Approved Minutes 2023 June 19

Jun 24, 2023 | Agendas

The Approved minutes can be read below all downloaded here: MN_2023 June 19 DPC Approved Minutes

APPROVED Minutes of the Extraordinary Meeting of Dittisham Parish Council held in Dittisham Village Hall on Monday 19 June 2023 at 9:30 am

Present: Cllrs Nightingale (Chair), Bond (Vice-Chair), Hodge, Neale, and Unitt were present, as was A Thom (Clerk).

1. Apologies

Apologies for absence were received from Cllr Tucker. Cllrs Green, Golding, and Lloyd were absent.

2. Declaration of Interests

None declared.

3. To consider the special motion to reconsider the 2022/23 Audit Accounting Statements, in which 22/23 values have been restated.

It was resolved to approve the motion to To reconsider the 2022/23 Audit Accounting Statements with a view to the approval and signature by the Chair of revised Accounting Statements, thereby revisiting the Items 6.3-6.5 in the meeting of DPC on 7 June 2023.

4. 2022/23 Annual Governance and Accountability Return

   1. 2022/23 Audit Accounting Statements

The Accounting Statements were considered and discussed.

1. 2. 2022/23 Audit Accounting Statements

It was resolved to approve the Statements.

1. 3. 2021/22 Audit Accounting Statements

The Statements were signed by the Chair of the Meeting.

Agenda 2023 June 19

Jun 14, 2023 | Agendas

The Agenda can be read below or downloaded here: AG_2023 June 14 DPC Agenda

To all members of Dittisham Parish Council 14 June 2023

You are hereby summoned to attend the extraordinary meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Monday 19 June 2023 at 9:30 am for the purpose of transacting the following business.

1. 1. 1. 1. 1. 1. 1. AGENDA

1. Apologies: To receive apologies for absence.

2. To declare any personal interests or disclosable pecuniary interests in items on the agenda.

3. To consider the special motion to reconsider the 2022/23 Audit Accounting Statements, in which 22/23 values have been restated.

4. 2022/23 Annual Governance and Accountability Return

   1. 2022/23 Audit Accounting Statements To consider the Accounting Statements.

   2. 2022/23 Audit Accounting Statements To resolve to approve the Statements

   3. 2021/22 Audit Accounting Statements – Signature by the Chair of the Meeting

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

Agenda 2023 June 07

Jun 2, 2023 | Agendas

The Agenda can be read below or downloaded here: AG_2023 June 07 DPC Agenda

To all members of Dittisham Parish Council 2 June 2023

You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 7 June 2023 at 7:00p.m for the purpose of transacting the following business.

1. 1. 1. 1. 1. 1. 1. AGENDA

1. Apologies: To receive apologies for absence.

2. To declare any personal interests or disclosable pecuniary interests in items on the agenda.

3. To consider approval of the minutes of the meeting held on 10 May 2023.

4. To consider any issues raised by members of the public.

Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chairman.

5. Community Reports

   1. Devon County Council Councillor

   2. South Hams District Council Councillor

6. 2022/23 Annual Governance and Accountability Return

   1. 2022/23 Internal Audit – To note the Auditor’s report and any action required.

   2. 2022/23 Audit Annual Governance Statement – To resolve to approve the Statement.

   3. 2022/23 Audit Accounting Statements To consider the Accounting Statements.

   4. 2022/23 Audit Accounting Statements To resolve to approve the Statements

   5. 2021/22 Audit Accounting Statements – Signature by the Chair of the Meeting

7. Financial Matters

   1. Consider approval of Financial Reports

   2. Payments

To authorise the following payments:

• Car Park Attendant, January – March 2023, £500.00

• Local Council Administration Services, 2022/23 Internal Audit, £200.00

• Judges Web Design, May/June Updates, £30.00

• Clerk, May Expenses Reimbursement, £33.07

To note payments made since the April meeting:

• Clerk, May Salary £1248.15

• HMRC, May, £212.46

• NEST Pensions, May, £98.56

8. Parish Council Insurance 2023/24 Renewal (third year of agreement) & Cyber Insurance Policy

To consider the documents, including whether to add Data Breach Response cover or take a cyber insurance policy.

9. SHDC Planning Decisions

   1. 0442/23/HHO & 0443/23/LBC Church Cottage Higher Street Dittisham TQ6 0HT. Description: Householder application & Listed building consent for internal alterations to change an existingfirst floor dressing room into a shower room. Conditional Approval.

   2. 0668/23/HHO Kingston Cottage Dittisham TQ6 0JB. Householder application for single-storey rear extension; veranda linking extension & existing side porch; amendments to roofline & windows of existing front porch. Conditional Approval.

   3. 0021/23/FUL Downton Farm Dittisham TQ6 0JD. Installation of a solar array and associated works (Retrospective). Conditional Approval.

10. New planning applications

    1. 0622/23/VAR Noss-On-Dart Marina Bridge Road Kingswear TQ6 0EA. Application for variation of condition 2 (approved plans) following grant of planning permission ref. 2161/17/OPA (as amended by S.73 planning permission ref. 0504/20/VAR) for amendments to Phase 12 of the Noss Marina Redevelopment & specifically relating to the Waterside Apartments Building, raised walkway and Central Square only and associated conditions 15, 20, 36, 49 & administrative changes required to conditions 1, 3, 4, 17, 22, 28, 29, 30, 31, 33, 41, 42, 43, 45, 51,52, 56, 58, 59, 60 reflecting approved discharge of conditions.
       Neighbouring Parish Consultee.

    2. P/2023/0377 – Land To The South Of White Rock, Adjacent To Brixham Road, Aka Inglewood

11. Streamlining DPC’s Process to Comment on Planning Applications

To consider the Report.

12. Operation of the Car Park on The Ham

To note that DPC was advised by SHDC that a resident appealed a Penalty Charge Notice based on the donation of The Ham & to consider DPC’s review of the matter.

13. Reports from Councillors’ Working Groups & External Forums

    1. Communications Working Group

To consider the Report.

1. 2. Maintenance Working Group

To consider the proposal for a project for a digger to clear the south gulley of The Ham and move the bench next to the toilet block.

1. 3. Health

Unavailability of local NHS dentistry. To discuss/agree representations.

14. Fallen Tree The Ham

To accept SHDC’s offer to dismantle the tree at no charge to DPC.

15. Devon Association of Local Councils’ Being a Good Councillor Training

To hear feedback on the course and key learning points.

16. Cleaning of Slippery Lane from Lower Street to Dittisham Mill Creek

To receive an update and consider further action required.

17. To note or consider communications

• 21/5/23, Emptying of Dog Waste Bin in Dittisham. Referred SHDC Cllr and Officers.

• Residents requested DPC’s permission to access property via The Ham. Refused by Clerk as per Policy.

• DALC, 22/5/23, Introducing Councillor Development Framework for parish and town councils in Devon.

• SHDC Monitoring Officer, 23/5/23, Guidance on Declaring interests at meetings; Use of social media; & Access to information.

• SHDC Monitoring Officer, 23/5/23, Preventing bullying and harassment

• SHDC Monitoring Officer, 2/6/23, Dispensations

• Road Closure at Halwell, 12-16 June, Communications between DCC and Residents

18. To confirm the next meeting of Dittisham Parish Council which is scheduled for Wednesday 5 July 2023 at 7:00 pm.

19. Closure of the Meeting

To consider passing a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item(s) because of the commercial-in-confidence or employment nature of the business.

20. Quote for Digger Work on The Ham

To consider whether to proceed with the quote received.

21. Personnel Committee Report

To receive the Report.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be held in the Village Hall with audio only Zoom conferencing.

Click this link or paste it in your browser https://us02web.zoom.us/j/8444633513

Dial in by phone +44 203 481 5237 Meeting ID: 844 463 3513

Annette Thom, Parish Clerk

Agenda 2023 May 10

May 4, 2023 | Agendas

The Agenda can be downloaded here or read below: AG_2023 May DPC Agenda

To all members of Dittisham Parish Council 4 May 2023

You are hereby summoned to attend the meetings of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 10 May 2023 at 7:00p.m for the purpose of transacting the following business.

1. 1. 1. 1. 1. 1. 1. AGENDA

Annual Meeting of the Parish Council

1. Election of Chairman

2. Chairman’s Signature of Declaration of Acceptance of Office

3. Election of Vice-Chairman

4. Apologies for absence

5. To declare any personal interests or disclosable pecuniary interests in items on the Agenda

6. Receipt of Councillors’ Declarations of Acceptance of Office

7. Receipt of Councillors’ signature of agreement to receive Summons by email.

8. Exercise the General Power of Competence

To decide that DPC meets the criteria for eligibility to Exercise the General Power of Competence.

9. Ordinary Meetings of the Parish Council

To determine the time and place of ordinary meetings of the full council.

10. Review of the terms of reference for Personnel Committee and Subcommittee

11. Review of appointment of the Members and Chair of Personnel Committee and Subcommittee

12. Working Groups & Positions of Responsibility – To review Group descriptions and confirm appointments.

13. Confirmation of DPC’s Delegations of Authority to the Clerk

14. To note updated Standing Orders Approved 5/4/23

15. To note DPC Financial Regulations approved 4/5/22 and that there are no later Model Regulations.

16. Asset Register – To confirm the Asset Register as at 31/03/23

17. Confirmation of arrangements for insurance cover in respect of all insurable risks

To note the three year agreement which ends 3/7/24

18. Review of the Council’s Subscriptions to other bodies

19. Review of the Council’s Contracts

20. Review of the Council’s Direct Debit mandates

21. Review of the Council’s Bank mandates

22. Approval of the list of due payments which arise on a regular basis as the result of a continuing contract, statutory duty, or obligation, and which can be authorised by the Clerk

23. Review of the list of the Council’s policies and procedures.

24. Approval of the 2023 Statement of Internal Controls

25. Approval of the 2023 Risk Register Review

Ordinary Meeting of Dittisham Parish Council

1. To declare any personal interests or disclosable pecuniary interests in items on the agenda.

2. To consider approval of the minutes of the meeting held on 5 April 2023.

3. To consider any issues raised by members of the public.

Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chairman.

4. Community Reports

   1. South Hams District Council Councillor

   2. Devon County Council Councillor

5. Financial Matters

   1. Consider approval of Financial Reports.

   2. Payments

To authorise the following payments:

• Metric, Annual Maintenance agreement, £1,085.47

• DALC, Being a Good Councillor #4, £18.00

• DALC Annual Membership Fee, £107.00

• SLCC, Annual Membership Fee pro-rata, £148.74

• SHDC, Extra emptying of litter bins 2022, £97.20

• Cllr Neale, Reimbursement festival flags, £62.97

• Cllr Neale, Reimbursement high vis vests £26.49

• Clerk, April Expenses Reimbursement, £65.57

• Dart Forest Treeworks, Annual risk assessment survey, £540

To consider Devon Communities Together membership, with an annual fee of £50.00.

To note payments made since the April meeting:

• Clerk, April Salary £1248.15

• HMRC, April, £212.46

• NEST Pensions, April, £98.56

• HMRC, VAT January to March 2023, £311.62

1. 3. Litter Bins

To confirm DPC’s request for an extra emptying of bins on The Ham (Wednesday) by SHDC from 12 July to the end of October with a cost of £3/bin for three bins, £9/week.

1. 4. Receipts – To note:

• Precept £7,000.00

• Footpaths Grant from DCC, £200.00

6. SHDC Planning Decisions

To note the following decisions:

1. 1. 0851/23/COM Land at SX 837 053 Capton Dartmouth TQ6 0JE. Notice of intention to install a telegraph pole at 10.5m high (9m above ground) for the provision of FTTP. Permitted development.

   2. 0141/22/FUL Vipers Quay Dittisham TQ6 0HE. Repairs to jetty, including rebuilding of existing stone wall on northface and parts on east and west sides, removal and replacement of concrete base, removal of part concrete slab on north end to drainage channel to facilitate work and replace afterwards. Withdrawn

   3. 0030/23/HHO The Cider Cottage Manor Street Dittisham TQ6 0EX. Householder application for new boat & garden store in existing garden. Conditional Approval.

   4. 0376/23/HHO Watermans Cottage Manor Street Dittisham. Householder application for demolition of existing summerhouse & re- build in new style (resubmission of 2539/22/HHO). Conditional Approval.

2. New planning applications

   1. 0668/23/HHO Kingston Cottage Dittisham TQ6 0JB. Householder application for single-storey rear extension; veranda linking extension & existing side porch; amendments to roofline & windows of existing front porch.
      To note that a decision was made not to call an Extraordinary Meeting to comment.

   2. Application for full variation of a premises licence for The Old Sorting Office, Hauley Road, Dartmouth, TQ6 9AA known as Bar 1620.

3. Reports from Councillors’ Working Groups & External Forums

   1. Footpaths

Report from meeting with DCC recommended contractor on options to manage slippery path and Jubilee Steps.

Report on works required to public footpaths and bridleways.

1. 2. Maintenance

To note feedback on the work to the hedge on the left hand side of The Level Car Park entrance ‘funnel’.

To consider approval of proposal to garden, rather than strim right hand side of LCP entrance ‘funnel’.

1. 3. Personnel Committee

To consider approval of proposal to defer non-essential tasks to enable completion of core administration tasks.

9. Installation of a Defibrillator on The Ham – To consider the proposal to purchase.

10. To consider the proposal for management of the willow on The Ham next to the playground.

11. To consider the proposal to move a bench on The Ham & a request for a memorial bench.

12. Temporary Compound in The Ham Car Park – To receive an update report.

13. Annual Tree Risk Assessment Survey

To note the Report and the action taken by the neighbouring owner of a dead tree which required felling.

14. To note or consider correspondence

• March 2023, The Pensions Regulator, Re-enrolment & re-declaration duties. Completed.

15. To note that the next meeting of Dittisham Parish Council is scheduled for 7 June 2023 at 7:00 pm.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be held in the Village Hall with audio only Zoom conferencing.

Click this link or paste it in your browser https://us02web.zoom.us/j/8444633513

Dial in by phone +44 203 481 5237 Meeting ID: 844 463 3513 Annette Thom, Parish Clerk

Agenda 2023 April 05

Mar 31, 2023 | Agendas

The agenda can be read below or downloaded here: AG_2023 April DPC Agenda

To all members of Dittisham Parish Council 31 March 2023

You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 5 April 2022 at 7:00p.m for the purpose of transacting the following business.

1. 1. 1. 1. 1. 1. 1. Carbon Savers Course, Session 4 – Quality of Life, 7:00-7:15

                  2. AGENDA

1. Apologies: To receive apologies for absence.

2. To declare any personal interests or disclosable pecuniary interests in items on the agenda.

3. To consider approval of the minutes of the meeting held on 1 March 2023.

4. To consider any issues raised by members of the public.

Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chairman.

5. Community Reports

   1. South Hams District Council Councillor

   2. Devon County Council Councillor

6. Financial Matters

   1. Consider approval of financial reports

   2. Payments

      1. To authorise the following payments:

• DALC, Being a Good Councillor Course #2 & 3, £36.00

• Devon Communities Together annual membership fee, £50.00

• SHDC, 22/23 Payroll, £120.00

• SHDC, Litter Bins The Ham

• SHDC, Ham Car Park Rates, £2,986.52

• SHDC, Level Car Park Rates, £2,829.33

• Dittisham Village Hall, Hire Jan – March 2023, £127.00

• Community Heartbeat Trust, Annual Support agreements, £396.00

• Clerk, March Expenses reimbursement, £21.63

• South West Water, Quay tap December 22 to March 23, £23.91

1. 1. 1. To note payments made since the March meeting

• Lazerpics, Paper DSC car park permits, £165.00

• Clerk, March Salary £1,247.95

• HMRC, March, £212.66

• NEST Pensions, March, £98.56

1. 1. 1. To note that DALC, Chair’s Training course has been authorised, £36.00.

   2. ReceIpts

• SHDC,Grant towards village roads weed clearance project, £400.00

• DCC, HMCEF Grant for Lengthsman work, £300.00

• National Grid, Use of Level Car Park during works on Manor Street, £100

1. 1. Grant Applications to DPC

• Village Hall Management Committee, Hall maintenance, £3,000

• St George’s Church, Graveyard grounds maintenance, £1,850.00

• South Hams Citizens Advice, £350

7. SHDC Planning Decisions

   1. 3628/22/FUL Herongate Lower Street Dittisham TQ6 0HY Extension to boathouse to provide ancillary accommodation. Withdrawn.

   2. 0064/23/HHO Herons Flight Riverside Road Dittisham TQ6 0HS.Householder application for minor changes to the existing planning consent 1183/21/HHO (retrospective). Conditional Approval.

   3. 3296/22/HHO Yew Tree Cottage Manor Street Dittisham TQ6 0EX. READVERTISEMENT (amended documents) Householder application to replaceexisting single storey extension with new two storey extension & internal alterations, alterations to front parking, replacement of failing & leaking windows & addition of porch canopy above front entrance (Resubmission of 4130/21/FUL). Conditional Approval.

   4. 4337/22/HHO Overdart House Rectory Lane Dittisham TQ6 0HD. Householder application for alterations and additions to existing dwelling (Resubmission of 2238/22/HHO). Conditional Approval.

8. New planning applications

   1. 0021/23/FUL Downton Farm Dittisham TQ6 0JD. Installation of a solar array and associated works (Retrospective).

   2. 0376/23/HHO Watermans Cottage Manor Street Dittisham. Householder application for demolition of existing summerhouse & re- build in new style (resubmission of 2539/22/HHO).

   3. 0442/23/HHO & 0443/23/LBC Church Cottage Higher Street Dittisham TQ6 0HT. Householder application & Listed building consent for internal alterations to change an existing first floor dressing room into a shower room.

   4. 0659/23/ARM Distins Boatyard Old Mill Lane Dartmouth. Application for approval of reserved matters following outline consent2327/22/OPA relating to landscaping. Neighbouring Parish Consultee.

   5. Variation to the premises licence of The Seahorse Restaurant, 5 South Embankment, Dartmouth, TQ6 9BH.

   6. For information: 0851/23/COM Land at SX 837 053 Capton Dartmouth TQ6 0JE. Notice of intention to install a telegraph pole at 10.5m high (9m above ground) for the provision of FTTP.

9. New tree applications
   1. 1118/23/TEX Langscott Lower Street Dittisham TQ6 0HY. : T1: Silver Birch – Wind has blown tree over & T2: Silver Blown – Root plate lifted on one side and heavily leaning, to be dismantled before it falls over.
10. Sustainable South Hams River Assembly 18 March 2023

To receive a Report.

11. Consultations

    1. South West Water, Draft Water Resources Management Plan. Closes 9 May 2023.

12. Reports from Councillors’ Working Groups & External Forums

    1. Personnel Councillors

• To consider approval of the proposed Training and Development Policy.

• To delegate the Clerk authority to authorise training as per the Policy.

• To consider the recommendation that the Clerk’s core hours remain 18 hours per week April-June.

• Civility and Respect Pledge – To screen a two minute introductory video.

13. Application to Hire The Ham for a Coronation Games Event on Monday 8 May

14. Proposal for maintenance of trees and hedge on LHS of the Level Car Park funnel

To consider approving the proposals in the Report.

15. Memorial Bench on The Ham

To consider the request.

16. DPC Cloud Storage Provider

To consider the proposal to change to Jottacloud.

17. Standing Orders

To approve the updated orders, which include time for public participation and procedure for special motions.

18. Information Management System Policy

To consider the proposed Policy.

19. Parish Website – COVID resources pages

To confirm that the pages will be removed.

20. DPC Consultation Process

To consider a community consultation process.

21. To note or consider correspondence

• Sent 9/3/22, DCC Cllrs Hughes and Leadbetter Request for reinstatement on DCC’s gritting schedule. Response received Cllr Hughes (Highways).

• 9/3/22 Neighbourhood Team Sergeant Introduced and provided contact details

• Anthony Mangnall MP holding open meetings with South West Water representatives. – Brixham: 30th March 2023 at 5pm & Totnes: 27th April 2023 at 5pm

• 6/3/23, Notification of installation of one new telegraph pole for the provision of FTTP at Capton, TQ6 0JE

• 15/3/23, Airband, Notice of road closure permit request on Capton,TQ6 0JE in the next 6 months.

22. Annual Parish Meeting

To note that the meeting will take place on Wednesday 19 April at 7:00 pm.

23. Next meeting of Dittisham Parish Council

To note that the Annual Meeting of the Parish Council and the next monthly Meeting of the Parish Council will be held on Wednesday 10 May 2023 starting at 7:00 p.m

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be held in the Village Hall with audio only Zoom conferencing.

Click this link or paste it in your browser https://us02web.zoom.us/j/8444633513

Dial in by phone +44 203 481 5237 Meeting ID: 844 463 3513

Annette Thom, Parish Clerk

31 March 2023