APPROVED EGM Minutes 2026 January 20

Jan 22, 2026 | Minutes

Minutes of the Extraordinary Meeting of Dittisham Parish Council
8:00pm Tuesday 20 January 2026 Dittisham Village Hall

Present: Parish Cllrs Bond (Chair), J Green, Hawkes, Neale, Taylor & Unitt
Apologies: Cllr Golding, Pope
Clerk: Ms Radford
Public: None

Public Forum No public were present.

1. Apologies were received as above.
2. Declaration of Interests No interests were declared on items on the agenda.
3. 2026/27 Budget and Precept demand
3.1 Draft Budget To consider a draft 2026/27 Budget as prepared by the Finance Working Group. The Chair of the Finance Working Group provided a summary explanation of the budget, during which cllrs could ask questions.
Detail was given on how the playground equipment and car park machine replacement cost had been calculated, taking into account expected lifetime of equipment and expected increases in costs, based on rates of inflation.
There was a discussion on whether the budget had predicted sufficient funds for unexpected costs.
It was agreed to include an explanation of the Parish Council’s budget and earmarked reserves at the Annual Parish Meeting.
It was RESOLVED to approve the 2026/27 budget as presented:

3.2 Capton Defibrillator To consider proceeding with the Capton Defibrillator project. There was a discussion during which councillors considered responses from Capton residents taking into account key statistics on community defibrillator use in the UK from the British Heart Foundation, noting that studies highlight that PADS are utilized in just 10% of out-of-hospital cardiac arrests, even when one is available within 500m. Comments had been made that early CPR is the most and important step.  After discussion it was RESOLVED to progress the Capton Defibrillator project, with the following comments:
– An application is made to the Dittisham Charity for a grant.
– Capton residents are asked for a contribution to the cost, as contributions from Capton residents (providing evidence that residents contributed funding to defibrillators in Dittisham Village).
– A First Aid Training course is organised, as per the agreement of the Parish Council in October 2025, and to ensure that the course include use of defibrillators, giving priority to Capton residents before advertising it in the Parish.
3.3 Grant application from Dittisham Village Hall consider recommendation of the Finance Working Group on awarding a grant. It was RESOLVED that the Parish Council award a grant of £4000 to the Village Hall in the 2026/27 financial year.
It was queried whether there were grants available for installation of renewable energy at village halls.  Cllr Taylor offered to undertake some research if it would be helpful.
3.4 2026/27 Precept Demand It was RESOLVED the 2026/27 precept be set at £21,100.  This would make the Parish Band D rate £46.12 per year, which is an decrease of £0.01 on the previous year (equivalent to -0.03 %)
4. Annual Away Day
4.1 Away Day Date It was RESOLVED that the away day would take place on March 12 2026. The focus of the away day
4.2 Away Day Costs It was RESOLVED that the Parish Council budget £200 for the cost of the away day.

Meeting closed at 21:00

APPROVED Minutes 2026 January 7

Jan 22, 2026 | Minutes

Minutes of the monthly meeting of Dittisham Parish Council held in
Dittisham Village Hall on Wednesday 7 January 2026 at 7:00pm

Present: Parish Cllrs Bond (Chair), Hawkes, Neale, Pope, Taylor & Unitt were present, as was C Radford (Clerk). No members of the public were present. The County and District Councillors had both given apologies.
Apologies: Cllrs J Green, N Green.

Public Forum No members of the public were present.

1. Apologies were received as above.
2. Declaration of Interests Cllrs declared an interest in the following items: Cllr Neale on item 7.4 payment 2601_5.  Cllr Neale would not propose or vote on any resolution.  Cllr Pope on item 15 as the originator of the correspondence ‘Trees on Ham Lane’.  Cllr Pope would leave the meeting while this matter was considered.
3. Councillor Co-option Cllr Taylor signed an acceptance of office form before the Clerk. It was noted that the Declaration of Interests form had been completed.
4. Approval of Minutes It was RESOLVED to approve of the minutes of the minutes of the monthly meeting held on December 3 2025 without amendments
5. Community Reports To receive reports from:
5.1 South Hams District Council Councillor No report.
5.2 Devon County Council Councillor The Clerk had forwarded the C.Cllr’s January report to cllrs for information.
6. Financial Matters
6.1 Finance Working Group To receive an update from the meeting of the Finance Working Group held December 9. It was reported that the working group had been through the end of year forecast line by line ahead of drafting a budget for the 2026/27 financial year. A further short meeting will be held to finalise the draft before recommending the budget and precept demand to the full council.
6.2 To consider matters proposed by the Finance Working Group
6.2.1 2026/27 Budget and Precept demand Agree EGM date to set the 2026/27 Budget and Precept demand. It was agreed to hold a meeting on January 20 2026.  7pm  Finance Working Group and 8pm Full Council.
6.2.3 Capton Defibrillator To consider proceeding with the Capton Defibrillator project. It was RESOLVED to defer discussion to the next meeting and encourage further views from Capton residents.
6.2.3 Grant application from Dittisham Village Hall consider recommendation of the Finance Working Group on awarding a grant. Defer discussion to the EGM on January 20, when the budget will be reviewed and approved.
6.3 Receipts and Payments between meetings
– Payment 2512_14 to ICO for annual fee= £47 no VAT
– Payment 2512_14 to Lloyds Bank for bank fees = £4.25 no VAT
6.4 January Payments It was RESOLVED to approve the following payments:
– Payment 2601_1 to CRadford December Clerk Salary = £877.61 no VAT
– Payment 2601_2 to HMRC for Tax and NI = £285.96 no VAT
– Payment 2601_4 Pension contributions on Clerk’s Dec Salary = £39.61 no VAT
– Payment 2601_5 to RNeale for reimbursement: JottaCloud backup services Monthly renewal Dec at 12EUR per month (£10.48).  Lebara mobile phone monthly renewal Dec at £4.90 per month plus reimbursement for gaffa tape Total £21.51 plus 82p VAT = £22.33
– Payment 2601_6 to MHurrell for monthly car park checks and banking takings (Dec) = £150 no VAT
– Payment 2601_7 to Pittman Trees for invoice 1572 for tree works at the Ham at £200 plus £40 VAT = £240
– Payment 2601_8 to ARCCAS Inv 218 Grounds maintenance services carried out during December (Steps) at £30 plus £6 VAT = £36
7. South Hams District Council’s Planning Decisions The following decisions were noted:
7.1 3172/25/LBC Downton Barton Dittisham Listed building consent for repairs & alterations to include replacement of windows rooflights, re-rendering in lime, re-laying slate floors, re-building chimney, damp treatment, bathroom reconfiguration, roof & leadwork repairs APPROVED
7.2 3366/25/TCA Dittisham T08: Ash – Reduce the tree to approx. 3 mtrs in height, retaining the trunk as a valuable deadwood habitat for invertebrates and other wildlife APPROVED
7.3 3418/25/HHO Sunday School The Level Dittisham Rear extension to provide first floor shower room and WC APPROVED
8. New Planning Applications to consider a recommendation to the planning authority on the following applications:
8.1 3321/25/HHO Downton Barton Dittisham Householder application for new garden studio It was RESOLVED to SUPPORT the application.
8.2 3609/25/HHO Blackberry Cottage, The Lane Dittisham Householder Application for Alterations and extensions to property with associated landscaping work. New entrance door on the south-west elevation to provide an improved main access to the property. Two storey extension to replace an existing single storey lean-to extension. Small conservatory on the rear (north-east) elevation. New parking space accessed from The Lane. It was RESOLVED that the Parish Council neither supports nor objects to the application as insufficient detail has been provided on which to be able to make a recommendation.
– The Parish Council would seek more detail on car parking and a construction management plan due to concern about damage to, and obstruction of the lane.
– The drawings on ‘the proposed ground floor and first floor plan’ do not match drawings on the ‘proposed first floor and landscape plan’.
– There is insufficient information provided on the drainage plan.
8.3 3607/25/FUL Red Lion Inn, The Level Dittisham Construction of ground floor bay window, proposed front porch canopy, rear first floor extension, installation of 3.no Juliet balconies, and roof light It was RESOLVED to SUPPORT the application.
9. Planning Applications for information only
9.1 3733/25/PDM Land at Sx 848 537 (Little Coombe Barn) Dittisham Application to determine if prior approval is required for a proposed change of use of agricultural building to 1No dwellinghouse (Class C3) & for associated development (Class Q (a+b)).
10. Reports from Councillors’ Working Groups and External Forums
10.1 Neighbourhood Plan It was reported that 100+ returns have been made in response to the Neighbourhood Plan questionnaire to date. Three more people have come forward to join the steering group following the consultation. A coffee morning will be held towards the end of January to encourage further responses.  Responses will be analysed, following which a public meeting will be held to share the findings, likely in March.
10.2 West Dart Bus To receive an update on bus parking options A 16 seater bus has been purchased, and will need to be parked somewhere from mid-January. It was agreed to pursue options to park on Riverside Road, or on an area close to the end of the Level car park. It was agreed to inform the District Council that the Parish Council has given permission for the bus to be parked at the Level Car Park without payment.  To avoid any loss of Parish Council revenue the West Dart Bus would be removed at busy times (Easter, summer months and Christmas, for example).
11. Annual Away Day Consider date and arrangements for the Parish Councillors annual ‘Away Day’. It was proposed to hold the event between 10am – 1pm in mid-March. ACTION: Cllr Neale will set up and circulate a poll to enable a date to be selected, prior to booking a venue.
12. The Level Phone Box Consider response to ideas for ongoing use. No update. There will be no maintenance actions until weather improves.
13. Free Parish Boat Park Receive update on management of the area at the end of Dittisham Sailing Club Boat Park. Cllrs had been informed that, following investigation, Dart Harbour Authority has established that the triangle of foreshore south of the sailing club dinghy park is part of Dart Harbour’s leased fundus. The Harbour Authority has started work to organise the area, currently occupied by a mix of abandoned, wrecked and used dinghies, beginning by establishing ownership of each boat. A letter has been attached to boats to encourage owners to get in touch with the Harbour Authority.  The Harbour Authority is open to options for managing the site and would welcome the Parish Councils views. Noting that the Harbour Authority has a range of powers allowing it to remove abandoned boats, it was RESOLVED that the Parish Council considers its involvement in the matter as closed.
14. Potential new car park To receive an update on options under discussion in the community. Trial pits have been dug, and land is suitable for both a car park and a graveyard. Meetings will take place between the landowner and local community representatives to progress feasibility of the options and any agreements required.
15 Correspondence and Contacts to note or consider
To note:
– #52 2025 DALC E-bulletin Cllrs were informed that the e-bulletin includes an update from the DALC Chair on Local Government Reorganisation proposals, now submitted to the Secretary of State. DALC has sent its position statement to all Principal Authorities and invited discussion with DALC on how the sector could help inform their thinking as they developed their ideas for governance at the most local level. DALC confirmed that the organisation would not endorse any one proposal unless it was clearly the view of a majority of its members. This seems an unlikely outcome as DALC members are affected differently by these very different proposals. DALC will evaluate whichever proposal/s the minister chooses for public consultation against its position statement.
– #54 2025 DALC E-bulletin Cllrs were informed that this bulletin includes details of a new training course for 2026: An Introduction to Neighbourhood Planning & Design Codes on 6:30 – 7:45pm 18/02/26 on Zoom.  The Course includes an overview of the Neighbourhood Planning process, bringing a plan into force, design codes, resources (including grant funding), other options to Neighbourhood Planning and what reforms to the planning system may mean for Neighbourhood Plans. Information was forwarded Cllr Pope.
– The credit interest rates on your business account are coming down on 20 January 2026 Cllrs were informed that new interest rates for the Lloyds Commercial Account will decrease by 0.10%.
– Message from the SDNL Partnership Chair Cllrs were informed of correspondence thanking all contributors to the draft South Devon National Landscape Management Plan. The team is developing a consultation draft of the new plan drawing together the considerable evidence gathered and new policies are taking shape. The Plan is taking longer to draft, due to its ambition and to take into account accordance with newly released documentation including Environmental Improvement Plan 2025 and National Planning Policy Framework both released in December 2025.   A programme to engage local schools is also in planning, due to there being limited input from young people.  The Parish Council will be asked to respond to consultation on a refined draft within the first six months of 2026. The existing Management Plan will remain in force and be material to any planning decisions until the new Plan is adopted by Local Authorities.
– Temporary Traffic Notice – RIVERSIDE ROAD, Dittisham (TTRO2667336) Cllrs were informed of a road closure in place from 4– 5 February 2026 between the hours of 9:30am – 3:30pm to enable gully sucking and cabling work. No alternative route will be in place, but access will be maintained for residents.
To consider
– Trees on Ham Lane Cllrs are asked to consider topping a clump of trees to stop them getting any taller. The trees are thought to be mainly hazel with some dead elm. It is suggested to top at/to 2 meters. Cllr Pope left the meeting. It was noted that enquiries had been made as to whether any of the trees are subject to a Tree Protection Order (TPO).  There was a discussion in which it was agreed that the Parish Council should consider adopting a tree policy, using the South Hams Tree policy as a model, and be part of a broader strategy of management and maintenance of trees in the parish. The Parish Council would not consider topping the trees until further consideration of policy on such requests was given. Cllr Pope returned to the meeting.
– 2026 Devon BOOKING REQUEST – Dittisham, Devon Cllrs are informed that the cost of the annual play inspection from RoSPA Play Safety will increase in the coming year. The cost in March/April 2026 will be £83.00 plus VAT per area for up to five play items. Any over five is an additional £4.00 plus VAT per item. If the number of play items to be inspected will not be changing in 2026, the cost will be £83.00 plus VAT. If the Parish Council would like to confirm an inspection for April 2026, an order should be made before the end of February. It was RESOLVED to book the inspection.
16. Next Meeting: To confirm the next meeting of the Parish Council will be held on Wednesday February 4 2026 at 7:00 pm.

Meeting closed: at 21:05

APPROVED Minutes 2025 December 3

Dec 12, 2025 | Minutes

APPROVED Minutes of the monthly meeting of Dittisham Parish Council held in
Cornworthy Village Hall on Wednesday 3 December 2025 at 7:00pm

Present: Parish Cllrs Bond (Chair), J Green, N Green, Hawkes, Pope & Unitt were present, as was D.Cllr McKay for part of the meeting, C Radford (Clerk). No members of the public were present.
Apologies: Cllrs Neale, Golding

Public Forum No members of the public were present.

1. Apologies Were received as above.
2. Declaration of Interests No interests were declared on items on the agenda. It was noted that the Parish Council is the applicant on application 3366/25/TCA for discussion under item 9.2.
3. Approval of Minutes:
It was RESOLVED to approve of the minutes of the monthly meeting held on November 5 2025 without amendments.
4. Community Reports To receive reports from:
4.1 South Hams District Council Councillor
– Local Government Reorganisation proposals have been submitted, and Officers can return to ‘business as usual’.
– It was reported that the police have provided an email address to use should the Parish Council have any queries about the recent fire on land in the Parish.
– It was noted that the National Emergency Briefing on Climate and Nature took place in took place in London on 27^th November, and the D.Cllr reviewing the material available online.
– Community Transport meetings are ongoing between officers, members and the local MP, with a focus on solving community transport issues in the South Hams.
– The District Council’ Markets Food and agriculture officer is working with markets in Ivybridge, Salcombe and Kingsbridge to help them become more vibrant in order to support the local green economy.
-Work on Street Cleaning is ongoing, working on publishing schedules for street cleaning to make the process more transparent. An email address for the Street Cleaning team has been provided that the Clerk will forward to the Maintenance Working Group.
4.2 Devon County Council Councillor No report
5. Councillor Vacancy It was confirmed that a meeting with candidates will take place on December 15, leading to cooption.
6. Financial Matters
6.1 Receipts and Payments between meetings The following receipts and payments were noted:
– Income from Devon County Council invoice 23 for P3 Grant = £180 no VAT
– Income in Q2 (July – Sept) Machine Receipts from The Ham Car Park = £2372.85 including VAT
– Income in Q2 (July – Sept) Machine Receipts from The Level Car Park = £1319.95 including VAT
– Income in Q2 (July – Sept) from bank interest (Natwest) = 326.41 no VAT
– Income in Q2 (July – Sept) from bank interest (Lloyds) = £20.71 no VAT
– Payment 2511_11 to Lloyds Bank for bank fees = £4.25 no VAT
– Payment 2511_12 to HMRC for VAT return Q2 = £26.61
6.2 December Payments It was RESOLVED to make the following payments:
– Payment 2511_10 to ARCCAS Inv 165 Grounds maintenance services carried out during October (Steps) at £30 plus £6 VAT = £36
– Payment 2512_1a to Slarcombe Inv520a Handrails for Jubilee Steps 27.1 metres and 15 upright supports. Design as to supplied schematic. Minus deposit. = £ 30 no VAT
– Payment 2512_1b to Slarcombe Inv521 Jubilee Steps Extra Labour = £111.7 no VAT
– Payment 2512_2 to CRadford November Clerk Salary = £986.79 no VAT
– Payment 2512_3 to HMRC for Tax and NI = £286.16 no VAT
– Payment 2512_4 Pension contributions on Clerk’s Nov Salary = £50.85 no VAT
– Payment 2512_5 to MHurrell for monthly car park checks and banking takings (Oct) = £150 no VAT
– Payment 2512_6 to RNeale for reimbursement: JottaCloud backup services Monthly renewal Nov at 12EUR per month (£10.53).  Lebara mobile phone monthly renewal Nov at £4.90 per month. Total 14.61 plus 82p VAT = £15.43
– Payment 2512_7 to South Hams District Council Invoice 22378713 for Cashless Processing fees for 1st July 2025 to 30th September 2025 for The Level and The Hams Cashless Income at £777.21 plus £155.44 VAT = £932.65
– Payment 2512_8 to ARCCAS Inv 190 Grounds maintenance services carried out during November (Steps) at £30 plus £6 VAT = £36
– Payment 2512_9 to Cornworthy Village Hall Meeting room booking at £14 per hour plus 3 x £5 electricity cards (Estimate) = £39 ESTIMATE
– Payment 2512_10 Expected invoice from Teign Trees based accepted quotation RHS Boundary Hedge: Trim top and both sides hard back to previous pruning at £590 plus £118 VAT = £708 It was noted that it was incorrectly understood that the adjacent property owner had paid a portion of the costs of this work in the past, however the Parish Council should pay the full cost.   It was RESOLVED that the Parish Council would pay the full invoice.
– Payment 2512_11 to South Hams District Council Inv22380510 For emptying of 3 litter bins on the Ham once a week (17 collections) 09/07/25-29/10/25 at £255 plus £51VAT = £306
– Payment 2512_13 to Society of Local Council Clerks for 50% of Annual Membership Fee = £120
6.3 2025/26 Budget Forecast for councillors to receive 2025/26 budget forecast report and make any comment to the Finance Working Group ahead of their meeting to set a draft 2026/27 budget. Cllrs received a 2025/26 budget forecast report as prepared by the Clerk. It was noted that car park income was less than anticipated.  No further comments were raised.
6.4 Dittisham Sailing Club – Ham parking permits Confirmation of 2026/27 permit price It was RESOLVED to increase the cost of permits by the September Consumer Price Index (CPI) rate of 3.8%. which would increase the cost of permits from £36.10 to £37.48. The Sailing Club has indicated that they will round this up to charge members £37.50.
7. Grant application from Dittisham Village Hall for consideration The application for a grant of £4000 in the 2026/27 financial year was discussed. It was RESOLVED that the Finance Working Group review the Parish Council’s finances, look closely at the application and make a recommendation to the Parish Council on making a grant offer, and on what conditions.
8. South Hams District Council’s Planning Decisions To note the following:
– 2791/25/HHO Riverside House Riverside Road Dittisham Householder application for extension & renovations APPROVE
9. New Planning Applications to consider a recommendation to the planning authority on the following applications:
9.1 3172/25/LBC Downton Barton Dittisham Listed building consent for repairs & alterations to include replacement of windows rooflights, re-rendering in lime, re-laying slate floors, re-building chimney, damp treatment, bathroom reconfiguration, roof & leadwork repairs It was RESOLVED to SUPPORT the application.
9.2 3366/25/TCA Dittisham T08: Ash – Reduce the tree to approx. 3 mtrs in height, retaining the trunk as a valuable deadwood habitat for invertebrates and other wildlife It was RESOLVED to SUPPORT the application.
9.3 3418/25/HHO Sunday School The Level Dittisham Rear extension to provide first floor shower room and WC. It was RESOLVED to SUPPORT the application
10. Reports from Councillors’ Working Groups and External Forums
10.1 Health: Dartmouth Medical Practice Patient Participant Group To receive an update on the recent AGM. Cllrs J Green and Unitt were there. The presentation had been circulated to cllrs. It was commented that the appointments system now in place appears to be extremely efficient.
10.2 Maintenance: Jubilee Steps It was noted that the project is now complete.
10.3 Maintenance: Working Group To receive an update from the Maintenance Working Group Meeting held on 17/11/25 and consider any recommendations. It was noted that the following works had been undertaken:
– The Ham a) Damaged end of the gate at the top of Ham Lane cut; b) Dead trees in Ham carpark cut down – arisings used to bolster habitat pile at the back of the salt marsh and dead hedge in South tree line. c) Rimmed tree line adjacent to parking area on North side of Ham car park; d) Recurring problem of pot holes in carpark filled in; e) Pot hole on Ham Lane filled in with cold tarmac. f) Fallen tree in the boat park – cut up and added to habitat pile nearby.
– Old Chapel Burial Ground a) Vegetation from top layer of wall has been removed b) Memorial hand test completed
– Level Car Park Salt Bin has been re-sited.
– Manor St Triangle Dog poo bin in has been fixed to the wall.
– Capton Phone Box and noticed board have been cleaned.
It was noted that quotes are being obtained for maintenance work, and that the invitation to tender will go through the Clerk.
10.4 Neighbourhood Plan It was reported that the initial survey will be circulated just before Christmas, with a deadline at the end of January, following which a public meeting will be held. It was agreed to use the same distribution list as was used for circulation of the Emergency Plan letters. It was confirmed that a map of the Parish boundary had been sent to the Local Planning Authority to accompany the Parish Council’s Reg 5 application for designation of a neighbourhood area.
10.6 Dittisham Village Hall Notes from the AGM and committee meeting had been circulated and had been read.
10.7 Friends of the Dart To receive the Friends of the Dart September 2025 data review. Cllrs were encouraged to read the report. There was discussion on the permit system in place that allows the discharge of sewage overflow. Cllrs commented on the frequency of these occurrences during periods of rainfall, discharge locations and complaints from the public.  Cllr N.Green commented on discussions he has held with the Environment Agency and the local MP to change the system and prevent permitted discharge of sewage.  Cllrs agreed to collect photos and report discharge frequency in order to support this campaign.
10.8 Dart Harbour Communities Group To receive an update from the meeting of 06/11/25. Minutes from the meeting were circulated and noted.
10.9 West Dart Bus To receive an update on bus parking options Advice had been sought from the C.Cllr who commented that it is was considered unlikely that the HATOC committee would support provision of a designated space on the highway without community support.  It was RESOLVED to make an application to HATOC, which should include evidence of community support.  It was queried whether the Neighbourhood Plan Steering Group would include a question about support for a bus parking space on the highway. There was a discussion about providing a space in one of the Parish Council car parks  in which it was noted that the Road Traffic Regulation Act does not permit a single letting for longer than 7 days.  Leasing a small area of the car park to the bus with an easement for access could offer a solution, but legal fees to establish this could be cost prohibitive.
11. Clerk’s Report Nothing to report.
12. Trees
12.1 Ham Tree Works To receive update on quote acceptance and date for works. It was confirmed that on receipt of a requote to provide a like-for-like comparison, Pittman Trees was contracted to undertake the works to pollard the ash tree #8 on The Ham, and wood chippings & cord-wood to be stacked neatly in the wildlife habitat area at the base of the tree, for a cost of £200 plus VAT.  Works would be scheduled once the outcome of the application for tree works in a conservation area is known.
12.2 Response to a member of the public’s concern about impact of failure of trees at the Level Car Park Cllrs had received papers prepared by the Clerk that compiled correspondence from the homeowner, the Parish Council’s insurer and arboriculturist. It was RESOLVED to respond to the landowner that the Parish Council is satisfied with insurance arrangements and inspection regime. Parish Council recognises your concern and seeking additional expert advice.   ACTION: The Clerk to write to South Hams District Council’s Tree Officer for comment.
13. Grounds Maintenance Contract Consider scope of contract for 2025 – 2028. It was RESOLVED to make no alterations to the scope of the contract and that ACTION: The Clerk should go ahead and seek to renew.
14. The Level Phone Box Consider response to ideas for ongoing use It was commented that the kiosk needs to be sealed and dried.  Most responses received to date were in support of a book exchange.
15. Red Lion Inn Cllrs received an update from the Clerk on arrangements for receipt of a peppercorn rent and having reviewed the insurance arrangements against the lease. It was RESOLVED to politely ask the Red Lion Inn a number of questions on behalf of the Parish Council.
16. Free Parish Boat Park Cllrs received an update from Cllr Unitt. It was RESOLVED that Cllr Unitt make further enquiries from adjacent landowners about their views on the land.
17. Potential new car park There was no further news on which to update the Council.
18. Correspondence and Contacts to note or consider.
To note:
– Data Protection fee – direct debit due to be collected ICO:00012056244 Cllrs were informed that the fee of £52 minus £5 Direct Debit Discount will be collected on or before 13/12/2025.
– Dittisham Village Hall tariff rates Cllrs were informed that the Village Hall will be raising hire charges for the first time since before the pandemic to meet increased running costs. The Parish Council will continued to be charged the ‘affiliated club’ tariff, which will increase from £20 to £25 for a 4 hour session in the School Room.
– TTRO2566809 Temporary Traffic Notice Lee Lane to Capton Cross Cllrs were informed that the Temporary Traffic Order has been amended as the original notice was wrongly issued with a diversion route. The road into Capton is a cul de sac, there is no alternative access along Lee Lane, from either direction. Access will be maintained for residents.
– TTRO2565898 Temporary Traffic Notice – CAPTON BRIDGE CROSS TO HEMBOROUGH POST CROSS Cllrs were informed of a road closure in place from 15 – 17/12/25 affecting roads at Capton Bridge Cross to Hemborough Post Cross, Blackawton and from Lee Lane to The Sportsmans Arms. This is to enable Airband works.
– #51 2025 DALC E-bulletin Cllrs were informed that the e-bulletin includes news of new ‘Being a Good Councillor’ training available from January onwards.
To consider
– Dittisham community store The Parish Council has been asked by a representative of the community store if it has up to date statistics on the number of households/properties in the Parish, the number of permanent residents and proportion of second homes. This data would help inform the store’s financial model and business plan.  The Clerk has forwarded the Parish Council’s policy on awarding grants in response to a query about available funding.  ACTION:  Cllr Unitt will send the Clerk a list of properties compiled without personal data, produced as part of the Emergency Planning process, from which the Clerk can extrapolate data about number of properties in the Parish.
19. Next Meeting: To confirm the next monthly meeting of the Parish Council will be held on Wednesday January 7 2026 at 7:00pm at Dittisham Village Hall.

Meeting was closed at 21:10

Minutes 2025 November 5

Nov 20, 2025 | Minutes

 APPROVED Minutes of the monthly meeting of Dittisham Parish Council held in
Dittisham Village Hall on Wednesday 5 November 2025 at 7:00pm

Present: Parish Cllrs Bond (Chair), J Green, Hawkes, Neale, Pope & Unitt were present, as was C.Cllr Rake for part of the meeting, C Radford (Clerk). 3 members of the public were present.
Apologies: Cllrs N Green, Golding.

Public Forum No matters were raised by members of the public.

1. Apologies Were received as above.
2. Declaration of Interests Cllrs declared an interest in the following items: Cllr Bond on item 17.3 payment 2511_4. Cllr Neale on item 17.3 payment 2511_9.
3. Approval of Minutes:
It was RESOLVED to approve the minutes of the monthly meeting held on 1 October 2025 with minor amendments.
4. Community Reports To receive reports from:
4.1 South Hams District Council Councillor (D.Cllr) The D.Cllr was not in attendance to provide an update.
4.2 Devon County Council Councillor (C.Cllr) The following update was given.
– Devon County Council (DCC) is encouraging people to come forward as foster parents.
– The Devon Local Nature Recovery Strategy has been published and open for consultation.
– The C.Cllr has visited Hope Wood in South Brent; a piece of land that SHDC acquired with financial support from DEFRA that provides an amenity space for the community. South Hams District Council (SHDC) will receive biodiversity net gain credits.  South Hams will gain money from biodiversity net gain credits, as part of the Plymouth and South Devon Community Forest partnership.
– Devon County Highways (Highways) has now moved to their winter regime, where their priorities shift to snow, ice, leaves and water over the fixing of potholes.
– Local Government Reorganisation (LGR) proposals will be submitted to Whitehall shortly, following which there will be a period of respite whilst Government considers them. It was confirmed that several proposals are being put forward in Devon. This includes the ‘New Devon’ proposal put forward by Devon County Council, the 4-5-1 proposal which is the preferred option of the District and Borough councils. Plymouth, Exeter and Torbay propose that they each become Unitary Authorities.  Plymouth and Exeter propose extending their boundaries and that the remainder become a single unitary. The C.Cllr was asked his opinion on whether reducing barriers to house building in rural areas is a motivating factor for LGR.  The C.Cllr commented that there are a number of uncommenced permissions in the region due to conditions of building.  It was commented that the Devolution is the bigger strategic direction of travel – where there is the potential that a regional mayor could get money from Whitehall to support the costs of a new town, for example.
5. Councillor Vacancy Consider process of co-option having received three applications. It was agreed to hold a separate meeting with candidates ahead of the next meeting of the Parish Council.  It was agreed to hold less formal ‘co-option hustings’ that would be more conversational than a structured interview.  The Clerk will invite applicants a meeting on Monday November 17.
6. South Hams District Council’s Planning Decisions The following decisions were noted:
6.1 2507/25/LBC Limekiln Dittisham Listed Building Consent for sympathetic replacement of failed oak lintel & consolidation of loose stonework APPROVED
6.2 2643/25/TCA 2 Watermans Cottage, Manor Street Dittisham. T1: Elm – remove, Dutch Elm Disease. APPROVED
6.3 2618/25/LBC Bozomzeal Manor, Bozomzeal, Dittisham. Listed Building Consent for additional insulation/plasterboard over existing plasterboard ceiling finish. APPROVED
6.4 2821/25/TCA Dartway The Level Dittisham T1: Cherry – crown height reduction by up to 3.0m, lateral reduction around canopy by approximately 1–2m, to create a balanced and natural form. APPROVED
7. New Planning Applications the Parish Council considered the following applications:
7.1 2791/25/HHO Riverside House Riverside Road Dittisham Householder application for extension & renovations It was RESOLVED to SUPPORT the application.
7.2 2596/25/HHO Quicks Cottage Lower Street Dittisham Householder application for construction of timber summer house in garden It was RESOLVED to SUPPORT the application.
8. Reports from Councillors’ Working Groups and External Forums
8.1 Maintenance: Jubilee Steps To receive an update on project progress, redesign and associated costs. It was reported that works are due to start this week. Following a site meeting with the contractor the position of the uprights have been marked out.  Alterations will cost an additional £200.  Members of the Working Group are aware that the steps can be slippery and are looking at how this can be resolved.
8.2 Maintenance: Manor Street Project To receive an update on arrangements for installation of the dog waste bin. It was reported that the maintenance working group will be fixing the new dog waste bin to replace the temporary bin.
8.3 Maintenance: Working Group
8.3.1 Update from the Maintenance Working Group Meeting held on 21/10/25 Minutes from the Maintenance Working Group had been circulated with meeting papers. Minutes showed that the Working Group had reviewed at the regular jobs list, noting where maintenance items have been completed, are ongoing or to be undertaken.
8.3.2 Maintenance Working Group recommendations Full council considered recommendations as follows:
– Arccas contract:  It was RESOLVED to follow the recommendation of the Working Group and extend the groundworks contract with ARCCAS for a further 2 years. It was RESOLVED to look at the contract and what is included at the next meeting.
– Ham Triangle/Riverside Road Boundary It was RESOLVED to follow the recommendation of the Working group and add lengths of silver birch trunks alongside the stones.
– Ham Lane/Riverside House Hedge Cutting: It was recommended that the Parish Council obtain quotes for the recommend that the Parish Council obtain quotes for the whole job, with the proposal that the Parish Council pay two-thirds of the cost, on the basis that in the past DPC has paid for the Ham Lane side and the top of the hedge to be cut. Three quotes had been obtained and presented to the Parish Council for consideration.  After discussion it was RESOLVED that the Parish Council’s support the quote from Teign Trees at a cost of £590 plus VAT to cut the hedge and to request that the contractor split the invoice.  It was delegated to Cllr Neale to relay this decision to the owner of Riverside House and the contractor.
8.4 Finance: Quarterly meeting
8.4.1 Update from the Quarter 2 meeting held on 28/10/25 Minutes of the meeting had been circulated with papers. It was noted that the car park income had now been received for Quarter 1 and Quarter 4.  The Working Group noted that actual car park income to date is not in line with predicted income.  This is not currently a concern but the working group is keeping a close eye on this.
8.4.2 Finance Working Group recommendations Full council considered recommendations:
– It was RESOLVED the Clerk paid an overtime of 9 hours overtime for quarter 2.
– It was RESOLVED the meeting costs incurred in hiring the Village Hall for meetings relating to the Neighbourhood Plan in the current financial year should be covered by the Parish Council’s budget.
8.5 Neighbourhood Plan To receive an update. Minutes of the last meeting had been circulated with papers. It was noted that the Steering Group is now up and running. First action is to survey all members of the Parish to ask people what they most valued about being in the Parish. This will be conducted over Christmas/January and the Steering Group will meet again in February to take this forward.  It was noted that the Parish Council’s submission of Designation of Plan Area could not be processed without inclusion of a map of the Parish boundary.  ACTION: Cllr Unitt and Bond to to support the production of a PDF map of the Parish Boundary through Parish Online.
8.6 West Dart Bus To receive an update and consider bus parking options. It was reported that the school bus contract is up and running.  A second bus may be purchased soon.  There was a discussion in which options for parking the second bus at a site in Dittisham were considered.  This would increase visibility of the West Dart Bus in Dittisham and opportunities might arise to take trips.  It was RESOLVED to support a parking space for the West Dart Bus in either the Level Car Park or on Riverside Road, and to delegate investigation of the two proposed options to Cllr Hawkes for him to make the necessary arrangements.
9. Clerk’s Report to receive an update from the Clerk on any matters arising within the month. It was reported that the Clerk has updated contact details with the Information Commissioner’s Office and providing her details as the Data Protection Officer.
10. Trees
10.1 Tree Survey Recommendation: Ham Tree Works Consider quotations received to appoint a contractor. Three quotations were sought to undertake works to reduce tree 8, an ash tree on the Ham to approximately 3 metres in height, retaining the trunk as a valuable deadwood habitat for invertebrates and other wildlife. Four quotes were obtained from ARB Approved Contractors.  Two quotes were preferred but there was variation between contractor A and C on treatment of arisings.  It was RESOLVED to request that contractor C requote to provide a like for like comparison.  It was delegated to the Clerk to accept the cheaper of the two quotes once the requote had been received.
10.2 Tree Survey Recommendation: Re-siting Grit Bin at the Level Car Park It was reported that Devon County Highways had been informed of tree survey recommendation to move the bin. Highways responded with no objections, commenting that the Parish Council would likely be able to progress the project more swiftly than Highways could deal with it. It was agreed that the Parish Council would move the grit bin.  ACTION: The Maintenance Working Group would discuss possible locations at their next meeting on November 17.
10.3 Response to a member of the public’s concern about impact of failure of trees at the Level Car Park The Clerk provided a verbal update to the Parish Council, following communication with the Parish Council’s insurer, with the arboriculturist that produced the annual tree survey, and further correspondence from the member of the public concerned about the trees at the Level. It was RESOLVED to defer the matter to the next meeting, to enable all Parish Councillors to review all the material to respond comprehensively.
11. The Level Phone Box Consider response to ideas for ongoing use. The suggestions considered to date had been circulated with papers.  It was agreed to leave notices on site to encourage further responses and to retain the item on the agenda as a rolling item.
12. Red Lion Inn
12.1 Insurance To receive submission of the Inn’s current insurance policy for the building, as per the terms of the lease. Consider confirming approval. Cllrs noted receipt with thanks.
12.2 Ground Rent To confirm receipt of peppercorn ground rent on 25/03/25 and confirm next due date as 25/03/26. ACTION: The Clerk to investigate and ask the previous Clerk if there is a formal record.
12.3 Planning for building works To receive information on the intention to submit an application for minor buildings works, ahead Parish Council, as landlord, receiving full plans. The Parish Council look forward to receiving the plans.
13. Free Parish Boat Park To consider potential options to improve management of the area at the end of Dittisham Sailing Club Boat Park. During discussion it was agreed that the ownership of the land would need to be established before progressing any project. It was RESOLVED that Cllr Unnit would undertake further investigation, consulting with interested parties on possible options. It was noted that on publication of the agenda the Clerk had received correspondence from two members of the public to comment on this item, which would be forwarded to Cllr Unnit.
14. Speeding cars in village Consider possibility of radar speed sign in response to road speeds down the hill and past the bus stop. After discussion of options it was RESOLVED to ask Highways to refresh the 20mph sign sited above the Village Hall . It was agreed to investigate 20’s Plenty signs and to consider budgeting for radar speed signs in the 2026/27 budget.
15. Potential new car park To receive an update on discussions between the landowner, the Village Hall and Parish Council. It was reported that a group of people interested in investigating options had met at which discussed on land ownership, feasibility, responsibility and risk had been discussed. It is expected a paper will be produced that will outline the various options discussed.  Conversations are ongoing.
16. Correspondence and Contacts to note or consider.
To note:
– Temporary Traffic Order – Lee Lane to Capton Cross, Dittisham (TTRO2565893) Cllrs were informed of a road closure in place between 8am – 6pm 18^th – 23^rd December 2025 to enable Airband’s cabling, splicing and installation of new poles. Lee Lane To Capton Cross, Capton, carriageway & verge are affected. An alternative, signed route will be in place via Hemborough Post Cross.
– Save the date – Annual General Meeting Cllrs are informed of the invitation to join the Devon Communities Together AGM between 1-4pm on 26/05//25. The AGM is preceded with a Rural Transport Poverty expert panel and Q&A.
– Joint Local Plan – have you got land available? Cllrs were informed that the District Council is undertaking a call for sites as part of the preparation of a new South Hams and West Devon Joint Local Plan. The call is for sites suitable for future housing and/or economic development and Gypsy and Traveller sites. Sites must generally be at least 0.25 hectares or capable of supporting 5+ dwellings or 100+ sqm of employment floorspace.  The deadline for submissions is 05/12/25.
– Devon and Somerset Fire and Rescue Service- Community Conversations event Cllrs were informed that the next Community Conversations event Our next Community Conversations event will be on 7 November 2025 at 12:00pm and the topic will be focused on winter safety.
– IMPORTANT: Scribe – Price Increase for Dittisham Parish Council Cllrs were informed that annual subscription costs will rise by £8.20 per month to £372. Scribe calculates costs charged to Parish Councils based on its precept demand.  Costs are adjusted according to a three-year review cycle. The change will apply from the next renewal after 1^st April 2026.  Councils are informed now to enable budget planning.
– Devon councils announce proposal for new local government structure for the county The Parish Council was informed by news release of the District Council’s proposal in response to Local Government Reorganisation. The release outlines the 4-5-1 model, that includes: A unitary authority for West Devon, Teignbridge, South Hams and Torbay; A unitary authority for North Devon, Torridge, Mid Devon, East Devon and Exeter; Plymouth remaining a standalone unitary authority.
– Remembrance Sunday service at St George’s Church Cllrs were informed that the service will take place at 10:55 on Sunday November 9. It has been confirmed that the Chairman of the Parish Council will be in attendance, as is customary.  A wreath has been purchased.
– #46 2025 DALC E-bulletin Cllrs were informed that this ebulletin includes an invitation to one of DALC’s regular free ‘Connect’ events for DALC members. The next event on 5/11 on Zoom: ‘Connect Event: The Changing Roles of Town and Parish Councils Through LGR – Devolution and Partnership Working’. Slides and a recording of the session will also be available via DALC’s website after the event.
– Libraries Unlimited – Annual Report 2024-25 The Parish Council has received a link to Annual Report 2024-25 – Libraries Unlimited also providing a link to how the charity can be supported: Support Us – Libraries Unlimited.
– Invitation_ Devon Local Government Reorganisation – Stakeholder Briefing & Feedback Session Cllrs were invited to a dedicated session for town & parish councils as part of Devon’s Local Government Reorganisation (LGR) process. The session will provide information of the actions taken to date and present the preferred 4-5-1 model, offer a Q&A session and gather feedback on proposals. The session will take place at 6pm on 5/11
– Advance notice – South Hams Community Awards 2026 The Parish Council has been asked to consider potential nominations for the award. The Chairman of the District Council and a panel of judges are looking for nominations for people who make a difference in the community, in the following categories: Young Persons Award (for under 18s); Community Champion Award (for over 18s); Community Organisation Award; Climate and Biodiversity Champion Award (individual or group).  A  link to the online nomination form when nominations open and all nominations will need to be submitted by end of January 2026.
– #47 2025 DALC E-bulletin Cllrs are informed that this ebulletin encourages responses to the draft Devon Local Nature Recovery Strategy (LNRS) that sets out a shared vision for restoring Devon’s wildlife and natural habitats. The Strategy identifies where and how we can work together to protect and enhance nature, from river catchments and woodlands to coastlines and urban green spaces. Public consultation runs until 05/11/25. naturerecoverydevon.org.uk  The bulletin advertises the next Connect Event at 1pm on 11/11/25 called ‘All Things Traffic’ that provides an opportunity to understand the policy and processes which shape how we manage traffic on our highways and the associated infrastructure such as white lines and signs.
To consider
– Opps! Your profile on aDoddle.org is now Turquoise – Action Needed The Parish Council has received notification that the Dittisham Parish Habitat Plan has not been reviewed or updated for 6 months on the aDoddle website, and has therefore been colour coded as potentially out of date. ACTION: The Clerk to update the password and forward to Cllr Neale.
– Devon and Somerset Fire and Rescue Service Precept Survey Local residents and businesses are asked to respond to a five-minute form asks how people feel about the service they receive, and will influence the amount the Service receives from council tax in 2026/27. The Parish Council is asked to help by sharing this information with communities through a poster provided, sharing @dsfireupdates social media posts and completing the survey  before 3 December.  Correspondence was noted.
– Skip on the Ham Car Park The Parish Council was asked to consider a request to put a skip in a space on The Ham car park for one day only to facilitate moving building waste from Binham Cottage. This is in response to the understanding that vehicular access across the Ham is generally not possible.  Use of the car parking space by the skip will be paid for on receipt of an invoice. The Member of Public applying carries out joinery and building work in Dittisham and has Public Liability Insurance in place. It was RESOLVED that siting the skip would be permitted.  It was agreed that the applicant be charged prorata for the number of days that the skip is on site and invoiced accordingly.
17. Financial Matters
17.1 2026/27 Budget for councillors to discuss projects that would require additional/increase in funding within the next financial year. Cllrs agreed to investigate costs for the purchase of a radar speed sign, expecting this to cost approximately £6000, to consider allocation of £3500 towards the cost of producing a Neighbourhood Plan and consider creation of a budget line in preparation of any costs associated to the impact of Local Government Reorganisation. It was proposed that the Parish Council establish an earmarked reserve of approximately £5000 to cover any legal costs.  It was noted that the Parish Council may wish to increase amount of general reserves in preparation. .
17.2 Receipts and Payments between meetings The following receipts and payments were noted:
– Income from South Hams District Council Invoices 18 and 21 Mobile app car park income 2024/25 Quarter 4 and 2025/26 Quarter 1 at £15745.43 plus £3149.07 VAT = £18,894.50
– Payment 2510_15 to Lloyds bank for banking fees = £4.75 no VAT
– Payment 2510_14 to SLarcombe Inv 518 for Site visit on 6/10/25. Marking out posts and looking at modifications at the top of the steps to the handrail. (Jubilee Steps) = £70 no VAT
17.3 November Payments It was RESOLVED to make the following payments:
– Payment 2511_1 to Dittisham Village Hall Management Committee Inv 25/31 Room hire in 2025/26 Q1 and Q2 at £240 plus £48 VAT = £288
– Payment 2511_2 to Starboard Systems Limited INV-13146 Scribe Accounts renewal (2026) at £6 plus £54.72 VAT = £328.32
– Payment 2511_3 to CRadford October Clerk Salary = £877.41 no VAT
– Payment 2511_4 Level Car Park Loan Repayment = £5000 no VAT
– Payment 2511_5 to RBond for reimbursement: Rememberence Wreath (Amazon) at £16.66 plus £3.33 VAT = £19.99
– Payment 2511_6 to HMRC for Tax and NI = £286.16 no VAT
– Payment 2511_7 to MHurrell for monthly car park checks and banking takings (Sept) = £150 no VAT
– Payment 2511_8 Pension contributions on Clerk’s Oct Salary = £39.61 no VAT
– Payment 2511_9 to RNeale for reimbursement: JottaCloud backup services Monthly renewal Oct at 12EUR per month (£10.49). Lebara mobile phone monthly renewal Oct at £4.90 per month at £14.57 plus £0.82 VAT = £15.39
– Payment 2511_11 to ARCCAS for expected invoice for grounds maintenance services carried out during October as per ongoing contract agreement at £500 plus £100 VAT = £600
– It was agreed to query invoice Inv 165 for grounds maintenance services carried out during October (Steps) before payment. It was commented that works to clear the steps seemed to appear in the main contract from October – December and to therefore contact the contractor for clarification of the arrangement.
18. Next Meeting: It was confirmed the next meeting of the Parish Council will be held on Wednesday December 3 2025 at 7:00 pm. It was noted that the Dittisham Village Hall would not be available and therefore to make enquiries to book the Cornworthy Village Hall.

Download a PDF of the November 2025 monthly meeting minutes here (PDF)

Approved Minutes 2025 October 1

Oct 13, 2025 | Minutes

APPROVED Minutes of the monthly meeting of Dittisham Parish Council held in
Dittisham Village Hall on Wednesday 1st October 2025 at 7:00 p.m.

Present: Parish Cllrs Bond (Chair), Golding, J Green, Hawkes, Neale, Pope & Unitt were present, as were D.Cllr McKay, C.Cllr Rake for part of the meeting, C Radford (Clerk). No members of the public were present.
Apologies: None
Absent: Cllr N Green

Public Forum No members of the public were present

1 Apologies As above.

2 Declaration of Interests Cllrs declared an interest in the following items: Cllr Neale in item 6.4 payment 2510_8.  Cllr Hawkes in item 8.1.  Cllr Golding in item 8.2.  Cllrs Hawkes and Golding left the room whilst those items were considered.

3 Approval of Minutes:
It was RESOLVED to approve of the minutes of the monthly meeting held on 3 September 2025 as an accurate record.

4 Community Reports To receive reports from:
4.1 South Hams District Council Councillor (D.Cllr)

• Local Government Reorganisation It was reported that South Hams District Council (SHDC) and the other District and Borough Councils in Devon are employing consultants to put together the 4-5-1 proposal for Local Government Reorganisation (LGR) which sees the establishment of three unitary authorities in the County, despite Devon County Council (DCC) coming to the conclusion that this proposal is not viable. DCC is being asked to share its findings.  Comments were made about the time and money being spent on LGR by all other officers.  It was noted that SHDC is already losing officers seeking work elsewhere. Recruitment to vacating roles is unlikely and workload of officers leaving post will being shared amongst other officers, who already have a full caseload.
• Community Transport It was reported that a round table meeting had been held with community transport operators at Follaton House. A Community Transport report has recently been published.
• Sustainable South Hams Energy Assembly The D.Cllr encouraged cllrs to attend and to spread the word. It was reported that the Government have announced its ambitions but has not yet changed legislation around community energy.
• UK Shared Prosperity Fund for Rural Areas SHDC has now distributed approximately £250,000 of funding in grants of up to £10,000 to support a wide range of projects. The funding is now fully allocated.
• Street Cleaning The D.Cllr will follow up on his action to facilitate a meeting between the officer responsible for street cleaning and the Parish Council.

4.2 Devon County Council Councillor (C.Cllr) Arrived at 20:17.

• New Strategic Plan The Plan, which puts a big emphasis on Children’s Services, is now in place and now published on the DCC website. It is noted that the County’s Children’s Services have been rated as inadequate for several years.  Some improvement is in process.
• Pothole Trial A trial is being conducted in two areas, where teams will repair potholes within 500 meters even if they don’t meet the threshold for them being considered a defect or not.
• Care Quality Commission (CQC) Review A baseline assessment of Adult Care Services is taking place countywide. Officers are confident that the outcome will be inline with the national average.
• Local Government Reorganisation DCC has gone public with news it will be submitting a ‘One Devon’ proposal. The C.Cllr will be looking at the proposal with interest.  The main risks lie in the splitting up of the two big core areas: Children Services and Adult Social Care. DCC has also come to the view that the 4-5-1 proposal more popular with the District/Borough Councils would lead to a funding imbalance, leaving the group of 4 councils better off than the group of 5 councils, who would be worse off.  DCC continues to meet with District/Borough and continuing to flesh out the 4-5-1 proposal so both proposals can be submitted to government by the deadline of end of November.

5 Councillor Vacancy It was reported that a notice calling for applications has been circulated and it is likely that there will be more applications than vacancies. It was AGREED that the next monthly meeting be convened early to enable interviews to take place.

6. Financial Matters
6.1 Receipts and Payments between meetings the following transactions were noted for information.

• Income from Glanville Cleansing Invoice 20 Car Park hire for creation of storage and welfare enclosure from 2nd – 17th July 2025 at £350 plus £70 VAT = £420
• Income from South Hams District Council, second Precept payment = £9778 no VAT
• Payment 2509_17 and 2509_18 to Nest Pensions for July and August pension contributions = £74.44
• Payment 2509_19 to Lloyds bank for banking fees = £4.75 no VAT
• Payment 2509_20 to Lloyds bank for banking fees = £4.75 no VAT
• It was reported that the car park income from SHDC for 2024/5 Q1 and 2025/6 Q2 has not yet been received. The Clerk is chasing this.

6.2 October Payments for authorisation It was RESOLVED to make the following payments:

• Payment 2509_11 to SLarcombe as 30% of value of Jubilee Steps quotation = £1580.70 no VAT
• Payment 2510_1 to MHurrell for monthly car park checks and banking takings (Sept) = £150 no VAT
• Payment 2510_2 Back pay to previous Clerk value detailed in payslip.
• Payment 2510_3 to CRadford September Clerk Salary = £887.63 no VAT
• Payment 2510_4 to HMRC for Tax and NI = £356.90 no VAT
• Payment 2510_5 to Nest Pensions for pension contributions on Clerk’s Sept Salary = £45.01 no VAT
• Payment 2510_6 Nest Pensions for pension contributions on previous employee’s back pay value detailed on payslip
• Payment 2510_7 to CRadford for clerk expenses: Purchase of dog waste bin from Kingfisher at £150.60 and renewal of dittishamparishc.co.uk and dittishamparish.com for one year at £157.48 plus £31.50 VAT = £188.98
• Payment 2510_8 to RNeale for reimbursement: JottaCloud backup services monthly renewal September at 12EUR per month (£10.51).  Lebara mobile phone monthly renewal September at £1 per month = £11.51 no VAT
• Payment 2510_9 To AThom for reimbursement of HP instant ink subscription June and July at £10.82 plus £2.16 VAT = £12.98
• Payment 2510_10 to Source for Business (SWW) for services at standpipe, the quay, Dittisham June – September 2025 = £51.83 no VAT
• Payment 2510_11 to Dart Forest Trees invoice C886 to undertake annual tree inspection, assess the risks of tree defects identified and provide a written report at £485 plus £97 VAT = £582.
• Payment 2510_12 to ARCCAS invoice 135 for grounds maintenance services carried out during September, as per ongoing contract agreement at £30 plus £6 VAT = £600
• Payment 2510_13 to ARCCAS invoice 136 for grounds maintenance services carried out during the month preceding the invoice date 01/08/25, as per ongoing contract agreement at £500 plus £100 VAT = £600

7 South Hams District Council’s Planning Decisions To note the following:
7.1 1915/25/HHO Twenty Fathoms, Higher Street, Dittisham. Householder application for a rear two storey extension, front porch, internal modifications & landscaping APPROVED The Officer’s report had noted the Parish Council’s comments commenting that the soakaway has been designed and sited in a manner which accords with the recommendations from the surface water drainage assessment and as such is considered to accord with policies in the Local Plan.

8 New Planning Applications to consider a recommendation to the planning authority on the following applications:
8.1 2643/25/TCA 2 Watermans Cottage, Manor Street Dittisham. T1: Elm – remove, Dutch Elm Disease. Cllr Hawkes left the meeting. It was RESOLVED to MAKE NO COMMENT.  Cllr Hawkes returned to the meeting.
8.2 2618/25/LBC Bozomzeal Manor, Bozomzeal, Dittisham. Listed Building Consent for additional insulation/plasterboard over existing plasterboard ceiling finish. Cllr Golding left the meeting. It was RESOLVED to SUPPORT the application. Cllr Golding returned to the meeting.
8.3 2651/25/LBC Meadow View, The Level, Dittisham. Listed Building Consent for installation of conservation rooflights, replacement front door & porch window & refurbishment of external store. It was RESOLVED to SUPPORT the application.
8.4 2659/25/HHO Meadow View, The Level, Dittisham. Householder application for replacement garden summer house & supporting decking alongside replacement of secondary decking area (part retrospective) It was RESOLVED to SUPPORT with the following comment: Access concerns for the contractors doing the works.
8.5 2821/25/TCA Dartway The Level Dittisham T1: Cherry – crown height reduction by up to 3.0m, lateral reduction around canopy by approximately 1–2m, to create a balanced and natural form. It was RESOLVED to SUPPORT the application.

9 Reports from Councillors’ Working Groups and External Forums
9.1 Emergency Plan It was reported that 11 members of the public and 1 councillor attended the course. Feedback has been positive; that the trainers delivering the course were good, that those who attended had a much better understanding of how to use defibrillators.  It was suggested to budget for more first aid courses to be held in the upcoming year.  It was noted that the Council had learned about the lead in time for management of bookings to improve systems in future.
9.2 Maintenance: Jubilee Steps It was reported that South West Water (SWW) has given approval to proceed at no extra cost, with the caveat that the Parish Council should take care around the sewer. Following an onsite meeting of the working group it is recommended to alter the design of the handrail to curve around the pillar at the top of the steps, rather than drill into it, and to consider modifications to avoid the risk of damage to the sewer. It was RESOLVED to sign the contract with the contractor. It was RESOLVED to pay the contractor 30% of the value of the quotation on signing the contract. It was RESOLVED to delegate the negotiation of additional cost for a site meeting and modifications to the design to the maintenance working group.
9.3 Maintenance: Manor Street Project It was reported that the dog waste bin has been ordered but has not arrived. ACTION: the Clerk to chase this.

10 Clerk’s Report to receive an update from the Clerk on any matters arising within the month

• Pensions It was reported that action was required to make pension contributions for August and September as these were considered overdue. The Clerk has submitted this and is in liaison with Nest Pensions to comply with requirements.
• Address update The address for the Parish Council has been update on all bank accounts, and updates made with suppliers as bills come in.
• Shower at the Ham A reply has been received from SHDC confirming that the shower at the Ham was removed as part of the public toilet review in 2018 at which the Council was responding to significant budget challenges and reducing services that it did not have a duty to provide. Shower facilities provide an additional cost in terms of water use, cleaning, repairs and maintenance and the required legionella testing.  Following the decision to no longer provide a shower, it was subsequently removed to remove any risk of legionella. The budget position at SHDC remains unchanged and the District Council would not be able to financially support the reinstatement of the shower facility.  ACTION: The Clerk will relay this information to the member of the public who initially raised the query with the Parish Council.

11 Neighbourhood Plan
It was reported that three meetings have now taken place.  The decision made at that the most recent meeting was that the those in attendance would like to go ahead and draft a Neighbourhood Plan. The grants that were recently available for Neighbourhood Planning have now gone.  It has been proposed to scope the scale of the plan, and consider the resources available in the community to support the process, and consider potential source of funds.  In order to move the process forwards, an application for a designated area needs to be submitted along with a terms of reference for a steering group.  Questions were asked about timeline and deadline.
11.1 Submission of an application for a designated area It was RESOLVED to submit an application, with the following amendments to the form:

• Use ‘Dittisham Parish Council incorporating the hamlet of Capton and the manors of Bozomzeal and Coombe’
• Use a Dittisham Parish Council email address as the contact address.

11.2 Terms of Reference for a Neighbourhood Planning Steering Group It was RESOLVED to approve the Terms of Reference with the amendment to use: ‘Dittisham Parish Council incorporating the hamlet of Capton and the manors of Bozomzeal and Coombe’
ACTION: The Clerk to make the amendments and submit the papers to SHDC Neighbourhood Planning team.

12 Tree Condition Report Cllrs had received the full tree condition report ahead of the meeting, following the site inspection of trees at the Ham, The Level car park and Capton Triangle by the qualified arborculturalist on September 8 2025. The report recommends the following works:

• The Ham: Tree #8 Ash – Fraxinus excelsior Observations: Significant ADB in crown and tree is now dead. Recommendation: Reduce to deadwood monolith at approx. 3 m. Work priority: Medium – Works recommended within 6 months
• The Ham: Tree #19 White Willow – Salix alba Observations: Recently pollarded at approx. 4 metres due to decayed main trunk and internal hollowing most likely caused from Phellinus spp. Decay fungi.  Excellent re-growth. Recommendation: Re-pollard cutting back to previous growth points in winter 2027. Work priority: Low – Works recommended to be carried out winter 2027
• The Level Car Park: Tree #0025 Rauli – Nothofagus procera Observations: Growing at entrance on southern side of car park. Crown has been reduced 2022. Large limb removal/ failure on western side of crown at approximately 12 metres. Crown has responded to recent pruning and is re-burgeoning. Recommendation: Try to relocate salt bin. Work priority: Low – Works recommended to be carried out whenever budgets allow.

It was RESOLVED to remove the salt bin, delegating the arrangement of this to the Maintenance Working Group.
It was RESOLVED to obtain quotes to undertake the recommended works to the ash tree #8 and bring those quotes to the next meeting.
It was noted that a Member of the Public (MoP) had written to the Parish Council to highlight concerns regarding the impact of any failure of the two larger trees in the Level Car Park, particularly in relation to their property and risk of personal injury.  The MoP requests that significant height and weight is removed from the tree, such that these risks are removed.  The Parish Council is asked to confirm insurance arrangements. It was noted that the recent tree survey had not identified any risks of failure or recommend any works are required.
It was RESOLVED to make enquiries with the Parish Council’s insurer.
It was RESOLVED to respond to the correspondent to comment that the Parish Council is investigating questions asked about insurance and will reply in due course.  A link to the minutes will be provided, showing the outcome of the tree inspection and the extent of the works recommended.

13 The Level Phone Box Update on ideas for ongoing use. ACTION: Cllr Bond will make consultation posters and circulate.

14 Potential new car park To receive an update on discussions between the landowner, the Village Hall and Parish Council. Representatives of the Parish Council and of the Village Hall Committee have had informal conversations and discussions are ongoing.

15 Clerk’s Employment Cllrs had received minutes from the meeting held between the Clerk, the Chair of the Personnel Committee and the Chair of the Parish Council. It was RESOLVED that the Clerk’s probation period come to a close.  A letter will be sent to the Clerk to formally acknowledge this.

16 IT policy Cllrs considered the draft IT policy as prepared by the Clerk. Some minor amendments were made, following which it was RESOLVED to adopt the policy.

17 Correspondence and Contacts to note or consider.

• 09/09/25 Training and upskilling opportunities Cllrs were informed this news bulletin highlighted training available through Devon Community Learning. Courses include:  An introduction to Neighbourhood Development Plans; Asset-Based Community Development; Introduction to Rural Housing; Writing Effective Funding Applications; Theory of Change & Measuring Tools; and, Social Enterprises.
• 09/09/25 Take action for your community this autumn! Cllrs were reminded of the South Hams Energy Assembly taking place 9:30 – 15:30 on Saturday October 18 at Kingsbridge Community College The term ‘Energy’ refers to renewable electricity and renewable heat, plus insulation and other methods to reduce waste. The event is intended to equip and empower local networkers and stakeholders so that they in turn can pass on information, solution, signpost, have answers to common myths and misconceptions. It covers domestic, business/commercial, farming, and community energy topics booking here. How to set up a Food Compost Creation Station is available 10:00 – 13:00  Saturday November 15 at Old School Farm, Dartington Estate, booking here.
• 09/09/25 Book your FREE place at our Autumn Forum Cllrs were informed of the autumn meeting of Devon Communities Resilience Forum taking place October 8 at the Beehive Centre, Honiton. Representatives from the National Grid, Digital Voice, Devon and Somerset Fire and Rescue, Devon Emergency Planning Partnership, East Devon District Council and the Environment Agency will be on hand to guide and advise delegates.
• 10/09/25 #39 2025 DALC E-bulletin This bulletin encourages all cllrs of both large and smaller councils to watch a recording and review slides from the recent ‘Connect’ event focusing on Local Government Reorganisation. Log in credentials to access the DALC website are required, but can be arranged, contact the Clerk for information.
• 15/09/25 OPCC’s CCTV funding scheme 2025 Cllrs were informed that The Office of the Police and Crime Commissioner is seeking Expressions of Interest from local parish town councils and voluntary sector organisations across Devon, Cornwall and the Isles of Scilly who are seeking financial support to install or upgrade CCTV systems. Total funding available is £125,000, a maximum amount of £10,000 can be requested per town or parish council, to pay for CCTV equipment and infrastructure only (not staff or buildings).  Applications close October 24.
• 22/09/25 3rd Dittisham Music Festival 2025 Cllrs were informed that the 3^rd Dittisham Music Festival raised over £7500, which has been distributed as follows: £696 to Dittisham Village Hall, £936 to St. George’s Church, £936 to Lyric Chamber Ensemble, £1707 to Rowcroft Hospice and £3438 to Landworks. Festival helpers have been thanked for their valuable contributions to organising, participation and help at the festival.

To consider

• 15/09/25 Emergency Plan Cllrs were informed that a project manager at Devon Communities Together has written to ask about progress in relation to the Dittisham Emergency Plan, asking if DCT can do anything to support progress and to encourage a representative of the Parish Council to join the Devon Communities Resilience Forum on Thursday October 8 (above). ACTION: Cllr Unitt will continue corresponding with the project manager.
• 10/09/25 DAA Dittisham CLS – annual re survey – Thursday 18th September 2025 Cllrs were informed that Devon Air Ambulance Trust were due to visit the community landing site in Dittisham at 10am on September 18. The re-survey is undertaken each year to ensure the continuing safety of DAAT helicopters, crew and patients and that nothing has substantially changed as far as any potential obstacles or height of trees, access etc. A follow up email was received informing the council that a different brand of lighting units have been installed on other Landing Sites at a considerably cheaper cost of £82.50 + VAT with a 5 year guarantee, and to get in touch with DAAT this is of interest to the Parish Council. It was RESOLVED to progress this.  Authorisation was given to purchase lighting.
• 18/09/25 Defibrillator Status Update Cllrs were informed of notice from WebNos that the defibrillators at both the Red Lion Inn and the Dittisham Toilet Block on The Ham require a site check, as neither were checked during August. ACTION: Cllr Bond to update the website.
• 22/09/2025 We help families in fuel poverty The Parish Council has received information from Better Housing Better Health (BHBH), a not-for-profit service run by the National Energy Foundation, working to help residents living in or at risk of living in fuel poverty to access advice and support. Some additional support can be made to residents via a third party organisation, like the Parish Council. A meeting is offered with a partnership manager if this is something the Parish Council is interested in supporting.

18 Next Meeting: The next meeting of the Parish Council will be held on Wednesday November 5 2025 at 7:00 pm. Interviews to fill the vacancy on the parish council will take place immediately before the monthly meeting.

Meeting closed.

APPROVED minutes in PDF format can be downloaded here (PDF) Opens in new tab.