Approved Minutes 2023 March 01

Mar 10, 2023 | Minutes

The approved minutes can be read below or downloaded here: MN_2023 March DPC Approved Minutes

APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held in Dittisham Village Hall on Wednesday 1 March 2023 at 7:00 p.m.

Carbon Savers Course

Session 3 – Shopping: The meeting discussed the 15 minute video. The action from the module is to consider: What are your three favourite belongings and why? This can be a good indicator of what contributes to our quality of life in terms of products.

Present: Councillors Nightingale (Vice-Chair and meeting Chair), Bond, Hodge, Lloyd, Neale, Tucker were present, as were A Thom (Clerk), and South Hams District Cllr McKay. There was one member of the public.

  1. Apologies

Apologies for absence were received from Cllrs Anderson, Green, and Unitt, and Devon County Cllr Hawkins.

  1. Declaration of Interests

None declared.

  1. Approval of the Minutes of the Meeting held on 1 February 2023

It was resolved to approve the minutes.

  1. Public Issues

No matters raised.

  1. Community Reports

    1. Devon County Council Councillor

DCC Cllr Hawkins was not present.

    1. South Hams District Council Councillor

SHDC Cllr McKay said that he would be meeting with Planning Enforcement Officers on Friday to review the current cases. He is encouraging SHDC to provide printed forms to apply for Voter ID for the Local Elections in May.

Cllr McKay said that he would ask for SHDC’s full commitment to keep streets in the village clear of vegetation after they have been cleared by DPC, as requested.

Cllr McKay was asked how SHDC will identify second homes for Council Tax purposes in order to charge second homes double the Council Tax and what the income from the change would be.

  1. Financial Matters

    1. Financial Reports

The Reports, which showed a total balance of £75,076.47 and an unearmarked general fund of £25,935.50, were noted.

    1. Payments

It was resolved to authorise the following payments:

  • Judge’s Web Design, Annual hosting, £140.00
  • Judge’s Web Design, Website updates, £10.00
  • Clerk, February Expenses Reimbursement, £26.24
  • DALC, Being a Good Councillor Course #1, £18.00
  • Cllr Bond, Defibrillator cabinet security tags, £10.95

The payments made since the February meeting were noted:

      • Clerk, February Salary £1,248.15

      • HMRC, February, £212.46

      • NEST Pensions, February, £98.56

    1. Sustainable South Hams River Assembly 18 March 2023
      Cllr Nightingale is attending at no cost DPC and will report back to DPC.

    2. Annual Playground Inspection

It was noted that a booking has been confirmed with the 2022 provider at a cost of £145+VAT.

  1. SHDC Planning Decisions

The following decisions were noted.

    1. 3843/22/VAR Downton Farm Dittisham TQ6 0JD. Application for variation of condition 2 (approved drawings) of planning consent 1461/19/FUL. Conditional Approval.

    2. 3845/22/VAR Downton Farm Dittisham TQ6 0JD. Application for variation of condition 2 (approved drawings) of planning consent 1025/20/FUL (retrospective). Conditional Approval.

    3. 4091/22/VAR Downton Farm Dittisham TQ6 0JD. Application for variation of condition 2 (approved drawings) of planning consent 1462/19/LBC. Conditional Approval.

  2. New planning applications

    1. 0030/23/HHO The Cider Cottage Manor Street Dittisham TQ6 0EX. Householder application for new boat & garden store in existing garden.

A seconded motion to Support was not carried.

No Comment, decided by unanimous resolution.

    1. Variation to the premises licence of Dartmouth Wine Company, 6 Duke Street, Dartmouth, TQ6 9PZ.

DPC is not submitting a comment.

  1. Consultations

  • National Planning Policy Framework Consultation, Closes 2 March 2023.

  • Devon Association of Local Councils & Devon Communities Together, Survey on what resources councils would find helpful in an emergency toward a community support plan for Devon. Closes 8 March 2023.

Cllrs and the Clerk can comment as individuals, stating their role.

  • South West Water, Draft Water Resources Management Plan. Closes 9 May 2023.

DPC will respond after the Sustainable South Hams River Assembly on 18 March 2023. This is an item on the 5 April Agenda.

  • SHDC, South Hams Electric Vehicle Strategy. Closes 17 March 2023. ,
    Cllrs can respond as individuals.

  1. Coronation Events Saturday 6 May to Monday 8 May 2023

DPC has been told that residents are working to organise the following events to take place over the holiday weekend:

Saturday: TV coverage of the Coronation and refreshments available all day on a large screen in The Red Lion Inn.

Sunday: Lunch on the beach organised by the FBI, lunch organised by the Anchorstone, music.

Monday: Games, races, and a picnic 12:00-15:00. These are being organised by a resident. DPC agreed the Clerk will support the organiser to submit an application to use The Ham. This will be an item on the 5 April Agenda.

  1. Request to loan DPC’s Projector to Ditsum Players for its AGM

Councillors agreed to the request and Cllr Neale will take responsibility for the projector.

  1. Reports from Councillors’ Working Groups & External Forums

    1. Village Hall Management Committee

The circulated Report was noted.

  1. Proposal for Improvement of the Flora on The Ham and Ham Triangle
    The proposals in the Report were considered and agreed by unanimous resolution with the following changes: to remove the sentence regarding marking trees that will grow to full height and to add that the dropwort in the north gully of The Ham will be monitored.

  2. Temporary Compound in Ham Car Park
    The request for the revised dates to place the temporary site compound in The Ham car park was considered and agreed for four weeks to 31 March 2023 on the same terms as the previous approval. If the property was to continue to be occupied beyond 31 March 2023 a charge of £1,000 per week or a pro-rata daily charge for each day or partial day of occupation will be applied. This is to ensure that DPC is able to provide a car parking service to residents and visitors. The Easter holiday begins 1 April 2023.

  3. Annual Parish Meeting on 19 April 2023 at 7:00 pm

It was agreed that in addition to a report on the Parish Council’s activities and progress, speakers will be invited: the Harbour Master and the Sustainable Dittisham Habitat Group to discuss the hedgehog habitat project, or alternatively a representative of the AONB or one to discuss the Saltmarsh project. It was agreed Cllr Lloyd will arrange refreshments with a budget of up to £50.

  1. DPC Information Management System

A GDPR compliant cloud sync has been set up for the Clerk’s laptop using Google Workspace. A separate meeting is required to support Councillors to review their information management.

  1. River Dart Coastal and Estuarine Woodland Project (Evolving Forests)
    There is request to promote this project to landowners who own woodland within 500m on either side of the River Dart. DPC will support this and Cllr Tucker can provide the Clerk with a list of names.

  2. Hedgehog Highway Project

The information about this national project will be passed on to the Sustainable Dittisham Habitat Group which is currently working on a local project to create wildlife corridors.

  1. To note or consider correspondence

  • Ivybridge & District Community Transport Association, 24/2/22, Request for DPC support to have gritting reinstated

DPC decided to write to DCC in support as requested and to suggest that the IDCTA also contact DCC.

  • Keep Britain Tidy, Great British Spring Clean 17 March to 2 April

  • To SHDC Planning, Request for increased clarity when planning applications are resubmitted, 17/2 & 24/2/23

  • South Devon and Dartmoor Community Safety Partnership, Invitation to annual forum Wednesday 22nd March 2023, 09.15-13.00 on Teams

  1. Next meeting of Dittisham Parish Council

It was confirmed that the next meeting will take place on 5 April 2022 at 7:00 pm. Cllr Lloyd gave her apologies for that meeting.

  1. Closure of the Meeting

It was resolved, in accordance with the 1960 Public Bodies (Admission to Meetings) Act, to exclude the public and press during consideration of the following items because of the commercial-in-confidence nature of the business.

  1. Parish Lengthsman Contract

It was resolved to accept the application received for the Contract from the existing Parish Lengthsman.

  1. Quotation for 2023 Tree Condition Assessment

The quote was accepted and the Clerk will book the assessment.

The meeting closed at 21:33.