Agenda 2025 May 07

May 2, 2025 | Agendas

To all members of Dittisham Parish Council 2 May 2025

You are hereby summoned to attend the meetings of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 7 May 2025 at 7:00p.m for the purpose of transacting the following business.

a. Public Forum

To consider any issues raised by members of the public.

Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.

1. 1. 1. 1. 1. 1. 1. AGENDA

Annual Meeting of the Parish Council

1. Election of Chair

2. Chair’s Signature of Declaration of Acceptance of Office

3. Election of Vice-Chair

4. Vice-Chair’s Signature of Declaration of Acceptance of Office

5. Co-option to fill a Vacancy for a Parish Councillor

To consider co-opting the applicant.

To receive a signed Declaration of Acceptance of Office.

6. Apologies for absence

7. Declaration of Interests: To declare interests in items on the Agenda

8. Ordinary Meetings of the Parish Council

To determine the time and place of ordinary meetings of the full council.

9. Confirmation of the Terms of Reference for Personnel Committee and Subcommittee

10. Confirmation of the appointment of the Members of Personnel Committee and Subcommittee

11. Working Groups & Positions of Responsibility
    To confirm the appointments and the role description document.

12. DPC’s Delegations of Authority to the Clerk.
    To consider the removal of Business Continuity Delegations 5.1-5.3.

13. Standing Orders & Financial Regulations

To note Standing Orders & Financial Regulations require review against new Model documents. Last reviews approved 3/4/24. Approval of the updated documents will be on the 4 June Agenda.

14. Asset Register – To confirm the Asset Register as at 31/03/25

15. Confirmation of arrangements for insurance cover in respect of all insurable risks

To note the current three year agreement which ends 2/7/27.

16. Review of the Council’s Subscriptions, Contracts, and Direct Debit Mandates.

17. Review of the Council’s Bank Mandates.

18. Approval of the list of due payments which arise on a regular basis as the result of a continuing contract, statutory duty, or obligation, and which to be authorised by the Council and paid by the Clerk in response to correct invoices.

19. Review of the list of the Council’s Policies and Procedures and to agree any action required.

20. To consider and approve the 2025 Statement of Internal Controls.

21. To consider and approve the 2025 Risk Register Review.

1. 1. 1. 1. 1. 1. 2. AGENDA

Monthly Meeting of the Parish Council

1. Apologies:

To receive apologies for absence.

2. Declaration of Interests

To declare interests in items on the Agenda.

3. Approval of Minutes

To consider approval of the Minutes of the Meeting held on 2 April 2025.

4. Community Reports

   1. Devon County Council Councillor

   2. South Hams District Council Councillor

5. Proposal for pop up coffee spot on The Ham

To note the Public feedback on the mobile cafe proposal and the Task and Finish Group’s Report.

To decide DPC’s response to the revised request: for a pop up coffee spot operating from the tailgate of a Land Rover and preferably located on The Ham grass.

6. Financial Matters

   1. Financial Reports

To note Financial Reports and signed bank reconciliation at 31 March 2025.

1. 2. Payments

To authorise the following payments:

• Parish Meeting Refreshments Expenses Reimbursement Cllr Neale £42.20

• Clerk April Expenses Reimbursement £29.78

• DALC Being a Good Councillor 1 Cllr Hawkes £18.00

• Metric Software Changes for 1/4/25 £262.80

• Metric Machine Maintenance Agreement Annual Fee £1,150.56

• Grounds Maintenance of Access steps to private entrances April 2025 £36.00

• Grounds Maintenance Contract April 2025 £600.00

• Maintenance of Capton Noticeboard £40.00

• Car Park Machine Attendant January – March 2025, £250

To note payments authorised since the last monthly meeting:

• Grounds Maintenance March £500.00 +VAT+ £600

• Grounds Maintenance of Access steps to private entrances £30.00 +VAT = £36

• DALC Annual Fee £162.13

• Cleaning moss & lichen off park benches The Ham during February £93.75

• Playground Annual Inspection £156.00

7. SHDC Planning Decisions

To note the following:

1. 1. 2482/24/HHO Tunis The Quay Dittisham TQ6 0EZ. Householder application for extension to rear of property with associated works inc demolition & rebuild of existing ancillary building. Conditional Approval.

   2. 0245/25/FUL Chipton Barton Dittisham TQ6 0HW. Renovation & change of use of former cider barn to ancillary use. Conditional Approval.

   3. 0836/25/ARC Land Adjacent Fairholme Riverside Road Dittisham. Application for approval of details reserved by conditions 6 (Arboricultural Method Statement & Tree Protection Plan) & 9 (CEMP) to planning consent 1476/24/FUL. Discharge of Condition Approved.

2. New Planning Applications

   1. 1071/25/LBC Higher Dart Cottage Manor Street Dittisham TQ6 0EX. Listed building consent for replacement of south elevation timber sash windows, refurbishment of north elevation timber sash windows, replacement of asbestos roof finishes with natural slate & installation of new log burner flue to exit through rear elevation pitched roof.

   2. New premises licence application from Coastal Trail Café at Riverside Court, South Embankment, Dartmouth, TQ6 9BH.

3. Consultations

• South Devon National Landscape Management Plan Review – Public Survey

10. Staffing Arrangement

To note the Clerk’s resignation. To note the April 2025 Personnel Committee Draft Minutes and Subcommittee Notes.

To consider the proposed changes to the Clerk & RFO role’s hours allocation, and the proposed pay rates, working from home allowance, & pension contribution rates.

To note the Personnel Committee’s recruitment adverts.

11. Preparation of a Neighbourhood Plan for Dittisham

To decide if DPC supports a Neighbourhood Plan in principle.

If yes, to discuss DPC Cllrs involvement in the project.

12. Sewage Spills into The River Dart

To consider requesting information from South West Water on details of spills and the corrective action being taken.

13. Reports from Councillors’ Working Groups and External Forums

    1. Annual Playground Inspection

To note the Inspection Report, meeting notes, and action required.

To re-book RoSPA for its Devon playground inspections in 2026.

1. 2. Events – Application

‘Kids Sea and Soil Event’ – The Ham, Saturday 17 May 2025

1. 3. Maintenance

To note that the restoration of the memorial bench is complete & the planned wording for the memorial plaque.

1. 4. Emergency Plan

To note the Report.

To consider the proposal to run a first aid course for up to 12 people on 27 May 2025: £695 (exVAT).

14. Correspondence and Contacts

To note or consider:

• 5/4/25 Camping on The Ham. DPC notified by a resident of a tent on The Ham overnight on 4 April.

• Invitation to DPC, South Devon National Landscape Management Plan Review. Online, 13 August at 6pm

15. Next Meeting

To confirm the next meeting of the Parish Council will be held on 4 June 2025 at 7:00 pm.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

Annette Thom, Parish Clerk

Agenda Annual Parish Meeting 2025 April 09

Mar 31, 2025 | Agendas

Annual Parish Meeting

Wednesday 9 April 2025 at 7:00 pm in Dittisham Village Hall

AGENDA

1. Dittisham Parish Council Report

Report from the Dittisham Parish Council Chair on the Council’s activities over the past year

2. Does Dittisham Parish Need A Neighbourhood Plan?

Talk from Peter Sandover (Chair of South Devon National Landscapes) who has a wealth of experience on Neighbourhood Plans

Discussion

3. Refreshments

Annette Thom, Parish Clerk

Agenda 2025 March 05

Feb 28, 2025 | Agendas

To all members of Dittisham Parish Council 28 February 2025

You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 5 March 2025 at 7:00p.m. for the purpose of transacting the following business.

1. a. Public Forum

2. i) Longlands Workshops

3. ii) To consider any issues raised by members of the public.

4. Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.

   1. 1. 1. 1. 1. 1. AGENDA

1. Resignation of the Chair

To receive the current Chair’s resignation.

To elect a Chair.

To receive the elected Chair’s signed Declaration of Acceptance of Office.

2. Apologies:

To receive apologies for absence.

3. Declaration of Interests

To declare interests in items on the Agenda.

4. Approval of Minutes

To consider approval of the Minutes of the Meetings held on 15 January, 29 January 2025, and 5 February 2025.

5. Community Reports

   1. South Hams District Council Councillor

   2. Devon County Council Councillor

6. Review of Meeting Action Items

7. Financial Matters

   1. Financial Reports

To note Financial Reports.

To consider the proposed revised schedule for providing Financial Reports.

1. 2. Payments

To authorise the following payments:

• RingGo Car Parks Service fees for 1st October 2024 to 31st December 2024 £104.58

• Annual Website Hosting Fee £140.00

• DALC Being a Good Councillor 2 £18.00

• DALC Being a Good Councillor 3 £18.00

• Clerk Expenses Reimbursement February £124.09

To note payments authorised and paid since the last monthly meeting:

• Dittisham Sailing Club 2025-26 Permits £180.00

• Treeworks The Ham £456.00

• Treeworks Capton £258.00

8. DPC Bank Mandates

To consider confirming the changes proposed in the Report.

9. Replacement for the use of the Clerk’s Personal Credit Card

To consider opening a Zempler Bank account as described in the Report.

10. Purchase of a Mobile Phone for the Clerk Role

To consider the recommendations in the Report to authorise the Clerk to spend up to £200 on a mobile phone for the Clerk role and to purchase a SIM only mobile phone number for Dittisham Parish Council at a cost of up to £5/month.

To consider ceasing to offer the landline number for the Clerk.

11. Extra Emptying of Bins on The Ham

To consider again requesting of SHDC Extra emptying of the three general waste bins on The Ham during the tourist season at a cost of £255.

12. SHDC Planning Decisions

    1. 4015/24/TCA Dittisham Court Dittisham TQ6 0HS. T 3210: Copper Beech – Crown raise to give clearance of 4m to protect tree from passing traffic. T 3212 : 2 x Tulip trees – Crown raise to 1.75m to improve access for mowing. G2 – Beech hedge – remove approximately 7 stems protruding into orchard to improve usability of space. T1 – Magnolia – Reduce crown by approximately 1-1.5 metres & to suitable pruning points to improve crown symmetry & reduce risk of failure. Raise No Objections.

    2. 4084/24/TCA The Ham Ham Lane Dittisham Dartmouth TQ6 0HS. T1: Willow (Salix Alba) – re- pollard, cutting back to previous growth points. T2: Ash (Fraxinus Excelsior) – use the willow wood chippings to spread around base of this ash tree. The above numbers refer to the sketch plan. These two trees are T19 and T27 on the Tree Survey Plan. Raise No Objections.

    3. 4093/24/ARC Land Adjacent Fairholme Riverside Road Dittisham. Application for approval of details reserved by conditions 6 (Arboricultural Method Statement & Tree Protection Plan) & 9 (CEMP) to planning consent 1476/24/FUL. Discharge of Condition Refused

13. New Planning Applications

    1. 0445/25/ARC Shearwater, Riverside Road, Dittisham, TQ6 0HS. Application for approval of details reserved by condition 3 (Windows/Doors) of planning consent 3571/24/HHO.

    2. Renewal application Pavement Licence The Broadstone Cafe, 16 Broadstone , Dartmouth TQ6 9NR.

    3. New Premises Licence application 1 Foss Street, Dartmouth, TQ6 9DW.

    4. Variation of Premises Licence SHPL0099 Dudleys, 33 Lower Street, Dartmouth, TQ6 9AN.

14. New Tree Applications

    1. 0379/25/TCA Barton Cottage The Lane Dittisham TQ6 0HB. T1: Silver Birch – Fell & Remove tree, the tree is dead/ nearly dead due to a bad attack from Honey Fungus.

    2. 0397/25/TCA Barton Cottage The Lane Dittisham TQ6 0HB. T1 & T2: Fir trees – Crown height reduction by 6 metres – due to the trees growing very large & disproportionate to the garden & surrounds & are significantly restricting light.

The above two applications closed for comments before the 5 March monthly meeting.
To note that the applications were considered and the decision made to request a site-visit by the SHDC Tree Officer.

15. Co-option of a Parish Councillor

To schedule an extra meeting of the Parish Council and agree the meeting process.

16. Reports from Councillors’ Working Groups and External Forums

    1. Village Hall Management Committee

To note the Reports from DPC to VHMC and from VHMC to DPC.

17. Personnel Committee and Subcommittee

To consider the proposed revision to the Terms of Reference.

To appoint the Chair of the Personnel Committee.

18. Requirement for a Temporary Second Clerk

To consider the recommendations in the Report.

19. Annual Parish Meeting Arrangements

To confirm arrangements for speakers and refreshments.

20. Councillor Training Feedback

To receive feedback from Cllrs who have attended training.

21. Jubilee Steps Handrail Project

To note the Charity of Dittisham’s agreement to part fund the Jubilee Steps railing project.

22. Correspondence and Contacts

To note or consider:

• 14/2/25 Residents informed about South West Water (SWW) surveys in the village

• 15/2/25 Enquiry from a resident about SWW tanker on the Level for extended periods of time. The SWW contact for the survey was asked about it. No reply received to date.

• 18/2/25 Response from DCC that no assets owned by DCC were located in Dittisham

• 24/2/25 Response from SHDC that its records show it owns the trees in The Level Car Park. This error will be raised by Cllr McKay with the Assets Team.

• Problems with the Barrier between Higher Street – Shute Lane Re-reported to DCC

• SHDC Invitation Town & Parish Council Briefing – National Planning Guidance online, 12/3/25.
  Two or three representatives suggested attendees Chair, Clerk, & planning/neighbourhood planning lead.

23. Next Meeting

To confirm the next meeting of the Parish Council will be held on 2 April 2025 at 7:00 pm.

24. Closure of the Meeting

To consider passing a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item(s) because of the commercial-in-confidence nature of the business.

25. Car Park Machine Attendant Contract

To decide the appointment to the Car Park machine attendant contract.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

Annette Thom, Parish Clerk