Approved Minutes 2022 October 05

Oct 19, 2022 | Minutes

The approved minutes can be read below or downloaded here: MN_2022 October 05 DPC Approved Minutes

APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held in Dittisham Village Hall
on Wednesday 5 October 2022 at 7:00 p.m.

Present: Cllrs Anderson (Chair), Nightingale (Vice-Chair), Bond, Lloyd, Neale, and Unitt were present, as were A Thom (Clerk), and Devon County Councillor Hawkins. Two members of the public joined the audioconnection.

1. Apologies

Apologies for absence were received from Cllr Tucker and South Hams District Cllr McKay. Cllr Green was absent.

2. Approval of Cllr Tucker’s Absence

It was resolved to approve Cllr Tucker’s request for approval of absence for October and November 2022 meetings.

3. Declaration of Councillors’ Interests

None declared.

4. Approval of Minutes

It was resolved to approve the Minutes of the Meetings held on 7 September 2022 and 22 June 2022.

5. Public Issues

   1. Householder Green Waste Collection

DPC is grateful for the offer from an Ashprington resident for volunteers to do a one-of green waste collection in Dittisham in November/December. The last volunteer collection included a cost of £230 to DPC to arrange for a grab lorry to remove green waste from a verge. It was resolved to support the project on the condition that there is no cost to DPC. Some DPC Cllrs will offer to assist.

1. 2. Enforcement Action – Overnight stays in The Ham Car Park

A resident has reported to DPC that they have observed evidence of overnight stays in campervans in The Ham Car Park. This has been reported to SHDC which is taking action.

1. 3. Safety of Parking of Vehicles in the Village

A resident has raised with DPC their concerns about parking in some locations in the village being dangerous and not compliant with Highway Code, and Devon County Council’s refusal to repaint road 20 mph road signage. It was resolved to respond that dangerous parking can be reported to the Police. The Parish Council has the option to request DCC paint double yellow lines. There is a process to achieve that outcome. Lines would be implemented in 2024/25 if they were approved. DCC Cllr Hawkins said that double yellow lines are controversial and there would need to be a clear 60-70 percent in support.

6. Community Reports

   1. South Hams District Council Councillor

Deferred in the absence of SHDC Cllr Mc Kay.

1. 2. Devon County Council Councillor

DCC Cllr Hawkins said that DCC has financial pressures at moment with a budget shortfall about £50 million this year, mainly due to wages inflation and the cost of adult social care and children’s services, about £30 million of which remains to be found.

Cllr Hawkins has a £750 locality budget which needs to be spent by 31 March. He suggested a project be proposed to the next meeting of DPC. The funding can be requested by the community.

The Dartmouth Food Bank is open every Friday from 11am – 1pm in the Townstal Community Hall.

The Dartmouth youth leisure nights are going from strength to strength. They are twice a month in the Leisure Centre and every night at Ivy Lane. They are looking for a minibus to buy to take young people on trips. The Clerk will provide Cllr Hawkins with the West Dart Bus contact details. The Bus is available for community hire.

There is a meeting of the full DCC council tomorrow.

The Health and Wellbeing Centre will likely open between January and Easter next year.

7. SHDC Planning Decisions

The following decisions were noted:

• • 1355/22/LBC Dunedin Cottage The Quay Dittisham TQ6 0EZ. Listed building consent for new lean to shed to contain replacement electric boiler. Conditional Approval.

  • 0971/22/HHO Sherwood Cottage Riverside Road Dittisham TQ6 0HS. Householder application for proposed alterations to first floor rear opening in bedroom to create balcony space for maintenance and confirmation of rooflight/rainwater goods and flue/vent details (Retrospective) . Conditional Approval.

  • 2406/22/LBC Mill Creek Cottage Lower Street Dittisham TQ6 0HY . Listed Building consent for repair works to timber roof structure. Conditional Approval.

  • 2517/22/CLP Kebechan House Capton TQ6 0JE . Certificate of lawfulness for proposed single dormer with Juliette balcony & amendments to fenestration (resubmission of 1104/22/CLP). Cert of Lawfulness (Proposed) Certified.

  • 2773/22/TCA Mulberry House, Dittisham, TQ6 0ER. T2: Sycamore – Pollard tree leaving stem 4m from ground level, to maintain as a smaller canopy and less of a presence on the house below; T3: Mulberry – Crown lift to approx 2m from ground level, sympathetic crown reduction by up to 1m on patio/house side to shape and improve form; T4: Oak – Crown reduction on all sides by up to 1-2m to manage re-growth and improve form; T5 Cherry – Crown reduction by up to 2m to improve canopy form; T:10 Leyland Cypress – to be felled to ground, completely overpowering area, more suitable specimen to be re-planted. No Objections Raised.

8. New planning applications

   1. 2855/22/HHO The Lookout Riverside Road Dittisham TQ6 0HS. Householder application for changing room & gazebo by existing pool.

It was unanimously resolved to Support.

1. 2. 2539/22/HHO Watermans Cottage Manor Street Dittisham. Householder application for demolition of existing summerhouse & re- built in new style.

It was unanimously resolved to Object. Watermans Cottage is a Listed Building within the Area of Outstanding Natural Beauty and a Conservation Area. Many of the surrounding buildings are also Listed. The proposed new building is widely visible including from the River Dart. It is considered incongruous and visually intrusive with a negative impact on the character of the landscape

9. Consultations

• South West Water Drainage and Wastewater Management Plan

Dittisham has a particular interest in the Plan and DPC would have liked to be able to comment on it. DPC was not sent the consultation at all, it heard of it from other organisations. The consultation period set by SWW was very short. It was resolved that the Clerk will respond to object that the consultation was too short, parish councils should have been consulted, and to request a new three month consultation period with the inclusion of parish councils as consultees.

If there were a further consultation, DPC would look to collaborate with other affected parishes to form a joint response.

10. Cost of living support actions available to DPC

DPC will signpost to the range of support that is available, including with a featured website post. It can make grants to community groups and initiatives. The Parish of Dittisham Charity is another potential source of grants.

11. Clearance of Roadside Vegetation in the Village

This item was deferred.

12. Registration of Assets of Community Value

It was agreed to have a project to consider assets in the Parish which promote the ‘social wellbeing’ or ‘social interests’ of the community and whether to nominate them to be listed as assets of community value, starting with preparing an application to register the Red Lion Inn.

13. Reports from Councillors’ Working Groups & External Forums

    1. Manor Street Turning Bay Project

This item was deferred.

14. Repair of Defibrillators

It was noted that arrangements are being made for the broken plastic handle on the top of both defibrillators to be replaced.

15. Support for the Clerk to enable completion of the Clerk’s Certificate in Local Council Adminstration

The Clerk requested support to manage the workload over the next six weeks while the course submissions are completed. It was agreed that the Clerk would keep a timesheet for the remaining work which would be used as evidence to consider the Personnel Committee’s suggestion for paid study hours for the course.

16. Financial Matters

    1. Financial Reports

The reports, which showed a total balance of £90,721.94 and earmarked reserves of £46,569.77, and a bank reconciliation were approved by resolution.

1. 2. Payments

It was resolved to authorise the following payments:

• Level Car Park Purchase Loan repayment £5,000

• Clerk, Office expenses reimbursement £87.62

The following payments made since the September meeting were noted:

• Pension, August £82.75

• Clerk Salary September £1,101.62

• HMRC PAYE/NI/ENI September £116.61

17. Review of DPC’s Current Projects and Forward Plan

It was agreed that an event will be arranged for 16 November during the day.

18. To note or consider other correspondence & contact from residents

The following contacts were noted:

• Totnes Town Council, Invitations to a Civic dinner and to a Civic Service in October

• 2/9/22, Member of the Public, Request for local history. Referred to a resident and to history group

• Devon Communities Together, Devon Community Resilience Forum virtual event 14-16 November 2022

• Resident, Encroachment of Jubilee steps. Landowners contacted.

• 29/9/22 Stagecoach – Changes to local bus services from Sunday 30th October 2022

• 14/9/22 Felling Clearance land near Capton. No action taken by DPC, resident aware of the responsible authority.

19. Next Meeting

It was confirmed that the next meeting of Dittisham Parish Council will be held on 2 November 2022 at 7:00 pm.

The meeting closed at 9:03.

Approved Minutes 2022 September 07

Sep 21, 2022 | Minutes

The approved minutes can be read below or downloaded here: MN_2022 September DPC Approved Minutes

APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held

in Dittisham Village Hall on Wednesday 7 September 2022 at 7:00p.m

Present: Cllrs Anderson (Chair). Nightingale (Vice-Chair), Bond, Green, Neale, and Unitt were present, as were A Thom (Clerk), and South Hams District Councillor McKay. There were no members of the public.

1. Absent

Apologies were received from Councillor Tucker and Devon County Councillor Hawkins. Councillor Lloyd was absent.

2. Declaration of Councillor’s Interests

Councillor Unitt told the meeting that he would not participate in the item to comment on planning application 2554/22/FUL for Water Edge because his view was predetermined.

3. Approval of the minutes of the meeting held on 6 July 2022.

It was resolved to approve the minutes.

4. Public Issues

   1. Energy Efficiency Grants

The form to access ECO Local Flexibility Grant Funding for households with less than £30k annual income via SHDC will be available to installers next week. SHDC has also responded that it is updating its webpage to make it clearer for residents.

5. Community Reports

   1. South Hams District Council Councillor

Councillor McKay reported that Members will receive a briefing next week about the waste collection service. At present brown bin collections seem to to be the main issue for residents.

Councillor McKay described his efforts to have Baltic Wharf become centre of marine excellence, which might benefit the local economy, in preference to a housing development. He gave his apologies for the October meeting.

1. 2. Devon County Council Councillor

Deferred in the absence of DCC Councillor Hawkins.

6. SHDC Planning Decisions

The following decisions were noted:

1. 1. 1355/22/LBC Dunedin Cottage The Quay Dittisham TQ6 0EZ. Listed building consent for new lean to shed to contain replacement electric boiler. Conditional Approval.

   2. 1806/22/PDM Barn at Barberry Farm Dittisham TQ6 0JA. Application to determine if prior approval is required for proposed change of use of agricultural buildings to 1No. dwellinghouse (Class C3) and for associated operational development (Class Q (a+b)). Withdrawn.

   3. 4130/21/FUL Yew Tree Cottage Manor Street Dittisham TQ6 0EX. Removal of existing single storey rear extension & new 2 storey extension replacement, new veranda, modifications to parking, internal modifications, replacement garage & timber clad outbuilding within rear garden. Withdrawn.

   4. 1767/22/FUL Land at Barberry Farm Dittisham TQ6 0JA . Erection of general purpose agricultural building. Conditional Approval.

   5. 1732/22/LBC St Annes Manor Street Dittisham TQ6 0EX. Listed building consent for replacement of external stores door. Conditional Approval.

   6. 2181/22/HHO Woodwater Riverside Road Dittisham TQ6 0HS. Householder application for new outbuilding in grounds of existing domestic dwelling. Conditional Approval.

2. New planning applications

   1. 2406/22/LBC Mill Creek Cottage Lower Street Dittisham TQ6 0HY. Listed Building consent for repair works to timber roof structure

No comment has been made by DPC.

1. 2. 2707/22/HHO & 2708/22/LBC Mill Creek Cottage Lower Street Dittisham TQ6 0HY. Householder application & Listed Building consent for new glazed link extension with internal alterations to form ground floor WC.

It was unanimously resolved to Support.

1. 3. 2554/22/FUL Water Edge Lower Street Dittisham TQ6 0HY Change of use of Boathouse to short term holiday let (retrospective).

Cllr Unitt left the meeting.

It was unanimously resolved to Object because it is DPCs view that the use is unacceptable in the location. The reasons remain as in previous comments on related planning applications, including residential amenity and a negative effect on the character of the protected location.

Cllr Unitt returned to the meeting.

1. 4. Premises licence application for The Spinning Wheel, Hauley Road, Dartmouth, TQ69AA. No comment made. Received during Clerk’s leave.

   5. For information: 2517/22/CLP Kebechan House Capton TQ6 0JE. Certificate of lawfulness for proposed single dormer with Juliette balcony & amendments to fenestration (resubmission of 1104/22/CLP).

   6. For information: 2448/22/CLE Dittisham Landfill Dittisham TQ6 0HP. Certificate of Lawfulness for Existing use of barn for agricultural purposes, storage of agricultural products, machinery, feed and animals for general shelter and TB testing.

2. New tree applications
   1. 2734/22/TCA St Annes Manor Street Dittisham TQ6 0EX. T0073: Magnolia tree – Crown reduction from existing height to 4.5 metres & Crown lift to 2 metres above ground to reduce spread to keep tree in proportion and to manage the size of tree in small garden
   2. 2773/22/TCA Mulberry House DittishamTQ6 0ER. T2: Sycamore – Pollard tree leaving stem 4m from ground level, to maintain as a smaller canopy and less of a presence on the house below; T3: Mulberry – Crown lift to approx 2m from ground level, sympathetic crown reduction by up to 1m on patio/house side to shape and improve form; T4: Oak – Crown reduction on all sides by up to 1-2mto manage re-growth and improve form; T5 Cherry – Crown reduction by up to 2m to improve canopy form; T:10 Leyland Cypress – to be felled to ground, completely overpowering area, more suitable specimen to be re-planted.

It was resolved to make no comment on either of the above applications.

9. Consultations

• SHDC survey of residents’ views ‘My place, My Views. Closes 17/10/22, 5 p.m.

The Clerk will resend the survey.

10. Personnel Committee

It was resolved to agree the proposed special resolution to change the decision of the May meeting to create a combined HR and Finance Committee, and to create a Personnel Committee and Subcommittee with the Terms of Reference agreed by the 6 July meeting of DPC. It was resolved that the members of the Personnel Committee will be Cllrs Nightingale, Bond, and Neale.

11. Reports from Councillor Working Groups & External Forums

    1. Maintenance Working Group

It was resolved to alter the maintenance contract to be able to instruct contractors to adjust the areas of Ham Triangle to be left as uncut habitat areas.

The Manor Street turning bay project has been commenced by the Maintenance Working Group councillors.

It was suggested to add flexibility and related reporting back to DPC into the next maintenance contract.

It was suggested to measure the recovery of species, perhaps linked to a topographical survey, inviting involvement of the Parish, and possibly creating a method which could be made available to other PCs.

12. Cancelled Dart 10K 2022 Event

It was resolved to refund the £1,500 damage deposit payment for the September 2022 Hire of The Ham.

13. Risk Assessment Report of DPC’s Trees

The Clerk asked the surveyor to rerun risk assessments with different pedestrian and damage costs values. One was retained and it was advised that one was not appropriate. These changes do not change the categories of assessed risk. The Clerk was asked to obtain quotes for recommended works to the large Rauli in the Level Car Park (crown raise and reduce crown) and to fell dead elms on The Ham. Options to retain standing deadwood and to retain felled trees etc. to be discussed.

14. Defibrillators

It was confirmed that defibrillator and CPR training will take place on Wednesday 19 October at 7:00 pm in the Village Hall. DPC agreed a project for the next two defibrillators to be installed in Capton and on The Ham.

15. Parish Lengthsman .

It was resolved to appoint a contractor to take on the remainder of the 22/23 contract with an hourly rate of £22.

16. Request for a Memorial Bench.

Representative of DPC will meet with the requestor of a memorial bench on The Ham or on the foreshore where previous bench was located to discuss options and report back to DPC.

17. Financial Matters

    1. Financial Report

The Report was approved by resolution. DPC’s total funds were £84,864.47, reserves £46,329.77, and general funds £38,534.7. The car parks’ RingGo and machine receipts are approximately as budgeted. The budget was 90% of 21/22 income. This is an increase on 19/20 and 20/21 receipts.

1. 2. Payments

It was resolved to approve making the following payments:

• Tree Risk Assessment Survey £540

• Clerk Expenses Reimbursement £25.94

• Cllr Bond reimbursement for replacement Padlock £18.76

• Parish Lengthsman August 2022 £70

• Village Hall Hire May to June 2022 £132

The following payments made since the July meeting were noted:

• South West Water, Quay Tap, £3.27

• Clerk Reimbursed for rapid COVID tests, £55.99

• Cllr Bond Reimbursed Bus Shelter Wood filler, £10.45

• Pension, June, £120.94. July £82.75

• Clerk Salary July £1,101.62, August £1,101.82

• HMRC PAYE/NI/ENI July £116.61, August £116.41

• HMRC VAT £3,413.92

1. 3. Option to opt out of the SAAA central external auditor appointment arrangements

It was confirmed that DPC will remain in the central scheme.

1. 4. HMRC VAT Payment Update

HMRC has provided the new form required to update the ‘payments from’ account.

18. To note or consider correspondence

The following correspondence was noted:

• June 2022 Lloyds Bank Paper free statements: Responded to retain paper for now

• 11/7/22, Resident, Removal of Liwentaal model plane from the Village Hall: Referred to VHMC

• 8/8/22 Resident regarding Dittisham Regatta road race: Referred to organiser. The meeting agreed that DPC will follow this up with DCC.

• 23/8/22 DCC contacted about repainting 20mph road markings: Reply – not a safety defect, no action.

• Invitation: Scribefest 2022 @ Fri Sep 9, 9:45am – 3pm

• Invitation – Sustainable South Hams Assembly – Sat 8th Oct (10.00 am to 2.00 pm)

19. Next meeting

It was confirmed that the next meeting of Dittisham Parish Council will take place on 5 October 2022 at 7:00 pm.

The meeting closed at 9:02 pm.

Approved Minutes 2022 May 31

Sep 8, 2022 | Minutes

The approved minutes of the meeting held on 31 May can be read below or downloaded here MN_2022 May 31 EM DPC Approved Minutes

APPROVED Minutes of the Extraordinary Meeting of Dittisham Parish Council held in Dittisham Village Hall on Tuesday 31 May 2022 at 2:00p.m

Present: Cllrs Anderson (Chair). Nightingale (Vice-Chair), Bond, Lloyd, and Unitt, and A Thom (Clerk).

90/22 Absent: Apologies were received from Cllrs Neale, Quinn, Tucker, and Cllr Green was also absent.

91/22 To declare any interests in items on the agenda.

None declared.

92/22 Amendment of the Jubilee Lunch Ham Hire Agreement

The request to amend the hire agreement was considered.

It was resolved to approve the requests to increase the size of the marquee from 9 metres x 18 metres to 9 metres x 21 metres, and to increase the numbers of guests, including children, some of whom are babies in prams, from 150 to 164, and to refuse the requests for vehicular access via gate to The Ham for dropping off 2 or 3 guests with limited mobility and to refuse the request to allocate five car parking spaces adjacent to the toilet block.

The vehicular access requested would have breached the hire condition ‘That there is no movement of vehicles on The Ham during the event.’ This condition is required to minimise the risk to people using The Ham. Councillors supported the hiring of matting to provide a more accessible surface over the 30 metres between the car park and the marquee. DPC will try to reserve for the event ten car parking spaces at The Ham gate end of the car park, five each side. DPC wants to support the safe and convenient drop off of lunch guests. DPC is mindful that The Ham area may be very busy on Sunday 5 June because there will be holiday weekend visitors, combined with Dittisham Sailing Club races, and the Jubilee lunch.

Approved Minutes 2022 July 06

Jul 14, 2022 | Minutes

The approved minutes can be read below or downloaded here: MN_2022 July DPC Approved Minutes

APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held in Dittisham Village Hall on Wednesday 6 July 2022 at 7:00p.m

Police

The new Neighbourhoods Sergeant for Dartmouth and Rurals joined the meeting via the audio connection. They described their 10 year history in the police, mostly in Torbay. They are now placed in Dartmouth alongside a constable, with responsibility for a huge area. They are recruiting for another constable and hopefully a PCSO as well. They want to try to increase community intelligence and communication, and to build trust and confidence in the Police. They would like to see an equal level service across the patch, with Dittisham seeing an officer at least weekly via PCSOs. They encouraged participation by DPC in the Police Advocate scheme.

Present: Cllrs Anderson (Chair). Nightingale (Vice-Chair), Green, Neale, and Unitt were present, as were A Thom (Clerk) and Devon County Councillor Hawkins. There were no members of the public.

96/22    Apologies:

Apologies for absence were received from Cllrs Bond, Lloyd, and Quinn, and South Hams District Councillor McKay. Cllr Tucker was absent.

97/22    Declaration of Interests

Cllr Anderson declared a personal interest in Item 16 (Protocol in the event of the passing of a Sovereign).

98/22    Approval of Minutes

It was resolved to approve the minutes of the meeting held on 1 June 2022.

99/22    Public Issues

99/22.1       Bonfire smoke

A resident has written to DPC about smoke from bonfires in the village.

If bonfire smoke create a nuisance this can be reported to South Ham District Council.

Bonfire smoke can have effects on resident’s health. Green waste smokes, if residents must burn please only burn dry garden waste. The creation of a habitat pile is an alternative.

DPC will provide information about bonfires on the parish website and in a flyer. Cllr Nightingale will update his 2021 article. DPC will work to develop a strategy to reduce local bonfires.

100/22  Community Reports

100/22.1     South Hams District Council Councillor

The Clerk reported that Cllr McKay has been in contact with Officers about the abandoned vehicle on Riverside Road and the legal removal process has now re-started. The Clerk was asked to obtain an estimate of when the vehicle will be removed so that Cllrs can place cones to prevent it being blocked in by other parked cars. Cllr McKay has also been looking into the very poor waste and recycling collection service being received by Lower Street.

100/22.2     Devon County Council Councillor

Devon County Councillor Hawkins noted that there would be an executive meeting of South Hams District Council the following day regarding the waste and recycling contract with FCC. He had no DCC matters to report.

101/22  SHDC Planning Decisions

The following decisions were noted:

101/22.1    0544/22/TPO Dittisham Sailing Club Dittisham Dartmouth TQ6 0HS. T001: Oak – Sever Ivy. T002: Oak – Sever Ivy. T004: Oak – Remove lowest primary branch on E side. Hanging over garage. T005: Sycamore – Remove branch with axial crack at approx. 6m from GL on E side. To prevent branch failure onto path or building. T006: Sycamore – Remove epicormic growth from base. To remove conflict with building. T007: Sycamore – Reduce lateral branches over building by 1-2m. To reduce weight of branches. Tree Works Allowed.

101/22.2    0507/22/HHO Dartside Manor Street Dittisham TQ6 0EX. Householder application for construction of free standing garden building (summerhouse) within rear curtilage (Resubmission of 1105/20/HHO). Refusal.

101/22.3    1104/22/CLP Kebechan House Capton To Capton Cross Capton Devon TQ6 0JE. Certificate of Lawfulness for Proposed Dormers on the back of Kelbechan house, one with Juliette balcony and amendments to fenestration. Cert of Lawfulness (Proposed) Refusal.

101/22.4    0485/22/FUL Bramble Torr Dittisham TQ6 0HZ. Application for access drive, platforms, building and drainage (Retrospective). Refusal.

101/22.5    0681/22/ARC  2 Watermans Cottage Manor Street Dittisham TQ6 0EX. Application for approval of details reserved by conditions 3,4,6 and 10 of planning consent 1048/19/HHO. Discharge of condition Approved.

102/22  The Planning Inspectorate, Appeal Decision

The following decision was noted:

102/22.1     APP/K1128/X/22/3291595 Vipers Quay, Dittisham, Dartmouth, Devon TQ6 0HE. Lawful Development Certified.

103/22  New planning applications

103/22.1     1767/22/FUL Land at Barberry Farm Dittisham TQ6 0JA. Erection of general purpose agricultural building.

It was resolved unanimously to Support.

103/22.2     1806/22/PDM Barn at Barberry Farm, Dittisham, TQ6 0JA. Application to determine if prior approval is required for proposed change of use of agricultural buildings to 1No. dwellinghouse (Class C3) and for associated operational development (Class Q (a+b)). For information only.

103/22.3     1732/22/LBC St Annes Manor Street Dittisham TQ6 0EX. Listed building consent for replacement of external stores door.

It was resolved unanimously to Support.

104/22  Platinum Jubilee Holiday Events

It was decided to write to thank the organisers of the events in the village and to confirm an £800 grant request to the Parish of Dittisham Charity to partially offset DPC’s grants for the community lunch.

105/22  Proposal to Use Village Halls to Create a Network of Outposts for Police Officers

The questions asked in letter from Anthony Mangnall MP have been passed on to the Village Hall Management Committee.

106/22  Reports from Councillors’ Working Groups & External Forums

106/22.1     Ham Events

• Dart 10K Event 2022

It was resolved to approve the 2022 Hire Agreement with the Swim Collective with two changes: to include no drinks served in glass, which the organiser supports, and to note that the event timings are to be confirmed.

Cllr Green declared a Disclosable Pecuniary Interest in the next item and left the meeting.

• Request from residents to book The Ham for a wedding 17 June 2022 (15-18 June hire)

It was resolved to approve the request.

Cllr Green returned to the meeting,

106/22.2     Maintenance Working Group

Cllr Anderson reported that issues raised in the 2022 annual playground inspection are all Low Risk. Simple maintenance items will be dealt with by the MWG. Additional actions required need further review.

The MWG has a project for maintenance of the bus shelter (seating slats, noticeboard, staining, gutter, clear overgrowth). There is a project to look at the installation of posts at the top of Ham Lane. The plan to improve the sight line for vehicles has been discussed with DCC Highways. The basket swing requires a barrier for the September Dart 10K event. The new sleepers have been installed over the ditch adjacent to The Ham Car Park.

107/22  Car Park Attendant Contract

It was resolved to extend the contract for two years, to 18/7/24, to review the frequency of machine emptying required after one year, to update the insurance of money requirements to be consistent with advice from insurers, and to remove the requirement to send an image of each car park ticket when a machine is emptied.

108/22  DPC Trees Risk Assessment Survey

It was decided to accept the quote from the same contractor used in 2021 to carry out the 2022 risk assessment survey.

109/22  Personnel Committee.

The creation of a Personnel Committee and Subcommittee and the Terms of Reference was discussed. It was agreed to use the TOR circulated with two changes – to add to promote wellbeing to the Committee’s TOR and to remove the requirement that a Subcommittee is made up of DPC councillors from the Subcommittee’s TOR. The Committee will have the power to make decisions without consulting the full Council. The final decision was deferred because a special resolution is required to change the decision of the May meeting to create a combined HR and Finance Committee.

110/22  Finance Working Group

It was resolved to add members of the FWG to the Lloyds and NatWest accounts bank mandates.

111/22  Protocol following the passing of a Sovereign

Cllr Anderson left the meeting.

It was resolved to unadopt the ‘Death of a Senior National Figure’ policy which was developed in 2018. The Parish Council will follow the Society of Local Council Clerks Advice Note. The Note discusses what the national protocol and events will be and raises the question of considering events for rescheduling or cancellation. The Advice Note might be useful to the Ditsum Players, Village Hall Management Committee, and Regatta Committee, and the Clerk was asked to share it with them and to add it to the website and Facebook. Cllr Neale will discuss with the VHMC. There will be a condolence book in the Church. DPC’s box of resources (condolence books, black tablecloth etc) is stored in the Village Hall and available for use as required.

Cllr Anderson returned to the meeting.

112/22  Proposal from Creative Car Parks

It was agreed that the proposal for DPC to use Creative Car Parks services in The Ham Car Park will not be assessed further because the company is not able to provide a service in The Level Car Park.

113/22  Financial Matters

113/22.1     Financial Reports.

It was resolved to accept the reports.

113/22.2     Payments

It was resolved to authorise the following payments:

• Play Inspection Company, Annual Inspection, £150.00
• Resident, Jubilee Lunch Grant,       £1,848.50
• Cllr Bond, Noticeboard for Bus Shelter Reimbursement £14.99
• Devon Communities Together, Annual Membership Fee £50.00
• Clerk, Office expenses reimbursement CE52 June       £19.03

The payments made since the 1 June meeting were noted:

• Clerk, June Salary and May overtime , £1,414.09
• HMRC, June PAYE/NI/ENI, £410.03

It was noted that the May pension payment is late because of issues with the transfer of source account.

DPC was glad to support the Jubilee lunch event on The Ham. The Clerk was asked to publicise its support.

114/22  Annual Insurance Premium

It was noted that the premium has been paid. Cover for subsidence of the Old Chapel Burial Ground wall was included with an additional cost of £117.43, total premium £768.14. The Clerk said that a question about engineering breakdown cover for the car park machines remains outstanding.

115/22  Correspondence

The following correspondence was noted.

• Invitation – Dartmouth Academy/ Reach Programme – July 12th 2022 11am – 4pm

116/22  Next Meeting

It was confirmed that the next meeting of Dittisham Parish Council will be on 7 September 2022 at 7:00 pm.

117/22  Closure of the Meeting

It was not necessary to consider closing the meeting to consider quotes.

The meeting ended at 21 22.