Agenda 2024 May 01

Apr 26, 2024 | Agendas

The Agenda can be read below or downloaded here: AG_2024 May DPC Agenda

To all members of Dittisham Parish Council 26 April 2024

You are hereby summoned to attend the Annual Meeting and monthly Meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 1 May 2024 at 7:00p.m. for the purpose of transacting the following business.

6:00 pm – Drop-In Session

DPC will be available to project planning applications and for discussions with Parishioners.

7:00 pm – Public Forum

To consider any issues raised by members of the public.

Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.

1. 1. 1. 1. 1. 1. 1. AGENDA

Annual Meeting of the Parish Council

1. Election of Chair

2. Chair’s Signature of Declaration of Acceptance of Office

3. Election of Vice-Chair

4. Vice-Chair’s Signature of Declaration of Acceptance of Office

5. Apologies for absence

6. To declare interests in items on the Agenda

7. Ordinary Meetings of the Parish Council

To determine the time and place of ordinary meetings of the full council.

8. Review of the terms of reference for Personnel Committee and Subcommittee

9. Review of appointment of the Members of Personnel Committee and Subcommittee

10. Working Groups & Positions of Responsibility
    To review appointments. To consider adding tree checks and playground checks.

11. Confirmation of DPC’s Delegations of Authority to the Clerk

12. To note Standing Orders review approved 3/4/24 & Financial Regulations review approved 3/4/24.

13. Asset Register – To confirm the Asset Register as at 31/03/24

14. Confirmation of arrangements for insurance cover in respect of all insurable risks

To note the three year agreement which ends 3/7/24.

15. Review of the Council’s Subscriptions, Contracts, and Direct Debit mandates.

16. Review of the Council’s Bank mandates.

17. Approval of the list of due payments which arise on a regular basis as the result of a continuing contract, statutory duty, or obligation, and which to be authorised by the council and paid by the Clerk in response to correct invoices.

18. Review of the list of the Council’s policies and procedures and to agree any action required.

19. To consider and approve the 2024 Statement of Internal Controls.

20. To consider and approve the 2024 Risk Register Review.

May Meeting of the Parish Council

1. Apologies: To receive apologies for absence.

2. Two Vacancies for a Parish Councillor

To confirm the advertisement plan, with applications for co-option closing 31 May 2024.

3. Declaration of Interests: To declare interests in items on the Agenda.

4. Approval of Minutes

To consider approval of the Minutes of the meeting held on 3 April 2024 and the Parish meeting on 17 April 2024.

5. Community Reports

   1. South Hams District Council Councillor

   2. Devon County Council Councillor

6. Financial Matters

   1. Financial Reports

To consider approval of Financial Reports.

1. 2. Payments

To authorise the following payments:

• DALC, Annual membership Fee, £153.07

• DSC Permits 24/25, £87.60

• SHDC, Uncontested Elections, £213.78

• Installation of section of ledge and underpinning on The Ham retaining wall, £1,350.00

• Parish Meeting refreshments reimbursement, £32.20

• Noticeboard Key Cutting Reimbursement, £7.95

• Clerk office expenses reimbursement, £18.10

• Society of Local Council Clerks membership, £154.70 for 24/25 (£238 pro-rata with Blackawton PC)

To confirm transfer by cheque of £10,000 from NatWest to Lloyds Treasurer’s Account.

To note payment authorised since the last monthly meeting:

• Car Park Attendant January to March 2024, £500.00

1. 3. Receipts

To note receipts

• DCC, P3 Grant 23/24, £200.00
• SHDC, Precept first instalment, £8,000
• DSC, Permits 24/25, £6,356.02

7. SHDC Planning Decisions

   1. 0366/24/ARC Spindlewood, Higher Street, Dittisham, TQ6 0HT. Application for approval of details reserved by conditions 5 (Timber Cladding), 9 (External Lighting), 18 (Roof Slate), 19 (Hard Landscaping) & 20 (Ducts, Flues, Rainwater Goods, Vents & External Attachments) of planning consent 2455/21/FUL. Refused.

   2. 0443/24/HHO Pump Cottage The Level Dittisham TQ6 0ES. Demolition of existing single storey garage & store (north side extension) & first floor dormer, removal of existing oil tank & slab, proposed internal alterations & extension to include 1no proposed ground floor single storey extension South & West facing, 1no proposed two storey extension to north to provide extended living accommodation, 1no replacement dormer, installation of new Air Source Heat Pump & modifications to existing ground floor door & window openings. Withdrawn.

   3. 0233/24/HHO Fingals Hotel Dittisham Dartmouth TQ6 0JA. Householder application for PV cells on post 1948 garage roof. Conditional Approval.

   4. 0455/24/LBC Bay Cottage Manor Street Dittisham TQ6 0EX. Listed Building Consent for Internal alterations to first floor layout, replacement timber windows, internal & external remedial works to all stone walls, floors & ceilings, replacement rainwater goods/fascia & barge boards. Conditional Approval.

   5. 0241/24/LBC Mulberry House Dittisham Dartmouth TQ6 0ER. Listed building consent for single storey extension to kitchen, replacement of veranda with new garden room, insertion of window to rear elevation, replacement of upvc windows and doors with timber units, replacement of single glazed timber conservatory with double glazed timber, installation of air source heat pump and internal alterations. Conditional Approval.

   6. 0489/24/HHO Laburnum Cottage Manor Street Dittisham TQ6 0EX . Householder application for installation of a charger for an electric car (EV Charger). Conditional Approval.

8. New Planning Applications

   1. 1011/24/HHO Capton Mill Cottage CaptonTQ6 0JE. Householder application for first floor extension to rear, new raised patio to front, installation of new windows at first floor level on south east and south west elevations and juliette balcony.

   2. 0673/24/FUL Lauriston Riverside RoadDittishamTQ6 0HS. Demolition of existing house and erection of new replacement dwelling.

9. Neighbourhood Plan Public Information Meeting

To confirm DPC will arrange the proposed public meeting and the date of the meeting.

10. Replacement of Dittisham Armada Beacon Post

To consider the proposal to purchase the post and then donate it to Raleigh Estate. The Parish of Dittisham Charity is wiling to make a grant of £375 to DPC towards the costs. Total project cost £750 ex. VAT.

11. Reports from Councillors’ Working Groups and External Forums

    1. Dittisham Parish Emergency Plan

To consider the approval of the revised Plan.

To confirm payment to attend DALC Crisis Communications for Local Councils training (£30 +VAT).

To confirm how DPC will respond to an enquiry from the press about the Plan.

1. 2. ‘Zoning’ Proposal

To decide whether to create zones for individual Councillors to liaise with, and if yes, how to implement that.

1. 3. Maintenance Working Group

To consider the Report’s proposals to remove and replace a dead Memorial tree and to reconfigure a barrier fence above southern Ham retaining wall.

12. Being a Dementia Friendly Parish

To agree to invite a speaker to talk to the Parish Council (step one on Action Plan).

13. EV Charging Points

To consider the proposal to reactivate a project to consider the installation of public EV charging points in the village.

14. Annual Risk Assessment Survey of Dittisham Parish Council’s Trees

To confirm the inspection in June by the same surveyor and at the same cost as in 2023.

15. Extra emptying of the bins on The Ham during the tourist season

To confirm that DPC will request that SHDC again make an extra visit, Wednesday 10 July to 30 October, 17 empties, £160.65.

16. Dittisham Sailing Club Permit Regulations

To confirm the addition to the Regulations that the vehicle registration must be written with a permanent marker.

17. Registration of The Red Lion Inn as an Asset of Community Value

To note that South Hams District Council has decided to list The Red Lion Inn as an Asset of Community Value.

18. Correspondence & Communications: To note or consider:

• 22/4/24 SHDC, Rogue Traders Advice

• 19/4/24 Resident notified DPC of further earthworks at the Manse. SHDC contacted and resident also asked to report to SHDC

• 17/4/24 Anthony Mangnall MP, Potholes experience requested. Shared with Parish

• 12/4/24 DCC contacted by DPC regarding repainting 20 mph circles. Dittisham has been added to DCC’s Parish Remark package list.

• 11/4/24 Resident contacted DPC to request double yellow lines next to wall at entrance to The Level. Resident and a Cllr are working on a map which could be used for an application to DCC by DPC.

• Clerk contacted SHDC about waiving Ham Car Park PCNs issued after Village Hall Wall collapse.

19. Next Meeting: To confirm the next meeting of the Parish Council will be held on 5 June 2024 at 7:00 pm.

20. Closure of the Meeting

To consider passing a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item because of the confidential nature of the business.

21. To consider the DPC’s next actions to meet its responsibilities as the owner of a freehold.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be held in the Village Hall with audio only Zoom conferencing. Click this link or paste it in your browser https://us02web.zoom.us/j/8444633513?omn=84256667569

Dial in by phone +44 203 481 5237 Meeting ID: 844 463 3513

Annette Thom, Parish Clerk

Agenda 2024 March 14

Mar 8, 2024 | Agendas

The Agenda can be read below or downloaded here: AG_2024 March 14 DPC Agenda

The meeting is being reconvened because the 6 March Agenda/Notice wasn’t posted on a physical noticeboard.

To all members of Dittisham Parish Council 8 March 2024

You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Thursday 14 March 2024 at 7:00p.m for the purpose of transacting the following business.

1. a. Public Forum

2. To consider any issues raised by members of the public.

3. Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.

   1. 1. 1. 1. 1. 1. AGENDA

1. Apologies:

To receive apologies for absence.

2. Declaration of Interests

To declare interests in items on the Agenda.

3. Approval of Minutes

To consider approval of the Minutes of the meeting held on 7 February 2024.

4. Financial Matters

   1. Financial Reports

To consider approval of Financial Reports and Bank Reconciliation.

1. 2. Payments

To authorise the following payments:

• Ham Lane hedge annual trim, £708.00

• Website hosting Annual Fee £140.00

• Clerk February Expenses Reimbursement £82.59

• Replace slats The Ham bench £385.44

• Remove bench from The Ham & reinstate surface £120.00

• Extra emptying of bins on The Ham 12 July to 31 October, £144.00 +VAT if applicable

To note payments made since the last monthly meeting:

• Contracted lengthsman work April 2023 to January 2024 £1,115.50

• Safety tape for The Ham bench, £13.19

5. Applications to DPC for Grants

   1. Village Hall Management Committee, £3,000

   2. St George’s Church, Grounds Maintenance, £1,500

   3. Citizens Advice South Hams, £350

6. Offer of Land for a Car Park

To note the Report and to consider its Questions.

7. Agreement with SHDC to Install a Defibrillator on The Ham Toilet Block

To consider in principle agreement with a six year licence approach.

8. Financial Matters – Accounting Basis and VAT for SHDC’s Services

To consider the Report and Recommendations to return to Receipts & Payments accounting and change VAT process.

9. SHDC Planning Decisions

• 4061/23/TCA Mulberry House, Dittisham, Dartmouth, TQ6 0ER. T1 – T4: Apple trees – remove. T5: Holly – remove. T6: Mulberry – lateral crown reduction of up to 1m on NE and NW sides, crown reduction on upper canopy of up to 50cm. T7 – T9: Birch – remove. Raise No Objections.
• 0348/24/ARC Dittisham Hideaway, Dittisham, TQ6 0JB. Application for approval of details reserved by condition 7 (Lighting Scheme) of planning consent 2637/23/VAR. Approved.
• 0367/24/NMM Spindlewood Higher Street Dittisham TQ6 0HT. Non Material Minor Amendment to Planning Consent 2455/21/FUL. Approved.

10. New planning applications

    1. 0426/24/HHO The Manse The Level Dittisham TQ6 0ES. Householder application for the creation of driveway and off road parking area including access alterations.

    2. 0455/24/LBC Bay Cottage Manor StreetDittishamTQ6 0EX. Listed Building Consent for Internal alterations to first floor layout, replacement timber windows, internal & external remedial works to all stone walls, floors & ceilings, replacement rainwater goods/fascia & barge boards.

    3. 0443/24/HHO Pump Cottage The Level DittishamTQ6 0ES. Demolition of existing single storey garage & store (north side extension) & first floor dormer, removal of existing oil tank & slab, proposed internal alterations & extension to include 1no proposed ground floor single storey extension South & West facing, 1no proposed two storey extension to north to provide extended living accommodation, 1no replacement dormer, installation of new Air Source Heat Pump & modifications to existing ground floor door & window openings.

    4. 0233/24/HHO Fingals Hotel Dittisham DartmouthTQ6 0JA. Householder application for PV cells on post 1948 garage roof.

    5. 0241/24/LBC Mulberry House Dittisham Dartmouth TQ6 0ER. Listed building consent for single storey extension to kitchen, replacement of veranda with new garden room, insertion of window to rear elevation, replacement of upvc windows and doors with timber units, replacement of single glazed timber conservatory with double glazed timber, installation of air source heat pump and internal alterations.

    6. 0489/24/HHO Laburnum Cottage Manor Street Dittisham TQ6 0EX. Householder application for installation of a charger for an electric car (EV Charger).

11. Consultations

• SHDC, Public Space Protection Orders. Closes 19/03/24.

• South Hams Community Action (formerly CVS) isolation survey

• SHDC, Community Heroes (Young Persons, Community Champion, Community Organisation). Closes 31/3/24

• Devon and Torbay Combined County Authority Consultation, Closes 24/03/24

12. Monitoring DPC’s Process to Comment on Planning Applications

To note and/or action comments on the process.

13. Reports from Councillors with Special Responsibilities

    1. Parish Emergency Plan Working Group

To consider approval of revised Dittisham Parish Emergency Plan and associated implementation costs.

1. 2. Village Hall

To note the Report.

1. 3. Jubilee Steps – Project to consider installation of a handrail

To consider approval of proposed location. To consider approval of proposed consultation.

1. 4. Maintenance Working Group

To note the Report on recent maintenance projects completed.

14. Request to Hire The Ham

To consider the application to hire The Ham for a Regatta Sports Day 18 August

15. DPC Tree Risk Management Policy

To consider approval of the proposed Policy.

To consider additional persons to carry out the DPC inspections.

16. Defibrillator Checks

To consider the proposal to ask a resident to share weekly checks and be added to WebNos.

17. Dart Harbour Communities Group

To note that DPC is hosting the March meeting in the Hall and to approve a refreshments budget.

18. Portrait of His Majesty The King

To consider accepting the Government offer of a free portrait.

19. Correspondence: To note or consider correspondence

• 8/2/24 SHDC launched The South Hams Housing Offer – support and financial assistance to local communities in bringing forward affordable housing developments.

• 9/2/24 Anthony Mangnall MP Enquiry offering to write articles for the Parish Magazine

• 17/2/24 Resident, Slip on Jubilee Steps

• 20/2/24 Village Hall Management Committee Insurance Claim made

• 27/2/24, SHDC, Walking and Cycling Project Update – Barriers and interventions identified

• Dart Harbour Annual Open Meeting, Tuesday 12 March, 7 pm at the Flavel, Dartmouth

• Invitation to Chair, Mayor of Dartmouth, Civic Lunch & Church Service on the 80th Anniversary Exercise Tiger.

20. Next Meeting: To confirm the next meeting of the Parish Council will be held on 3 April 2024 at 7:00 pm.

21. Closure of the Meeting

To consider passing a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item(s) because of the confidential nature of the business.

22. To manage DPC’s responsibilities and liabilities as the owner of a Freehold.

To consider the Report and its Recommendations.

23. Railing Little Orchard Steps

To consider the responses to requests for quotes.

24. Parish Lengthsman Contract

To consider the Report. To consider implementing optional two year extension to contract.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be held in the Village Hall with audio only Zoom conferencing.

Click this link or paste it in your browser https://us02web.zoom.us/j/8444633513?omn=88358326226

Dial in by phone +44 203 481 5237 Meeting ID: 844 463 3513

Annette Thom, Parish Clerk

Agenda 2024 March 06

Mar 1, 2024 | Agendas

The Agenda can be read below or downloaded here: AG_2024 March DPC Agenda

To all members of Dittisham Parish Council 1 March 2024

You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 6 March 2024 at 7:00p.m for the purpose of transacting the following business.

1. a. Public Forum

2. To consider any issues raised by members of the public.

3. Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.

   1. 1. 1. 1. 1. 1. AGENDA

1. Apologies:

To receive apologies for absence.

2. Declaration of Interests

To declare interests in items on the Agenda.

3. Approval of Minutes

To consider approval of the Minutes of the meeting held on 7 February 2024.

4. Community Reports

   1. South Hams District Council Councillor

   2. Devon County Council Councillor

5. Financial Matters

   1. Financial Reports

To consider approval of Financial Reports and Bank Reconciliation.

1. 2. Payments

To authorise the following payments:

• Ham Lane hedge annual trim, £708.00

• Website hosting Annual Fee £140.00

• Clerk February Expenses Reimbursement £82.59

• Replace slats The Ham bench £385.44

• Remove bench from The Ham & reinstate surface £120.00

• Extra emptying of bins on The Ham 12 July to 31 October, £144.00 +VAT if applicable

To note payments made since the last monthly meeting:

• Contracted lengthsman work April 2023 to January 2024 £1,115.50

6. Applications to DPC for Grants

   1. Village Hall Management Committee, £3,000

   2. St George’s Church, Grounds Maintenance, £1,500

7. Offer of Land for a Car Park

To note the Report and to consider its Questions.

8. Agreement with SHDC to Install a Defibrillator on The Ham Toilet Block

To consider in principle agreement with a six year licence approach.

9. Financial Matters – Accounting Basis and VAT for SHDC’s Services

To consider the Report and Recommendations to return to Receipts & Payments accounting and change VAT process.

10. SHDC Planning Decisions

• 4061/23/TCA Mulberry House, Dittisham, Dartmouth, TQ6 0ER. T1 – T4: Apple trees – remove. T5: Holly – remove. T6: Mulberry – lateral crown reduction of up to 1m on NE and NW sides, crown reduction on upper canopy of up to 50cm. T7 – T9: Birch – remove. Raise No Objections.
• 0348/24/ARC Dittisham Hideaway, Dittisham, TQ6 0JB. Application for approval of details reserved by condition 7 (Lighting Scheme) of planning consent 2637/23/VAR. Approved.

11. New planning applications

    1. 0426/24/HHO The Manse The Level Dittisham TQ6 0ES. Householder application for the creation of driveway and off road parking area including access alterations.

    2. 0455/24/LBC Bay Cottage Manor StreetDittishamTQ6 0EX. Listed Building Consent for Internal alterations to first floor layout, replacement timber windows, internal & external remedial works to all stone walls, floors & ceilings, replacement rainwater goods/fascia & barge boards.

    3. 0443/24/HHO Pump Cottage The Level DittishamTQ6 0ES. Demolition of existing single storey garage & store (north side extension) & first floor dormer, removal of existing oil tank & slab, proposed internal alterations & extension to include 1no proposed ground floor single storey extension South & West facing, 1no proposed two storey extension to north to provide extended living accommodation, 1no replacement dormer, installation of new Air Source Heat Pump & modifications to existing ground floor door & window openings.

    4. 0233/24/HHO Fingals Hotel Dittisham DartmouthTQ6 0JA. Householder application for PV cells on post 1948 garage roof.

    5. 0241/24/LBC Mulberry House Dittisham Dartmouth TQ6 0ER. Listed building consent for single storey extension to kitchen, replacement of veranda with new garden room, insertion of window to rear elevation, replacement of upvc windows and doors with timber units, replacement of single glazed timber conservatory with double glazed timber, installation of air source heat pump and internal alterations.

    6. 0489/24/HHO Laburnum Cottage Manor Street Dittisham TQ6 0EX. Householder application for installation of a charger for an electric car (EV Charger).

12. Consultations

• SHDC, Public Space Protection Orders. Closes 19/03/24.

• South Hams Community Action (formerly CVS) isolation survey

• SHDC, Community Heroes (Young Persons, Community Champion, Community Organisation). Closes 31/3/24

• Devon and Torbay Combined County Authority Consultation, Closes 24/03/24

13. Monitoring DPC’s Process to Comment on Planning Applications

To note and/or action comments on the process.

14. Reports from Councillors with Special Responsibilities

    1. Parish Emergency Plan Working Group

To consider approval of revised Dittisham Parish Emergency Plan and associated implementation costs.

1. 2. Village Hall

To note the Report.

1. 3. Jubilee Steps – Project to consider installation of a handrail

To consider approval of proposed location. To consider approval of proposed consultation.

1. 4. Maintenance Working Group

To note the Report on recent maintenance projects completed.

15. Request to Hire The Ham

To consider the application to hire The Ham for a Regatta Sports Day 18 August

16. DPC Tree Risk Management Policy

To consider approval of the proposed Policy.

To consider additional persons to carry out the DPC inspections.

17. Defibrillator Checks

To consider the proposal to ask a resident to share weekly checks and be added to WebNos.

18. Dart Harbour Communities Group

To note that DPC is hosting the March meeting in the Hall and to approve a refreshments budget.

19. Portrait of His Majesty The King

To consider accepting the Government offer of a free portrait.

20. Correspondence: To note or consider correspondence

• 8/2/24 SHDC launched The South Hams Housing Offer – support and financial assistance to local communities in bringing forward affordable housing developments.

• 9/2/24 Anthony Mangnall MP Enquiry offering to write articles for the Parish Magazine

• 17/2/24 Resident, Slip on Jubilee Steps

• 20/2/24 Village Hall Management Committee Insurance Claim made

• 27/2/24, SHDC, Walking and Cycling Project Update – Barriers and interventions identified

• Dart Harbour Annual Open Meeting, Tuesday 12 March, 7 pm at the Flavel, Dartmouth

• Invitation to Chair, Mayor of Dartmouth, Civic Lunch & Church Service on the 80th Anniversary Exercise Tiger.

21. Next Meeting: To confirm the next meeting of the Parish Council will be held on 3 April 2024 at 7:00 pm.

22. Closure of the Meeting

To consider passing a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item(s) because of the confidential nature of the business.

23. To manage DPC’s responsibilities and liabilities as the owner of a Freehold.

To consider the Report and its Recommendations.

24. Railing Little Orchard Steps

To consider the responses to requests for quotes.

25. Parish Lengthsman Contract

To consider the Report. To consider implementing optional two year extension to contract.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be held in the Village Hall with audio only Zoom conferencing.

Click this link or paste it in your browser https://us02web.zoom.us/j/8444633513?omn=88358326226

Dial in by phone +44 203 481 5237 Meeting ID: 844 463 3513

Annette Thom, Parish Clerk

Agenda 2024 February 07

Feb 2, 2024 | Agendas

The Agenda can be read below or downloaded here:  AG_2024 February DPC Agenda

To all members of Dittisham Parish Council 2 February 2024

You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 7 February 2024 at 7:00p.m for the purpose of transacting the following business.

1. a. Public Forum

2. To consider any issues raised by members of the public.

3. Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.

   1. 1. 1. 1. 1. 1. AGENDA

1. Apologies:

To receive apologies for absence.

2. Declaration of Interests

To declare interests in items on the Agenda.

3. Approval of Minutes

To consider approval of the Minutes of the meeting held on 3 January 2024.

4. Community Reports

   1. South Hams District Council Councillor

   2. Devon County Council Councillor

5. Financial Matters

   1. Financial Reports

To consider Financial Reports.

1. 2. Payments

To authorise the following payments:

• Village Hall Hire, December 23 and Jan 24, £60.00

• Sutcliffe flat seat swing chains, £135.00

• Clerk Expenses Reimbursement January £32.57

To note payment decisions made since the last monthly meeting:

• South West Water, The Quay Tap Sep – Dec 2023, £33.29

• Annual Playground Inspection booked, £155.00+VAT

1. 3. NatWest Interest Bearing Accounts

To agree the funds to be placed in interest bearing accounts with NatWest (35 day and 95 day notice accounts).

1. 4. Risk Register

To note that the review of the Register and statement of Internal Control is taking place.

To consider approving additional support for DPC Tree inspections and defibrillators.

6. SHDC Planning Decisions

   1. 3578/23/CLP Yew Tree Cottage, Manor Street, Dittisham, TQ6 0EX. Certificate of lawfulness for proposed single storey outbuilding. Withdrawn.

   2. 3557/23/VAR Yew Tree Cottage, Manor Street, Dittisham, TQ6 0EX. Application for variation of conditions 2 (approved drawings) & 5(privacy screen) of planning consent 3296/22/HHO. Conditional Approval

   3. 3797/23/ARC Dittisham Hideaway, Dittisham, TQ6 0JB. Application for retrospective approval of details reserved by conditions 2 (Landscaping Scheme), 3 (Hut Finishes/Treatments), 7 (Lighting Scheme) and 10 (LEMP) of planning consent 2637/23/VAR. Discharge of Conditions – Split Decision.

   4. 0001/24/ARC Yew Tree Cottage, Manor Street, Dittisham, TQ6 0EX. Application for approval of details reserved by condition 9 (Solar Panels) of planning consent 3557/23/VAR. Discharge of Condition Approved

7. New planning applications

   1. 0348/24/ARC Dittisham Hideaway, Dittisham, TQ6 0JB. Application for approval of details reserved by condition 7 (Lighting Scheme) of planning consent 2637/23/VAR.

   2. 0366/24/ARC Spindlewood, Higher Street, Dittisham, TQ6 0HT. Application for approval of details reserved by conditions 5 (Timber Cladding), 9 (External Lighting), 18 (Roof Slate), 19 (Hard Landscaping) & 20 (Ducts, Flues, Rainwater Goods, Vents & External Attachments) of planning consent 2455/21/FUL.

8. New tree applications

• 4061/23/TCA Mulberry House, Dittisham, Dartmouth, TQ6 0ER . T1 – T4: Apple trees – remove. T5: Holly – remove. T6: Mulberry – lateral crown reduction of up to 1m on NE and NW sides, crown reduction on upper canopy of up to 50cm. T7 – T9: Birch – remove.

Comments closed 24 January. No comment submitted by DPC.

9. Consultations

• River Dart Catchment Action Plan. Closes 16/2/24

10. Monitoring DPC’s Process to Comment on Planning Applications

To note and/or action comments on the process.

11. Reports from Councillors’ Working Groups & External Forums

    1. Village Road-marking Repainting

To note Report on the maintenance work carried out in 2023.

1. 2. Communications

To consider the Proposal for the WG Cllrs to produce a monthly article on topical activities for the Parish Mag.

1. 3. Maintenance

To consider Proposal to remove the older bench from near toilet block and to pay to replace rotten slats on others.

To confirm satisfactory completion of 2023 Grounds Maintenance Contract & that an invoice may be paid.

12. Installation of Railing at Little Orchard Access Steps

To consider the quote document.

13. Installation of Defibrillators

• Agreement with SHDC to install a Defibrillator on The Ham Toilet Block. To note the status of the project and consider obtaining legal advice.

• To consider using Department of Health & Social Case (DHSC) Community Defibrillator match funding Scheme to install a Mindray C1A defibrillator in Capton.

14. Royal Garden Party Nominations

Closes 2pm, 21/2/24: celebrate 75th Anniversary of the Commonwealth, excellence, service, & from within PC.

15. Parish Lengthsman Report

To note the Report.

16. Car Park Attendant’s Temporary Absence

To note the advance notice.

17. To consider supporting ‘The Melt’ floating art project by a purchase and/or comms about project & topic

18. Correspondence: To note or consider correspondence

• Email from Resident, 7/1/24, Concern about water run-off due to earthworks.

• Email from Resident, 26/1/24, Request for a public meeting to inform residents about ACV before proceeding

• Devon Air Ambulance Landing Sites, Visit to move box on 14 February 2024

• D-Day 80 Commemoration on 6 June 2024, https://www.d-day80beacons.co.uk/

• Sustainable South Hams, 30/1/24, Composting Pilots opportunity

• SHDC, 31/1/24, Advance notice of public consultation on Public Space Protection Orders

• Devolution Deal for Devon. Proposals being considered DCC and Torbay Council Cabinets

• Dittisham Charity’s AGM will take place on 8/2/24 at 2.30 pm

19. Annual Parish Meeting

To confirm arrangements.

20. Next Meeting

To note that the next meeting of Dittisham Parish Council will take place on 6 March 2024 at 7:00 pm.

21. Closure of the Meeting

To consider passing a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item(s) because of the confidential nature of the business.

22. To consider quotes for works to benches on The Ham

23. To consider the DPC’s responsibilities as the owner of a freehold.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be held in the Village Hall with audio only Zoom conferencing.

Click this link or paste it in your browser https://us02web.zoom.us/j/8444633513?omn=85704359878

Annette Thom, Parish Clerk

Agenda 2024 January 03

Dec 28, 2023 | Agendas

The Agenda can be read below or downloaded here:AG_2024 January DPC Agenda

To all members of Dittisham Parish Council 28 December 2023

You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 3 January 2024 at 7:00p.m for the purpose of transacting the following business.

1. a. Public Forum

2. To consider any issues raised by members of the public.

3. Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.

   1. 1. 1. 1. 1. 1. AGENDA

1. Apologies

To receive apologies for absence.

2. Declaration of Interests

To declare interests in items on the Agenda.

3. Approval of Minutes

To consider approval of the Minutes of the meeting held on 6 December 2024.

4. Community Reports

   1. South Hams District Council Councillor

   2. Devon County Council Councillor

5. Financial Matters

   1. Financial Reports

To consider approval of financial reports

1. 2. Payments

To authorise the following payments:

• Landscape Construction & Design, Trial Clean of Slippery Path, £492.00

• Clerk, November expenses reimbursement, £109.70

• JHB UK Ltd, Line repainting, £900.00

• Hodge, Repair and underpinning southern Ham retaining wall, £880.00

1. 1. Payment since December meeting

• ICO, Annual fee direct debit, £35.00

1. 1. Receipts

• DCC Locality Budget Grant, £500.00

1. 5. Proposed Budget 2024/25

To approve the 2024/25 Precept and Budget.

6. SHDC Planning Decisions

   1. 3554/23/ARC Yew Tree Cottage Manor Street Dittisham TQ6 0EX. Application for approval of details reserved by condition 4 (Facing Materials for Retaining Wall) of planning consent 3296/22/HHO. Discharge of Condition Approved.

   2. 2536/23/FUL Fairholme, Riverside Road, Dittisham, TQ6 0HS . New 3 bed dwelling & detached garden store with associated carparking & landscaping. Withdrawn.

   3. 2209/23/FUL Herongate, Lower Street, Dittisham, TQ6 0HY. Conversion & extension of boathouse for short term holiday let(resubmission of 3628/22/FUL). Withdrawn.

7. New planning applications

   1. 4019/23/NMM The Old Rectory Rectory Lane Dittisham TQ6 0HD. Non Material Minor Amendment for addition of velux roof light to first floor to match existing.

8. New tree applications
   1. 3830/23/TCA Mill Creek Cottage, Lower Street, Dittisham, TQ6 0HY. T1-T6: Leylandii/fir trees – Fell trees due to them being vigorous growers & are taking the light from other recently planted trees that are trying to establish themselves, originally planted to quickly establish privacy from neighbours & are no longer required & particularly so if other indigenous trees & shrubs are allowed to grow, these trees kill the ground underneath them & prevent anything else from getting established, are unattractive & overpowering, surrounding deciduous trees/plants would provide a much better vista, more in keeping with the local countryside.

9. Consultations

• Peninsula Transport, Draft Transport Strategy. Closes 5/2/24.

• South Devon Rural Housing Association, Proposed Merger with Placed fro People Group. Closes 7/2/24

10. Monitoring DPC’s Process to Comment on Planning Applications

To note comments on the process.

To approve the process to obtain further information or arrange a site visit as per the Report.

11. Reports from Councillors’ Working Groups & External Forums

    1. Parish Emergency Plan

To consider a project to create a new Plan.

1. 2. Maintenance Working Group

To note the update Report on trial clean of Slippery Lane.

1. 3. Ham Events

To consider approval of request from South West Gaffers to hire The Ham, 16-19 August 2024

12. DPC Planning Day

To receive the Report and confirm the suggested changes to the Projects list.

13. Registration of The Red Lion Inn with SHDC as an Asset of Community Value

To decide if a public meeting is required and who to invite or to decide to make an application for registration.

14. Maintenance of The Ham Retaining Wall

To plan further work required.

15. Memorial Bench installed

To consider bench installed near toilet block & inaction to modify the installation of bench next to the River Dart.

16. Correspondence: To note or consider correspondence

• Email from Resident, 4/12/23, Grateful thanks for cleaning the slippery path

• South Devon National Landscapes, South Devon AONB renamed South Devon National Landscapes

• DALC, Notice of increase in Annual Fee

• 19/12/23, Resident, Enquiry about roadworks advertised 2-3 Jan. Investigated approved date 17-19 Jan. Final works date TBC

• 19/12/23, DCT, Notice of Devon Community Resilience Forum conference 22 March 2024

• 5/12/23, DPC asked SHDC to investigate groundworks

17. Next Meeting: To note the next meeting of Dittisham Parish Council will take place on 7 February 2023 at 7:00 pm.

18. Closure of the Meeting

To consider passing a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item because of the commercial-in-confidence nature of the business.

19. The Ham Retaining Wall

To consider a proposal for work to repair and to install a length of concrete ledge.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be held in the Village Hall with audio only Zoom conferencing.

Click this link or paste it in your browser https://us02web.zoom.us/j/8444633513?omn=82771764623

Dial in by phone +44 203 481 5237 Meeting ID: 844 463 3513

Annette Thom, Parish Clerk