Agenda 2024 June 05

May 31, 2024 | Agendas

The Agenda can be read below or downloaded here: AG_2024 June 05 DPC Agenda

To all members of Dittisham Parish Council 31 May 2024

You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 5 June 2024 at 7:00p.m. for the purpose of transacting the following business.

6:00 pm – Drop-In Session

DPC will be available to project planning applications and for discussions with Parishioners.

7:00 pm – Public Forum

To consider any issues raised by members of the public.

Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.

AGENDA

  1. Apologies

To receive apologies for absence.

  1. Co-option of two Parish Councillors

To interview applicants and choose two people to co-opt to be Parish Councillors.

  1. Declaration of Interests

To declare interests in items on the Agenda.

  1. Approval of Minutes

To consider approval of the Minutes of the meetings held on 1 May 2024.

  1. Community Reports

    1. South Hams District Council Councillor

    2. Devon County Council Councillor

  2. 2023/24 Annual Governance and Accountability Return

To receive a progress update and to schedule an extraordinary meeting.

  1. Financial Matters

    1. Financial Reports

To consider approval of Financial Reports.

    1. Payments

To authorise the following payments:

  • DALC, Crisis communications for local councils webinar, £36.00

  • Reimbursement of the Clerk’s May Expenses. £23.93

  • Reimbursement, replacement for broken Padlock for beach entrance to The Ham, £9.89

  • Reimbursement, Postcrete for pothole repairs, £9.29

To note payments made since the last monthly meeting:

  • SHDC, Grounds maintenance contract 2023, £3,781.92

  • SHDC, RingGo Service Fee, Quarter 3 2023/24, £114.96

  • SHDC, RingGo Service Fee, Quarter 4 2023/24, £71.90

  • HMRC, VAT interest, £2.13

    1. Insurance

To consider the proposal to delegate choice and payment of Policy to the Clerk in consultation with Finance Working Group Councillors.

    1. Bank Mandates

To agree to add Cllr Lloyd to DPC’s bank mandates because they are a member of the Finance Working Group.

  1. SHDC Planning Decisions

    1. 0398/24/HHO Mulberry House Dittisham TQ6 0ER. Householder application for single storey extension to kitchen, replacement of veranda with new garden room, insertion of window to rear elevation, replacement of upvc windows and doors with timber units, replacement of single glazed timber conservatory with double glazed timber, installation of air source heat pump and internal alteration. Conditional Approval.

    2. 0928/24/LBC Bozomzeal Manor Bozomzeal Dittisham TQ6 0JG. Listed Building Consent for repair works to main house & pump house & new floor to garage. Conditional Approval.

    3. 1011/24/HHO Capton Mill Cottage Capton TQ6 0JE. Householder application for first floor extension to rear, new raised patio to front, installation of new windows at first floor level on south east and south west elevations and juliette balcony. Conditional Approval.

  2. New Planning Applications

    1. 1253/24/HHO, 1 Glendale Manor Street Dittisham TQ6 0EY. Householder application for proposed erection of a free-standing shed/summer house

  3. Reports from Councillors’ Working Groups and External Forums

    1. Village Hall Management Committee

To note the Reports.

    1. VETS System

To consider using the system in Dittisham, set up cost £45 and annual cost £100.

    1. Possible new Car Park in the village of Dittisham

To receive a progress report.

    1. Climate & Nature

To consider a Climate and Nature standing Agenda item and to note the Report.

    1. Defibrillator Management

To note that the bags have sustained UV damage so the shells are being replaced, as is one bag.

  1. Review of Maintenance Grant to Village Hall Management Committee

To consider nominating representative of DPC for a discussion meeting.

  1. Playground Inspections

To note that the Annual Inspection Report has been received. DPC response plan to follow for the 3 July meeting.

  1. Management of Hemlock on The Ham

To note that SHDC has advised it is not cutting hemlock, DPC warning signs are in place, and a response plan to follow for the 3 July meeting (ideally using research done by SHDC to manage its sites).

  1. Environment Agency’s Request for Concessionary Parking

To consider the request.

  1. Dementia Awareness Session

To consider holding a session at 6:30p.m. on 10 July, and for the session to be for the Public as well as DPC.

  1. Neighbourhood Plan Public Information Meeting

To confirm a meeting on 25 September at 7:00 p.m..

  1. Installation of a Defibrillator on The Ham – Location Amendment

To approve the proposed revision to installation site, and to licence to occupy description and plan.

To consider the installation options.

  1. Dittisham Sailing Club Permit Regulations

To update the Regulation to explicitly state that the permit may only be used on one vehicle.

  1. Correspondence

To note or consider correspondence:

  • 23/4/24, St George’s Church, Thanking DPC for the grant

  • 26/4/24, Citizens Advice South Hams, Thanking DPC for a grant

  • 8/5/24, Western Gateway and Peninsula Transport STBs publish Electric Vehicle Charging Study

  • 8/5/24, SHDC, Free decarbonisation support for South Hams businesses

  • 14/5/24, The Ham now has designated Bathing Water Status

  • 16/5/24, The Bioregional Learning Centre, Invitation to Cllrs – Adaptation and Resilience Learning Journey, 3-7 June (join as many days as preferred)

  • 16/5/24, Phone call from resident whose friend fell on slippery path to Dittisham Mill Creek.
    Asked to report DCC and DPC MWG is considering further action

  • 16/5/24, SHDC grounds maintenance team instructed by SHDC not to strim hemlock on The Ham

  • 18/5/24, Request for support for campaign to improve the safety of lithium batteries

  • 22/5/24, SHDC, New Free Business Support Programme for Construction and Maintenance Professionals

  • 23/5/24, DCC, Event – Pasture to Plate – South Devon Food Hub inaugural event for farmers and producers. Longcombe Valley, TQ9 6PW, Tuesday, 09 July 2024, 12:00 – 16:30

  • May 24, Lloyds Bank, interest rate reducing 27/7 & BPC not covered by FSCS.
    Lloyds has confirmed verbally that BPC is covered by FSCS with letter to follow.

  1. Next Meeting: To confirm the next meeting of the Parish Council will be held on 3 July 2024 at 7:00 p.m..

  2. Closure of the Meeting

To consider passing a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item(s) because of the confidential nature of the business.

  1. To consider the DPC’s next actions to meet its responsibilities as the owner of a freehold

To consider DPC’s response to the advice received from its solicitor.

  1. Employment Matter

To consider confirming the Clerk’s requested leave.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be held in the Village Hall with audio only Zoom conferencing.

Click this link or paste it in your browser https://us02web.zoom.us/j/8444633513?omn=81602553392

Dial in by phone +44 203 481 5237 Meeting ID: 844 463 3513

Annette Thom, Parish Clerk