Nov 21, 2023 | Minutes
The Minutes can be downloaded here or read below: MN_2023 November DPC Approved Minutes
APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held in
Dittisham Village Hall on Wednesday 1 November 2023 at 7:00 p.m.
Public Forum
a. 2536/23/FUL Fairholme Riverside Road Dittisham TQ6 0HS.
The applicant described the application and advised that the application has neighbours’ support.
Present: Cllrs Nightingale (Chair), Bond (Vice-Chair), Hodge, and Tucker and were present, as were A Thom (Clerk), three members of the public in the room and four over Zoom (including Cllr Neale).
Apologies
Apologies for absence were received from Parish Cllrs Golding, Green, Lloyd, Neale, and Unitt, SHDC Cllr McKay, and DCC Cllr Hawkins.
Declaration of Interests
Cllr Nightingale declared a disclosable pecuniary interest in the Red Lion Inn Asset of Community Value item on the Agenda.
Approval of Minutes
It was resolved to approve the Minutes of the meeting held on 4 October 2023.
Community Reports
South Hams District Council Councillor
Deferred in the absence of SHDC Cllr McKay.
Devon County Council Councillor
Deferred in the absence of DCC Cllr Hawkins.
Financial Matters
Financial Reports
It was resolved to approve the financial reports.
Payments
It was resolved to approve the following payments:
Metric, Ticket rolls (2), £118.49
DALC, Conference, two attendees, £108.00
Clerk, Expenses Reimbursement October, £146.79
The payment made since the last monthly meeting was noted:
Registration of The Red Lion Inn with SHDC as an Asset of Community Value
Cllr Nightingale left the meeting.
Cllrs noted survey responses received. Further information was requested about existing assets of community value and the process, for consideration by the December meeting. The holding of a public meeting was discussed, in December or January as appropriate for maximum attendance, and for the relevant SHDC Officer to be invited.
Cllr Nightingale returned to the meeting.
- SHDC Planning Decisions
The following decisions were noted:
2965/23/PDM Barn At Sx 840 529 CaptonApplication to determine if prior approval is required for a proposed change of use of agricultural buildings/barns to 4No dwellinghouses (class C3) & for associated development (Class Q (a+b)). Prior Approval Given.
2637/23/VAR Dittisham Hideaway Dittisham TQ6 0JB. Variation of conditions 1 (Approved Drawings) 2 (Landscaping Scheme), 3 (Finishes/Treatment to huts), 4 (Surface WaterManagement Scheme), 7 (Lighting), 9 (Ecological report & LEMP), 10 (Sewage Disposal) and 11 (DEV32) of planning consent 0546/21/FUL. Conditional Approval.
2812/23/TCA Langscott Lower Street Dittisham TQ6 0HY. T1 Judas tree – fell and replace – tree splits off into multi-stems from just above ground level & decay is present within this union. No Objection Raised.
- New planning applications
2536/23/FUL Fairholme Riverside Road Dittisham TQ6 0HS. New 3 bed dwelling & detached garden store with associated car parking & landscaping.
Support (by unanimous resolution) with the following provisions: DPC’s comment about the reduction of light pollution will be made, request and amendment to the Construction Management Plan such that deliveries are not made during the School buses’ arrival and departure times, and to request clarity regarding whether the development is located in the countryside – if this is the case SHDC previously applied a ‘Devon clause’.
3554/23/ARC Yew Tree Cottage Manor Street Dittisham TQ6 0EX. Application for approval of details reserved by conditions 4 (Facing Materials for Retaining Wall) of planning consent 3296/22/HHO.
Support (by unanimous resolution).
- Consultations
The following consultations were noted:
Feedback was noted that would be really helpful if SHDC received feedback from residents about dogs on leads; dog fouling and any issues that you may have.
SHDC Council Tax Reduction Scheme Review. Closes 28/11/23
Devon and Somerset Fire and Rescue Service, Level of Council Tax contribution. Closes 30/11/23.
Monitoring DPC’s Process to Comment on Planning Applications
The Clerk will note major or minor on the draft Agenda and also watermark the draft accordingly.
Reports from Councillors’ Working Groups & External Forums
Maintenance
Grounds Maintenance Contract: The proposed specifications have been circulated. It was agreed that the Clerk will finalise final edits in consultation with the MWG Councillors, the contract will be advertised, including in the Dartmouth Chronicle, with quotes to be provided to the December meeting of the Parish Council. The term will be an initial one year and an optional extension of three years.
DCC has advised that based on existing evidence it is not able to agree to install or maintain a railing on the Jubilee Steps. A community project to collect further information was suggested. A meeting with DCC Cllr Hawkins and the DCC Neighbourhood Officer to view and walk down the Steps will be requested.
It was resolved to authorise for the DCC recommended contractor to clean the slippery path paying their hourly rate provided and the cost to hire equipment up to the £500 grant from DCC Cllr Hawkins. Co-ordination with the possible application of tape will be necessary.
Health
It was resolved to to seek collaboration with other organisations regarding querying the national dentistry policy and to then write again to MP Anthony Mangnall.
Car Parks
DPC will carry out a review of DPC Car Park Charges for discussion by the December meeting.
DPC Planning Day
It was resolved to authorise a budget of up to £180 for the 2023 DPC Cllrs Planning Day.
Finance
It was resolved to open interest bearing accounts with NatWest (35 day and 95 day notice accounts) and Lloyds (instant access account), and to transfer £5,000 from NatWest to Lloyds accounts.
Management of Private Accesses to the Ham and Hedge on Ham Lane
It was unanimously resolved to write to all affected residences about DPC’s risk management of the accesses from private residences to The Ham and that quotes will be obtained for DPC to carry out maintenance of the hedge next to Riverside House.
Dittisham Sailing Club Permits for The Ham Car Park
It was unanimously resolved that the Ham Car Park Permits arrangement with the Dittisham Sailing Club will continue for the 24/25 permits.
DPC Subscription Emails
It was unanimously resolved that that Councillors will subscribe individually to subscriptions of interest to them, in place of the existing system of the emails being forwarded.
DPC Laptop Update and Back up
The Report was noted. In response to an intermittent problem with the laptop failing to boot up its software and BIOS have been updated and an external hard drive purchased to provide a second backup. It was unanimously resolved to support.
Dementia Friendly Parish
Brixton Parish Council will be invited to speak to the next Annual Parish Meeting on Wednesday 17 April 2024 starting at 7:00 pm.
Remembrance Service on Sunday 12 November
The arrangement for Parish Council’s representative at the Service were confirmed and it was resolved to approve a donation of £50 to the Royal British Legion.
Correspondence
The following correspondence was noted:
Sent to SWW, 9/10/23, Request to maintain & monitor sewage outfall infrastructure on the beach
Sent to Friends of the Dart, 20/10/23, Description of the ownership and operation of The Ham
11/10/23 to Builders, Discussion about minimising the impact of the project’s builders’ vans
12/10/23, To DPC Chair, Questionnaire regarding proposal register The Red Lion Inn as an ACV
SHDC, Residents Permits Reminder Emails system is operating correctly. Check spam folder.
SHDC, Invitation to advertise Christmas events in its website, social media and print campaigns
West Dart Bus, Grant application form received. DPC will consider in its budgeting process.
SHDC, 26/10/23, Elections notice of canvassing to confirm missing Electoral Registration details
DALC, ‘Connect’ event 25/10/23 10:00, Devon Housing Commission and its work on Devon housing crisis
Next Meeting
The next meeting of DPC will be on 6 December 2023 at 7:00 pm.
Closure of the Meeting
It was resolved, in accordance with the 1960 Public Bodies (Admission to Meetings) Act, to exclude the public and press during consideration of the following items because of the commercial-in-confidence or employment nature of the business.
Repainting Road Marking on Ham Lane and in The Level Car Park
It was resolved to accept the quote from JHB UK Ltd.
Repair of The Ham Retaining Wall
Cllr Hodge declared a disclosable pecuniary interest and left the meeting.
No quotes have been received for the full work described in the brief document. There is one area of work which is more structural and of concern at the southern end of the wall. A revised brief will be used to request quotes for this work to be done as soon as possible. The Clerk and Chair are minded to approve for this work to be done prior to the December meeting. A revised brief can then be send for quotes for the remainder of the work to be done in the spring. This approach was supported in principle by those present.
Cllr Hodge returned to the meeting.
Annual Leave Application
The Clerk’s annual leave request was approved.
The meeting closed at 21:36.
Sep 20, 2023 | Minutes
The Minutes can be read below or downloaded here: MN_2023 September 06 DPC Approved Minutes
Approved Minutes of the Monthly Meeting of Dittisham Parish Council held in Dittisham Village Hall
on Wednesday 6 September 2023 at 7:00p.m.
a. Public Issues
No issues raised.
Present: Cllrs Nightingale (Chair), Bond (Vice-Chair), Golding, Green, Hodge, Tucker, and Unitt were present, as was A Thom (Clerk), and the Parish Lengthsman for his Report.
Apologies
Apologies for absence were received from Cllr Lloyd, Neale, and SHDC Cllr McKay.
Declaration of Interests
Cllr Nightingale declared an other registrable interest in the Friends of the Dart Bathing Water Status Application. It was resolved to approve the written request for a dispensation to speak on the item.
Approval of Minutes
It was resolved to approve the Minutes of the meeting held on 4 July 2023.
Community Reports
Devon County Council Councillor
Deferred in the absence of DCC Cllr Hawkins.
South Hams District Council Councillor
Deferred in the absence of SHDC Cllr McKay.
Financial Matters
Financial Reports
Approval of the financial reports was deferred.
Payments
It was resolved to authorise the following payments:
Village Hall, Hire April to July 2023, £120.00
Clerk Office Expenses Reimbursement, £66.83
The payments made since the last monthly meeting were noted:
Parish Lengthsman, 22/23 final Lengthsman invoice, £264.00
Parish Lengthsman, Weeds Project March 2023, £308.00
Parish Lengthsman, Weeds Project April – June 2023, £241.50
South West Water, March – June 2023, £32.01
Parish Lengthsman
The lengthsman gave a verbal report about works carried out in the Parish. They will plan to do the weeds clearance on Dittisham Hill as soon as possible.
Reporting Salary Payments
The advice via DALC that the payments do not have to be reported in the Minutes was noted.
- SHDC Planning Decisions
The following decisions were noted:
- 2034/23/COM Land at SX 857 053 Lapthorne Farm Dittisham Dartmouth TQ6 0JF. Notice of intention to install a telegraph pole at 10.5m high (9m above ground) for the provision of FTTP. Permitted development
2284/23/TEX Langscott, Lower Street, Dittisham, TQ6 0HY.Proposed works: T1 & T2: Silver Birch – Fell due to both trees are dead. Grant Exemption.
2385/23/TCA Rose Grove, Lower Street, Dittisham, Dartmouth, TQ6 0HY. T1: Christmas spruce – fell due to close proximity to property on a slope, risk of blowing over. No Objections raised.
The Clerk was asked to enquire about the reason for not requiring planting of replacement trees.
1883/23/FUL Newstone Blackawton TQ9 7DR. Erection of agricultural building. Conditional Approval.
- Planning applications received since the 5 July 2023 meeting
2245/23/VAR Greenslades Higher Street Dittisham TQ6 0HT. Application for variation of condition 2 (approved drawings) of planning consent 1446/21/HHO (retrospective).
It was decided not to call an extraordinary meeting to comment.
2385/23/TCA Rose Grove Lower Street Dittisham Dartmouth TQ6 0HY. T1: Christmas spruce – fell due to close proximity to property on a slope, risk of blowing over.
The Clerk and Tree Wardens responded. TPO not requested.
- New planning applications
2209/23/FUL Herongate Lower Street Dittisham TQ6 0HY. Conversion & extension of boathouse for short term holiday let (resubmission of 3628/22/FUL).
Object (by resolution, one abstention)
DPC’s view agrees with assessment carried out by the SHDC Planning Officer in the pre-application assessment for the previous, withdrawn application: The site is sensitive due to its location in the AONB and immediately adjacent to the Undeveloped Coast, the proposal would extend the habitable accommodation and associated activity close to the foreshore, and it would have an adverse impact on the levels of tranquillity and would fail to conserve and enhance the AONB. DPC also objects because it considers that the proposal would have a negative impact on the character of the Conservation Area is is located within. DPC’s objection is also informed by its observation that the proposed build does not incorporate on-site renewable energy generation, energy storage, or low and zero carbon space and water heating systems, and that the SHDC’s delivering biodiversity net gain and habitat improvements criteria is not met. DPC’s standard comment on light pollution will be made. DPC requests that if SHDC was minded to approve the application a Construction Management Plan be required because of the location’s access issues and the large volume of earth which would need to be removed.
- 2637/23/VAR Dittisham Hideaway Dittisham TQ6 0JB. Application for variation of condition 1 (Approved Drawings) and discharge of conditions 2 (Landscaping Scheme), 3 (Finishes/Treatment to huts), 4 (Surface WaterManagement Scheme), 7 (Lighting), 9 (Ecological report & LEMP), 10 (Sewage Disposal) and 11 (DEV32) of planning consent 0546/21/FUL
No comment (resolved unanimously). The Clerk was asked respond to SHDC to note that this is a retrospective application and has therefore not been described correctly on the application form.
Monitoring DPC’s Process to Comment on Planning Applications
It was noted that 2209/23/FUL would be evaluated as requiring discussion.
- New tree applications
- 2812/23/TCA Langscott Lower Street Dittisham TQ6 0HY. T1 Judas tree – fell and replace – tree splits off into multi-stems from just above ground level & decay is present within this union.
It was resolved not to object to the works and to request that replacement trees are planted.
Consultations
No comment made by DPC.
No comment made by DPC.
The Clerk was asked to share the survey with the community. It was resolved that the Clerk would respond on behalf of DPC in consultation with Cllr Nightingale. The Clerk was asked to write to the relevant housing association to ask that a property on The Level which has been empty for about six months is used for accommodation and copy to SHDC.
Charging for DPC Car Parks
It was resolved to add to the brief for the TAFG for the Review of the policy for private residences access over The Ham a review of DPC’s policy for charging for DPC approved use of its car parks eg site compounds. It was resolved to pursue the outstanding invoice for a site compound and to communicate that DPC withdrew the planned penalty charge for the compound remaining beyond 31 March.
Traffic Accident affecting The Ham
The Report on an accident in August 2023 was noted. I was agreed to accept Cllr Tucker’s offer to arrange for the replacement post.
Private Accesses to The Ham
It was noted that risk assessments are being done and that the Clerk has requested the Maintenance team cut back the hedging next to private access onto Ham Lane to improve visibility.
Registration of The Red Lion Inn as an Asset of Community Value
It was agreed to seek evidence of community support to purchase and run the asset, to continue to further the social wellbeing or social interests of the community using the relevant questions on SHDC’s application form. DPC’s methods will include web-based and paper forms, Parish Magazine, and a petition. Cllr Nightingale will discuss with the owner.
Friends of the Dart Bathing Water Status Application
Cllr Nightingale described the proposal before leaving the room.
It was unanimously resolved that DPC will submit a letter of support.
Cllr Nightingale returned to the room.
Community Consultation Process
The Clerk noted that a report and resources have been provided to DPC.
Proposal for a DPC WhatsApp Group
DPC Councillors chose not to participate in a WhatsAppGroup to be used for short DPC communications.
DALC AGM Conference and Exhibition
The event on 27/09/23 was noted. It was resolved that DPC would pay the attendance expenses of attending Cllrs. Tickets £45 per DPC attendee. Cllrs Nightingale and Hodge are attending.
Correspondence
The following correspondence was noted:
Invitation, South Devon and Dartmoor Community Safety Partnership, online 26/10/23 at 2:00 pm
9/8/23, Stagecoach, Bus service changes from Sunday 3/9/23
AONB Farming in Protected Landscapes grant scheme. Extended until March 2025.
31/8/23, Introductory email from new Stakeholder Liaison Team, DCC Highways
South Devon and Dartmoor Community Safety Partnership, Let’s Talk Teenagers and Let’s Talk Pre-Teens, Support sessions for parents in September & October
Scribefest, 21/09/23, (Online), Free
Next Meeting
It was noted that the next monthly meeting of Dittisham Parish Council will take place on 4 October 2023 at 7:00 pm.
The meeting closed at 9:10 pm.
Jul 10, 2023 | Minutes
The Approved Minutes can be read below or downloaded here: MN_2023 July 05 DPC Approved Minutes
APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held in
Dittisham Village Hall on Wednesday 5 July 2023 at 7:00p.m.
Present: Cllrs Nightingale (Chair), Bond (Vice-Chair), Golding, Lloyd, Neale, Tucker, and Unitt were present, as were SHDC Cllr McKay and DCC Cllr Hawkins, A Thom (Clerk), and eight members of the public.
Apologies:
Apologies for absence were received from Cllrs Green and Hodge.
Declaration of Interests
Cllr Unitt declared an interest in Item 7: Dittisham Mill Creek Jetty.
Approval of Minutes
It was resolved to approve the minutes of the meetings held on 7 June and 19 June 2023 with one change: to add Cllr Neale as present on 19 June.
Public Issues
Dittisham Mill Creek Jetty
Cllr Golding described the matter and the questions being asked of DPC by Dart Harbour Navigation Authority. Seven members of the general public and a representative of DHNA were present to discuss this item. The meeting was informed that in addition to the response already received from the AONB Estuaries Officer, DHNA has asked the Environment Agency and Natural England for their views.
Community Reports
South Hams District Council Councillor
SHDC Cllr McKay reported that SHDC has been very busy including: a climate change advisory panel has been set up and hopes to meet in July, work on housing, preparing for an assembly information event, and building a corporate strategy.
The Waste team’s current focus is to complete the rollout of the new system, which is planned to finish by October 2023.
Cllr Hawkins commented that the return of one small mechanical sweeper to be based in Dartmouth has been requested, which would improve its access to the parishes.
Devon County Council Councillor
DCC Cllr Hawkins reported that he has been busy with enquiries about highways issues. The Health and Wellbeing Centre is now running and appears a good facility to serve Dartmouth and surrounds. Parking charges are a concern and discussion is ongoing. SHDC has agreed that the Park and Ride parking will be charged for in winter. Funding is reserved for a residents parking project for Seymour Drive if required. The Youth Club is active on Tuesday nights in Coronation Park and in the Leisure Centre three nights per month. The Foodbank is busy and the generous support from Dittisham is appreciated. Cllr Hawkins has attended a Teams meeting with South Devon and Torbay NHS. Cancer services in Torbay have very good referral times. There will be a new contract for management of the Torbay Hospital car parks.
Cllr Hawkins was asked to investigate repair of potholes between Dittisham and Totnes. Cllr Hawkins will pick up the proposal for a new non-NHS basic dental service in his role as Chair of the SHDC Overview and Scrutiny Committee. It was suggested that DCC and SHDC Cllrs ask other parishes to also write to their MPs regarding lack of access to local NHS Dentists.
Fire on Manor Street
A Task and Finish Group was created, composed of Cllrs Bond, Lloyd, and Tucker, to consider actions which can be taken using learning from the recent occurrence of a vehicle catching fire after reversing up Manor Street from below the turning bay. The TAFG will report back to DPC in October 2023 or later.
DCC Cllr Hawkins said that the next HATOC meeting to consider a bulk Traffic Regulation Order (TRO) is in November 2023 and to submit any application as soon as possible. Cllr Nightingale hopes to look at The Level with the DCC Neighbourhood Officer on 6 July to consider the possibility of new double yellow lines. The Fire Service will be asked its view of access through The Level.
DCC Cllr Hawkins reported that he has met with the Fire Service and a narrow vehicle is now based in Dartmouth again but more trained firemen are needed (four per engine).
Dittisham Mill Creek Jetty
Cllr Unitt left the meeting during this item.
Dart Harbour Navigation Authority has asked for DPC’s feedback regarding the public utility and impact of the jetty.
It was unanimously resolved to Support the jetty with the proviso that the measures already discussed and outlined by Dart Harbour are put in place. These measures include appropriate signage, a suitable contract, to manage public liability and insurance, to ensure an acceptable standard of construction and maintenance, to install safety measures that DHNA decides are appropriate, such a life buoy, and to ensure that this jetty does not create a precedent.
Cllr Unitt returned to the meeting.
Financial Matters
Financial Reports
It was unanimously resolved to approve the Reports which showed a total balance of £85,286.85 and an unearmarked general reserve of £28,345.21 on 30 June 2023.
Payments
It was unanimously resolved to approve the following payments:
DALC Chair Training Course £36.00
DALC Being a Good Councillor full £90.00
Clearance of Gulleys on The Ham, £360.00
Play Inspection Company, Annual Inspection, £174.00
Clerk, Expenses reimbursement, £29.63
The following payments made since the June meeting were noted:
Clerk, June Salary £1,248.15
HMRC, June, £212.46
NEST Pensions, June, £98.56
- New planning applications
1883/23/FUL Newstone Blackawton TQ9 7DR. Erection of agricultural building.
It was unanimously resolved to Support.
2034/23/COM Land at SX 857 053 Lapthorne Farm Dittisham Dartmouth TQ6 0JF. Notice of intention to install a telegraph pole at 10.5m high (9m above ground) for the provision of FTTP.
No comment made be DPC.
Monitoring DPC’s Process to Comment on Planning Applications
The above Newstone agricultural building application would be rated as low impact/Minor.
Operation of the Car Park on The Ham
The National Association of Local Council’s legal advice that DPC is entitled to charge for parking was noted.
Invoice for Installation of a Temporary Site Compound in The Ham Car Park
It was unanimously resolved to invoice based on the number of parking spaces used for the temporary site compound, not the higher charge of of £1,000 per week or a pro-rata daily charge as agreed by the 1 March Meeting. The contractor reduced the space used as much as possible as requested by DPC, including over holiday weekends.
Installation of a Defibrillator on The Ham
It was unanimously resolved to approve the payment of invoices, Defibrillator & Cabinet £2,795.00 and The Ham Defibrillator Annual Support £198.00, for the installation of a defibrillator on the toilet block on The Ham subject to increased detail being provided in the defibrillator and cabinet invoice and the hosting agreement to access the electricity supply being in place.
DPC’s permission to access property via The Ham
A Task and Finish Group composed of Cllrs Bond, Golding, and Hodge was created to carry out the review of the Policy and to report to DPC in October 2023.
Reports from Councillors’ Working Groups & External Forums
Maintenance Working Group
The annual Playground Inspection Report has been received. The matters raised are categorised as ‘Low Risk’ or ‘Very Low Risk’. The site has been reviewed with the Report, an action list is being created, and some matters have already been addressed.
It was resolved to approve the purchase of an access required sign for the gate to The Ham and a replacement sign for the Manor Street turning bay as quoted (£10.00 and £16.81 respectively plus delivery).
Events Working Group
It was unanimously resolved to approve of the recommended refund of the damage deposit.
Village Hall Management Committee Representative
The report from DPC’s representative on the VHMC was noted and the Clerk was asked to feedback the comment that future stonework should be comparable with that in the rest of the village.
Communications Working Group
It was resolved to approve expenditure of £50 for purchase of an A5 advertisement in the Regatta program with the finalisation of the text delegated Clerk in consultation with Communications Working Group councillors.
Health Services Representative
Cllr Unitt said he would email a report on the Dart Medical Practice Patients Participation Group meeting 4/7/23.
Request for a memorial bench on The Ham
It was resolved to approve the proposal and the process to install the bench and that the finish will be coloured black.
Correspondence
The following correspondence was noted:
Sent 12/6/23 to A. Mangnall MP, Improving Local Availability of NHS Dentists for Children and Adults. Reply received 12/6/23.
Invitation, Town and Parish Forum with South Hams District Council, 26 July 2023 18:00 – 19:00
Cllr Nightingale hopes to attend and Cllr Bond will attend if that is not possible.
Next meeting
It was confirmed that the next meeting of Dittisham Parish Council will be held 6 September 2023 at 7:00 pm.
Closure of the Meeting
It was unanimously resolved to close the meeting, in accordance with the 1960 Public Bodies (Admission to Meetings) Act, to exclude the public and press during consideration of the following item because of the confidential employment nature of the business.
Personnel Committee Report
The Council voted unanimously to support the recommendations of the Personnel Committee, agreeing to the Clerk’s holiday requests, further CPD training, a small change to the clerk’s core hours, resolving to do a more detailed salary review in September and to report back to the October meeting with the results of that, and resolving that if any salary point changes were suggested and agreed on that they should be backdated to April 2023.
Jul 3, 2023 | Minutes
The draft minutes can be read below or downloaded here: MN 2023 June 27 Personnel Committee Draft Minutes
DRAFT Minutes of the Meeting of the Personnel Committee held on Tuesday 27th June 2023
at 8:20 am in Dittisham Village Hall
Present: Councillors Neale, Green, and Nightingale were present. There were no members of the public.
Declaration of interests: None declared
Personnel Subcommittee
A Personnel Subcommittee was created composed of the same councillors as the Personnel Committee.
Councillor Neale will Chair the Personnel Committee and Personnel Subcommittee.
The subcommittee will call meetings ad-hoc as required.
Cllr Nightingale will be the day to day contact for the Clerk and also the contact for monthly check-ins.
Jun 12, 2023 | Minutes
The Approved minutes can be read below or downloaded here: MN_2023 June 19 DPC Approved Minutes
APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held
in Dittisham Village Hall on Wednesday 7 June 2023 at 7:00p.m .
Present: Cllrs Nightingale (Chair), Bond (Vice-Chair), Golding, Hodge, Lloyd, Neale, Tucker, and Unitt were present,
as were SHDC Cllr McKay up to their report, and A Thom (Clerk). There was one members of the public present until Item 4.
Apologies
Apologies for absence were received from DCC Cllr Hawkins. Cllr Green was absent.
Declaration of Interests
None declared
Approval of Minutes
It was resolved to approve the Minutes of the meeting held on 10 May 2023.
Public Issues
Pontoon/Jetty on Dittisham Mill Creek
The Clerk will ask Dart Harbour & Navigation Authority, which is the responsible Authority, for information about the pontoon. This can be an item on the 5 July Agenda.
Temporary Road Closure from Bramble Torr Cross to Higher Street, 12 – 16 June 2023
The road will be closed between 8.30am-5pm while essential tree works are carried out.
Community Reports
Devon County Council Councillor
DCC Cllr Hawkins was absent.
South Hams District Council Councillor
SHDC Cllr McKay reported that the Liberal Democrats have established an Executive Committee of eight councillors. Cllr McKay is on the Executive and is the Lead for Climate Change & Biodiversity. Cllr McKay will follow up SHDC’s response regarding its street cleansing program in Dittisham.
2022/23 Annual Governance and Accountability Return
2022/23 Internal Audit
The Clerk reported that the Internal Auditor concluded that the Parish Council has followed proper practices during the past financial year and also made suggestions for improvements to practice. These suggestions and action taken or being taken were reported on by the Clerk and Cllr Nightingale.
2022/23 Audit Annual Governance Statement
It was resolved to approve the Statement.
2022/23 Audit Accounting Statements
Approval of the Accounting Statements was considered. The Clerk explained why the 21/22 AGAR Statements values have been re-stated to include creditors.
2022/23 Audit Accounting Statements
It was resolved to approve the Statements.
2021/22 Audit Accounting Statements
The Statements were signed by the Chair of the Meeting.
Financial Matters
Financial Reports
It was resolved to approve the Reports which showed a total balance of £84,150.70 and an unearmarked general fund of £27,209.06.
Payments
It was resolved to authorise the following payments:
Car Park Attendant, January – March 2023, £500.00
Local Council Administration Services, 2022/23 Internal Audit, £200.00
Judges Web Design, May/June Updates, £30.00
Clerk, May Expenses Reimbursement, £33.07
The following payments made since the April meeting were noted:
Clerk, May Salary £1248.15
HMRC, May, £212.46
NEST Pensions, May, £98.56
- Parish Council Insurance 2023/24 Renewal (third and final year of agreement) & Cyber Insurance Policy
It was resolved to authorise payment of the renewal. The Clerk and Cllr Nightingale’s initial review of cyber insurance is that it is not useful to reduce DPC’s risk but this will be considered further.
- SHDC Planning Decisions
The following decisions were noted:
0442/23/HHO & 0443/23/LBC Church Cottage Higher Street Dittisham TQ6 0HT. Description: Householder application & Listed building consent for internal alterations to change an existingfirst floor dressing room into a shower room. Conditional Approval.
0668/23/HHO Kingston Cottage Dittisham TQ6 0JB. Householder application for single-storey rear extension; veranda linking extension & existing side porch; amendments to roofline & windows of existing front porch. Conditional Approval.
0021/23/FUL Downton Farm Dittisham TQ6 0JD. Installation of a solar array and associated works (Retrospective). Conditional Approval.
- New planning applications
0622/23/VAR Noss-On-Dart Marina Bridge Road Kingswear TQ6 0EA. Application for variation of condition 2 (approved plans) following grant of planning permission ref. 2161/17/OPA (as amended by S.73 planning permission ref. 0504/20/VAR) for amendments to Phase 12 of the Noss Marina Redevelopment & specifically relating to the Waterside Apartments Building, raised walkway and Central Square only and associated conditions 15, 20, 36, 49 & administrative changes required to conditions 1, 3, 4, 17, 22, 28, 29, 30, 31, 33, 41, 42, 43, 45, 51,52, 56, 58, 59, 60 reflecting approved discharge of conditions.
Neighbouring Parish Consultee.
It was unanimously resolved that a response of No comment will be made.
P/2023/0377 – Land To The South Of White Rock, Adjacent To Brixham Road, Aka Inglewood
It was unanimously resolved that a response of No comment will be made.
Streamlining DPC’s Process to Comment on Planning Applications
It was unanimously resolved to trial and monitor the process as described in the Report. DPC will publicise how members of the public can comment on planning applications. In meetings, members of the public will be invited to comment during the Public Issues item only.
Operation of the Car Park on The Ham
DPC was advised by SHDC that a resident appealed a Penalty Charge Notice based on the terms of the donation of The Ham. DPC has taken the opportunity review the operation internally and requested confirmation from DALC that proper practice is being used to operate the car park. DALC has asked NALC’s view, which is pending.
Reports from Councillors’ Working Groups & External Forums
Communications Working Group
It was unanimously resolved to agree to the recommendations in the Report to improve the look of the PC noticeboard, to highlight DPC’s activities, and to introduce Cllrs where they wish to participate. Communication with Parishioners (hearing from and sharing information with) is a DPC priority project.
Maintenance Working Group
It was agreed that the project for a digger to clear the gulleys to the north and south of The Ham is required as soon as possible. The build-up in the south gulley has led to a backflow of water to behind the playground. The project to further protect the play equipment’s safety surface by moving a bench from next to the toilet block and installing posts is being developed.
Health
Cllr Unitt summarised their research on the local unavailability of NHS dentistry. It was unanimously resolved to write to Dittisham’s Member of Parliament as proposed: requesting their effort to increase the pace of work to improve the provision of NHS dental care for children and adults.
Fallen Tree The Ham
It was unanimously resolved to accept the SHDC maintenance team’s offer to dismantle a tree which has fallen on the north side of the car park at no charge to DPC.
Devon Association of Local Councils’ Being a Good Councillor Training
Cllr Golding gave feedback on what they said was a very good course. Attending in person as opposed to over Zoom was valuable. Two key learning points shared were that Parish Councillors’ are here to serve the Parish with no personal agenda, and the importance of engaging with the Parish and how to do that.
Cleaning of Slippery Lane between Lower Street to Dittisham Mill Creek
DCC and SHDC have both responded that at present they cannot provide the staff for the necessary manual clean. DCC will support funding from the DCC Community Enhancement Fund for DPC to arrange to get the works done. It was agreed that the Clerk will obtain a cost for the clean for the 5 July meeting.
Communications
The following communications were noted or considered:
21/5/23, Emptying of Dog Waste Bin in Dittisham. Referred SHDC Cllr and Officers. Has now been done.
Residents requested DPC’s permission to access property via The Ham. Refused by Clerk as per Policy. The meeting agreed that DPC will review its policy and this can be an item on the next Agenda
DALC, 22/5/23, Introducing Councillor Development Framework for parish and town councils in Devon.
SHDC Monitoring Officer, 23/5/23, Guidance on Declaring interests at meetings; Use of social media; & Access to information.
SHDC Monitoring Officer, 23/5/23, Preventing bullying and harassment
SHDC Monitoring Officer, 2/6/23, Dispensations
Road Closure at Halwell, Communications between DCC and Residents
Next Meeting
It was confirmed that the next meeting of Dittisham Parish Council will take place on Wednesday 5 July 2023 at 7:00 pm.
Closure of the Meeting
It was resolved, in accordance with the 1960 Public Bodies (Admission to Meetings) Act, to exclude the public and press during consideration of the following item(s) because of the commercial-in-confidence or employment nature of the business.
Quote for Digger Work on The Ham
It was resolved to accept a quote of £300 to clear the gulleys to the north and south of The Ham, as discussed above.
Personnel Committee Report
This item was deferred.
The meeting closed at 21:01.
Apr 14, 2023 | Minutes
The Approved minutes can be read below or downloaded here: MN_2023 April DPC Approved Minutes
APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held in
Dittisham Village Hall on Wednesday 5 April 2022 at 7:00 p.m.
Carbon Savers Course, Session 4 – Quality of Life
The 15 minute video was screened. The exercise for this module is to use the quality of life calculator to assess which parts of your day give you the most enjoyment and contribute to your quality of life.
Present: Councillors Anderson (Chair), Nightingale (Vice-Chair), Bond, Green, Hodge, Neale, and Unitt were present, as were A Thom (Clerk), Devon County Cllr Hawkins, and South Hams District Cllr McKay. There were no members of the public.
Apologies
Apologies for absence were received from Cllrs Lloyd and Tucker.
Declaration of Councillors Interests in Items on the Agenda.
Cllr Anderson declared a personal interested in the application from St George’s Church for a grant from DPC.
Approval of Minutes
It was resolved to approve the Minutes of the meeting held on 1 March 2023.
Public Issues
No matters raised.
Community Reports
South Hams District Council Councillor
SHDC Cllr McKay reported that SHDC Cllrs are receiving a briefing on SHDC’s work to alignm with the Devon wide waste collection service. There is a special full Council meeting on 13 April to approve related payments.
Devon County Council Councillor
DCC Cllr Hawkins said that the timing of the waste service spending decision relates to the timing to order new collection vehicles. The Dartmouth Health and Wellbeing Centre opens next month. Whether the parking for the Centre will be charged and the standard of construction of a secondary access footpath are under discussion. DCC is proposing parking meters in eight towns in Devon, including Dartmouth. Flooding near Venn Lane and near Norton Park has been reported to DCC Highways. An additional £9.4 million has been received for pothole repair in Devon.
Financial Matters
Financial Reports
The Reports were approved by resolution. They showed a total balance of £76,600.67 and an unearmarked general fund of £26,759.70 on 31 March, and the cashbook reconciled with bank statements.
Payments
Payments
It was resolved to authorise the following payments:
DALC, Being a Good Councillor Course #2 & 3, £36.00
SHDC, 22/23 Payroll, £120.00
SHDC, Ham Car Park Rates, £2,986.52
SHDC, Level Car Park Rates, £2,829.33
Dittisham Village Hall, Hire Jan – March 2023, £127.00
Community Heartbeat Trust, Annual Support agreements, £396.00
Clerk, March Expenses reimbursement, £21.63
South West Water, Quay tap December 22 to March 23, £23.91
The decision on whether to continue the Devon Communities Together membership, with an annual fee of £50.00, was deferred to the May meeting.
Payments made since the March meeting
The following payments were noted:
Lazerpics, Paper DSC car park permits, £165.00
Clerk, March Salary £1,247.95
HMRC, March, £212.66
NEST Pensions, March, £98.56
It was noted that a DALC, Chair’s Training course booking has been authorised, £36.00.
ReceIpts
The following receipts were noted:
SHDC, Grant towards project to clear debris and weeds from roads in the village, £400.00
DCC, HMCEF Grant for Lengthsman work in the Parish, £300.00
National Grid, Use of Level Car Park during works on Manor Street, £100
Applications to DPC for Grants
- Village Hall Management Committee, Village Hall maintenance
It was resolved unanimously to approve the application for a grant of £3,000.
- St George’s Church, Graveyard grounds maintenance
Cllr Anderson left the meeting.
It was resolved unanimously to approve a grant of £1,000, less than the sum requested.
Cllr Anderson returned to the meeting.
- Citizens Advice South Hams
It was resolved unanimously to approve the application for a grant of £350.
- SHDC Planning Decisions
The following decisions were noted:
3628/22/FUL Herongate Lower Street Dittisham TQ6 0HY Extension to boathouse to provide ancillary accommodation. Withdrawn.
0064/23/HHO Herons Flight Riverside Road Dittisham TQ6 0HS.Householder application for minor changes to the existing planning consent 1183/21/HHO (retrospective). Conditional Approval.
3296/22/HHO Yew Tree Cottage Manor Street Dittisham TQ6 0EX. READVERTISEMENT (amended documents) Householder application to replaceexisting single storey extension with new two storey extension & internal alterations, alterations to front parking, replacement of failing & leaking windows & addition of porch canopy above front entrance (Resubmission of 4130/21/FUL). Conditional Approval.
4337/22/HHO Overdart House Rectory Lane Dittisham TQ6 0HD. Householder application for alterations and additions to existing dwelling (Resubmission of 2238/22/HHO). Conditional Approval.
- New planning applications
0021/23/FUL Downton Farm Dittisham TQ6 0JD. Installation of a solar array and associated works (Retrospective).
It was resolved unanimously to comment in Support.
0376/23/HHO Watermans Cottage Manor Street Dittisham. Householder application for demolition of existing summerhouse & re- build in new style (resubmission of 2539/22/HHO).
It was resolved unanimously to comment in Support with the condition that the summerhouse is ancillary to the use of the main dwelling, and also to raise DPC’s concerns regarding light pollution.
0442/23/HHO & 0443/23/LBC Church Cottage Higher Street Dittisham TQ6 0HT. Householder application & Listed building consent for internal alterations to change an existing first floor dressing room into a shower room.
It was resolved unanimously to comment in Support.
0659/23/ARM Distins Boatyard Old Mill Lane Dartmouth. Application for approval of reserved matters following outline consent2327/22/OPA relating to landscaping. Neighbouring Parish Consultee.
It was resolved unanimously to comment in Support.
Variation to the premises licence of The Seahorse Restaurant, 5 South Embankment, Dartmouth, TQ6 9BH.
The application was noted.
For information: 0851/23/COM Land at SX 837 053 Capton Dartmouth TQ6 0JE. Notice of intention to install a telegraph pole at 10.5m high (9m above ground) for the provision of FTTP.
The application was noted.
- New tree applications
- 1118/23/TEX Langscott Lower Street Dittisham TQ6 0HY. : T1: Silver Birch – Wind has blown tree over & T2: Silver Blown – Root plate lifted on one side and heavily leaning, to be dismantled before it falls over.
It was resolved unanimously to comment in Support and to request the planting of suitable replacement trees.
- Sustainable South Hams River Assembly 18 March 2023
A verbal report was received on the Assembly.
Consultations
South West Water, Draft Water Resources Management Plan. Closes 9 May 2023.
The Clerk delegated authority to respond, in consultation with Cllrs Nightingale and Anderson.
Reports from Councillors’ Working Groups & External Forums
Personnel Councillors
It was resolved unanimously to approve the proposed Training and Development Policy.
It was resolved unanimously to delegate the Clerk authority to authorise training as per the Policy.
It was resolved unanimously to agree the recommendation that the Clerk’s core hours remain 18 hours per week for April, May, and June.
The Personnel Committee Councillors support the Civility and Respect Pledge in principle and are reviewing further actions required for DPC take the Pledge. A two minute introductory video was screened.
Application to Hire The Ham for a Coronation Games Event on Monday 8 May
It was resolved unanimously to approve the application with the addition of additional measures to manage the flow and safety of participants and visitors, as circulated, and with an explicit safety policy.
Proposal for maintenance of trees and hedge on the north side of the entrance to the Level Car Park
It was resolved to approve the proposals in the Report.
Request for a new Memorial Bench on The Ham
It was resolved to approve the request and the general location proposed. The precise location remains to be determined.
DPC Cloud Storage Provider
It was resolved to approve the proposal to change DPC to Jottacloud cloud storage.
DPC Standing Orders
It was resolved to approve the updated Standing Orders.
DPC Information Management System Policy
It was resolved to approve the proposed Policy.
Parish Website – COVID resources pages
It was resolved to confirm that the pages will be removed.
DPC Consultation Process
The consideration of a community consultation process was deferred.
To note or consider correspondence
The following correspondence was noted:
Sent 9/3/22, DCC Cllrs Hughes and Leadbetter Request for reinstatement on DCC’s gritting schedule. Response received Cllr Hughes (Highways) and a Highways Officer.
9/3/22 Neighbourhood Team Sergeant Introduced and provided contact details
Anthony Mangnall MP holding open meetings with South West Water representatives. – Brixham: 30th March 2023 at 5pm & Totnes: 27th April 2023 at 5pm
6/3/23, Notification of installation of one new telegraph pole for the provision of FTTP at Capton, TQ6 0JE
15/3/23, Airband, Notice of road closure permit request on Capton,TQ6 0JE in the next 6 months.
Annual Parish Meeting
It was noted that the Meeting will take place on Wednesday 19 April at 7:00 pm.
Next meeting of Dittisham Parish Council
It was noted that the Annual Meeting of the Parish Council and the next monthly Meeting of the Parish Council will be held on Wednesday 10 May 2023 starting at 7:00 p.m.
The meeting closed at 21:20
