Mar 14, 2021 | Minutes
MN_2021 March 03 DPC Approved Minutes
Approved Minutes of the Monthly Meeting of Dittisham Parish Council held using public videoconferencing on Wednesday 3 March 2021 at 7:00p.m.
Census on Sunday 21 March 2021 – Community Engagement Manager
Residents will receive a letter of invitation with a unique access code. Most people will complete the Census online. 10% of households will automatically receive a paper questionnaire. The invitation letter will provide a free phone number for requesting a paper copy of the Census questionnaire. There will be extensive help available to complete the Census – including phone, webchat, email, and text. The Census questionnaire can also be completed over the phone. A trusted family member or friend can complete it. The last day to return the Census is 4 May. There are three new questions: whether people have ever been in the armed forces, and two voluntary questions asking about gender identity and sexual orientation of people aged over 16 years. There is £1,000 fine for non-completion of the Census. The South Hams historically has a high completion rate.
Present: Cllrs Tucker (Chair), Anderson (Vice-Chair), Bond, Faulkner, Green, Lloyd, Neale, Nightingale, and Quinn were present, as were South Hams District Councillor McKay, Devon County Councillor Hawkins, and A Thom (Clerk). There were three members of the public.
39/21 Apologies
No apologies for absence were received.
40/21 Declaration of Interests
Cllr Quinn declared a personal interest in the Dartside tree application.
41/21 COVID-19 Response
No problems were raised with regard to the project to ensure that residents and visitors have access to support and information.
42/21 Approval of the minutes of the meeting held on 3 February 2021
It was resolved to approve the minutes.
43/21 To consider any issues raised by members of the public.
43/21.1 Drains around area of The Level Car Park
The owner of Pump Cottage expressed their appreciation to members of the Parish Council for their ongoing efforts to address the issue. They offered to make a sensible and appropriate contribution to the cost of a CCTV survey – noting that it isn’t known to them how much it will cost. They commented on a view expressed to the previous meeting that the water could be a natural result of increased rainfall, stating for the record they have yet to be convinced that is the situation, because they have owned the house for many years and this is a different pattern of water flow.
43/21.2 A member of the public raised several issues as follows:
Fruit fall onto Jubilee steps was reported to the last meeting. The Clerk confirmed that the steps have been cleaned by the Parish lengthsman.
February Minute 21/21.8 Vegetation/Weeds on Roads in the Village – They saw the recent road sweeper and observed that it had no effect at the edges of the road.
Snow Warden Proposal Report – Cllr Lloyd said that this report had been deferred to 7 April meeting because of COVID-19 related home schooling responsibilities.
Greenbank swimming pool planning application – They asked about its visibility from houses and from the river. Cllr Anderson confirmed that this would be addressed later on the Agenda.
Stepping Stones outside Binham Cottage – They would be concerned about the installation of stepping stones or an alternative. This item is addressed later on the Agenda.
Proposed memorial Holm Oak planting on The Ham – They said that the Holm Oak is under serious consideration for listing in Schedule 1 of the Wildlife Act because it is a non-native invasive species and nothing grows under it. It is evergreen with thick and oily leaves which take a very long time to break down. It would be blocking the view of the river. Prolific fruit will travel down the river. It is very resistant to herbicides. They requested a deciduous tree. Cllr Faulkner confirmed that he was happy to take that information into account. He will do further research and if the concerns are valid look at an alternative. This will be an Agenda item for the 7 April meeting.
Cllr Green joined the meeting during the above item.
44/21 Community Reports
44/21.1 South Hams District Council Councillor
The allocation to the Council’s climate change response of an extra £200,000 in the Budget is very welcome. There was recently a serious accident on the zebra crossing in Harbertonford. Cllr McKay has restarted discussions about getting the crossing moved. The Restart grant in the Government budget will be administered by SHDC.
44/21.2 Devon County Council Councillor
SHDC COVID Compliance Officers to support businesses and customers will be in place until the end of September. The DCC Budget has been set. The Health and Well Being Centre will hopefully start in May. South Hams Leisure Centres will reopen when they are permitted to. Recycling Centres remain open.
Cllr Tucker asked Cllr Hawkins to raise with his colleague repair needed of potholes on the road between Harbertonford and Totnes.
44/21.2 DCC’s Camera Survey of Lower Street Drains and Pipes
The Clerk said that they have received a report that DCC’s recent camera survey has led to DCC’s recommendation to remove the collapsed unconnected gully outside The Moorings, and that the outlet from the gully at the bottom of the Church Steps needs repair prior to the resurfacing works which will require a temporary road closure (information about duration pending).
No comments were made.
45/21 SHDC Decisions planning/tree applications.
45/21.1 4088/20/FUL & 4089/20/LBC The Linhay Barn Chipton Barton Dittisham TQ6 0HW. Householder and Listed Building Consent for Refurbishment works, internal alterations and associated landscaping & continued use as ancillary accommodation/holiday use (resubmission of 2134/20/FUL & of 2123/20/LBC). Conditional Approval.
45/21.2 4101/20/VAR Sunbeams Riverside Road Dittisham Devon TQ6 0HS. Application for variation of conditions 2 and 3 of planning consent 3745/19/HHO regarding drawings and a privacy screen. Conditional Approval.
45/21.3 4180/20/PDM Prior approval for change of use of Agricultural building to Dwellinghouse (Class C3) an associated building operations. Prior Approval Refused.
45/21.4 3793/20/TCA 20 Dittisham Court, Dittisham, TQ6 0HS. T6: Horse Chestnut – Lateral reduction by 1m on all sides to allow clearance from property wall and ensure balance and shape of tree is maintained. No objection raised.
45/21.5 3749/20/HHO & 3750/20/LBC Dunedin House The Quay Dittisham TQ6 0EZ. Householder application and Listed building consent for roof over courtyard and lantern light withinternal alterations to rear first and second floors. Conditional Approval.
45/21.6 3927/20/LBC Lapwing Cottage Manor Street Dittisham TQ6 0EX. Listed building consent for replacement of 3no casement windows on South elevation (retrospective). Conditional Approval.
46/21 New planning applications for consideration
46/21.1 0312/21/HHO Mowhay Barn Bosomzeal Dittisham TQ6 0JG. useholder application for new timber porch and restoration of existing outbuilding.
Support (resolution proposed Cllr Anderson, seconded Cllr Bond)
46/21.2 0284/21/HHO Greenbank Riverside Road Dittisham TQ6 0HS. Householder application for exercise/therapy pool below garden bank.
Support (resolution proposed Cllr Anderson, seconded Cllr Quinn, Cllr Faulkner against, Cllr Neale abstained)
47/21 New tree applications from SHDC
47/21.1 0534/21/TCA Dartside Manor Street Dittisham TQ6 0EX. T1: Lawson Cypress – Fell. G1: Lawson Cypress x2 – Fell. G2: Pittosporum, Cherry Laurel, Portuguese Laurel & Bay – Crown height reduction to 6m from ground level. T2: European Larch – Fell. T3: Leyland Cypress – Fell.
Support (resolution proposed Cllr Faulkner, seconded Cllr Green, Cllrs Anderson and Bond against).
48/21 Reports from Councillors with Specific Responsibilities / External Forums
48/21.1 Management of Level Car Park Drains & Pipes
A decision regarding approval of expenditure for clearance and / or CCTV was deferred to the end of the Agenda for a discussion closed to the public and press.
48/21.2 Maintenance Working Group
The matters raised in the site meeting with the Maintenance Contractor were deferred pending further consideration by the Maintenance Working Group councillors. Expenditure of up to £100 was authorised for the proposal to block the pedestrian access to the eroded footpath near Lod Cottage with wooden fencing similar to that next to the path towards the village boat park from The Ham car park.
48/21.3 Vehicles parked at junction of Manor Street and The Lane
Cllrs Anderson and Bond’s proposals were considered. They were about improving communication between the parties involved and signage (moving the existing ‘no parking’ sign to the left, installing a new A2 size sign relating to ambulance turning, and cleaning the existing ‘The Lane/No Turning’ sign). Cllrs Anderson and Bond were asked to design a sign and notes for windscreens (to be downloadable from the parish website), and to consider including that The Lane is in use by vehicles. Clerk to follow up asking DCC about scheduling enforcement visits over the summer.
48/21.4 Dog Fouling Working Group
Cllr Neale reported that there has been some response to the current consultation. Two of six proposed dog fouling notices and a proposed leaflet for holiday lets have been circulated for DPC to consider. In response to Cllr Faulkner’s question about possibly too many notices, Cllr Neale explained that the proposed locations are noticeboards, bottom of Manor Street, and junction of The Lane and footpath 14. The Clerk requested use the standard header and addition of Clerk’s contact details. It was unanimously resolved to support the publicity on that basis.
48/21.5 Proposal for a Memorial Tree on The Ham
This item was raised under Public Issues and will be on the 7 April Agenda.
49/21 Binham Cottage’ request for a change to the surface of The Ham near Binham Cottage’ gate
The meeting considered the request from the owner of Binham Cottage. It was commented that the area has become exceptionally muddy from moving household contents. There are other private residences which have accesses directly onto The Ham. It was resolved to ask the Maintenance Working Group councillors to consider this matter in more detail and report back to DPC, and in the interim to ask the owner of Binham Cottage to use their alternative access and to let them know that DPC is seeking a way forward.
Cllrs Quinn and Hawkins left the meeting at 9 p.m.
50/21 Removal of diseased and dangerous Willow Tree and a Horse Chestnut on The Ham
SHDC’s contractors were very concerned about the diseased Willow next to the galleon, which DPC has been monitoring. They recommended removal with some urgency and before it comes into leaf. Two tree surgeons have suggested pollarding the willow and allowing it to reshoot. Cllr Faulkner has suggested removing the neighbouring tree which is a horse chestnut with canker. It was resolved to accept a quote to pollard the willow and remove the horse chestnut.
51/21 DPC Representation on Sustainable South Hams
Cllr Nightingale said that Sustainable South Hams is a good opportunity to collaborate. He said that he participates for Sustainable Dittisham and offered to represent DPC, with perhaps Cllr Neal as backup. Cllr Lloyd is also available as back up. It was unanimously resolved to agree to this proposal.
52/21 Proposed DPC Support of Climate and Ecological Emergency Bill
Cllr Nightingale explained that the purpose of asking for parish council support is to add weight to the proposed Bill and to obtain parliamentary debate, a path to make deeper changes faster. DPC would be added to the website for the Bill. It was unanimously resolved to support the proposal.
53/21 Policy Regarding the Placing of Private Skips in DPC Car Parks
Cllrs Tucker and Anderson have discussed private skips in DPC car parks and noted that there is a risk to DPC. Skips need to be supervised while they are in the car park. There is a risk to cars and users of the car park. The overall benefit to the whole of parish needs to be weighed against some benefit to one household. There are alternative locations for skips. It was unanimously resolved that the policy would be that DPC does not permit skips in its car parks for those reasons.
54/21 Delegated Authority
It was resolved to approve the proposed scheme of delegated authority and that it will be under review as and when necessary (Cllr Faulkner abstained).
55/21 Lost Property Policy
It was resolved to add ‘no return of lost property unless prepaid postage’ to the current policy for lost property on The Ham of advertising lost property on Facebook and/or in Red Lion for a week and then giving the lost property to a charity shop (Cllr Faulkner abstained).
56/21 Financial Matters
56/21.1 Financial Report
It was resolved to approve the report and bank reconciliation which showed a balance of £60,300.73 and unearmarked reserves of £10,854.66.
56/21.2 Payments
It was resolved to approve the following payments:
- Kingsbridge Websites Annual Hosting and Backups £120.00
- Tozer & Co Printers 2021/21 DSC paper permits £227.83
- Car Park Supervisor November 2020 to March 2021 £400.00
56/21.3 Transfer of Funds from NatWest to Lloyds Bank Accounts
It was resolved to approve transfer of £45,000 by cheque.
56/21.4 Clerk’s Expenses
It was resolved approve the claim CE38 for reimbursement for £130.23.
56/21.5 Clerk’s Overtime Claim
It was unanimously resolved to approve the claim for five hours overtime.
57/21 Correspondence
- Citizens Advice – Distribution of ‘COVID Winter Grant Scheme’ to support with the cost of fuel or food due to the continuing hardships caused by COVID-19
- SHDC 2/2/21 Parking Tariff Changes consultation 4 to 25 February 2021
- DSC Committee, 20/2/21, Notice of essential interior maintenance and building work DSC Club House for three to four weeks from 3 March
58/21 Annual Parish Meeting Wednesday 21 April
The arrangements were discussed. The Dogs Trust and housing energy efficiency speakers have been proposed. Cllr Nightingale will send suggestions for key DPC achievements.
59/21 Next Meeting
The scheduling of the next meeting of Dittisham Parish Council for 7 April 2021 at 7:00 pm was confirmed.
60/21 Management of Level Car Park Drains & Pipes
It was resolved to close the meeting while quotes were discussed due to commercial in confidence nature of the business. A contractor was chosen to carry out a CCTV survey.
The meeting closed at 21:56.
Feb 25, 2021 | Minutes
MN_2021 February DPC Approved Minutes
Approved Minutes of the Monthly Meeting of Dittisham Parish Council held using videoconferencing on Wednesday 3 February 2021 at 7:00 p.m.
Present: Cllrs Tucker (Chair), Anderson (Vice-Chair), Bond, Faulkner, Green, Lloyd, Neale, and Nightingale were present, as were South Hams District Councillor McKay, Devon County Councillor Hawkins, and A Thom (Clerk). There were two members of the public
17/21 Apologies
Apologies for absence were received from Cllr Quinn.
18/21 Declaration of Interests
None declared.
19/21 Approval of the Minutes of the Meeting held on 6 January 2021
It was resolved to approve the Minutes.
20/21 COVID-19 Response
The project to ensure that residents and visitors have access to support and information was discussed.
The draft circulated letter of thanks was approved. The proposed ‘spot the first crocus’ and lockdown photo competitions were agreed, and the purchase of small prizes supported (Chair and Clerk to formally approve purchases). Other local parishes are welcome to join an extended photo competition.
21/21 Public Issues
21/21.1 0210/21/HHO Pump Cottage Planning Application
The applicant described the proposals and the reasoning.
21/21.2 Pump Cottage Water
The owner of the property described their concern about water coming into their garden. It is an unusual amount of water which they have not seen before. They appreciate updates received from DPC about further investigations. They said that the new tarmac at the top of the drive helps keep water away and they would be very uncomfortable if anything was done to lower the existing ridge.
21/21.3 Old Chapel Burial Ground Access
A member of the public requested an update on the review of safe public access. Cllr Anderson the summarised the actions taken and agreed by DPC to support the safe access by members of the public to visit graves in the burial ground.
21/21.4 Jubilee Steps
A member of the public said that fruit has fallen and the steps need attention.
21/21.5 Car Blocking Slipway
A member of the public described a recent incident with a parked vehicle near the Ferry Boat Inn creating an obstruction and the owner couldn’t be located. Cllr Tucker said that if vehicles are obstructing the highway they should be reported to the Police.
21/21.6 Snow or Ice warden
A member of the public asked about a warden for the Parish and a gritter which can be towed behind a vehicle. Cllr Tucker said that this is an item later on the Agenda. Insurance and Chapter 8 training issues need to be considered.
21/21.7 Building Site on Riverside Road opposite Ham Lane
Cllr Faulkner raised his concern about materials, vehicles, toilet, and two full size containers one on top of the other on the pavement. Cllr Bond confirmed that this has been reported to Devon County Council which has confirmed that the necessary permission has been provided by DCC.
21/21.8 Vegetation/Weeds on Roads in the Village
Cllr Neale commented on vegetation/weeds on the roads in the village. Community working groups might be a solution. Chapter 8 certification and safety issues would need to be considered. Cllr McKay commented that the mechanical sweepers can use wire brushes.
21/21.9 Scheduling of Building Works
Cllr Lloyd asked whether when commenting on planning applications DPC looks at the overall number of projects happening in the village. Cllr Tucker said that this isn’t considered. DPC does not have the power to schedule works. DPC can request restrictions around deliveries in the village, e.g. school transport hours, in its planning comments.
22/21 Community Reports
22/21.1 South Hams District Council Councillor
In general the waste collection issue has subsided. Cllr McKay has received an email about issues in Lower Street, and asked residents to let him know if there are any problems. Work is being done on the budget and possible climate change actions. Most activities are related to COVID.
Cllr Anderson said that he responded to the SHDC Housing Strategy consultation and has been asked to be on the Working Group.
22/21.2 Devon County Council Councillor
SHDC and DCC are busy with COVID. Considerable grants are available for families and businesses. It is being looked at to relax some of the rules to see if businesses who missed out previously can receive help. There are COVID Compliance Officers (four in the South Hams) working to ensure COVID compliance. Cllr Hawkins asked to please ensure that the police are notified of people visiting their second homes. They can be fined up to £1,000. Councillor Hawkins has been out with the Neighbourhood Officer inspecting Highways. There is a 1.5 million pound increase for capital works on bridleways etc. Recycling Centres are open. Leisure Centres are closed.
23/21 SHDC Planning Decisions
- 3405/20/VAR Cobwebs Lower Street Dittisham TQ6 0HY. Application for removal of condition 3 of planning consent 18/1460/99/F.
- 3669/20/HHO Gurrow Point Riverside Road Dittisham TQ6 0JH. Householder application for replacement sunroom with loggia and replacement conservatory with new extension & associated landscaping. Conditional Approval.
- 3681/20/OPA Land East of The Cottage Capton TQ6 0JE. Outline Application with all matters reserved for erection of a single dwelling and associated works. Withdrawn.
24/21 New Planning Applications
- 4237/20/HHO Sherwood Cottage Riverside Road Dittisham Devon TQ6 0HS. Householder application for removal of utility structure and garage with replacement single storey extension. Works include removal of existing conservatory, removal of extension to chimney pot and replacement windows.
Support (resolution proposed Cllr Anderson, seconded Cllr Nightingale).
- 0210/21/HHO Pump Cottage The Level Dittisham Devon TQ6 0ES. Householder application for alterations and extension and conversion of garage into new accommodation.
Support with DPC’s comment about mitigation of light pollution (resolution proposed Cllr Anderson, seconded Cllr Faulkner).
- 0275/21/ARC Gurrow Point Riverside Road Dittisham Devon TQ6 0JH. Application for approval of details reserved by condition 3 (roof finish details) for planning application 3669/20/HHO.
No comment.
25/21 Consultations
- Interim Devon Carbon Plan, Devon Climate Emergency (DCE) partnership, Closes15/2/21.
The Clerk was delegated authority to respond in consultation with cllrs. A Zoom meeting will be arranged.
26/21 Management of Level Car Park Drains
This item was moved forward on the Agenda at the Chair’s discretion. The assessment of the drainage to date was reviewed. Cllr Bond reported that no dye has been detected in Pump Cottage after adding to the watercourse and to the surface water drains. The Clerk has circulated a report about DPC’s responsibility to maintain watercourse and surface water drainage on its property. It was agreed to continue work to assess and obtain a process and then take it forward.
27/21 Reports from Councillors with Specific Responsibilities / External Forums
27/21.1 Footpaths Forms and Bids
It was resolved to support the proposed report and three bids for works as circulated.
28/21 Parish Website – Ditsum Players Webpage
It was resolved to support a webpage and associated costs which the Clerk said would be less than £60.
It was agreed that Communications Working Group will review the website. Cllr Bond will coordinate.
29/21 Parish Response to Snow
Suggestions for a snow warden, grit bin shovels, or other resilience measures were considered.
A Snow Warden Working Group was formed: Cllrs Green and Lloyd. Cllr Green will lead. It will get information from the DCC Neighbourhood Officer. To report to the March meeting.
It was resolved to approve expenditure of up to £150 for the Clerk to organise purchase of shovels for grit bins.
30/21 Vehicles parked at junction of Manor Street and The Lane
Cllrs Anderson and Bond will review and report to the March meeting.
31/21 Event on The Ham – Queen’s Platinum Jubilee 2-5 June 2022
The proposed community event is of the type DPC is keen to support. The Clerk advised that the application is currently an in principle approval and uses The Ham for more than four days in total, both of which are against DPC policy. The applicant is expecting to have more details in the near future. The Parish Council agreed that it would hold the days open for the applicant for three months while the applicants confirms their requirements.
32/21 Management of Toilets on The Ham
The Clerk asked whether SHDC wishes to consider evaluation of the service being provided. DPC has a contract with SHDC which gives SHDC permission to provide the toilet facilities. The Clerk was asked to write to SHDC about whether there might be a breach of the agreement.
33/21 Census Day – Sunday 21 March 2021
No additional actions were proposed to advertise the Census.
34/21 Climate and Ecological Emergency Bill
For information only.
35/21 Financial Matters
35/21.1 Consider approval of the financial report.
It was resolved to approve the report which showed a total balance of £59,974.47 and unearmarked reserves of £10,843.65.
35/21.2 Payments
- Cllr Anderson, 1/200 OS Plan of OCBG, £17.40
- Cllr Bond, Dye, batteries and torch, £18.54
- Cllr Faulkner, Trees etc for The Ham planting, £230.95
- SHDC, Grounds Maintenance 2020, £1,103.40
It was resolved to approve the payments. Cllr Anderson, Bond, and Faulkner abstained.
35/21.3 VAT Payment
The third quarter VAT payment of £692.50 or slightly more if Level Car Park permits have been sold in the period was approved by resolution.
36/21 Correspondence
Received:
16/12/20, 2021/22 Local Government Finance Settlement: Technical Consultation. Closed 16/1/21
22/1/21, Village Hall Management Committee, DPC’s decision to defer a decision on the grant application
Sent:
26/1/21, DCC, Co-ordination of installation of electric supply and resurfacing works
37/21 Scheduling of Annual Parish Meeting and Annual Meeting of the Parish Council
The Annual Parish Meeting was scheduled for 21 April at 7 pm. It is an opportunity to review achievements, encourage connection, and to celebrate and honour. Working Groups were asked to choose their top three to four achievements to talk about. The Clerk was asked to ask Parishioners for topics for the meeting. This will be discussed by the March meeting.
38/21 Next meeting
It was confirmed that the next meeting of Dittisham Parish Council will be on 3 March 2021 at 7:00 pm.
The meeting closed at 21:35
Feb 3, 2021 | Minutes
MN_2020 December DPC Approved Minutes
Feb 3, 2021 | Minutes
MN_2021 January DPC Approved Minutes
Approved Minutes of the Monthly Meeting of Dittisham Parish Council held on Wednesday 6 January 2021 at 7:00p.m. using public videoconferencing
- Present: Cllrs Tucker (Chair), Anderson (Vice-Chair), Bond, Faulkner, Green, Lloyd, Neale, and Quinn were present, as were South Hams District Councillor McKay, Devon County Councillor Hawkins, and A Thom (Clerk). There was one member of the public.
01/21 Apologies
Apologies for absence were received from Cllr Nightingale.
02/21 Declaration of Interests
None declared.
03/21 COVID-19 Response
The project to ensure that residents and visitors have access to support and information was reviewed. Two new families have moved into the Parish. Some residents have been vaccinated. It seemed to be a shared view that DPC could improve signposting and communications. It is then the responsibility of Devon County Council and South Hams District Council to do their roles.
The member of the public was asked their view and they said they were intending to raise that communications are important in the pandemic. They had two suggestions: Promote that the Parish Information Email Group is available, and anyone can ask the Clerk to be added it, including non-resident homeowners. Secondly, WhatsApp groups work in some villages – to communicate quickly on relatively mundane matters.
The Clerk was asked to set up a discussion meeting for Cllrs to review the response.
04/21 Approval of Minutes
It was resolved to approve the minutes of the meeting held on 2 December 2020.with the addition requested by Cllr Quinn that Cllr Quinn asked for DPC to review how it can be beneficial added to 226/20 COVID-19 Response.
05/21 Public Issues
05/21.1 Parish of Dittisham Charity
Johnny Moulsdale, one of the Trustees, said that there are funds available for parish projects – that the Parish Council wouldn’t do, but would benefit the Parish. Residents should contact a Trustee if they wish to discuss the process. The other Trustees are Cllrs Anderson and Nightingale. There is more information on the Charity page on the Parish website. The Charity can’t make grants to individuals.
06/21 Community Reports
06/21.1 Devon County Council Councillor
South Hams District Cllr McKay joined the meeting during this item.
Devon County Councillor Jonathan Hawkins said that the Dartmouth Community Chest can still provide free meals to Dittisham residents. The Dartmouth Foodbank is open to help. Cllr Hawkins thanked Dittisham residents for the very generous and much appreciated donations to the Foodbank. Business Grants of four to nine thousand pounds will be available from central Government, depending on the rateable value of the premises. Please email Cllr McKay and Cllr Hawkins who will do all they can to help. The first sods of grass have been removed in the construction of the Dartmouth Health and Well Being Centre. The Recycling Centres remain open. DCC is looking at changing its policies regarding 20 mph zones. A trial in Newton Abbott will finish in the summer of 2021. Hopefully new 20 mph zones will be able be applied for, as will interactive speed and pedestrians signs which have been very difficult to get. The Parish Council would need to pay the cost of three to five thousand pounds for the signs.
06/21.2 South Hams District Council Councillor
South Hams District Councillor McKay reported that he is still getting emails about waste collection, and to please let Cllr McKay know if there are Dittisham issues. There will be information next week about more business support during lockdown. Cllr McKay will circulate details when they are known. Cllr McKay is hearing concerns from people about businesses. SHDC has three COVID Compliance Officers who will go and help businesses improve their compliance. There is a full Council meeting on 17 January to agree a climate change action plan. Cllr McKay’s proposal are being considered.
07/21 SHDC Planning Decisions to note
- 3188/20/TCA Dittisham Court Dittisham TQ6 0HS. T10: Cedar – Fell due to honey fungus. T15: Eucalyptus – Crown reduction by 3-4m due to signs of decay at base. T19: Weeping Willow -Repollard to original cuts due to decay within tree. T28: Maple – Fell to improve airflow and light to waste treatment plant. No objections raised.
- 3213/20/PDM Barn at SX 838 532 Capton Dittisham TQ6 0JE. Application to determine if prior approval is required for proposed change of use of agricultural building to 1no. dwellinghouse (Class C3) and for associated operational development (Class Q(a+b)). Prior Approval Required and Given.
- 3075/20/PDM Barns at Capton Dittisham Dartmouth TQ6 0JE. Application to determine if prior approval is required for proposed change of use of agricultural building to 4no. dwellinghouses and associated operational development (Class Q(a+b)).
- 2916/20/HHO & 2917/20/LBC Chipton Barton Dittisham TQ6 0HW. Retrospective householder application and Listed Building consent for landscaping works. Conditional Approval.
- 3079/20/FUL River Farm Rectory Lane Dittisham TQ6 0HE. Extension to existing boathouse(in cluding extension to existing first floor studio). Conditional Approval.
- 2123/20/LBC & 2134/20/FUL The Linhay Barn, Chipton Barton Dittisham TQ6 0HW. Listed building consent for refurbishment works & Refurbishment and change of use from holiday let to full residential.
08/21 New planning/tree applications.
- 3749/20/HHO & 3750/20/LBC Dunedin House The Quay Dittisham TQ6 0EZ. Householder application & Listed building consent for roof over courtyard and lantern light with internal alterations to rear first and second floors.
Support (resolution proposed Cllr Anderson, seconded Cllr Lloyd, unanimous).
- 3927/20/LBC Lapwing Cottage Manor Street Dittisham TQ6 0EX. Listed building consent for replacement of 3no casement windows on South elevation (retrospective).
Support (resolution proposed Cllr Anderson, seconded Cllr Neale, unanimous).
- 4126/20/ARC Capton Mill Cottage Capton Devon TQ6 0JE. Application for approval of details in part reserved by conditions 4 & 5 of planning application 1669/20/HHO.
Support (resolution proposed Cllr Anderson, seconded Cllr Lloyd, unanimous).
- 4003/20/ARC 2 Watermans Cottage Manor Street Dittisham TQ6 0EX. Application for approval of details reserved by condition 7 of planning consent 1048/19/HHO.
The supporting documents have not been posted on the planning website. The Clerk will advise SHDC and request an extension to comment.
- 4101/20/VAR Sunbeams Riverside Road Dittisham Devon TQ6 0HS. Application for variation of conditions 2 and 3 of planning consent 3745/19/HHO regarding drawings and a privacy screen.
Support (resolution proposed Cllr Anderson, seconded Cllr Neale, unanimous).
- 4/2/21 4088/20/FUL & 4089/20/LBC The Linhay Barn Chipton Barton Dittisham TQ6 0HW. Refurbishment works, internal alterations and associated landscaping & continued use as ancillary accommodation/holiday use (resubmission of 2134/20/FUL & 2123/20/LBC).
Support (resolution proposed Cllr Anderson, seconded Cllr Bond, Cllr Faulkner abstained).
- 4/2/21 4180/20/PDM Dittisham Landfill Dittisham TQ6 0HP. Prior approval for change of use of Agricultural building to Dwellinghouse (Class C3) an associated building operations.
It was resolved that the Clerk, in consultation with Cllr Anderson, would look into the application of the Class Q Criteria to this planning application and comment to SHDC.
SHDC’s decision will be based on relevant evidence provided to it.
| o 3793/20/TCA 20 Dittisham Court Dittisham TQ6 0HS T6: Horse Chestnut – Lateral reduction by 1m on all sides to allow clearance from property wall and ensure balance and shape of tree is maintained |
Cllr Faulkner described the proposal and said that he would agree that should be done. Cllr Green seconded this and the view was supported. Therefore no further action taken by DPC to formally respond to the application (which was not received in time to formally add it to the Agenda for the meeting).
09/21 Consultations
- Draft Housing Strategy 2021-2026 “Better Homes, Better Lives.”, SHDC, Closes 1/2/21.
Cllr Anderson said that he has looked at the Strategy and would support it. He thinks it has some good suggestions such as affordable housing. The meeting agreed that the Clerk would respond in consultation with Cllr Anderson.
- Interim Devon Carbon Plan, Devon Climate Emergency (DCE) partnership, Closes15/2/21.
Cllr Neale will see if it is feasible for Sustainable Dittisham to provide an executive summary for the February meeting of DPC.
10/21 Reports from Councillors with Specific Responsibilities / External Forums
10/21.1 Report on Meeting with Anthony Mangnall MP
Cllrs Anderson & Lloyd reported that the 45 minute meeting appeared to go very well. Anthony Mangnall MP is happy to meet again. He is presenting in Parliament in early February and would like to meet again before then. The climate emergency was discussed. He is actively looking for good, bold, experimental case studies which need funding. Cllr Neale might attend next time. DPC Cllrs will be asked for comments / questions a week ahead of the next meeting.
10/21.2 Old Chapel Burial Ground
The Maintenance Working Group has considered management of public access to the Burial Ground. It has been strimmed by SHDC, the strimmings and some rubbish removed by Cllrs Bond and Neale, and a habitat pile made by the Cllrs. The surface is difficult to walk on. Cllrs suggested a path be strimmed where it is safest to walk. It was also proposed to install a sign warning visitors of the remaining hazard of the uneven surface. The Clerk will reply to the owner of the Old Chapel that they are responsible for liability related to crossing their property. Cllr Faulkner raised concerns that it is a steep hill and visitors have to walk over graves. Access is permitted for purposes connected to the disused burial ground.
10/21.3 Willow Dome Project
Councillors considered the proposal to install a 3 metre diameter willow dome on the former log walk site on The Ham (£406).
It was resolved not to install the proposed dome.
10/21.4 Dog Fouling Task and Finish Group
The Group’s circulated update was noted.
10/21.5 Level Car Park Drains.
Cllr Bond reported that the drain on the bottom left hand side of the access to the car park is blocked. Cllr Faulkner said that the drain may be a soakaway, as at least one of the LCP drains is. Water has been flowing out of the ground in the garden of neighbouring Pump Cottage. It isn’t known where that water is coming from. It was suggested that this might be groundwater.
The Clerk will try to source maps of the drains and pipes in the Level Car Park. Cllr Bond proposed adding dye to the drains, as a simple low cost initial assessment. DPC agreed to follow a process of elimination. It was resolved to approve purchase and use of drain dye, Cllr Faulkner abstained.
10/21.6 Playground Signs Specifications
It was resolved that the two signs will be A2 in size and installed on metals posts. The content is to be agreed by the February meeting of DPC.
10/21.7 Footpaths
It was resolved to approve that the repair works identified in the Report be paid from DCC P3 reserve held by DPC, as recommended in the Report by DCC and the DPC Footpaths Councillors Bond and Neale. The Footpaths Councillors proposed that DPC bid for three projects (works to Capton Mill Cottage bridge, erosion at the bottom of farm track to Bozomzeal near junction with Rectory Lane, and erosion of the footpath from The Ham towards Brook House). The bids will be reviewed and agreed in the February meeting.
10/021.8 Memorial Tree and Plaque on The Ham
The planting of a Rowan on the border between The Ham Car Park and The Ham is proposed. This was agreed. Cllr Faulkner will discuss with Cllr Neale before purchasing regarding ensuring a true Rowan.
11/21 Tree Survey
It was resolved to accept the Clerk’s recommendation, which was supported by both Tree Wardens (Cllrs Green and Faulkner) with the proviso that Cllr Faulkner would want a better diagram.
12/21 Village Hall Accounts, Premises Report and Maintenance Schedule, and Grant Request
Addressed below.
13/21 Financial Matters
13/21.1 Financial Report.
It was unanimously resolved to adopt the Report which showed a balance of £61,867.78 and unearmarked reserves of £12,386.96.
13/21.2 Payments
It was resolved to approve the following payments:
- DALC, Being a Good Councillor 3&4, £36.00
- DALC, Being a Good Councillor 1, £18.00
- R Bastin, Ham Noticeboard Installation, £58.00
- Metric, Two ticket rolls, £116.09
- Tucker Fencing Ltd, Ham Triangle – Ham Lane barrier posts, £463.20
The following payment made since the December meeting was noted:
- Cllr Bond, High Vis Jacket £27.95
No objections were raised to the Clerk’s recommendation to the Chair that the Parish Lengthsman’s invoices for standard and grant work be paid (£200 and £250 respectively).
13/21.3 Clerk Expenses Reimbursement CE37
It was resolved to approve the reimbursement of £130.71.
13/21.4 Clerk’s Overtime Claim
It was resolved to approve the Clerk’s claim for ten hours overtime.
13/21.5 St George’s Church and Village Hall Grant Requests
The Clerk reminded Cllrs of the NALC advice that there is a specific prohibition in the Local Government Act 1894 for works on property relating to the affairs of the Church and that a council considering making a payment to the Church, including for churchyard maintenance, needs to consider whether it is prudent to take a course of action that it cannot be certain is legally valid. The Clerk also noted that Finance Working Group Cllrs have recommended a grant because the Church is an asset to the community, is a tourist attraction, and the Church provides a burial service for the Dittisham community.
It was resolved to approve a grant of £1,000 to St Georges Church to support grounds maintenance (resolution proposed Cllr Faulkner, seconded Cllr Quinn, unanimous).
Taking into account that the Village Hall has received a £10,000 COVID-19 government grant and the difficulty in achieving a balanced budget, the Finance Working Group recommended deferral of a decision regarding the Village Hall Management Committee’s request for a £3,000 grant to September. At that time the effect of COVID-19 on the 2021 car park income will be known and the full requested grant may be possible. This approach was agreed to by the meeting.
13/21.6 Budget
It was unanimously resolved to adopt the proposed 2021/22 budget with the two £500 contingency funds retained and up to 30 lengthsman hours budgeted for.
13/21.7 Precept
It was unanimously resolved to approve a 2021/22 precept demand of £12,000.
13/21.8 Devon County Council and South Hams District Council Locality Grants
It was resolved to agreed that DCC grant applications will be made for installation of Ham Triangle protection posts and two permanent playground signs. South Hams District Council Cllr McKay has been contacted about possible grant funding in 2021/22 to support implementation of the recommendations of the Dog Fouling Consultation.
14/21 Correspondence
Sent
- 4/12/20, Thank you to the organisers of the excellent Christmas tree outside the Village Hall.
- 9/12/20, Owner Old Chapel Burial Ground regarding access and use
Received
- 7/12/20, Portable toilet on The Ham – Clerk asked builders to remove
- 16/12/20, Suggestion to put large stones on Ham Triangle’s Riverside Road verge to stop parking
- 18/11/20, Outdoor Swimming Society, Cancellation of 2021 Dart 10K Event
- 28/12/20, Resident, Parking and traffic safety on Riverside Road – Cllr Anderson has responded
15/21 Next Meeting
The of Dittisham Parish Council will be held on 3 February 2021 at 7:00 pm.
16/21 Maintenance Contract
It was resolved to close the meeting to press and members of the public to address this item because of the commercially sensitive nature of the subject.
The closed meeting decided DPC’s choice of Dittisham Maintenance Contractor from January 2021. The contractor will be South Hams District Council.
Cllrs agreed that the COVID-19 Response Review discussion would take place Wednesday 13 January at 6 pm
The meeting ended at 21:37.
Dec 18, 2020 | Minutes
MN_2020 December DPC Draft Minutes
Nov 16, 2020 | Minutes
The draft minutes of Dittisham Parish Council’s meeting on 4 November 2020 can be read below or downloaded as a pdf here MN_2020 November 04 DPC Draft Minutes
DRAFT Minutes of the monthly meeting of Dittisham Parish Council held on Wednesday 4 November 2020 at 7:00p.m using public videoconferencing
Present: Cllrs Tucker (Chair), Anderson (Vice-Chair), Bond, Faulkner, Green, Lloyd, Neale, Nightingale, and Quinn were present, as were South Hams District Councillor McKay, Devon County Councillor Hawkins, and A Thom (Clerk). There was one member of the public.
204/20 Apologies
All councillors present.
205/20 Declaration of Interests
Councillor Anderson declared a disclosable pecuniary interest in Item 9, Dittisham Court tree application, and Councillor Nightingale declared a disclosable pecuniary interest in Item 7.1 Barn at Capton planning application.
206/20 Approval of the minutes of the meeting held on 7 October 2020
It was resolved to approve the minutes.
207/20 Public Issues
207/20.1 Hedges overgrowing roads and footpaths
The meeting was advised that this problem is getting worse. Residents are reminded they are responsible for cutting back vegetation which grows from private property over a public road or footpath. It was agreed that the Clerk would write to some residents, in consultation with Cllr Faulkner who will provide the locations.
208/20 Community Reports
208/20.1 South Hams District Council Councillor
Cllr McKay raised the decision making process for the current Dartside garden building planning application. Cllr Anderson explained the reason for DPC’s view on the application.
208/20.2 Devon County Council Councillor
Cllr Hawkins said that SHDC and DCC are there to support residents during the second lockdown. They have grant schemes to help the most vulnerable, which can be accessed via the internet. Recycling centres will stay open. Public bus services are not affected. The planning decision for the proposed Health and Wellbeing Centre in Dartmouth will go to the Development Management Committee in December 2020. The plan is for the Centre to open in spring 2022. Cllr Hawkins has provided the Clerk with contact details for DCC staff which help with grants and funding for EV charging points. Lower Street will hopefully be resurfaced in the not too distant future and residents’ concerns about potential for damage to properties and drainage have been addressed. Officers will be on duty and will do their best to ensure that residents’ concerns are looked after. Dartmouth Caring is providing free meals to families that need them and will deliver prescriptions to Dittisham and Cornworthy. Food parcels from the Dartmouth Food Bank will be provided for distribution and replaced as necessary. Cllr Hawkins thanked Gail Mosley and residents of Dittisham for the amazing support of the Dartmouth Food Bank. Dartmouth Community Chest is providing food from Townstal Community Hall during half-term and Christmas meals for children. The Foodbank provides store cupboard staples, and can make food parcels family sized and more child friendly if required.
Cllr Hawkins met with the South Devon and Torbay NHS Trust this afternoon. They discussed the COVID 19 response. The Nightingale Ward in Exeter has been used over the summer; for seeing patients and scans etc. It is ready to be used now, and has 116 beds and 5 wards. Two of the wards could be ICUs staffed from all local NHS trusts in Devon.
Cllr Faulkner obtained confirmation that Shute Hill will be included in the resurfacing of Lower Street.
209/20 Communications in relation to planning/tree applications.
- 1476/20/ARC Greenbank Riverside Road Dittisham TQ6 0HS Application for approval of details reserved by conditions 4, 5 and 8 of planning consent 3578/19/FUL Discharge of condition Approved.
- 1669/20/HHO Capton Mill Cottage Capton Dittisham TQ6 0JE. Householder application for the erection of timber framed studio/workshop with washroom and replacement septic tank. Conditional Approval
- 2515/20/HHO & 2516/20/LBC 1 Glendale Manor Street Dittisham TQ6 0EY Householder Listed Building applications for internal alterations, general refurbishment and installation of 2no. rooflights. Conditional Approval
- 1126/20/ARC Bruckton Shippon Bruckton Cross To Ashplat Copse Dittisham Devon TQ6 0HW. Application for approval of details reserved by conditions 5, 7 & 8 ofplanning consent 4071/19/FUL. Discharge of condition Approved.
- 2626/20/ARC Bruckton Shippon Dittisham TQ6 0HW. Application for approval of details reserved by conditions 4 & 5 of listed building consent 0204/20/LBC. Discharge of condition Approved.
210/20 New planning applications.
- 3213/20/PDM Barn at SX 838 532 Capton Dittisham TQ6 0JE Application to determine if prior approval is required for proposed change of use of agricultural building to 1no. dwellinghouse (Class C3) and for associated operational development (Class Q(a+b)).
No discussion. For information.
- 3079/20/FUL River Farm Cottage Rectory Lane Dittisham TQ6 0HE. Extension to boathouse.
The meeting discussed what impact the proposal would have on the AONB, whether further development should be encouraged in this location, why this extension is needed, and development that has already taken place.
Support with DPC’s comment on reducing light pollution (proposed Cllr Anderson, seconded Cllr Faulkner, carried six votes to three).
- 2916/20/HHO & 2917/20/LBC Chipton Barton Dittisham TQ6 0HW. Retrospective householder application for landscaping works.
Support (resolution proposed Cllr Anderson, seconded Cllr Nightingale, unanimous).
211/20 New tree application
- 3188/20/TCA Dittisham Court Dittisham TQ6 0HS. T10: Cedar – Fell due to honey fungus. T15: Eucalyptus – Crown reduction by 3-4m due to signs of decay at base. T19: Weeping Willow -Repollard to original cuts due to decay within tree. T28: Maple – Fell to improve airflow and light to waste treatment plant.
Cllr Anderson was moved to the waiting area for the duration of this item.
The applicant should try to replant 2-3 trees for each tree removed.
Support (Resolution proposed Cllr Faulkner, seconded Cllr Green).
212/20 Other tree application
No objection was raised to the following application on which comments have closed:
- 3190/20/TCA Application Details – South West Devon Planning Search. T1: Pittosporum – Fell. Tree is dying.
213/20 Consultations
- Department for Transport, Pavement parking: options for change, Closes 22 November 2020.
Cllr Nightingale has read the proposals, and explained they include streamlining the process for the Council to designate no parking on pavements, to fine people blocking the pavement unnecessarily, TROs and fines. Cllr Anderson asked how to police in less populated areas. It was unanimously resolved to respond as discussed.
214/20 Reports from Councillors with Specific Responsibilities / External Forums
214/20.1 Working Groups
Cllr Neale will become a member of the Communications, Maintenance and Footpaths Working Groups.
214/20.2 Finance Working Group
The Group’s report was discussed by Cllr Tucker and its recommendations were unanimously approved. The 2020 car park income is now reduced by about £7,000 compared with the same stage of 2019. The recommendations were that DPC needs to be prudent in its spending decisions, making necessary payments, and deferring discretionary spending, to make the annual loan repayment as scheduled, and the charging of VAT on the OSS Ham Hire invoice.
215/20 EV Charging Points
It was agreed that The Level and The Ham car parks are suitable sites for inclusion by DCC in a funding bid.
Cllr McKay commented that street lighting posts can be converted to EV charging points at a cost of £200-£300 each.
The Clerk is asked to include Cllr Hawkins and Cllr Nightingale in discussions and meetings.
216/20 Dog Fouling
The consultation responses received to date were discussed. This is an issue that affects the whole Parish. A task and finish group was created to consider the issue and responses, and to prepare an action plan. Its members are Cllrs Neale, Nightingale, and Quinn. They will aim to report back to the 2 December meeting of DPC. Residents are all thanked very much for your comments to the consultation.
217/20 Willow Dome Project
The meeting considered the approval of the proposal to install a 3m diameter willow dome on the former log walk site on The Ham (£406). The meeting agreed to the proposal to defer a decision to the January 2021 meeting, consistent with the Finance resolution on spending. The project’s proposer will be invited to talk to that meeting. The Playground Working Group will talk to the proposer to find out more about the proposal.
218/20 Grant Policy
It was resolved to update the Policy by including the proposed clause to permit making a grant commitment over multiple years.
219/20 Financial Matters
219/20.1 Financial Report
It was resolved to support the report which showed a balance of £68,991.08 ad unearmarked reserves of £14,435.26.
219/20.2 Payments for approval–
It was resolved to approve the following payments
- Being a Good Councillor 2, £18.00
- Tindle Newspapers, Maintenance Contract Advert, £133.92
- Level Car Park Lender, LCP annual repayment, £5,000.00
- Brixham Town Council, Chapter 8 Training, £90.00
The invoice from DCC, One HGV sign, £501.20 was issued in error and a credit note is being issued by DCC.
It was resolved that the Clerk could make the second quarter VAT payment in consultation with the Finance Working Group, and that a Capton Bus Shelter Base Removal Invoice for £120 could be paid. Cllr Green confirmed the work was satisfactory.
220/20 Agreement to receive Agenda and Summons by email
It was confirmed that the Clerk will obtain signed agreement from Cllrs Lloyd and Neale.
221/20 Correspondence
- 20/10/20 AONB 60th Anniversary Young Carers fund raising for respite days out on the coast next summer. Sponsored walk of the 60 miles of the South West Coast Path in the AONB before April 2021.
- 17/10/20 Local electricity bill, Suggestion for councillors to organise an online visit to MP’s constituency surgery. Cllrs Anderson and Lloyd will attend for DPC. There will be two Blackawton Councillors present.
- 26/10/20 DCC, Safety tested reused TVs, vacuum cleaners and lamps available from some recycling centre resale shops. The Clerk will include in the Parish Magazine
- 26/10/20 Libraries Unlimited, Request funds to refurbish the mobile library van
- 28/10/20, Notice of a homeless person – referred/supported as relevant.
- Lower Street resurfacing, further correspondence between residents and DCC.
- Dog Fouling – responses to public consultation.
222/20 Next Meeting of Dittisham Parish Council
The next meeting of Dittisham Parish Council, which is scheduled for 2 December 2020 at 7:00 pm, was confirmed.
The meeting closed at 20:34.
