kingsbridge Websites, Website accessibility report, £160
  • RD and HJ Rowden Limited, digger work The Ham, £516 (incl. VAT)
    • Community Heartbeat Trust, Annual Support year 2, two machines, £396
    • Devon Communities Together, Annual Subscription, £50

The Clerk was asked to investigate deferral of VAT payments. The Finance Committee will review DPC’s financial position in three weeks time.

74/20          Next Meeting

The next meeting of Dittisham Parish Council will take place on 6 May 2020 at 7:00 pm.

Approved Minutes 2020 April 01

APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held using public videoconferencing on Wednesday 1 April 2020 at 7:00 p.m.

The Agenda was reduced to necessary business until a legal basis to hold virtual meetings is created by Government.

DPC Financial Regulations permit the Clerk, in conjunction with Chairman of Council, to authorise expenditure for any items total up to £500.

63/20          Apologies

All councillors present.

64/20          Declaration of Interests

None declared.

65/20          COVID-19 Response

The project to ensure that residents and visitors have access to support and information was reviewed. Councillors reported on the areas they are supporting. A positive response has been received from residents. There are many other active existing networks. Councillors’ activities have included shopping, pharmacy collections, phone IT support, and supporting creation of small local support groups. Currently, identified needs are all being met. Food deliveries for those identified by the NHS as being very vulnerable are at Follaton House for delivery. Capton has started a food bank box for Dartmouth Caring and the Community Chest. Dartmouth Caring is doing phone calls and deliveries of food – including meals on wheels and for the food bank.

Devon County Council has a fund to support local COVID 19 responses.

DPC councillors and the Dittisham Charity will follow up the need for local funding.

66/20          Public Issues

No issues raised.

67/20          Community Reports

67/20.1 South Hams District Council Councillor

Activities have been focussed on supporting local communities’ COVID 19 responses. Efforts are well organised. The response has been an amazing thing to witness.

Citizens Advice can assist people to access grants and get help. This information is diffuse. Please contact Cllr McKay for help if you have any questions.

67/20.2 Devon County Councillor

As for Cllr McKay, activities have been focussed on the COVID 19 response. The local DCC Highways Neighbourhood Officer is out working. The Dartmouth Foodbank is open on Wednesdays and can get food to people any time of the week

68/20          Reduced Dittisham Parish Council Income

Cllr Tucker discussed the loss of DPC’s car park income secondary to the response to the coronavirus outbreak. He said that DPC will need to be very careful with its spending. DPC can’t increase taxes to cover the deficit.

69/20          Communications in relation to planning/tree applications.

  • 3578/19/FUL Greenbank Riverside Road Dittisham TQ6 0HS. Demolition of existing dwelling and erection of replacement dwelling. Conditional Approval.
  • 3864/19/ARC Darling Manor Street Dittisham TQ6 0EX. Application for approval of details reserved by condition 2 of planning consent 0479/19/VAR. Discharge of condition Approved.
  • 1048/19/HHO & 1049/19/LBC 2 Watermans Cottage Manor Street Dittisham Devon TQ6 0EX. Householder and Listed Building Consent applications for rear extension to listed cottage with associated landscaping and new garden room. Conditional Approval.
  • 3061/19/FUL Little Capton Capton Dartmouth TQ6 0JE. Retrospective application for change of use of an agricultural building to an eco-friendly laundry and erection of associated lean-to extension. Withdrawn.

 

70/20          New Planning Applications.

  • 0504/20/VAR Noss Marina Bridge Road Kingswear TQ6 0EA. Variation of condition 2 (approved plans) following grant of planning consent 2161/17/OPA to enable hotel and residential accommodation switch between the Waterside and Philips building and update quay walldrawings and associated conditions 7, 10, 10, 12, 19 and 26 and administrative changes required to conditions 1, 3, 4, 17, 18, 22, 25,28, 29, 30, 31, 33, 36, 41, 42, 43, 45, 51, 52, 56, 58, 59, 60 reflecting approved discharge of conditions.
  • 0529/20/FUL Noss Marina Bridge Road Kingswear TQ6 0EA. Full planning permission for 1,258sqm GEA Hotel floorspace within void space proposed under Planning Application 0504/20/VAR.
  • 0528/20/FUL Noss Marina Bridge Road Kingswear TQ6 0EA. Creation of 5no. residential units (use class C3) within void space proposed under Planning Application 0504/20/VAR.

It was agreed that DPC will respond regarding management of the lighting from the site. Light pollution from the development will impact the River Dart and the AONB.

71/20          Consultations

  • Draft North East, draft North West, draft South East and draft South West Marine Plans. Closes 6 April 2020.

Cllr Anderson will write a response supporting the Plan.

72/20          Willow Dome Project

It was decided to review in the Autumn, the proposal to install a 3 metre diameter willow dome on the former log walk site on The Ham (£406).

73/20          Financial Matters

73/20.1 Financial Report

The Report showed a balance of £85,257.62 and unearmarked reserves of £29,597.03

73/20.2 Payments Made, Due and Received

It was resolved to agree the following payments:

  • Village Hall, Jan and Feb 2020, £79.20
  • Kingsbridge Websites, Website accessibility report, £160
  • RD and HJ Rowden Limited, digger work The Ham, £516 (incl. VAT)
    • Community Heartbeat Trust, Annual Support year 2, two machines, £396
    • Devon Communities Together, Annual Subscription, £50

The Clerk was asked to investigate deferral of VAT payments. The Finance Committee will review DPC’s financial position in three weeks time.

74/20          Next Meeting

The next meeting of Dittisham Parish Council will take place on 6 May 2020 at 7:00 pm.

Approved Minutes 2020 March 04

APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held in Dittisham Village Hall on Wednesday 4 March 2020 at 7:00 p.m.

Present: Cllrs Faulkner (meeting Chair), Bond, and Green, Devon County Cllr Hawkins, six members of the public, and A Thom (Clerk).

43/20          Election of Chair

It was resolved to elect Cllr Faulkner to chair the meeting.

44/20          Apologies

Apologies were received from Cllr Tucker, Anderson, Lloyd, Nightingale, and Quinn.

45/20          Declaration of interests

Cllr Faulkner declared a personal interest in Item 11, Village Hall Building Works.

46/20          Approval of Minutes

It was resolved to approve the minutes of the meeting held on 5 February 2020.

47/20          Public Issues

47/20.1  Application to DCC for a new Public Right of Way in the Village.

Five members of the public were present to request the Parish Council’s support for an application to register as a new Public Right of Way a former pedestrian access between Riverside Road, just west of the Football Field, to The Level. The application was made by residents to DCC in 2018, eighteen people signed a form describing their historical use of the route. Use of up to 21 years was described to the meeting. The objection was also raised that the current lock is dangerous and should be a fire brigade padlock. One Orchard Park resident noted that Orchard Park has four parking spaces for six houses, with residents including people with children and pushchairs, making the current lack of pedestrian access to Riverside Road impractical.

47/20.2  Householders’ Sensor Activated Lights

A resident raised their concern that many sensor activated lights in the village illuminate the roads. They said that this is not legal and that the lights need to be adjusted so that they illuminate only the private property, and requested DPC take action.

47/20.3  Request from Blackberry Cottage for Key to Lockable Post

The householder had provided a written statement prior to the meeting. They said they were pleased that the lockable post on the access between the beach and The Ham has been reinstated. They said that they believed that the hard between their gate and the beach was put in by a previous owner. They said that they don’t let their Cottage as holiday accommodation, so they would be the only users of the key if one was provided.

48/20          Community Reports

48/20.1  South Hams District Council Councillor

Deferred in the absence of Cllr McKay.

48/20.2  Devon County Council Councillor

Cllr Hawkins explained that he had met with residents in December last year to discuss the request for a new public right of way in the village. He arranged for residents to come to the meeting of DPC, because when the request is considered by DCC it is important whether the Parish Council supports it. Cllr Hawkins suggested presenting the request in a meeting with MP Anthony Mangnall in his Friday surgery in Totnes. The Clerk will send historical minutes of this matter to Cllr Hawkins and will put this matter on the April Agenda for DPC to consider.

DCC’s annual budget increases its Council Tax demand by the maximum of 3.9 recurring percent. Storm Dennis did two to three hundred thousand pounds damage to roads. Cllr Hawkins has had several meetings with a group trying to improve the transport system in the Dartmouth area. The group is hoping to access some of a pot of one million pounds, to spend on a community bus service linking Dartmouth, communities and Totnes, with the Willows. The planning application for the Dartmouth Health and Well Being Centre will be submitted later this month. The bottom level of the Riverview Nursing Home is being rented for use as a small care home. Use of the Dartmouth Food Bank has rocketed and they are seeing 12-15 cases per week. A small police station office will be located next door to the Ambulance station. The Mayflower 400th anniversary commemoration plans are progressing well.

Cllr Green raised his concern about the proposed loss of the red diesel subsidy. Cllr Hawkins advised that this is a matter to raise with Anthony Mangnall MP.

Cllr Faulkner said that the teardrop road marking at the Sportsmans Arms was removed during the recent roadworks and needs to be replaced. The Clerk will advise the DCC Neighbourhood Officer.

49/20          Communications in relation to planning/tree applications.

The following communications were noted:

49/20.1    3857/19/LBC Lilac Cottage The Level Dittisham TQ6 0ES. Listed Building Consent for minor amendments to approved scheme 0277/19/LBC for renovation of existing cottage. Conditional Approval.

49/20.2    4056/19/HHO River Creek Lower Street Dittisham TQ6 0HY. Retrospective householder application for cantilevered balcony with metal balustrading to accommodate outward opening doors on first floor extension (approved 18/1490/09/F). Conditional Approval.

49/20.3    0235/20/NMM Cott Farm Barn Dittisham TQ6 0JQ. Non material amendment to approved application 18/1015/09/F. Conditional Approval.

49/20.4    0618/20/TEX Firebird, The Level, Dittisham, Devon, TQ6 0ES. T1: Elm – fell, succumbed to Dutch Elm Disease. Grant Exemption.

50/20          New planning/tree applications.

50/20.1    0167/20/LBC Darling Cottage Manor Street Dittisham TQ6 0EX. Listed building consent for replacement windows

No comment will be made by DPC because Councillors don’t understand the application.

50/20.2    0586/20/LBC Ferry Boat Inn, Manor Street Dittisham TQ6 0EX. Listed Building Consent for installation of 2no. replacement oak lintels in first floor prep room.

Support (resolution proposed Cllr Green, seconded Cllr Bond).

50/20.3    0583/20/CLE Barberry Farm Dittisham TQ6 0JA. Lawful development certificate for existing use for breach of the agricultural occupancy condition.

DPC does not have factual evidence to provide.

50/20.4    0319/20/CLE Land at SX 861 514 North of Seymour Drive Dartmouth. Lawful development certificate for use of land in breach of condition 7 and the non-application of conditions 6 and 8 of 15/1790/98/F which required the laying out, landscaping and use as an area of open grassland accessible to the public.

DPC does not have factual evidence to provide.

51/20          Consultations

  • Coastal Access – Improvements to public access along the Devon coast between Cremyll and Kingswear – Report to Secretary of State – Ref: CKW2626. Closes 11 March 2020.

This doesn’t affect Dittisham.

  • Draft North East, draft North West, draft South East and draft South West Marine Plans. Closes 6 April 2020.

Cllr Anderson will provide comment to 1 April meeting.

  • Local Green Space Development Plan Document Designation Criteria for the Plymouth Policy Area. Closes 23/3/20.

No comment.

  • SHDC, Request for feedback The Operational Carbon Reduction Plan, The South Hams Climate Change and Biodiversity Action Plan, and any suggested additional actions, by 31 March 2020

Referred to Sustainable Dittisham.

52/20          St Georges Church Maintenance Grant

Consideration of this application for a grant was deferred to the 1 April meeting, where it is expected there will be more councillors present to make a decision.

53/20          Request from Blackberry Cottage for Key to Lockable Post

Cllr Faulkner summarised the matter and said that historically keys were provided to Blackberry Cottage.

It was resolved to issue Blackberry Cottage with a key to the post.

54/20          Village Hall Building Works Project & Risk Register

Cllr Faulkner reported that the Village Hall Management Committee’s concerns about the Risk Register remain. The VHMC will provide a monthly report on the building works to the Parish Council but it won’t keep a Risk Register. The VHMC aims to finish building works by the end of August and a paper will be distributed shortly. The Party Wall Award has been served and agreed.

DPC welcomes the monthly report.

55/20          Reports from Councillors with Specific Responsibilities / External Forums

55/20.1  Use of The Ham Task & Finish Group

The recommendation to defer the Report to the April meeting was confirmed.

55/20.2  Playground Working Group

It was resolved to accept the quote to employ a contractor to remove the post footings for the former cradle seat swing (£140). It was resolved to also accept the quote for works to clear the ditch on north side of car park where it has silted up, scrape edges of the car park and Ham Lane to find existing hard core, and to level the small site for installation of the new bench seat (£290).

55/20.3  Ham Maintenance Working Group

It was resolved to accept the proposal to reinstall The Ham noticeboard on concrete spurs, at a cost of £54 plus one hour of maintenance contractor’s time. Cllr Faulkner will cut off the damaged piece of each of the two legs. Cllr Green will deliver the noticeboard to The Ham car park. Cllr Faulkner will need half an hour to bolt the concrete posts on. There will be lookouts to ensure that there is no risk to the general public.

56/20          Requests for Use of The Ham

56/20.1  South West Gaffers

The request for members to again camp on The Ham / stay in campervans in The Ham car park from Friday 14 August to leave by Monday 17 August, to participate in Dittisham Regatta as detailed in the request letter was approved.

57/20           Drainage Maintenance Responsibilities

This item was moved up the Agenda at the Chair’s discretion. Cllr Hawkins advised that the DCC Highways & Traffic Management Group Manager’s letter regarding drainage maintenance responsibilities does not represent a change in policy. Chapter 8 safety requirements mean that landowners can’t maintain drains on the highway.

58/20          Requests for Use of The Ham

58/20.1  Dittisham and Cornworthy Summer Ball, 8 August 2020

The decision regarding a request to use The Ham for a Summer Ball was deferred, because councillors view was that the number of councillors present to make this decision was insufficient.

 

59/20          Financial Matters

59/20.1  Financial Report

The report which showed a balance of £82,667.28 and unearmarked reserves of £27,306.69 was read. DPC is aware this is a high level of reserves. The Clerk advised that DPC does not yet know if it will be required to make retrospective VAT payments. The forecast car park 2020 income used in the 2020/21 budget may be reduced by the effects of coronavirus.

59/20.2  Payments

The following payments were approved:

  • Kingsbridge Websites Hosting package, backups, updates 12 months, £120.00
  • Tozer & Co printers, DSC permits, £219.28
  • Maintenance contractor, Invoice for extra work requested, £326.11

59/20.3  Clerk Expenses Reimbursement CE33

The invoice for £74.94 was approved.

59/20.4  Clerk overtime claim DPC18

The overtime claim for ten hours overtime worked in January was approved.

59/20.5  Quote to Program Car Park Machines with a VAT number

Expenditure for Metric to program both machines with DPC’s VAT number as quoted (£220.68 VAT inclusive) was approved.

59/20.6  Level Car Park Extra Loan Repayment

It was resolved to defer the planned extra loan repayment until VAT registration is established. It is not yet known whether DPC will have a VAT debt to pay. In addition coronavirus may reduce the 2020 car park income.

59/20.7  Pay on entry – The Ham Toilets

To proposal to offer SHDC £1,600 annually to remove the pay on entry from The Ham toilets was deferred to the May meeting. The Clerk was asked to source SHDC’s 2019/20 income figures.

60/20          Website Accessibility Requirements

The requirements were noted. DPC confirmed the view that the full check is a disproportionate financial burden given DPC’s income. The expenditure for DPC’s website provider to carry out the basic check of whether the Parish website meets the international WCAG 2.1 AA standard and to provide the information needed for the Accessibility Statement was approved (£160).

61/20          Dates of the Annual Parish Meeting and the Annual Meeting of the Council

The Annual Parish Meeting will take place on 21 April. The Annual Meeting of the Parish Council will be on 6 May at 6:30 pm, immediately before the ordinary meeting.

62/20          Next Meeting

The next meeting of the Parish Council will be held on Wednesday 1 April 2020 at 7:00 p.m.

 

The meeting closed at 21:08.