Minutes 2026 October 7

Oct 16, 2026 | Minutes, News

DRAFT Minutes of the monthly meeting of Dittisham Parish Council held in Dittisham Village Hall
Wednesday 7 October 2026 at 7:00pm

Present: Parish cllrs Bond (Chair), Golding, J Green, N Green, Hawkes, Neale, Pope, Taylor & Unitt were present, as was C Radford (Clerk). No members of the public were in attendance.
Apologies: Cllr John McKay, C.Cllr Simon Rake.

1.  Apologies were received as above.
2. Declaration of Interests Cllr Neale declared an interest in item 5.3 payment 2610_5.
3. Approval of Minutes To consider approval of the minutes It was RESOLVED to approve the minutes of the of monthly meeting held on 2 September and the EGM held on 22 September 2026 as an accurate record, without amendments.
4. Community Reports To receive reports from:
4.1 South Hams District Council (SHDC) councillor An update from the d.cllr in his absence is summarised:
– Severe weather preparedness The extreme El Nino is predicted to result in a difficult winter with heavy rain, storms and possible freezing conditions. The d.cllr is in touch with Devon Communities Together (DCT) and officers at SHDC looking at preparedness for severe weather and suggesting that parish councils undertake an audit of their readiness in terms of equipment and organisation. DCT is holding its next Forum Gathering on Oct 22 in Totnes, where the British Red Cross will be conducting a day-long emergency planning exercise. It was noted that the Dittisham Emergency Plan is in regular review and covers these matters.  People who are at known risk of flooding should be responsible for their own preparedness, but could be encouraged to contact SHDC to arrange delivery of sandbags.  It was agreed that further pressure should be put on Devon County Council (DCC) to grit the top road.
4.2 Devon County Council (DCC) councillor A update received in the c.cllr’s absence is summarised:
– Local Government Reorganisation (LGR) DCC has now been informed that Devon falls into the ‘red’ category of the paused LGR processes so the government will not be taking it any further for the time being.  The fact it has been announced relatively swiftly means that a lot of the uncertainty that the ‘pause for review’ had created has been removed.  The 16 July LGR announcement has forced all local authorities in Devon to work together in some form or other. This in turn has led to a greater understanding and appreciation that there are significant areas of common interest and common concern. The c.cllr hopes that the opportunities that this has created for officer teams to get a much more detailed view of how other Councils operate and the relationships forged in the ‘heat of battle’ will mean that this cross-Council cooperation will become the norm. If it does then that will enhance the effectiveness of individual Councils and existing bodies, including the Combined County Authority.
– Combined County Authority (CCA) There is a consultation (open until 28 October) on proposals for Plymouth to join the CCA (https://devolutionindevon.commonplace.is/en-GB/proposals/v3/section-6?step=step1) (HTML).  The remit of the CCA is currently quite narrow: transport, housing and strategic planning, adult skills, economic development and resilience and contingency planning.  Plymouth’s membership of the CCA would be a major step towards an elected Mayor for Devon. Whilst the Mayor’s remit would also be quite limited (to the above plus strategic planning and the environment and climate change, health, wellbeing and public service reform, public safety, culture, and rural and coastal communities) having an elected Mayor would unlock more funding in these areas and hopefully bring greater local knowledge and expertise in how those funds are best spent.  This first step of Plymouth becoming a member of the CCA will give the CCA more weight and allow more to be done, for instance, across the whole of south Devon from the Tamar to the Axe by reducing the frictions that might otherwise come from working across the multiple local authorities involved.
5. Financial Matters
5.1 Notice of completion of the 2025/26 Annual Governance and Accountability Return (AGAR) The Parish Council noted that the External Auditors report and certificate was received with no comments. The Notice of Conclusion of Audit had been published on the Parish Council notice board and website on 11 Sept 2026.
5.2 Receipts and payments between meetings were noted as follows:
– Received on 08/09/2026 from South Hams District Council. Precept payment 2 = £10,550 no VAT
– Payment 2609_19 to Lloyds Bank for Bank Fee = £4.25 no VAT
5.3 October payments It was RESOLVED to make the following payments:
– Payment 2610_1 to Nest Pensions for pension contributions on Clerk’s Sept Salary: Employers contribution @ 16.98 and Employee contribution @ 22.63 = £39.61 no VAT
– Payment 2610_2 to CRadford for Clerk Salary Sept (Month 6) = £928.21 no VAT
– Payment 2610_3 to HMRC for Tax/NI on Clerk’s Sept Salary = £73.96 no VAT
– Payment 2610_4 to MHurrell for Car Park Attendant monthly car park checks and banking takings (Sept) = £150 no VAT
– Payment 2610_5 to RNeale for reimbursement for JottaCloud backup services Monthly renewal Sept at 12EUR per month £10.34. Lebara mobile phone monthly renewal Sept at £4.90 per month = 15.24 no VAT
– Payment 2610_6 to ARCCAS for invoice 477 Monthly grounds maintenance invoice 6 of 10 at £430 plus £86 VAT = £516
– Payment 2610_7 to Source for Business for services at Standpipe The Quay Dittisham 17 June 2026 to 2 September 2026 = £21.98 no VAT
– Payment 2610_9 to Dittisham Village Hall for 6 x DPC monthly meetings from 01/04/26 to 07/10/26 inclusive and 1 x meeting in School Room on 22/09/26 at £133.33 plus £26.67 VAT = £160
Cllrs J Green and Unitt will authorise the payments.
– Payment 2610_8 to Bartons Solicitors Additional payment on account of £500 plus £100 VAT = £600 was not approved until an agreement on the final bill could be reached.
6. South Hams District Council’s Planning Decisions To note the following:
6.1 2074/26/ARC Lauriston, Riverside Road, Dittisham Application for approval of details reserved by conditions 3 (CMP), 6 (Sustainable Drainage Option), 7 (Landscape Plan) & 16 (External Lighting) of planning consent 0673/24/FUL SPLIT DECISION PART APPROVED/PART REFUSED It was noted that the drainage plan had not been approved.
6.2 It was also noted that application 1782/26/HHO Soundings, Riverside Road, Dittisham Extension and alterations to existing dwelling and demolition of outbuildings was APPROVED It was noted that the Officer had referred to the Parish Council’s comments about scale and massing in their report.  The Landscape Officer had commented that “the increase of scale is not incongruous within the site, given the size of the residential plot”. Conditions include approval of drainage plan and implementing the ‘planting plan’ as submitted to ensure appropriate landscaping is provided to integrate the site into the local area, and to conserve and enhance of the South Devon National Landscape.
7. New Planning Applications to consider a recommendation to the planning authority on the following applications:
7.1 2282/26/FUL Lauriston, Riverside Road, Dittisham Application for erection of garage/outbuilding It was RESOLVED to SUPPORT the application with the condition that the building is only ever used for the permitted use and not for any future ancillary accommodation.
7.2 2437/26/LBC Mulberry House, Dittisham Replacement of glass conservatory roof with natural slate It was RESOLVED to SUPPORT the application.
7.3 2259/26/HHO Sunnybank, Manor Street, Dittisham Side and rear extensions with internal renovation and improvements to the principal elevation It was RESOLVED to SUPPORT the application.
7.4 2260/26/LBC Sunnybank, Manor Street, Dittisham Side and rear extensions with internal renovation and improvements to the principal elevation. Removal of render and application of limewash to the principal elevation. IT WAS RESOLVED to SUPPORT the application.
8. Trees
8.1 Annual Tree Condition Assessment Receipt of the report and consideration of any advised actions The Annual Tree Inspection of trees at The Ham, The Level and Capton Triangle took place on 9 Sept 2026 and a detailed inspection report submitted, commenting on the condition of trees and groups of trees in each area. Having completed a risk assessment, the contractor advises the following works to trees on The Ham and parking area:
– Tree no. 9. Species: White Willow – Salix alba.  Observations:Recently pollarded at approx. 4 metres due to decayed main trunk and internal hollowing most likely caused from Phellinus spp. Decay fungi.  Recommendations:  Pollard lower down at crown break (3 metres in height) retain all lower growth on trunk and stems.  Work priority: Medium – Risk is Tolerable but work is advised within a year for sound arboricultural management
– Group of trees: G1 Mixed broadleaf and trimmed hedges. Observations: a) Area of young planted trees at along Ham Lane leading down to car parking area. Trimmed formal hedges of Leyland Cypress, Bay and Hazel all low risk.  b) Area could have new planted trees that have great amenity value. c) Declining hazel outside Riverside House. Recommendation:  a) Remove dead hazel stems outside Riverside House. b) Remove Sumac sapling next to bay trees. C) Consider reducing and shaping bay trees.  Work Priority: Low – Works recommended to be carried out whenever budgets allow.
It was RESOLVED to circulate a request for quotes from appropriate suppliers to pollard the willow and remove the dead hazel stems.  It was RESOLVED to request a quote from the contractor that has annually cut the hedge on Ham Lane for this year’s cut, and to provide an itemised quote for the works above at the same time.
8.2 Tree Policies It was noted that it had been agreed to begin work on new tree policies for Dittisham in September. The clerk will refer to SHDC and DCC policies and to provide a first draft for comment from cllr N Green.
9. Reports from Councillors’ Working Groups, Parish Projects and External Forums
9.1 Neighbourhood Plan update First draft is close to being complete, with different members of the group leading on different themed sections. Next meeting will take place on 21 Oct.  Shortly afterwards an agreed draft will be shared with the parish council for information and for broad feedback on the direction of the plan.  A draft will be shared with the Neighbourhood Plan Officer at SHDC to invite feedback.  A public meeting will then be held in December/January to share some of the draft policies for feedback.   It was RESOLVED to include comment on the first draft of the plan on the agenda of the December meeting of the Parish Council, circulating the draft as soon as possible to give cllrs time to read and absorb it.
9.2 Maintenance Working Group update It was reported that replacement posts to protect the pay and display machines in both car parks had been installed and painted white in Sept.  There are other maintenance jobs that need costing, including stabilising the football posts.  A meeting will be held to undertake a thorough survey in preparation for next year’s budget.
9.3 Parish Paths Partnership (P3) Report The broken footpath signs at the Sportmans Arms to Ditsum Rd end and Foxenhole to Lapthorne Rd Sign at the Lapthorne Rd were repaired by DCC in September.  It remains to be seen if the parish council will be invoiced for these works or if absorbed by DCC’s budget.  Works contracted by the parish council including replacement of the dislodged stone in the stream on Footpath 14 and the repair to the bottom steps to the foreshore on Footpath 17 were repaired in August. Costs of these repairs will be taken from the Footpath budget.
9.4 Car Park/Burial Ground Project
9.4.1 Update/report on next steps It was reported that it has been productive that the landowner, land agent, project managers and parish council representatives have been able to meet together.  The project managers have agreed to continue to be on board.  Amendments proposed by the parish council to the Option Agreement have been agreed by the landowner and project managers.  The land agent will discuss with the solicitor to advise of changes.  The document will then be signed by the landowner and the parish council (the clerk and chair).  The next stage is the pre-planning process. The DCC Highways officer has come back with several objections to the scheme for pedestrian access.  There has been discussion on how best to manage this. It is noted that an application for a housing development is being progressed by the district council and there may be opportunities to benefit from joint solutions to pedestrian access.  It was noted that there is an expectation that district council officers will come to a meeting of the parish council to share plans for the new development.  Cllrs are in agreement that it is important the public has the opportunity to be informed.
9.4.2 Options Agreement Costs To consider increase in solicitor fees It was noted that the solicitor had requested additional fees to conclude work to the option agreement. As it is uncertain where the additional fees have originated, it was RESOLVED that the requested payment should not be approved until the outcome of a discussion between the solicitor and the land agent.
9.4.3 Public communications about project progression To consider an approach. It was commented that progression of the project is being recorded in the parish council’s minutes, which are on the public record and being circulated via the parish council’s mailing list.  Cllrs would refer members of the public who had queries about the project to the minutes.
9.5 Parish Emergency Team Review Report back, Extra Team Member, Capton Defibrillator & First Aid Course
– Team composition Cllr Hawkes agreed to join the Emergency Team as an additional member, requesting a briefing on what will be involved.
– Emergency number and defibrillators Tests have been made to the single emergency team number.  There continues to be a strange message about an ambulance being on its way that played when team responders answered. This, and concerns about ongoing servicing support for the defibrillators when out of warranty is a concern.  A letter to the Trustee Chairman will be written if issues aren’t resolved satisfactorily; The Community Heartbeat Trust is acting in a quasi-healthcare emergency role, and if not able to provide the service could lead to quite serious consequences.
– Medical Kit at the Village Hall If sensible and possible this kit could be enhanced, at parish expense, to also be available and meet the needs of the Emergency Team. Contact will be made with the Village Hall Committee to discuss this.
– First Aid Course A first aid course for this year had already been agreed and budgeted in principle, with the population of Capton in mind following the installation of a defib in their old phone box. It was agreed to arrange a first aid course in November, and for the date to be circulated.
– Local resources list for restricted circulation Emergency Team information document It was noted that a less formal approach to getting agreement from local owners of tractors & ATVs etc to be contacted in case of emergency would be more fruitful. To this end the use of a signed agreement doc. would be dropped. In its place a verbal agreement would be obtained for a name and phone number to be placed on the “Resources” page of the restricted circulation Emergency Team Information Document. This page is only attached to these notes sent to the Emergency Team members and not to the wider circulation of these notes to the DPC.
– Walkie Talkies It was noted that walkie talkies were used at the Regatta and it was agreed to investigate where they were stored and if they could have dual use.
– Date of next meeting The next meeting will take place on 19 Jan ’27.
9.6 Dittisham Boat Park Update on developments in tidying the area There was no update.
9.7 Friends of the Dart Update on ‘River Hub’ website It was noted that Friends of the Dart has launched a new online information hub to bring together information in the public domain or as a result of Freedom of Information requests about which storm overflows are spilling sewage into the River Dart right now, and which ones are spilling when they shouldn’t. Cllrs reviewed the contents of the website during the meeting: https://riverhub.friendsofthedart.org/. It was noted in a briefing note from Cllr Hawkes that both the Mill Creek and Ferry Boat Inn (FBI) pumping stations show releases when the Dittisham Sewage Treatment Works (STW) was operating below capacity, indicating an upstream fault.  So far in 2026 (to 29 Sept), STW had 29 spills lasting 152 hours in total, all in wet weather. Mill Creek had 1 (illegal) dry spill, 12 spills counted by the Environment Agency (EA) and 5 spills when STW wasn’t spilling. FBI had 44 EA counted spills and 51 spills when STW was not discharging. Many of South West Water’s assets perform far worse. Interestingly their figures show that the Dittisham STW is operating at 82% capacity, computed as catering for 388 people at 66 cubic meters per day. So in principle it has spare capacity for about 80 people. However, the actual capacity of the STW may not match the licensed capacity. Friends of the Dart have a FoI request asking this question.  It was also questioned if 388 people matches the actual occupancy in Dittisham who are connected to the mains sewer, especially in summer months.
10. Clerk’s update
– Litter bin emptying A request has been made for the Manor Street dog waste bin to be included in the regular litter bin emptying schedule has been passed to SHDC’s street team for review.
– Clerk’s annual review will take place with members of the Personnel Committee on 16 Oct.
11. Bonfires and how to stop them Consider guidelines for local circulation/publication. It was RESOLVED to accept the proposed guidance wording. It was agreed to circulate with minutes of the November meeting, and for a simple poster encouraging people to think about their neighbours and with a QR code link to the guidelines.
12. Parish Lengthsman Contract Consider approach to recruitment. It was agreed to work alongside Harberton Parish Council, also working on encouraging recruitment.  Costs for training and induction processes could be shared for an applicant, particularly in support of any applicants with no prior experience.
13. Annual Parking Pass For the Parish Council to consider a change of policy, and broaden the criteria on which a permit may be issued, to enable purchase by holiday let owners who pay business rates and not council tax. After consideration of the options it was RESOLVED to keep the criteria as it stands.
14. Memorial Benches It was agreed to defer the matter to a future meeting.
15. December meeting venue Confirm venue arrangements/requirements of Dittisham Sailing Club. Cllr Unitt agreed to be the sailing club ‘host’ for the meeting.  It was agreed that those not familiar with the route to the sailing club be met at The Ham car park by those who were.
16. Correspondence and Contacts to note or consider.
To note:
– Temporary toilet removal Cllrs were informed of a query from a member of the public asking if the toilet that in the parking bay on Higher Street can be removed now works have been completed.
– Temporary Traffic Notice – OLD MILL LANE TO DOWNTON CROSS, Dittisham (TTRO2672331) Cllrs are informed of the road closure in place between 08:00 – 18:00 on 17 and 18 Nov 26 to enable pole replacement. An alternative, signed route, will be in place.
– #39 2026 DALC e-bulletin Cllrs were informed that this bulletin includes an invitation to the next Connect Event that focuses on the Local Nature Recovery Strategy. The event will focus sharing information about the strategy, how to use its resources and how you can engage with nature recovery in your area. The online session takes place between 6.30-7.30pm on 21 Oct.  A booking link can be provided to any interested councillors.
– DAA Dittisham Landing site – annual re survey – Thursday 10th September 2026 Cllrs were informed that Devon Air Ambulance would undertake a site survey on 10 Sept to check that nothing has substantially changed that would affect safety of helicopters, staff or patients. This includes resurveying for potential obstacles or height of trees, access etc.
– LGR Update It was noted that the d.cllr forwarded cllrs a letter from the Minister for Local Government, Devolution and Regional Growth that, having received updated legal advice, the Government undertake a review of the Local Government Reorganisation Programme, and any work being undertaken by local authorities to implement any decisions by Government should cease.   The consensus from those on the frontline of this exercise is that this means LGR is now unlikely to proceed in any form during this parliament. The c.cllr had also written to cllrs to note that the Minister of State for Communities, Housing and Local Government confirmed that the elections to be held in May 2027 will be for Councils in their current form.
– Trees on Riverside Road Cllrs were informed that the county council’s Tree Inspector has no concerns about a reported broken branch on overgrown trees on Riverside Road, commenting that this is most likely the result of the recent period of very hot weather.
– River Hub is live Friends of the Dart is circulating news that a new site, ‘River Hub’ has been launched. The site brings together all available data on storm overflows on the River Dart, how often it spills, whether its treatment works has the capacity its permit allows for the people it serves, the spills that happen in dry weather with no rain to excuse them, and whether an improvement is planned. Where there is a known problem and no clear plan to fix it, River Hub shows that gap. Information is freely available here: https://riverhub.friendsofthedart.org/explore/spills
– Town & Parish Council Briefing: Recording and Presentation Slides SHDC has circulated a recording of the 1.5hr briefing on ‘Local Government Reorganisation and Devolution Update’ and ‘National Scheme of Delegation‘ along with presentation slides . ACTION: The clerk to forward the recording to cllrs Golding and Taylor.
To consider:
– New cables Cllrs were informed that residents on The Level have been upset to find two new cables have recently been installed outside their primary outlook and cut right across their previous uninterrupted view of the river, and within 2.2M from the house. They have lodged complaints to OpenReach and sought advice from Devon Natural Landscapes. The parish council noted the matter but could not do anything further to support the resident in their complaint.
– Community Litter Picking Groups in Your Parish It was noted that South Hams District Council and West Devon Borough Council are reviewing and updating records of community litter-picking groups operating across both districts. The councils are seeking to establish a directory of community litter picking groups should other volunteers be interested in joining them.  The Parish Council is therefore asked to provide any information about active groups known to them, to confirm if there aren’t any, or to share information if there has been interested in establishing a group in the area. Information will help district councils understand where additional support, promotion or community engagement may be beneficial. ACTION: The Clerk to forward information about the Dittisham Beach Clean along with details of the officers that the volunteers liaise with.  It was agreed to feedback that rubbish collected is picked up by the district council more quickly.
17. Next Meeting: the next meeting of the Parish Council will be held on Wednesday November 4 2026 at 7:00 pm.

 Meeting closed at: 21:15

Minutes 2026 July 1

Jul 14, 2026 | Minutes, News

Minutes of the monthly meeting of Dittisham Parish Council held in
Dittisham Village Hall on Wednesday 1 June 2026 at 7:00pm

Present: Parish Cllrs Bond (Chair), Hawkes, Neale, Unitt & Taylor were present, as was C Radford (Clerk). Cllr McKay attended for part of the meeting.  1 member of the public was in attendance.
Apologies: Cllr Golding, J Green, Pope. Cllr Rake.

Public Forum
A local resident new to Dittisham attended the meeting to introduce themselves to the Parish Council.

1. Apologies were received as above.
2. Declaration of Interests Cllrs declared an interest in the following items: Cllr Neale on payment 2607_5 and Cllr Bond on payment 2607_6.
3. Approval of Minutes It was RESOLVED to approve the monthly meeting held on 3 June 2026 as an accurate record.
4. Community Reports
4.1 South Hams District Council (SHDC) Councillor
4.1.2 Local Government Reorganisation (LGR) It is expected to hear from the Government on its preferred option for LGR this coming week. Preparation for transition to the new Unitary Authority is underway.
4.1.3 The Local Development Plan Is being reviewed to prepare for an increase in housing targets.
4.1.4 Crisis and Resilience Fund It was noted that the fund is being distributed through the Local Authority. Cllrs were encouraged look at the eligibility criteria and encourage anyone who is eligible to apply.
4.1.5 Working with Friends of the Dart The D.Cllr is working with members of Friends of the Dart with respect to research undertaken about capacity of the sewage network as evidence for making decisions about difficulties in meeting local housing targets. It was queried where fines for sewage spillages/releases go.  It was commented that the fine is put into a fund that local organisations can apply for grants.  The D.Cllr was asked if he could confirm this. It was asked how this could feed into Neighbourhood Planning processes.  The D.Cllr commented that it is a very complex process for individual organisations to obtain this information from organisations like South West Water, therefore it would be of benefit for all if the data was collated and made more freely available for all relevant organisations to use.
4.2 Devon County Council Councillor No report in the C.Cllr’s absence.
5. Financial Matters
5.1 Receipts and Payments between meetings
The following receipts were noted:
– Receipt 1 on 01/04/2026 Machine Car Park (Ham): Car Park cash income at £17 plus £33.03 VAT = £198.20
– Receipt 2 on 01/04/2026 Machine Car Park (Level): Car Park cash income at £75 plus £21.75 = £130.50
– Receipt 3 on 09/04/2026 Bank interest (Lloyds) = £3.84 no VAT
– Receipt 4 on 28/04/2026 Machine Car Park (Ham): Car Park cash income at £75 plus £46.35 VAT = £278.10
– Receipt 5 on 28/04/2026 Machine Car Park (Level): Car Park cash income at £50 plus £26.30 VAT= £157.80
– Receipt 6 on 30/04/2026 Bank interest (NatWest 35 Day) = £27.42 No VAT
– Receipt 7 on 30/04/2026 Bank interest (Natwest 95 Day) = £76.28 No VAT
– Receipt 8 on 11/05/2026 Bank interest (Lloyds) = £3.96 No VAT
– Receipt 9 on 26/05/2026 Machine Car Park (Ham): Car Park cash income at £274.25 plus £54.85 VAT= £329.10
– Receipt 10 on 26/05/2026 Machine Car Park (Level): Car Park cash income at £135.00 plus £27.00 = £162.00
– Receipt 11 on 28/05/2026 Machine Car Park (Ham): Car Park cash income at £189.12 plus £37.83 VAT = £226.95
– Receipt 12 on 28/05/2026 Machine Car Park (Level): Car Park cash income at £107.83 plus £21.57 = £129.40
– Receipt 13 on 20/05/2026 Bank interest (Natwest 95 Day) = £26.55 No VAT
– Receipt 14 on 29/05/2026 Bank interest (NatWest 35 Day) = £68.79
– Receipt 15 on 04/06/2026 Invoice 26 To Dittisham Sailing Club Ham Parking Permits 2026/27 New permits: 180 Permits @ a unit price of £37.50 each inc VAT. 2025/26 Credit/refund on unused permits: 4 permits @ a unit price of £36 inc.VAT. Total £5504.67 plus £1100.93 VAT = £6605.60
The following payments were made between meetings:
– 2606_13 to Lloyds Bank, banking fee = £4.25 no VAT

5.2 July Payments It was RESOLVED to make the following payments:
– Payment 2607_1 Pension contributions on Clerk’s June Salary = £39.61 no VAT
– Payment 2607_2 to CRadford Clerk Salary June (Month 3) = £887.81 no VAT
– Payment 2607_3 to HMRC for Tax/NI on Clerk’s June Salary = £275.76 no VAT
– Payment 2607_4 to MHurrell for monthly car park checks and banking takings (Jun) = £150 no VAT
– Payment 2607_5 to RNeale for Reimbursement:  JottaCloud backup services Monthly renewal Jun at 12EUR per month £10.38.  Lebara mobile phone monthly renewal Jun at £4.90 per month. = £15.28
– Payment 2607_6 to RBond for reimbursement: HP Instant Ink at £1.99 plus £1 VAT = £5.99
– Payment 2607_7 to ARCCAS Invoice 365 Monthly grounds maintenance invoice 4 of 10 at £430 plus £86 VAT = £516
– Payment 2607_8 to South Hams District Council Invoice 22401880 for Cashless parking fees for 25/26 Quarter 4: 01/01/26 – 31/03/26 at £165.82 plus £33.16 VAT = £198.98
– Payment 2607_9 to JHodge for Repairs to ham wall = £2020.00
– Payment 2607_10 to Clear Insurance Management Ltd for annual insurance renewal policy LCO02274 = £929.97 no VAT
– Payment 2607_11 to CRadford as reimbursement for auto renewal of ESET antivirus software for 2026/27 at £54.16 plus £10.83 VAT =  £64.99
– Payment 2607_12 to Source for Business (SWW) Bill 7094 5802 13 tor services at Standpipe The Quay Dittisham 16 December 2025 to 16 June 2026 = £6.97 no VAT
– Payment 2607_13 to Paul Russell (Trading as Parish and Town Auditing Services) Inv IA/0298/26 for end of year Internal Audit = £195 no VAT
– Payment 2607_14 to Devon Wildlife Trust for Invoice 20449 for Enq No 604-5271: DBRC report for Neighbourhood Plan at £200 plus £40 VAT = £240.00
6. South Hams District Council’s Planning Decisions The following decisions were noted:
6.1 1265/26/ARC Chipton Barton, Dittisham. Application for approval of details reserved by condition 6 (WSI/Recording) of planning consent 0245/25/FUL APPROVED
6.2 1267/26/ARC Chipton Barton, Dittisham. Application for approval of details reserved by condition 5 (WSI/Recording) of planning consent 0246/25/LBC APPROVED
7. New Planning Applications
7.1 1615/26/VAR Twenty Fathoms, Higher Street, Dittisham Variation of condition 2 (approved plans) of Planning Consent 1915/25/HHO It was RESOLVED to SUPPORT the application.
8. Reports from Councillors’ Working Groups, Parish Projects and External Forums
8.1 Neighbourhood Plan
8.1.1 To receive an update (including an update on plans for a proposed climate policy) It was reported that the Neighbourhood Plan have met and by September they hope to have drafted some initial sections of the report for consideration.  The Steering Group is looking to discuss various processes with the Neighbourhood Planning Officer to align with expectations of the District Council.  Members of the Climate and Environment Working Group agree that the Parish Council should have a Climate Policy and also an Environmental and Biodiversity Policy-(Natural Environment and Rural Communities Act 2006 (NERC Act) section 40 duty) and would be happy to assist with the drafting of policies for the council to consider.
8.1.2 Report back from the Neighbourhood Planning policy meeting with MP Caroline Voaden Notes from the meeting were circulated. All but three parishes were represented.  There was some interesting information that would help the Dittisham Neighbourhood Plan Steering Group, specifically about contradictions in Paragraph 14 of the National Planning Policy Framework.  It was commented that there has been a national debate on land banking. ACTION: Cllr Taylor will circulate the notes to other members of the Neighbourhood Plan Steering Group.
8.2 Maintenance Working Group
8.2.1 Update on urgent works It was RESOLVED to contract Jon Hodge to reset the post in the Ham Car Park at £470.
8.2.2 To consider quotations received for maintenance works It was RESOLVED to contract Jon Hodge to undertake the following maintenance work as quoted: 1) Replace post in level car park at £470.00 2) Replace bus shelter seat at £340.00 3) Footpath 14: Reposition stone and set in mortar at £180.00 4) Footpath 1: Extend pipe and cover with concrete to widen path at £230 5) Footpath 17: Step repair at £220.00
8.2.3 To receive quotation for annual tree inspection It was RESOLVED to accept the quotation of £485 + VAT for the annual Tree Inspection and for this to take place on 9 September 2026. Members of the Maintenance Working Group would like to meet the contractor on site.  ACTION: Cllr Bond will liaise with local landowners to obtain access to view the trees as per the email.  It was noted that an application has been made to put a TPO on some of the trees.
8.2.4 Work on the Ham Wall and Collapsed Wall by Sailing Club Footpath It was noted that the works have been completed by the contractor and that a good job has been done.
8.2.5 Refresh ‘SLOW’ road markings in Capton It was RESOLVED that Devon County Highways be asked to refresh the ‘SLOW’ road markings and 20mph road markings wherever they appear/have historically been in place on entry to Dittisham and Capton.
8.3 Footpaths update It was noted that there are ongoing queries with Devon County Council on reported broken signs F7 F9. When broken signs were reported there was an incorrect response that they have been fixed.  It was noted that the maintenance team strimming the paths have reported broken signage directly to the Public Rights of Way Officer.
8.4 Car Park/Burial Ground Project Cllrs had read the Project Manager’s report noting that the Solicitor has not yet progressed the Options Agreement. It was RESOLVED to arrange an EGM to discuss the new suggestion that the Parish Council consider accepting a transfer of land in place of the Options Agreement.  Proposed dates would be circulated amongst those not present before confirmation.  Cllrs considered arrangements for contracting and billing.  It was RESOLVED that the Full Council would continue to consider matters relating to the Car Park and Burial Ground for the meantime rather than establishing a committee or committee with delegated powers.  It was RESOLVED to approve the following quotations/costs associated in progressing the project:
– To Bartons Solicitors to review draft option agreement £1200 plus VAT
– To Trace Design Consultations Limited for Fee proposal to consider the vehicular and pedestrian access and to submit these to the highway authority for initial comments and discussions at £2,400.00 plus expenses plus VAT
– To Trace Design Consultations Limited, should a meeting with the Highway authority be considered beneficial, the fee for the preparation, attendance and reporting back would be £625.00 plus expenses plus VAT.
– To South Hams District Council for expected costs of Pre Application process at £530
8.5 Ham Events Working Group To receive an update on terms and conditions.
9. Clerk’s update
– Lengthsman Contract The role description for a Parish Lengthsman has been posted on the Council’s website and shared with potential contractors. ACTION:  Cllr Bond to do produce a poster for the shop and other spots around the village.
– Parking app update SHDC has confirmed that it is not currently considering joining The National Parking Platform App (NPP). The Council is in a contact with PayByPhone until 2028, which provides a helpful solution to streamlining the resident’s discount scheme.
10. Bonfires and how to stop them It was noted that there had been comments via local channels complaining about the nuisance and health hazard when burning green waste. There was discussion on setting some guidelines to publish for local information. It was RESOLVED that there would be benefit in drafting some guidelines for publication and circulation. ACTION:  Cllr Hawkes and Neale to draft some guidelines ahead of September’s meeting.
11. Friends of the Dart After discussion it was RESOLVED to support co-operation between Friends of the Dart (FoTD) and Dittisham Parish Council to help further the aims of FotD, to help the Parish Council respond to public concern about discharge of effluent from sewers resulting in poor water quality and to support the Parish’s Sustainability and Environmental goals by creating a strong link with the emerging Dittisham Neighbourhood Plan. It was agreed that there would be benefits to co-operate on the following projects:    1. Supporting the assessment of the capacity of South West Water sewage facilities in the River Dart catchment.  Working together with FoTD and other Parish Councils would support the development of an evidence base that would in turn support consideration of planning applications and if new infrastructure would be needed for new development.  2. Demystifying South West Water’s 5 year plan, providing input and holding South West Water to account. 3. Assisting FoTD in providing more comprehensive water quality data at Dittisham’s bathing sites and elsewhere along the river front and assisting in the development of ideas to make this data more available and accessible. Cllrs proposed the Parish Council could test any new tools on the FoTD website and provide feedback. In addition it was noted that two Dittisham residents have been engaged in a pilot scheme operated by FoTD that supports volunteer training to identify and report pollution incidents to the Environment Agency.  There was interest amongst cllrs in raising awareness of the ‘River Guardians’ scheme and supporting greater community engagement.
12. Insurance renewal It was RESOLVED to confirm arrangements for cover and give renewal instructions for cover to remain continuous. The Clerk will request the address be updated and query PAT testing of the Old Chapel Burial Ground wall.
13. National Emergency Film It was noted that there was a well-attended screening at The Flavel, Dartmouth, organised by Dittisham Sustainability Habitat Group. The film was introduced by John Nightingale and Monty Halls both who facilitated an interesting post film discussion. The Habitat Group are planning to organise a screening in Dittisham VH in September.
14. Correspondence and Contacts to note or consider
To note:
– Bus Timetable A generic timetable for the West Dart Bus has been published on the Parish Council’s website.
– South Hams and West Devon Joint Local Plan South Hams District Council (SHDC) and West Devon District Council are working in partnership to prepare a new local plan for both areas outside. A scoping consultation to gather views will take place from Thursday 16 July until Thursday 14 September. A timetable is available on the SHDC website.
– South Hams Town & Parish Council Update Planning Changes Cllrs were informed of an email circulated to all Parish and Town Councils that confirm changes that the Government is making to the way in which planning applications are to be determined. From 31 October, Town and Country Planning (Discharge of Local Planning Authority Functions) (England) Regulations 2026 introduce a national scheme of delegation for all planning decisions.  The Government’s objective is to introduce greater clarity and consistency in the role of planning committees in development management decision-taking. The intended effect is that there will be fewer applications decided by planning committees and more delegated to officers. The 2026 Regulations adopt a two-schedule structure: Schedule 1 applications must be delegated to officers unless the application is one that is being made by the Council, or by an officer or member of the Council.  Schedule 2 applications, which are the more significant applications, are subject to a presumption of officer determination but may be referred to committee where the nominated officer and nominated member agree that the statutory criteria for referral are met. The published regulations as laid before  Parliament and statutory guidance can be found here and here.
– Compliment for the PC Cllrs were informed of a message from a member of the public commenting that it is nice to see proper progress with positive projects that the Parish Council is leading or involved with.
– Patching works on Higher Street TTRO 2670061 Cllrs were informed of a temporary road closure in place between 8am – 6pm on 15 – 17 July 2026 to enable patching works. The road closure will affect: Higher Street, Brambletorre Cross to Higher Street, East Cornworthy Cross to Brambletorre Cross & East Cornworthy Cross to Brambletorre Cross, Dittisham/East Cornworthy. A signed diversion will be in place.
– SWW Surveys SWW’s contractors have applied for minor permits to survey some of Dittisham’s water system in advance of proposed works this Autumn. They will be in the area on 13 July and surveys will be undertaken with Stop and Go boards on 14-16 July.
– Open Eco Homes tour 2026 – call for hosts The co-ordinator of Sustainable Dittisham is seeking householders and projects in Dittisham, Ashprington & Cornworthy, Blackawton, Dartmouth and Kingswear willing to take part in this year’s Open Eco Homes event, happening in autumn as part of the Devon-wide Open Eco Homes programme. Visitors are often most inspired by homes that are similar to their own. Ongoing projects and low-cost improvements such as heat pump installation, improved insulation, solar panel installation, creating a wildlife-friendly garden, experimenting with natural materials or simply taken steps to reduce energy use are all helpful when sharing experiences and helping someone else take their first step.  Contact details have been shared on the Parish Council website.
– Overgrown trees on Riverside Road Following comments made at the Annual Parish Meeting, a report was made to DCC via the ‘report it’ website.  The Tree Officer has been asked to visit the location and assess the trees to determine whether any action is required. He will also check whether there are any Tree Preservation Orders (TPOs) in place within this area.  Cllrs are also informed that concern that overgrown trees are the sewage plant on Riverside Rd has been redirected back to the Dittisham Court Management Committee as it is their responsibility, not South West Water.
To consider:
– Variation application Woodlands Leisure Park Cllrs are informed of an application to change the premises license. It was agreed to make no comment.
15. Next Meeting: The next meeting of the Parish Council will be held on Wednesday 2 September 2026 at 7:00 pm.

APPROVED Minutes 2026 June 3

Jun 17, 2026 | Minutes, News

Minutes of the monthly meeting of Dittisham Parish Council held in
Dittisham Village Hall on Wednesday 3 June 2026 at 7:00pm

Present: Parish Cllrs Bond (Chair), Golding, J Green, Hawkes, Neale, Unitt & Taylor were present, as was C Radford (Clerk). C.Cllr Rake was present for part of the meeting. 4 members of the public attended.
Apologies: Cllr Pope

Public Forum
i) It was confirmed that letters sent by members of the public (MoP) concerning item 8.2, planning application 1144/26/FUL had been circulated and read by Parish Councillors (cllrs).
ii) A MoP attending to introduce the grant application in support of the Parish Churchyard commented that this will be her last year providing voluntary support to the churchyard. The volunteer that has been the Hon. Treasurer for the past 25 will also be handing their role on.  The Parish Council celebrated contributions made by volunteers and thanked the outgoing role holders for their efforts.

1. Apologies were received as above.
2. Declaration of Interests Cllrs declared an interest in the following items: Cllr Neale on item 5.4 payment 2606_5.  Cllr Bond on item 5.4 payment 2606_6.
3. Approval of Minutes
3.1 It was RESOLVED to approve the minutes of the annual meeting of Dittisham Parish Council held on 6 May 2026 as an accurate record without amendments.
3.2 It was RESOLVED to approve the minutes of the monthly meeting held on 6 May 2026 as an accurate record without amendments.
3.3 It was RESOLVED to approve the minutes of the EGM held 20 May 2026 as an accurate record without amendments.
4. Community Reports To receive reports from:
4.1 South Hams District Council Councillor No report
4.2 Devon County Council Councillor (C.Cllr)
– Library Services Devon County Council (DCC) has decided not to reduce the hours in libraries and to put further funds from DCC’s budget underspend into the service. There are some cases where adjustment to the hours will have a positive impact on how the libraries are used. DCC is still looking for library services to be transformed and become a broader service.
– Local Government Reorganisation A decision will be announced soon as to the Government’s preferred option for restructuring of local government. The C.Cllr commented that he is increasingly of the view that it will be a moment of immense peril for Local Government, having seen the way that some elected cllrs comport themselves.  The C.Cllr commented that cllrs elected in May 2027 will have the responsibility in forming the new Unitary Authority and encouraged all electors to have a really good look at candidates putting themselves forward and whether they are up to the job.  It was commented that the established parties have governance structures and support in place for their councillors to help them navigate expectations of the role.  This support is not in place in newer parties that are putting forward candidates.   In response to queries from cllrs it was confirmed that the date of the announcement of the preferred LGR model is expected in July and secondary legislation will be laid out in the House of Commons shortly afterwards.  There will be elections in May 2027 with those elected members forming a ‘shadow authority’.  Current County and District Councillors will remain in place whilst the ‘Shadow Authority’ have 11 months to prepare the new system.  The new Unitary Authority to go live on 1^st April 2028.  It was noted that not all current District and County Councillors will stand for re-election and those who do not would not be directly involved in managing the transition.    It is uncertain what the ramification for Parish Councils will be during this period.  It was commented that the biggest risk currently lies in recruitment of senior local authority officers.
5. Financial Matters
5.1 St George’s Church (yard) Grant It was noted that the Finance Working Group met 27/05/26 to review the Parochial Church Council’s (PCC) request for a £2,625 grant towards the cost of maintaining the Parish churchyard. Dittisham Parish Council granted £1250 in the 2025/26 financial year and included the same amount in this year’s budget. Having considered the Finance Working Group’s recommendation, it was RESOLVED that the Parish Council continue to support the Churchyard and Church and give a grant of £1,300. It was agreed that in considering any future grant application the council would need to better understand, and possibly challenge, the allocation of burial fees and the funding of legal fees to do with churchyard land.
5.2 2025/26 Annual Governance and Accountability Return (AGAR)
5.2.1 Receive the draft Internal Auditor’s report and consider any comments. It was RESOLVED to update the Parish Council website to note that ‘The Clerk to the Council has been appointed as RFO (LGA1972 s151) as advised.  It was RESOLVED to forward comments to the Internal Auditor where the report requires editing for factual accuracy.
5.2 2 Annual Governance Statement
– Consider the findings of the review by the members meeting as a whole Cllrs considered findings.
– Approve Governance Statement It was RESOLVED to approve the Governance Statement ticking ‘yes’ for all questions 1-8, NA for question 9 and ‘yes’ for 10. The return was signed by the Clerk and the Chair and dated.
5.2.3 Annual Accounting Statement
– Consider the Accounting Statements by the members meeting as a whole Cllrs considered findings.
– Approve the Accounting Statements by resolution It was RESOLVED to approve the Accounting Statement
– Ensure the accounting statements are signed and dated by the person presiding at the meeting It was noted that the return had been signed by the Clerk prior to presentation to the Council. The statements were signed by the Chair and dated.
5.2.4 Consider Notice of Date of Commencement of Period for the Exercise of Public Rights It was RESOLVED that the that the period for the Exercise of Public Rights would commence on Friday 5 June – Thursday 16 July 2026.  The Clerk confirmed that notices would be posted at least one day in advance of the commencement date and be published together with sections 1 and 2 of the AGAR.
5.3 Receipts and Payments between meetings The following payment was noted:
– Payment 2604_16 Lloyds bank fee = £4.25
5.4 June Payments It was RESOLVED to make the following payments:
– Payment 2606_1 Pension contributions on Clerk’s May Salary: Employers contribution @ 16.98 and Employee contribution @ 22.63Salary = £39.61 no VAT
– Payment 2606_2 to CRadford May Clerk Salary (month 2) = £887.81 no VAT
– Payment 2606_3 to HMRC for Tax and NI on Clerk’s May Salary = £275.76 no VAT
– Payment 2606_4 to MHurrell for monthly car park checks and banking takings (May) = £150 no VAT
– Payment 2606_5 to Reimbursement: JottaCloud backup services Monthly renewal May at 12EUR per month £10.40.  Lebara mobile phone monthly renewal May at £4.90 per month. Refreshments for Parish Meeting Weds 20.05.26 at £67.30. = £82.60
– Payment 2606_6 to RBond for reimbursement: HP Instant Ink at £3.74 plus £0.75 VAT = £4.49
– Payment 2606_7 to ARCCAS Invoice 326 Monthly grounds maintenance invoice 3 of 10 at £430 plus £86 VAT = £516
– Payment 2606_8 St George’s Church 2026_27 Grant = £1300 No VAT
– Payment 2606_9 Parish Lengthsman Contract: Remainder of 2024/25 Financial Year = 9 hours totalling £216.00 no VAT.  Lengthsman services for 2025/26 = 50.5 hours totalling £1212.00 no VAT (£24 per hour)
– Payment 2606_10 to Tech-Nes Advice on repairing DPC computer issues or replacement.  20 minute ‘Quick Help’ service @ £10 per 10 minutes. = £20.00
– Payment 2606_11 to Trace Design Consultants inv H1470 Project No: 4718 / Site: Dittisham Graveyard & Car Park Project Assessment Meeting at £375.00 plus travel £47.30 plus £84.46 VAT = £506.76
5.5 Purchase costs
– Laptop costs The Clerk had sought advice on whether the memory and hard drive on the Council’s Dell Inspiron could be updated. Advice was that the processor was out of date and a replacement would be more cost effective.  On reviewing replacement options compiled by the Clerk it was RESOLVED to purchase a Dell 16 laptop at a cost of £624.17 plus VAT.
– 20s Plenty Signage It was RESOLVED to allocate budget of £30 to purchase corrugated plastic for 20’s Plenty signage. Stickers will be distributed to people to put on their own wheelie bins. It was agreed that Cllr Bond will co-ordinate the number of stickers placed in pinch points in the village where people are travelling too fast; The Level, Manor Street, near the bus on Riverside Road, so to avoid overloading the area with signage.  It was noted that the DCC Neighbourhood Highways Officer will add the refresh of the 20mph road markings to the works list when the potholes are done.  It was noted that there are also ‘SLOW’ road markings that could be refreshed.
6. South Hams District Council’s Planning Decisions The following decisions were noted:
6.1 0700/26/CLP 2 Meadow Cottages The Level Dittisham, Certificate of lawfulness for proposed conversion of two flats into a single dwelling APPROVED
6.2 0954/26/CLB Quicks Cottage Lower Street Dittisham Certificate of lawfulness for proposed installation of EV Charger in Garage APPROVED
7. Note Withdrawn Planning Applications The following withdrawn application was noted:
7.1 1154/26/HHO Lauriston, Riverside Road, Dittisham, Householder application for Erection of a single storey outbuilding WITHDRAWN
8. New Planning Applications to consider a recommendation to the planning authority on the following applications:
8.1 1267/26/ARC Chipton Barton Dittisham Application for approval of details reserved by condition 5 (WSI/Recording) of planning consent 0246/25/LBC. The Parish Council will make no comments.
8.2 1144/26/FUL Pipiriki, Riverside Road, Dittisham Demolition of existing dwelling and erection of new detached dwelling and associated landscaping works It was RESOLVED to OBJECT to the application on the following grounds:
– Material considerations include:The scale of the development, which is four times the existing footprint, and as a result the impacts on the nature of the immediately agent conservation area and views, heritage assets and the fact that it sits within the South Devon National Landscape.
– Within that context the side elevations would practically effect neighbours’ views to the river and outlooks to the existing properties, and the south east elevation on being on three levels with a significant glass façade will materially dominate views from the river and other areas of designated National Landscape.
– As a practical matter the choice of significant glass across the south east elevation and on other facades will give rise to light pollution and also reflect during hours of daylight. There are concerns linked to this as it relates to preservation of biodiversity.
– There are a number of houses that have been sympathetically extended due to their historic nature along this road and the Parish Council would suggest this is considered in any future application rather than wholesale redevelopment which by its very nature of demolition of an existing structure and new development causing a very significant carbon impact to the environment as opposed to a simple extension and modification.
– The trees represented on the plan are not representative of the trees on the actual territory.
9. Reports from Councillors’ Working Groups, Parish Projects and External Forums
9.1 Neighbourhood Plan An update was shared about the Neighbourhood Plan when everyone gathered for the Annual Meeting of the Parish, as part of public consultation. A date has been set for the Neighbourhood Plan steering group to consider next steps, looking at made plans from other similar areas for ideas.
9.2 Maintenance Working Group
9.2.1 To receive an update following the working group meeting and consideration of any recommendations It was noted that the Maintenance Working Group met on 21 May 2026 to review the maintenance schedule. A copy of the schedule was circulated, noting maintenance works likely required in 2026 and actions to forward that.  It was RESOLVED to seek quotes for the following jobs:  1) Level Carpark: Replacement post required to safeguard the parking meter. 2) Bus shelter – Replace section of seating on East side 3) Foothpath 14 needs a large stone replacing in the wall next to the stream and the end of a pipe tidying up 4) Footpath 17 needs to have steps repaired.
9.2.2 To consider actions following memorial bench request, including develop or seek out a ‘Memorial Bench Policy’. It was noted that the Parish Council had responded to the memorial bench query received, but had not received a further reply. It was RESOLVED to draft a Memorial Bench Policy and to include a clause enabling the Parish Council to take a co-ordinated design approach when selecting and installing memorial benches. ACTION: The Maintenance Working Group were tasked with developing a short policy for review by Full Council.
9.3 Car Park/Burial Ground Project An update had been received from the Project Managers informing the Council that a meeting of consultants was held on site on 13 May. Consultants from Trace Design believed that the criteria for both vehicle and pedestrian access could be met and once a scheme for 40 vehicles and a graveyard had been designed, a meeting would be sought with the Senior Highways officer at DCC discuss the project. The Project Managers are chasing completion of the Option Agreement. The landowner and agent will be seeking quotes from a lawyer for producing the Option Agreement and deducing title.  This is still awaited.   Public interest in the scheme was noted by cllrs, and it was reiterated that the Parish Council is supportive of the feasibility study, with all other decisions pending the outcome of this.
9.4 Ham Events Working Group Update to the Terms and Conditions are ongoing by members of the Working Group.
9.5 Dittisham Village Hall Management Committee (DVHMC) Reports Reports to and from the committee were noted.
9.6 Parish Paths Partnership (P3) It was noted that the working group met on the 22 May 2026 at which the updated P3 paper work from DCC was discussed. The broken signs on Footpath (FP) 7 and FB 9 have been reported to DCC.  The issues will be assessed by June 8 Proposed maintenance on footpaths FP 14 and FP17  were included in the list of works at item 9.2.1. It was RESOLVED 10 waymarkers be purchased from DCC and posted to Cllr Neale.  ACTION: The Clerk to forward all paperwork to DCC including the waymarker order.
10. Clerk’s update
– Additional bin emptying on The Ham has been booked for the 17 additional visits in the period 8 July – 28 October 2026 inclusive. SHDC has confirmed that the cost will be the same as the previous year of £5 per bin, or £255 plus VAT, or with a small inflationary increase.
– Parking Permits have been established for West Dart Bus and the Environment Agency for The Level car park with SHDC.
– Grant thanks The Clerk has received messages from the West Dart Bus and Dittisham Village Stores for the grants made.
– Advice regarding a large tree in Dittisham The Clerk has now received a response from SHDC Tree Officer to queries raised following the Parish Council’s meeting in December 2025 in response to concerns from a member of the public about the safety of a significant tree on entry to the Level Car Park. The Tree Officer would not be supportive of the removal or major tree survey works on the beech tree (T0025), on the entrance to The Level car park at the moment.  He commented that it present high levels of public amenity, that the survey raised no concerns and that having seen the tree on his visits to the village he saw no immediate cause for concern. This information has been forwarded to the residents concerned about the health of the tree, who have requested a copy of the annual tree survey each year.
11. Loaning out the Dittisham Parish Council Projector The Parish Council considered if the projector owned by the Parish Council could be used by hirers if requested. It was RESOLVED to say no to this request.
12. Marquee for village event on Sunday 5 July It was noted that a village event will be held on the football field, using a marquee that will still be in place following a wedding the previous day.
13. Parish Lengthsman
13.1 Lengthsman feedback There was a short discussion with regard to managing the contract.
13.2 Receive any invoices from contractor for 2024/25 and 2025/26 financial years It was noted that the Lengthsman last invoiced for works completed up to 25/09/2024. Invoices for the remainder of the 2024/25 year and 2025/26 year had been received.  Cllrs reviewed the dates.  It was RESOLVED to pay the invoices.
13.3 Consider draft brief and advertisement Cllrs considered the documents as prepared by the Clerk. It was RESOLVED to increase the hourly rate to £25 per hour. It was agreed to circulate the brief and advertise in the Dartmouth Chronical and the Parish Council’s usual channels: e.g. Facebook, WhatsApp groups and consider any applications received at the September meeting. It was agreed that Clerk forward to the Parish Council’s ground maintenance contractor.
14. Policy Review
14.1 Proposed Climate Policy Consider process for drafting policy Following discussion, it was RESOLVED to refer this to the Environment Working Group part of the Neighbourhood Plan Steering Group and ask for a recommendation of what should be included in the policy.
14.2 Approved Herbicides and Pesticides Policy (2021) The statement dated 6 October 2021 was reviewed. It was agreed to include the statement  “that DPC will not use or request use of herbicides or pesticides except in an extreme circumstance” in the proposed Climate Policy above.
14.3 Dittisham Parish Council Delegation Scheme was reviewed with a minor amendment noting that the delegation scheme will be reviewed annually in May, rather than specifying the year.
14.4 Proposed Reserves Policy It was RESOLVED to that the Finance Working Group would undertake a review of the policy and come back to the Parish Council with a recommendation.
14.5 Proposed Investments Policy It was RESOLVED to adopt the policy as drafted.
15. Correspondence and Contacts to note or consider
To note
– Dart Harbour Port Masterplan Consultation Cllrs were informed that the final draft of the Dart Harbour Port Masterplan has been published for consultation. The plan can be found here: https://arcg.is/0GPfHu. The online feedback form can be found here: https://www.surveymonkey.com/r/DartHarbourMasterplan.  The Harbour Authority is keen to receive as wide a range of opinions as possible. Consultation presentation events and drop in sessions are being held throughout May, June and July.  Those upcoming include: 15 Jun in Kingswear, 18 Jun in Totnes, 3 Jul in Galmpton, 25 Jul in Dartmouth.
– Slippery Lane, Dittisham Cllrs are informed that following a report made via Devon County Council’s ‘Report it’ site on 20 April, a response has been received to comment that an assessment was made on 11 May 2026, with the officer entering the following comments: “DCC are considering ways to stop the surface water coming from the adjacent properties causing this route to become slippery, an order is currently in our planned programme for attention in 2027-28.”
– Community Conversations- June event Cllrs are informed that the next event being run by Devon and Somerset Fire and Rescue Service will take place on 12 June will be sharing the insight and ideas behind an upcoming campaign which focuses on reducing preventable garden fires linked to BBQs, fire pits and outdoor burning. Information about all upcoming Community Conversations are available via the Devon & Somerset Fire and Rescue Service website (HTML)
– Closure of The Level for 3 days Cllrs are informed that following queries about the nature of the road closure and if alternative parking arrangements would be offered to residents who have permits at The Level Car Park, the Clerk has been advised by Highways that the road closure will only be in place for 1 day and those working on site will enable vehicles to pass when it is safe to do so.
– Temporary Traffic Notice – Higher Street, Brambletorre Cross to Higher Street, East Cornworthy Cross to Brambletorre Cross & East Cornworthy Cross to Brambletorre Cross, Dittisham (TTTRO2670061) Cllrs are informed that a road closure will be in place between the hours of 8am – 6pm from 15 -17 July 2026 to enable road patching. A signed diversion will be in place.
– DALC #25 2026 e-bulletin: Publishing cllrs home addresses Cllrs are informed that this bulletin includes an update from NALC which advises the Parish Council that from 29 June 2026, local authorities must not publish an elected or co-opted member’s home address in local authority registers of interest unless the member has requested otherwise. The exact address details are still declared to the monitoring officer, remain available internally to authorities and will continue to prevent conflicts of interest. It was RESOLVED that the Clerk remove Parish Councillor home addresses from the Parish Council website and all notices as well as from the register of interests.
To consider:
– Protecting the River Dart – Potential Legal Action Against South West Water Cllrs are informed about correspondence from a law firm investigating legal action against all water companies in the country, including South West Water, for polluting rivers, beaches and lakes. As part of the investigations, the firm is keen to know more about the impact of sewage pollution in the River Dart to understand whether litigation can hold South West Water to account. In order to do that it is critical to speak with those affected by pollution. The firm intends to visit Dartmouth in the coming weeks to see what the pollution has done to the river, and would very much appreciate the opportunity to meet with the Parish Council in person. The firm is happy to arrange an introductory call in advance of their visit. The Parish Council is asked if it is interested to meet with the law firm, and if so, to provide available in June. Full correspondence includes more information about the case and about the law firm in question. ACTION: The Clerk to forward details to Cllrs N. Green and Taylor.
– DALC #22 2026 e-bulletin Cllrs are informed that the e-bulletin includes a call for councillors interested in joining Devon Association of Local Council’s board of directors. There was no interest.
– Community Emergency Hubs – June Workshops Cllrs are informed that Devon Communities Together is providing a free Community Emergency Hub kit to 100 communities across the county. Community Emergency Hubs can be set up in local buildings and do not require volunteers to be identified in advance. When a hub is opened, simple role cards allow those who are available to step into clear roles immediately, helping the hub operate safely and effectively. Interested community members should attend an online workshop. Cllrs agreed that the Emergency Plan is sufficient for Dittisham.
– Membership has expired CRM:0001559 Membership to Devon Communities together has expired. The membership fee for organisations with an income over £5000 is £50 per year. It was RESOLVED to allow membership to lapse.
– 20260527 Worst car park experience ever Cllrs are informed of an email received commenting on difficulties using coins in one of the car parking machines and the issues with downloading the relevant app. It is noted that the coin fault could not be replicated on later testing.  It was RESOLVED the Clerk submit a query asking why South Hams District Council hasn’t opted into The National Parking Platform.
16. Next Meeting: The next meeting of the Parish Council will be held on Wednesday July 1 2026 at 7:00 pm.

 Meeting closed at: 21:19