Agenda 2024 May 01

Apr 26, 2024 | Agendas

The Agenda can be read below or downloaded here: AG_2024 May DPC Agenda

To all members of Dittisham Parish Council 26 April 2024

You are hereby summoned to attend the Annual Meeting and monthly Meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 1 May 2024 at 7:00p.m. for the purpose of transacting the following business.

6:00 pm – Drop-In Session

DPC will be available to project planning applications and for discussions with Parishioners.

7:00 pm – Public Forum

To consider any issues raised by members of the public.

Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.

              1. AGENDA

Annual Meeting of the Parish Council

  1. Election of Chair

  2. Chair’s Signature of Declaration of Acceptance of Office

  3. Election of Vice-Chair

  4. Vice-Chair’s Signature of Declaration of Acceptance of Office

  5. Apologies for absence

  6. To declare interests in items on the Agenda

  7. Ordinary Meetings of the Parish Council

To determine the time and place of ordinary meetings of the full council.

  1. Review of the terms of reference for Personnel Committee and Subcommittee

  2. Review of appointment of the Members of Personnel Committee and Subcommittee

  3. Working Groups & Positions of Responsibility
    To review appointments. To consider adding tree checks and playground checks.

  4. Confirmation of DPC’s Delegations of Authority to the Clerk

  5. To note Standing Orders review approved 3/4/24 & Financial Regulations review approved 3/4/24.

  6. Asset Register – To confirm the Asset Register as at 31/03/24

  7. Confirmation of arrangements for insurance cover in respect of all insurable risks

To note the three year agreement which ends 3/7/24.

  1. Review of the Council’s Subscriptions, Contracts, and Direct Debit mandates.

  2. Review of the Council’s Bank mandates.

  3. Approval of the list of due payments which arise on a regular basis as the result of a continuing contract, statutory duty, or obligation, and which to be authorised by the council and paid by the Clerk in response to correct invoices.

  4. Review of the list of the Council’s policies and procedures and to agree any action required.

  5. To consider and approve the 2024 Statement of Internal Controls.

  6. To consider and approve the 2024 Risk Register Review.

May Meeting of the Parish Council

  1. Apologies: To receive apologies for absence.

  2. Two Vacancies for a Parish Councillor

To confirm the advertisement plan, with applications for co-option closing 31 May 2024.

  1. Declaration of Interests: To declare interests in items on the Agenda.

  2. Approval of Minutes

To consider approval of the Minutes of the meeting held on 3 April 2024 and the Parish meeting on 17 April 2024.

  1. Community Reports

    1. South Hams District Council Councillor

    2. Devon County Council Councillor

  2. Financial Matters

    1. Financial Reports

To consider approval of Financial Reports.

    1. Payments

To authorise the following payments:

  • DALC, Annual membership Fee, £153.07

  • DSC Permits 24/25, £87.60

  • SHDC, Uncontested Elections, £213.78

  • Installation of section of ledge and underpinning on The Ham retaining wall, £1,350.00

  • Parish Meeting refreshments reimbursement, £32.20

  • Noticeboard Key Cutting Reimbursement, £7.95

  • Clerk office expenses reimbursement, £18.10

  • Society of Local Council Clerks membership, £154.70 for 24/25 (£238 pro-rata with Blackawton PC)

To confirm transfer by cheque of £10,000 from NatWest to Lloyds Treasurer’s Account.

To note payment authorised since the last monthly meeting:

  • Car Park Attendant January to March 2024, £500.00

    1. Receipts

To note receipts

  • DCC, P3 Grant 23/24, £200.00
  • SHDC, Precept first instalment, £8,000
  • DSC, Permits 24/25, £6,356.02
  1. SHDC Planning Decisions

    1. 0366/24/ARC Spindlewood, Higher Street, Dittisham, TQ6 0HT. Application for approval of details reserved by conditions 5 (Timber Cladding), 9 (External Lighting), 18 (Roof Slate), 19 (Hard Landscaping) & 20 (Ducts, Flues, Rainwater Goods, Vents & External Attachments) of planning consent 2455/21/FUL. Refused.

    2. 0443/24/HHO Pump Cottage The Level Dittisham TQ6 0ES. Demolition of existing single storey garage & store (north side extension) & first floor dormer, removal of existing oil tank & slab, proposed internal alterations & extension to include 1no proposed ground floor single storey extension South & West facing, 1no proposed two storey extension to north to provide extended living accommodation, 1no replacement dormer, installation of new Air Source Heat Pump & modifications to existing ground floor door & window openings. Withdrawn.

    3. 0233/24/HHO Fingals Hotel Dittisham Dartmouth TQ6 0JA. Householder application for PV cells on post 1948 garage roof. Conditional Approval.

    4. 0455/24/LBC Bay Cottage Manor Street Dittisham TQ6 0EX. Listed Building Consent for Internal alterations to first floor layout, replacement timber windows, internal & external remedial works to all stone walls, floors & ceilings, replacement rainwater goods/fascia & barge boards. Conditional Approval.

    5. 0241/24/LBC Mulberry House Dittisham Dartmouth TQ6 0ER. Listed building consent for single storey extension to kitchen, replacement of veranda with new garden room, insertion of window to rear elevation, replacement of upvc windows and doors with timber units, replacement of single glazed timber conservatory with double glazed timber, installation of air source heat pump and internal alterations. Conditional Approval.

    6. 0489/24/HHO Laburnum Cottage Manor Street Dittisham TQ6 0EX . Householder application for installation of a charger for an electric car (EV Charger). Conditional Approval.

  2. New Planning Applications

    1. 1011/24/HHO Capton Mill Cottage CaptonTQ6 0JE. Householder application for first floor extension to rear, new raised patio to front, installation of new windows at first floor level on south east and south west elevations and juliette balcony.

    2. 0673/24/FUL Lauriston Riverside RoadDittishamTQ6 0HS. Demolition of existing house and erection of new replacement dwelling.

  3. Neighbourhood Plan Public Information Meeting

To confirm DPC will arrange the proposed public meeting and the date of the meeting.

  1. Replacement of Dittisham Armada Beacon Post

To consider the proposal to purchase the post and then donate it to Raleigh Estate. The Parish of Dittisham Charity is wiling to make a grant of £375 to DPC towards the costs. Total project cost £750 ex. VAT.

  1. Reports from Councillors’ Working Groups and External Forums

    1. Dittisham Parish Emergency Plan

To consider the approval of the revised Plan.

To confirm payment to attend DALC Crisis Communications for Local Councils training (£30 +VAT).

To confirm how DPC will respond to an enquiry from the press about the Plan.

    1. ‘Zoning’ Proposal

To decide whether to create zones for individual Councillors to liaise with, and if yes, how to implement that.

    1. Maintenance Working Group

To consider the Report’s proposals to remove and replace a dead Memorial tree and to reconfigure a barrier fence above southern Ham retaining wall.

  1. Being a Dementia Friendly Parish

To agree to invite a speaker to talk to the Parish Council (step one on Action Plan).

  1. EV Charging Points

To consider the proposal to reactivate a project to consider the installation of public EV charging points in the village.

  1. Annual Risk Assessment Survey of Dittisham Parish Council’s Trees

To confirm the inspection in June by the same surveyor and at the same cost as in 2023.

  1. Extra emptying of the bins on The Ham during the tourist season

To confirm that DPC will request that SHDC again make an extra visit, Wednesday 10 July to 30 October, 17 empties, £160.65.

  1. Dittisham Sailing Club Permit Regulations

To confirm the addition to the Regulations that the vehicle registration must be written with a permanent marker.

  1. Registration of The Red Lion Inn as an Asset of Community Value

To note that South Hams District Council has decided to list The Red Lion Inn as an Asset of Community Value.

  1. Correspondence & Communications: To note or consider:

  • 22/4/24 SHDC, Rogue Traders Advice

  • 19/4/24 Resident notified DPC of further earthworks at the Manse. SHDC contacted and resident also asked to report to SHDC

  • 17/4/24 Anthony Mangnall MP, Potholes experience requested. Shared with Parish

  • 12/4/24 DCC contacted by DPC regarding repainting 20 mph circles. Dittisham has been added to DCC’s Parish Remark package list.

  • 11/4/24 Resident contacted DPC to request double yellow lines next to wall at entrance to The Level. Resident and a Cllr are working on a map which could be used for an application to DCC by DPC.

  • Clerk contacted SHDC about waiving Ham Car Park PCNs issued after Village Hall Wall collapse.

  1. Next Meeting: To confirm the next meeting of the Parish Council will be held on 5 June 2024 at 7:00 pm.

  2. Closure of the Meeting

To consider passing a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item because of the confidential nature of the business.

  1. To consider the DPC’s next actions to meet its responsibilities as the owner of a freehold.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be held in the Village Hall with audio only Zoom conferencing. Click this link or paste it in your browser https://us02web.zoom.us/j/8444633513?omn=84256667569

Dial in by phone +44 203 481 5237 Meeting ID: 844 463 3513

Annette Thom, Parish Clerk