Agenda 2023 March 01

Feb 24, 2023 | Agendas

The agenda can be read below or downloaded here: AG_2023 March DPC Agenda

To all members of Dittisham Parish Council 24 February 2023

You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 1 March 2023 at 7:00p.m for the purpose of transacting the following business.

1. 1. 1. 1. 1. 1. 1. Carbon Savers Course, Session 3 – Shopping, 7:00-7:15

                  2. AGENDA

1. Apologies: To receive apologies for absence.

2. To declare any personal interests or disclosable pecuniary interests in items on the Agenda.

3. To consider approval of the minutes of the meeting held on 1 February 2023.

4. To consider any issues raised by members of the public.

Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chairman.

5. Community Reports

   1. Devon County Council Councillor

   2. South Hams District Council Councillor

6. Financial Matters

   1. Consider approval of Financial Reports

   2. Payments

To authorise the following payments:

• Judge’s Web Design, Annual hosting, £140.00
• Judge’s Web Design, Website updates, £10.00
• Clerk, February Expenses Reimbursement, £26.24
• DALC, Being a Good Councillor Course #1, £18.00
• Cllr Bond, Defibrillator cabinet security tags, £10.95

To note payments made since the February meeting:

• • • Clerk, February Salary £1,248.15

    • HMRC, February, £212.46

    • NEST Pensions, February, £98.56

1. 1. Sustainable South Hams River Assembly
      To consider paying for DPC Councillors to attend (£15 covers cost, £25 supports activities)

   2. Annual Playground Inspection – To note booking has been confirmed. £145+VAT.
2. SHDC Planning Decisions

   1. 3843/22/VAR Downton Farm Dittisham TQ6 0JD. Application for variation of condition 2 (approved drawings) of planning consent 1461/19/FUL. Conditional Approval.

   2. 3845/22/VAR Downton Farm Dittisham TQ6 0JD. Application for variation of condition 2 (approved drawings) of planning consent 1025/20/FUL (retrospective). Conditional Approval.

   3. 4091/22/VAR Downton Farm Dittisham TQ6 0JD. Application for variation of condition 2 (approved drawings) of planning consent 1462/19/LBC. Conditional Approval.

3. New planning applications

   1. 0030/23/HHO The Cider Cottage Manor Street Dittisham TQ6 0EX. Householder application for new boat & garden store in existing garden.

   2. Variation to the premises licence of Dartmouth Wine Company, 6 Duke Street, Dartmouth, TQ6 9PZ.

4. Consultations

• National Planning Policy Framework Consultation, Closes 2 March 2023.

• Devon Association of Local Councils & Devon Communities Together, Survey on what resources councils would find helpful in an emergency toward a community support plan for Devon. Closes 8 March 2023.

• South West Water, Draft Water Resources Management Plan. Closes 9 May 2023.

• SHDC, South Hams Electric Vehicle Strategy. Closes 17 March 2023.

10. Coronation Events – To receive an update.

11. Request to loan DPC’s Projector to Ditsum Players for its AGM – To consider the request

12. Reports from Councillors’ Working Groups & External Forums

    1. Village Hall Management Committee – To receive an update Report.

13. Proposal for Improvement of the Flora on The Ham and Ham Triangle
    To consider approving the proposals in the Report from Cllr Neale.

14. Temporary Compound in Ham Car Park
    To consider the proposal to change the dates to: from 6 March for four to five weeks finishing by Easter.

15. Annual Parish Meeting – To consider the format and speakers.

16. DPC Information Technology System – To receive the update.

17. River Dart Coastal and Estuarine Woodland Project (Evolving Forests)
    To consider promoting and responding to request seeking landowners who own woodland within 500m on either side of the River Dart.

18. Hedgehog Highway Project – To consider supporting the project (£150).

19. To note or consider correspondence

• Ivybridge & District Community Transport Association, 24/2/22, Request for PC support to have gritting reinstated

• Keep Britain Tidy, Great British Spring Clean 17 March to 2 April

• To SHDC Planning, Request for increased clarity when planning applications are resubmitted, 17/2 & 24/2/23

• South Devon and Dartmoor Community Safety Partnership, Invitation to annual forum Wednesday 22nd March 2023, 09.15-13.00 on Teams

20. To confirm the next meeting of Dittisham Parish Council which is scheduled for 5 April 2022 at 7:00 pm.

21. Closure of the Meeting

To consider passing a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item(s) because of the commercial-in-confidence nature of the business.

22. Parish Lengthsman Contract – To consider the applications received for the Contract.

23. Quotation for 2023 Tree Condition Assessment – To consider accepting the quote.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be held in the Village Hall with audio only Zoom conferencing.

Click this link or paste it in your browser https://us02web.zoom.us/j/8444633513

Dial in by phone +44 203 481 5237 Meeting ID: 844 463 3513

Annette Thom, Parish Clerk

Agenda 2022 January 27

Jan 23, 2023 | Agendas

The Agenda can be read below or downloaded here: AG_2023 January 27 EM DPC Agenda

To all members of Dittisham Parish Council                                                                                       Monday 23 January 2023

You are hereby summoned to attend the extraordinary meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Friday 27 January 2023 at 10 am for the purpose of transacting the following business.

• AGENDA

1. Apologies: To receive apologies for absence.
2. To declare any personal interests or disclosable pecuniary interests in items on the agenda.
3. 2023/24 Budget

To approve the budget and precept demand.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be held in the Village Hall with audio only Zoom conferencing.

Click this link or paste it in your browser https://us02web.zoom.us/j/8444633513

Dial in by phone +44 203 481 5237         Meeting ID: 844 463 3513        

Annette Thom, Parish Clerk

Agenda 2023 January 18

Jan 13, 2023 | Agendas

The agenda for the meeting can be read below or downloaded here: AG_2023 January 18 EM DPC Agenda

To all members of Dittisham Parish Council                                                                                       Friday 13 January 2023

You are hereby summoned to attend the extraordinary meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 18 January 2023 at 6:00p.m for the purpose of transacting the following business.

• AGENDA

1. Apologies: To receive apologies for absence.
2. To declare any personal interests or disclosable pecuniary interests in items on the agenda.
3. Application to hire The Ham 1-4 September 2023 for Dart 10K event

To consider the application which includes a different car parking field, near Lapthorne dip, and a new traffic management proposal.

4. Parish Lengthsman

To consider the proposal to allocate an additional 15 hours in 22/23.

To consider the proposal to advertise a contract of up to three years and to place adverts in the Dartmouth Chronicle and the February Parish Magazine.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be held in the Village Hall with audio only Zoom conferencing.

Click this link or paste it in your browser https://us02web.zoom.us/j/8444633513

Dial in by phone +44 203 481 5237         Meeting ID: 844 463 3513        

Annette Thom, Parish Clerk

Agenda 2023 January 04

Dec 28, 2022 | Agendas

The agenda for the meeting can be read below or downloaded here: AG_2023 January 04 DPC Agenda

To all members of Dittisham Parish Council                                                                                       Wednesday 28 December 2023

You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 4 January 2022 at 7:00p.m for the purpose of transacting the following business.

Carbon Savers Course, 7:00 pm – 7:15 pm, Session 1 – Introduction

• AGENDA

1. Apologies: To receive apologies for absence.
2. To declare any personal interests or disclosable pecuniary interests in items on the agenda.
3. To consider approval of the minutes of the meeting held on 7 December 2022.
4. To consider any issues raised by members of the public.

Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chairman.

5. Community Reports
   • South Hams District Council Councillor
   • Devon County Council Councillor
6. SHDC Planning Decisions
   • 3411/22/TPO The Old Rectory, Rectory Lane Dittisham TQ6 0HD. T1: fell to ground level due to low amenity value and damage to drive & T2: Eucalyptus – fell to ground level due to low amenity value and to create space for other planting. Raise No Objections.
   • 3687/22/TCA Bay Cottage Manor Street Dittisham TQ6 0EX. T1: Conifer – dismantle due to heavily shading garden and to allow more beneficial species within garden. Raise No Objections.
   • 3683/22/TCA Mill Creek Cottage, Lower Street, Dittisham, TQ6 0HY. T1-8: Ash – Ash coppice stools at East and West end of group of 7 stools to be recoppiced to higher coppice point at circa 2.5m given their advanced dieback conditions. (5 to be reduced and 2 to be recoppiced) Middle 5 ash coppice stools to have 50% crown reduction due to lower levels of Ash dieback than the 2 outer trees. Raise No Objections.
   • 2238/22/HHO Overdart House Rectory Lane Dittisham TQ6 0HD. Householder application for alterations & additions to existing dwelling. Withdrawn.
7. New planning applications
   • 3845/22/VAR Downton Farm Dittisham TQ6 0JD. Application for variation of condition 2 (approved drawings) of planning consent 1025/20/FUL (retrospective).
   • 4091/22/VAR Downton Farm Dittisham TQ6 0JD. Application for variation of condition 2 (approved drawings) of planning consent 1462/19/LBC.
8. Consultations

• DCC, Local Nature Recovery Strategy – Organisations’ work, Closes 13/1/23
• Devon and Severn IFCA, Proposed new Mobile Fishing Permit Byelaw 2022. Closes 20/01/23

9. Application to hire The Ham 1-4 September 2023 for Dart 10K event

To consider the application which includes a different car parking field, near Lapthorne dip.

• Request for a temporary site compound in The Ham car park

To consider the request.

• Cost of Living – ‘Warm Place’ in The Red Lion Inn

To consider a £200 grant to trial the provision.

• Personnel Committee’s Recommendations

To receive an update.

To consider approval of the recommendations: to update the sick leave and annual leave provisions in the Clerk’s contract to be consistent with the current NJC Green Book, and for a temporary increase in core hours from 16 to 18 hours per week until 31 March 2023 for completion of core management tasks alongside a review of processes.

13. Parish Lengthsman Hours and Role

To consider the allocation of additional hours in 22/23 and a review of the role.

• Financial Matters
  • Consider approval of financial reports.
  • Payments

To authorise the following payments:

• Parish Lengthsman, £88.00
• Pittman Trees, Maintenance tree works, £1,740.00
• Clerk, Reimbursement of December expenses, £17.29
• South West Water, Quay tap, Sep to Dec 2022, £20.16

To consider approval of the Clerk’s claim for December overtime.

To note payments made since the December meeting:

• Clerk, December Salary, November overtime, 22/23 Award back-pay overtime, CiLCA study time £2,955.74
• HMRC, December, £1,434.69
• NEST Pensions, December, £285.34
• Information Commissioner’s Office, Annual Fee direct debit, £35
  • 2023/24 Budget

To invite further budget items and to schedule discussion meeting and extraordinary meeting.

• To note or consider correspondence

• Invitation – South Devon AONB 2023 Partners Conference on 25th January at Moreleigh Village Hall TQ9 7FH

16. To confirm the next meeting of Dittisham Parish Council which is scheduled for 1 February 2022 at 7:00 pm.

• Closure of the Meeting

To consider passing a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item because of the commercial-in-confidence nature of the business.

18. 2023 Grounds Maintenance Contract

To consider the quote received for the 2023 contract.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be held in the Village Hall with audio only Zoom conferencing.

Click this link or paste it in your browser https://us02web.zoom.us/j/8444633513

Dial in by phone +44 203 481 5237         Meeting ID: 844 463 3513        

Annette Thom, Parish Clerk

Agenda 2022 December 07

Dec 1, 2022 | Agendas

The agenda for the meeting can be read below or downloaded here: AG_2022 December 07 DPC Agenda

To all members of Dittisham Parish Council 2 December 2022

You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 6 December 2022 at 7:00p.m for the purpose of transacting the following business.

Carbon Savers Course, 7:00 pm – 7:15 pm, Session 1 – Introduction

1. 1. 1. 1. 1. 1. 1. AGENDA

1. To welcome Councillor Hodge

2. Apologies: To receive apologies for absence.

3. To declare any personal interests or disclosable pecuniary interests in items on the agenda.

4. To consider approval of the minutes of the meeting held on 2 November and 30 November 2022.

5. To consider any issues raised by members of the public.

Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chairman.

1. 1. King’s Coronation Saturday 6 May 2023 – Arrangements for a Parish celebration?

2. Community Reports

   1. Devon County Council Councillor

   2. South Hams District Council Councillor

3. SHDC Planning Decisions

   1. 2554/22/FUL Water Edge Lower Street Dittisham TQ6 0HY. Change of use of Boathouse to short term holiday let (retrospective). Conditional Approval

   2. 2539/22/HHO Watermans Cottage Manor Street Dittisham. Householder application for demolition of existing summerhouse & re- built in new style. Withdrawn

   3. 2734/22/TCA St Annes, Manor Street, Dittisham, TQ6 0EX. Proposed works: T0073: Magnolia tree – Crown reduction from existing height to 4.5 metres & Crown lift to 2 metres above ground to reduce spread to keep tree in proportion and to manage the size of tree in small garden. Raise no Objections.

   4. 3411/22/TPO The Old Rectory, Rectory Lane, Dittisham, TQ6 0HD. T1: fell to ground level due to low amenity value and damage to drive & T2: Eucalyptus – fell to ground level due to low amenity value and to create space for other planting. Raise no Objections.

   5. 3687/22/TCA Bay Cottage Manor Street Dittisham TQ6 0EX. T1: Conifer – dismantle due to heavily shading garden and to allow more beneficial species within garden. Raise no Objections.

4. 3683/22/TCA Mill Creek Cottage Lower Street Dittisham TQ6 0HY. T1-8: Ash – fell due to dieback. Delegated decision taken by the Clerk in consultation with DPC Tree Wardens to support the SHDC Officers proposal for alternative works.

5. New planning applications

   1. 3296/22/HHO Yew Tree Cottage Manor Street Dittisham TQ6 0EX.Householder application to replace existing single storey extension with new two storey extension & internal alterations, alterations to front parking, replacement of failing & leaking windows & addition of porch canopy above front entrance (Resubmission of 4130/21/FUL).

   2. 3628/22/FUL Herongate Lower Street Dittisham TQ6 0HY. Extension to boathouse to provide ancillary accommodation.

   3. 3843/22/VAR Downton Farm Dittisham TQ6 0JD. Application for variation of condition 2 (approved drawings) of planning consent 1461/19/FUL.

   4. 3845/22/VAR Downton Farm Dittisham TQ6 0JD. Application for variation of condition 2 (approved drawings) of planning consent 1025/20/FUL (retrospective).

   5. Premises licence application from Dartmouth Town Council for Royal Avenue Gardens, Dartmouth. Seven performance related provisions.

   6. P/2022/1119 – Land To The South Of White Rock Adjacent To Brixham Road, Aka Inglewood, Paignton. Major Reserved Matters application relating to outline consent P/2017/1133 for approval of (i) layout, (ii) scale, (iii) appearance, (iv) landscaping for the construction of 373 dwellings (Use Class C3), provision of serviced land for primary school and nursery school, internal access roads including vehicular and pedestrian/cycle access, the provision of public open space (formal and informal) and strategic mitigation.
      No further comment submitted by DPC.

6. Consultations

• DCC, Devon Electric Vehicle Charging Strategy. Closes 16th December 2022.

11. Reports from Councillors’ Working Groups & External Forums

    1. Village Hall – To receive a Report. The Annual Premises Report has been received by DPC.

    2. Maintenance Working Group – To consider the recommendation to extend the current contract with SHDC and the proposed Specifications for the contract, and to agree to obtain the price from SHDC.

12. DCC Councillor Locality Fund – To agree the application for the funds.

13. Project to Install two Defibrillators – To note the update and to agree to create an earmarked reserve.

14. Jubilee Steps – To agree any action to be taken by DPC.

15. Slippery Lane to Dittisham Mill Creek – To agree any action to be taken by DPC.

16. Financial Matters

    1. Consider approval of financial reports

    2. Payments

To authorise the following payments:

• SHDC, Maintenance Contract, £3,536.78

• Village Hall, Hall Hire September to December 22, £169.99

• Parish Lengthsman, October & November 22, £407

• Clerk November Council Expenses reimbursement

To note payments made since the November meeting:

• Clerk, November Salary, October overtime, 22/23 Award back-pay, £1,516.29

• HMRC, November, £404.61

• NEST Pensions, November, £127.89

1. 3. To consider the Clerk’s claim for December overtime.

   4. To consider the allocation of additional Parish Lengthsman hours

   5. Draft Budget

To consider items for the 2022/23 budget.

1. 6. 2022-23 NJC Award for Clerks – To note that the current pay rate has been implemented

   7. Payment to the Clerk for their time to complete the CiLCA – To consider the Personnel Committee’s recommendation for payment of the Clerk for all of the time required.

2. To note or consider correspondence

• 1/11/22, Power Allotments Devon, Community energy site finding project

• 11/22, To SHDC regarding sweeping Jubilee Steps. Confirmed visit from SHDC.

• 16/11/22 Devon Wildlife Trust, Free landmark tree offer

• 11/22 Lower Street Shute Hill end camber, leaves blocking drains, gully too small. Correspondence with DCC & SHDC

• 11/22, Resident, Slippery footpath to Dittisham Mill Creek. Discussed with DCC

18. To confirm whether the next meeting of Dittisham Parish Council will be held on 4 January 2023 at 7:00 p.m. as scheduled or on 11 January 2023

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be held in the Village Hall with audio only Zoom conferencing.

Click this link or paste it in your browser https://us02web.zoom.us/j/8444633513 Annette Thom, Parish Clerk