Jun 22, 2021 | Minutes
MN_2021 June DPC Approved Minutes
Approved Minutes of the Monthly Meeting of Dittisham Parish Council held in
Dittisham Village Hall on Wednesday 2 June 2021 at 7:00 p.m.
Present: Cllrs Tucker (Chair), Anderson (Vice-Chair), Bond, Lloyd, and Quinn were present, as was Devon County Councillor Hawkins.
On Zoom: Cllr Neale, A Thom (Clerk), and one member of the public. Councillors who are not physically present are not permitted to vote.
111/21 Apologies
Apologies were received from South Hams District Councillor McKay, Cllr Nightingale, and Cllr Green gave advance notice of a conflicting appointment which might delay him.
112/21 Resignation of Cllr Faulkner
Cllr Tucker explained that after 16 years serving the Parish and its Parishioners in roles as Clerk, Councillor, Vice-Chair and Chair to the Council Cllr Faulkner has decided to stand down from the Parish Council. Cllr Tucker said that Cllr Faulkner has put a huge amount into the Parish over that time. There will be a gathering next Wednesday say thank you, weather permitting.
113/21 Declaration of Interests
None declared.
114/21 COVID-19 Response
No comments were made about the Parish project to ensure that residents and visitors have access to support and information.
115/21 Approval of Minutes
It was resolved to approve the minutes of the meetings held on 5 May 2021.
116/21 Public Issues
116/21.1 Recycling Collection Service Questions
A member of the public asked questions about problems with delivery of the new recycling service; including when problems will be resolved, vehicles purchased and sold, food waste, how may residences haven’t been visited (they stated that there are 61 properties beyond Thornwell which have not had a recycling collection using the new system).
In the absence of Cllr McKay, Devon County Cllr Hawkins answered in his capacity as SHDC Cllr for Dartmouth. Cllr Hawkins said that SHDC has weekly meetings with the contractor, FCC. Eight large and three small vehicles have been purchased, and they are looking at purchasing least another one small vehicle. There is a special email address for affected properties to use. Pending resolution, food waste should go in the black bins, not brown garden waste bins. The expansion of the roll out has been ceased for six to eight weeks.
117/21 Community Reports
117/21.1 South Hams District Council Councillor
Deferred in the absence of Cllr McKay.
117/21.2 Devon County Council Councillor
Cllr Hawkins thanked Cllr Faulkner for working with him so well, and said he will be sorely missed and a hard act to follow.
Cllr Hawkins said that DCC had a full meeting last Thursday and had to hire the Rugby Club in Exeter to hold it; at cost to taxpayer and DCC. The building of the Health and Wellbeing Centre starts this month. Weather permitting, the Park and Ride service will be using part of the unused playing fields at Norton over the summer. Cllr Hawkins commented that Lower Street looks lovely after the roadworks. The roundabout at Sainsburys should finish on Friday. There will be no traffic lights until some night-time closures for three days in June / July.
118/21 SHDC Planning Decisions Noted
118/21.1 1034/21/PDM Barn at Capton Dittisham Dartmouth TQ6 0JE. Prior approval for proposed change of use of agricultural building to 4 dwellings (Class C3) and associated operational development (Class Qa+b). Prior Approval Given.
118/21.2 1520/21/AGR Part Bramble Torre Farm Dittisham TQ6 0HE. Application for prior notification of agricultural or forestry development – proposed barn for storage of machinery and timber. Ag Determination details not required.
119/21 New planning applications
119/21.1 1413/21/FUL Newlands Farm Blackawton TQ9 7DR. Extension of existing agricultural building for dry storage.
Support (resolution proposed Cllr Anderson, seconded Cllr Lloyd, Cllr Tucker declared a personal interest and abstained).
119/21.2 1381/21/VAR Water Edge Lower Street Dittisham TQ6 0HY. Application for variation of conditions 2 (approved drawings) and 5 (use as ancillary to main house) of planning consent 0268/16/HHO.
Object (resolution proposed Cllr Anderson, seconded Cllr Lloyd, Cllr Quinn abstained)
Two conditions of planning approval 0268/16/HHO are being breached by commercial and independent use of the boathouse building (the meeting was told it has been advertised on Air BnB for 18 months) and a change in floor plan to use the loft space for sleeping. DPC will ask planners to enforce the conditions and ask for a retrospective application for the use.
119/21.3 0546/21/FUL Little Coombe Cedar Huts Dittisham TQ6 0JB. READVERTISEMENT (revised plans received 17.05.21) Installation of 5 new shepherds huts, relocation of Airstream caravan and associated development.
Object on the same grounds as DPC’s previous comment on this application (resolution proposed Cllr Anderson, seconded Cllr Bond, unanimous)
119/21.4 0763/21/HHO Low Dolphin, Lower Street, Dittisham, TQ6 0HY READVERTISEMENT (Revised plans received and amended development description) Householder application for new rear extension with internal alterations to existing building and the removal of garage door
Object on the same grounds as DPC’s previous comment on this application (resolution proposed Cllr Anderson, seconded Cllr Bond, unanimous)
120/21 Reports from Councillors Working Groups & Specific Responsibilities / External Forums
120/21.1 Maintenance Working Group
SHDC has responded that it does not have resources to quote and carry out works related to the surface outside Binham Cottage. The Clerk’s suggestion that DPC engage ‘handyman’ contractor to facilitate completion of projects was supported.
120/21.2 Ham Events Working Group
South West Gaffers’ written application for up to 12 in total campervans overnight in the Ham Car Park & tents on the Ham 13 – 16 August 2021 during Dittisham Regatta was considered. South West Gaffers has provided evidence of public liability insurance. The WG has prepared a plan providing spaces for up to six tents spaced 6 metres apart. The WG’s recommendation to approve South West Gaffers’ request on that basis was approved unanimously.
120/21.3 Vehicles parked at junction of Manor Street and The Lane
The Clerk was delegated authority to finalise the A5 windscreen note.
121/21 Emptying of Bins on The Ham
FCC’s schedule is to empty the dog and litter bins on Fridays and Mondays. FCC has advised that additional collections are £3.00 per collection if there is capacity to collect on another day. The meeting supported pursuing additional collections and the Clerk was also asked to check if FCC empties the bins on a bank holiday.
122/21 Lobbying Government for Remote Meeting Legislation
It was resolved unanimously to write supporting remote meeting legislation. The flexibility is considered valuable.
123/21 Fraud Protection Training offer from South West Regional Organised Crime Unit
The Clerk was asked to request training and support.
124/21 Parish Council Information Security
The recommendations in the Clerk’s Report about an incident where historical documents stored in filing cabinets in the Village Hall were left unlocked were approved: ten project hours allocated to complete records review and disposal project, allocation of four additional core Clerk hours per week for June and probably some long term increase, completion of a performance appraisal to report back to the July meeting, and as DPC’s representative on the Village Hall Management Committee Cllr Neale will work to improve communication.
125/21 DPC Green Filing Cabinets
The Clerk hopes to use the four drawer filing cabinet. If that is possible there will be an old style two drawer metal filing cabinet to dispose of. The Clerk will be responsible for disposal.
126/21 Government Protect Duty Consultation – Use of legislation to enhance the protection of publicly accessible locations from terrorist attacks and ensure organisational preparedness. Closes 2 July.
No comment by DPC.
127/21 Financial Matters
127/21.1 Consider approval of Financial Report
The item was deferred in the absence of the Report.
127/21.2 Payments Due
It was resolved to approve the following payments:
- Tindle Newspapers, Car Park machine attendant contract advert, £111.60
- SHDC, Bollard, £264.00 incl. VAT
127/21.3 Payment Made
The payment of 4th quarter VAT invoice £702.73 since the last meeting was noted.
127/21.4 Clerk’s Overtime Claim
It was resolved to approve the Clerk’s claim for ten hours overtime.
128/21 Correspondence
The correspondence received was noted:
- 11/5/21 West Dart Bus, Notification of alleged collision between vehicle and trailered boat – referred to responsible authorities
129/21 Next Meeting
The holding of the next meeting of Dittisham Parish Council on 7 July 2021 at 7:00 pm was confirmed.
130/21 Closure of the Meeting
It was resolved to close the meeting to members of the public and press to address the remaining items because of commercial in confidence nature of the business.
131/21 Insurance Cover
The Clerk was delegated authority to finalise the Parish Council’s insurance cover from 3 July in consultation with councillors. The decision is delayed while the replacement cost of the retaining walls is updated.
132/21 Level Car Park drain clearance quotes
Consideration of the quotes was deferred pending further consideration of new information.
133/21 Car Park Machine Attendant Contract
It was unanimously resolved to accept the quote of £2,000 for the Contract.
134/21 Village Hall Building Works
The Clerk was asked to write to the Chair of the Village Hall Management Committee to feedback on the good job done with the building works.
The meeting closed at 20:28.
Jun 10, 2021 | Minutes
MN_2021 May DPC Approved Minutes
APPROVED Minutes of the Meetings of Dittisham Parish Council held using public videoconferencing on Wednesday 5 May 2021 at 7:00 p.m.
Annual Meeting of the Parish Council
Present: Cllrs Tucker (Chair), Anderson (Vice-Chair), Bond, Faulkner, Green, Lloyd, Neale, Nightingale, and Quinn were present, were South Hams District Councillor McKay, A Thom (Clerk), and one member of the public.
77/21 Election of Chairman
This item was chaired by Cllr Anderson.
It was unanimously resolved to re-elect Cllr Tucker as Chair.
78/21 Chairman’s Signature of Declaration of Acceptance of Office
Cllr Tucker will sign this after the meeting.
79/21 Apologies
Apologies were received from Devon County Cllr Hawkins. All Parish Councillors were present.
80/21 Declaration of Interests
None declared.
81/21 Election of Vice-Chairman
It was unanimously resolved to re-elect Cllr Anderson as Vice-Chair.
82/21 Appointments to Working Groups and Positions of Responsibility
The appointments were confirmed, with the exception that Cllr Tucker stood down from being DPC’s representative on the Village Hall Management Committee. Cllr Lloyd will consider whether to replace Cllr Tucker. Cllr Neale will be back-up or will take over as the new VHMC representative.
83/21 Asset Register, Insurance Cover, Current Contracts and Agreements, and Subscriptions
It was noted that these have been listed in separate documents (posted on www.dittshamparish.co.uk).
The Car Park Supervision contract which ends July 2021 and the extension of the Parish Lengthsman contract are items on the monthly meeting Agenda.
84/21 2021 Statement of Internal Controls
It was resolved to approve the Statement.
85/21 2021 Risk Register Review
A review was scheduled for May 2021, with Cllrs Lloyd and Anderson on the Task and Finish Group.
86/21 Annual authorisation of the Clerk’s base salary & Working from Home Allowance
It was resolved to approve the following: Re-approval that the Clerk’s base salary will be paid on the last day of each month and be authorised annually in May of each year or when the national salary award is changed. To agree to continue payment £17 per month Working from Home Allowance as DPC’s contribution to total £27 per month pro-rata with Blackawton Parish Council (rate as per Devon Association of Local Council’s notice).
87/21 Ordinary Meetings of the Parish Council
Ordinary meetings of the full council will remain the first Wednesday of each month excluding August at 7 pm.
Ordinary Meeting of Dittisham Parish Council
88/21 Declaration of Interests
None declared.
89/21 COVID-19 Response Project
No comments were made by Cllrs. The Clerk was asked to leave this standing Agenda item for the next two meetings.
90/21 Future Meetings
The response to the end of legislation permitting virtual Parish Council meetings on 6 May was discussed.
It was resolved to approve the proposal that from the June meeting, DPC will change to face-to-face meetings held in compliance with COVID regulations with remote access via Zoom and to ensure the quorum before the meeting (resolution proposed Cllr Anderson, seconded Cllr Faulkner, unanimous). Cllr Lloyd will do the risk assessment.
91/21 Approval of the minutes of the meeting held on 7 April 2021
The minutes were approved.
92/21 Public issues
92/21.1 Traffic/Parking Issues raised in the Annual Parish Meeting
Cllr Anderson will lead a Task and Finish Group. Cllrs Neale and Green will be members, plus two Parishioners.
92/21.2 Capton Stream – Action to manage water flow
DPC supported a community project described by Cllr Nightingale to take action to manage the water flow in Capton Stream.
92/21.3 Member of the Public
A member of the public asked some questions:
Weeds – Is there a program for removing vegetation from the roadside in the village?
Cllr Tucker explained that when green the vegetation is a DCC issue, and when dead SHDC’s responsibility. Last summer DPC decided not to arrange for weed spraying, so manual work would be needed to remove the vegetation. Homeowners could manage vegetation outside their residences. A working party/day might be able to assist and generate community spirit but at present Covid is a barrier.
Cllr Neale suggested enjoyment of the wildflowers and that if done to remove in the autumn.
Maintenance of Noticeboard opposite Red Lion Inn
It was confirmed that painting with wood preserver is an existing spring Maintenance Working Group action item.
2021/22 Budget
How was the budget prepared and questioning the car park income estimates.
Cllr Tucker explained that the best estimate possible was made using evidence available to the January 2021 meeting.
93/21 Community Reports
93/21.1 South Hams District Council Councillor
Deferred pending availability of Cllr McKay.
93/21.2 Devon County Council Councillor
Deferred in the absence of Cllr Hawkins.
94/21 SHDC Planning Decisions
94/21.1 0210/21/HHO Pump Cottage The Level Dittisham Devon TQ6 0ES. Householder application for alterations and extension and conversion of garage into new accommodation. Conditional Approval.
94/21.2 0312/21/HHO Mowhay Barn Bosomzeal Dittisham TQ6 0JG. Householder application for new timber porch and restoration of existing outbuilding. Conditional Approval.
94/21.3 0534/21/TCA Dartside Manor Street Dittisham TQ6 0EX. T1: Lawson Cypress – Fell. G1: Lawson Cypress x2 – Fell. G2: Pittosporum, Cherry Laurel, Portuguese Laurel & Bay – Crown height reduction to 6m from ground level. T2: European Larch – Fell. T3: Leyland Cypress – Fell. No objections raised.
94/21.4 0284/21/HHO Greenbank Riverside Road Dittisham TQ6 0HS. Householder application for exercise/therapy pool below garden bank. Conditional Approval.
94/21.5 0989/21/COM Kingston Farm Bungalow Dittisham TQ6 0JB. Notice of intention to install fixed line broadband electronic communications apparatus comprising 2 x 8m wooden pole (6.2m above ground). Permitted development.
94/21.6 4126/20/ARC Capton Mill Cottage Capton Devon TQ6 0JE. Application for approval of details in part reserved by conditions 4 & 5 of planning application 1669/20/HHO. Discharge of condition Approved.
94/21.7 0886/21/TEX Playground at The Ham Road Leading To Ham Car Park Dittisham Devon TQ6 0HS. T1: Willow Salix – Pollard to around 2m above ground level, DPC has been monitoring fungal decay at base where old basal limb removal or loss resulted in two decaying wounds near ground level, site visit with SHDC’s Maintenance Team with PTI qualification raised concerns about tree, advised tree should be cut down before it comes into leaf,located in public area next to footpath and children’s playground; T2:Horse Chestnut – fell, has worsening bleeding canker, shedding small branches regularly, 70% of leaves now showing signs when in leaf. Split decision
95/21 Appeal Decision Appeal Ref: APP/X1165/W/20/3245011 Land to the south of White Rock, adjacent to Brixham Road. The appeal is allowed and outline planning permission is granted.
96/21 New planning applications.
96/21.1 0763/21/HHO Low Dolphin Lower Street Dittisham TQ6 0HY. Householder application for new rear extension with internal alterations to existing building.
Object (resolution proposed Cllr Anderson, seconded Cllr Faulkner, unanimous)
The proposed installation of windows on the side of the first floor of the building would result in overlooking.
The proposal would be an unsympathetic overdevelopment of a site within a Conservation Area.
96/21.2 0968/21/HHO Lod Cottage The Lane Dittisham TQ6 0HB. Householder application for new first floor extension over existing balcony.
Support (resolution proposed Cllr Anderson, seconded Cllr Bond, unanimous).
96/21.3 1183/21/HHO Herons Flight Riverside Road Dittisham TQ6 0HS. Householder application for replacement of conservatory with new extension. Extension of existing balcony to front elevation over proposed stone clad ground floor extension. Alterations to fenestration and balustrading. Installation of natural timber cladding to first floor of front elevation and to gable end of rear elevation.
Support and make DPC’s comment on taking action to reduce light pollution (resolution proposed Cllr Anderson, seconded Cllr Faulkner).
96/21.4 1416/21/HHO Little Coombe Farm Dittisham TQ6 0JB. Householder application for retention of studio workshop and erection of greenhouse (part Retrospective.
Object (resolution proposed Cllr Anderson, seconded Cllr Lloyd, Cllr Green abstained).
The proposed building is unacceptably large, has a negative effect on the character of the landscape, there is no positive effect on the local employment economy, and it is considered an unacceptable over-intensification of buildings in the open countryside.
96/21.5 1446/21/HHO Greenslades Higher Street Dittisham TQ6 0HT. Householder application for alterations and extension to existing dwelling.
Support (resolution proposed Cllr Anderson, seconded Cllr Green, unanimous).
96/21.6 1556/21/ARC Former Site Of Kiln Lyon Lower Street Dittisham TQ6 0HY. Application for approval of details reserved by condition 6, 7 and 10 of Planning Permission 0277/20/FUL.
This ARC was noted.
97/21 Premises Licence Applications
- Variation to a premises licence application from Mr Graeme John Piesse for The Shambles (previously Quay Wines), 1 Higher Street, Dartmouth, TQ6 9RB.
- Variation to a premises licence application from Saveurs Ltd for Saveurs, 3 Victoria Road, Dartmouth, TQ6 9RT.
No comments made on the above applications.
98/21 Consultations
- Totnes & South Devon Bus Strategy Survey by Anthony Mangnall MP. Closes 20 May – Report from Cllrs Neale and Nightingale
Cllr Neale suggested that residents be encouraged to complete the survey and the Clerk send / resend to the Information email group.
99/21 Reports from Councillors with Specific Responsibilities / External Forums
99/21.1 Maintenance Working Group
The maintenance contractor from SHDC has done a site visit to assess management of private accesses to The Ham. The CCTV survey has been done of the Level Car Park drainage. Further work is needed to assess the gulley in the driveway to Pump Cottage, and to unblock and survey pipes from the two gullies before that one. The MWG is preparing a proposal for timber post at the edge of the sight-line and DPC land at top of Ham Lane and timber posts along Riverside Road frontage of Ham Triangle to prevent parking. The installation of a replacement post to protect The Ham car park machine (£220 +VAT) was noted. This was required because a vehicle collided with and damaged previous reinforced concrete post.
99/21.2 Vehicles parked at junction of Manor Street and The Lane
A proposed A5 windscreen note was discussed. Cllr Bond is also working on a permanent playground sign.
99/21.3 Ham Events
The requests for a booking for a Parish Lunch Queen’s Platinum Jubilee Sunday 5th June 2022 and from South West Gaffers for campervans overnight in the Ham Car Park & tents on the Ham 13 – 15 August 2021 during Dittisham Regatta were deferred. Cllr Faulkner will lead on obtaining further information and a site plan for the events.
100/21 National Trust Advertisement of access via Dittisham
Cllr Anderson will discuss with the National Trust via the DHNA forum.
101/21 Financial Matters
101/21.1 Financial Report.
It was resolved to approve the Report which showed a balance of £60,344.09 and unearmarked reserves of £11,836.19 (Cllr Faulkner abstained).
101/21.2 Payments
The following payments were approved:
- Metric, Maintenance Contract, £1,053.79
- Society of Local Council Clerks, Membership pro-rata with BPC, £130.00
- Devon Association of Local Councils, Membership, £90.37
- Glanville, CCTV Survey of pipes in The Level Car Park, £780.00
- Kingsbridge Websites, Gallery pages, £40.00
102/21 2020/21 Annual Governance and Accountability Return
102/21.1 2020/21 Internal Audit
The Auditor’s report was noted. Expenditure for thank you gift was approved.
102/21.2 2020/21 Audit Annual Governance Statement
It was resolved to approve the Statement.
102/21.3 2020/21 Audit Accounting Statements
Cllrs had an opportunity to consider the Accounting Statements.
102/21.4 2020/21 Audit Accounting Statements
It was resolved to approve the Statements.
102/21.5 2020/21 Audit Accounting Statements’ Signature
Cllr Tucker will sign after the meeting.
103/21 Payment of HMRC VAT Invoices by Direct Debit
It was resolved to approve Payment of HMRC VAT Invoices by Direct Debit.
DPC is not pursing deferral of VAT payments.
104/21 Lengthsman Contract
It was resolved to approve extension of the agreement for 2021/22
105/21 Clerk’s Overtime Claim
It was resolved to approve the claim for 6 hours of overtime.
106/21 Clerk’s Leave
The requested annual leave, 24 July to 22 August, and 18 December to 4 January 2022, was approved.
107/21 Annual Playground Inspection
It was noted that this inspection has been booked, £125 + VAT, to meet the lead time to have the inspection before the summer holidays.
108/21 Correspondence
- ‘collapsing pier’ Footpath 16 – referred to DCC and its owner
109/21 Next Meeting
The next meeting of Dittisham Parish Council will take place on 2 June 2021 at 7:00 p.m. in Village Hall subject to being quorate.
110/21 Car Park Supervision Arrangements
It was resolved to close the meeting to members of the public and press to discuss the arrangements.
It was agreed to advertise the contract. The Clerk will finalise the scope of work, contract, advertisement documents, and process with the Car Park Working Group.
The meeting ended at 21:40
Apr 16, 2021 | Minutes
MN_2021 April DPC Approved Minutes
Approved Minutes of the Monthly Meeting of Dittisham Parish Council held using public videoconferencing on Wednesday 7 April 2021 at 7:00p.m
Present: Cllrs Tucker (Chair), Anderson (Vice-Chair), Bond, Faulkner, Green, Neale, Nightingale, and Quinn were present, as were South Hams District Councillor McKay, Devon County Councillor Hawkins, and A Thom (Clerk). There was one member of the public.
61/21 Apologies
None received.
62/21 Declaration of Interests
None declared.
63/21 COVID-19 Response
Review of the project to ensure that residents and visitors have access to support and information – No comments were made.
64/21 Approval of Minutes
It was resolved to approve minutes of the meeting held on 3 March 2021.
65/21 Public Issues
65/21.1 Sunday School
The new owner of the Sunday School described the request remove from the Sunday School’s Title the covenant for maintenance in The Old Chapel Burial Ground.
Cllr Nightingale joined the meeting during the above item.
65/21.2 Dustbins
A member of the public had raised as an issue dustbins being left out on the street many days before the new Wednesday collection day and suggested asking householders to reconsider the timing of putting out their waste and bins, particularly with the increase in bins which will occur when the new recycling service begins. The Clerk was asked to communicate this request in the Parish Magazine, DPC Facebook page and on the Parish website.
66/21 Community Reports
66/21.1 South Hams District Council Councillor
South Hams District Cllr McKay reported that each council Member has been provided with an extra £3,000 for green projects. Detail is still to follow on a new COVID-19 restart grant which will be administered through SHDC. Localities has been reviewed and more Officers employed over the holiday period. The existing Joint Local Plan forms a buffer to proposals from central government because the Planning Inspectorate requires compliance with the JLP, however the JLP lacks provision for infrastructure.
66/21.2 Devon County Council Councillor
Cllr Hawkins said that the last full meeting of SHDC allocated just under £600,000 to reopening and regeneration post COVID. It is allocated to the five main towns but SHDC might consider requests from smaller communities. A new grant will be available soon to help business reopen and it might be available to small sports clubs. SHDC has allocated £171,000 to help the four leisure centres reopen from 12 April.
DCC has increased spending for highway drainage and public rights of way. There is a huge concern about mental health because of COVID-19. The construction of the Health and Wellbeing Centre has been delayed and Cllr Hawkins is following up the reason. Dartmouth Town Council is looking at using some Norton fields for overflow parking in July and August. The recycling centres are busy and extended hours have been agreed.
Dartmouth has been chosen for the Devon section of the Tour of Britain on 6 September.
67/21 SHDC Decisions planning/tree applications.
67/21.1 0275/21/ARC Gurrow Point Riverside Road Dittisham Devon TQ6 0JH. Application for approval of details reserved by condition 3 (roof finish details) for planning application 3669/20/HHO. Discharge of condition Approved.
67/21.2 3001/20/ARC Downton Farm Dittisham TQ6 0JD. Application for approval of details reserved by conditions 10-15 & 18 of planning consent 1461/19/FUL. Conditional Approval.
67/21.3 3002/20/ARC Downton Farm Dittisham TQ6 0JD. Application for approval of details reserved by conditions 5-10 & 13 of listed building consent 1462/19/LBC Discharge of condition Approved.
67/21.4 4237/20/HHO Sherwood Cottage Riverside Road Dittisham Devon TQ6 0HS. Householder application for removal of utility structure and garage with replacement single storey extension. Works include removal of existing conservatory, removal of extension to chimney pot and replacement windows. Conditional Approval.
67/21.5 0534/21/TCA Dartside, Manor Street, Dittisham, TQ6 0EX.Proposed works: T1: Lawson Cypress – Fell. G1: Lawson Cypress x2 – Fell. G2: Pittosporum, Cherry Laurel, Portuguese Laurel & Bay – Crown height reduction to 6m from ground level. T2: European Larch – Fell. T3: Leyland Cypress – Fell. Raise no objections.
68/21 New planning applications.
68/21.1 0546/21/FUL Little Coombe Cedar Huts Dittisham TQ6 0JB. Installation of 5 new shepherds huts, relocation of Airstream caravan and associated development.
Cllr Green declared a disclosable pecuniary interest and was removed from the meeting.
Object (proposed Cllr Anderson, seconded Cllr Faulkner, Cllr Quinn abstained).
DPC considers that the proposal is an over intensification of use of the site and that the Tourism Need Report provides insufficient justification for the development in the countryside, because its data is insufficient, particularly in a tourism environment experiencing major short-term variations due to the COVID-19 pandemic. DPC considers that the proposed huts would have a negative effect on the character of the landscape. It can be expected to be 5-10 years until they are screened by the proposed planting. DPC will raise concerns about increased traffic associated with the proposed development of five huts. The access road is currently quite busy, being in use by immediate residences and by traffic from the East Cornworthy direction. The road is mainly single lane, its winding nature leads to reduced visibility, and it is in poor condition.
Cllr Hawkins will separately look into whether DCC will improve the surface of the road.
68/21.2 0668/21/FUL Dittisham Sailing Club, The Ham Riverside Road Dittisham TQ6 0JH. Replacement of rotting cedar shingles with natural slate.
Support (proposed Cllr Anderson, seconded Cllr Neale, unanimous).
68/21.3 0989/21/COM Kingston Farm Bungalow Dittisham TQ6 0JB. Notice of intention to install fixed line broadband electronic communications apparatus comprising 2 x 8m wooden pole (6.2m above ground)
No comment.
68/21.4 1034/21/PDM Barn at Capton Dittisham Dartmouth TQ6 0JE. Prior approval for proposed change of use of agricultural building to 4 dwellings (Class C3) and associated operational development (Class Qa+b)
No comment.
69/21 Consultations
Cllrs Neale and Nightingale will prepare a report for the May meeting.
70/21 Request for removal of Old Chapel Burial Ground maintenance covenant from Sunday School’s Title
It was unanimously resolved to agree to this request (proposed Cllr Anderson, seconded Cllr Faulkner). The relevant responsibilities for maintenance of the Old Chapel Burial Ground are correctly stated on The Old Chapel’s Land Registry Title.
71/21 DPC Forward Plan
It was resolved to approve the forward plan with the changes discussed, as an evolving document to be posted on the Parish website.
72/21 Reports from Councillors with Specific Responsibilities / External Forums
72/21.1 Maintenance Working Group
The WG’s report on management of private accesses to The Ham was discussed. The meeting agreed to take legal advice from NALC via the SLCC on the appropriate course of action to regularise the accesses. DPC has a responsibility for the safety of all users of The Ham. The meeting agreed to take advice from SHDC Grounds Maintenance before proceeding. DPC will also take steps to ensure that Title map boundaries to match the boundary fences. It was unanimously resolved to move forward with addressing the three aspects as above (proposed Cllr Anderson, seconded Cllr Faulkner).
72/21.2 Ham Events
Consideration of requests for a booking for a Parish Lunch Queen’s Platinum Jubilee Sunday 5th June 2022, and from South West Gaffers for campervans overnight in the Ham Car Park and tents on the Ham 13 – 16 August 2021 during Dittisham Regatta were deferred while Ham Events Working Group councillors establish further details.
72/21.3 Proposal for an English Oak Memorial Tree on The Ham
It was agreed that an English oak would be planted in the location shown on the circulated map.
72/21.4 Snow Warden Working Group
The Report from Cllrs Green and Lloyd was deferred.
72/21.5 Vehicles parked at junction of Manor Street and The Lane
Cllrs Anderson and Bond’s report on proposed sign and notes for windscreens was deferred to the May meeting.
72/21.6 Dog Fouling Working Group
The consultation recommendations were discussed. The recommendation to contact SHDC to negotiate the repair/replacement and relocation of the dog waste bin in The Level car park to Rectory lane (Manor Street end) was agreed. This location will be reviewed after one year, and in need the bin moved to other end of Rectory Lane. The proposed repair/replacement and relocation of the square litter bin by the phone box to the Higher Street turning bay was agreed in principle, to be adjusted accordingly depending on pending feedback from nearby property.
72/21.7 Footpaths
Updates were noted that the kissing gate at the bottom of Footpath 1 has been removed because it was damaged, unsafe and no longer serves any purpose, and that DCC is addressing a bridleway in the Parish affected by a van being used for accommodation.
73/21 Financial Matters
73/21.1 Financial Report
It was resolved to approve the financial report and bank reconciliation which showed a balance of £63,138.47 and unearmarked reserves of £14,415.15 on 31 March 2021.
73/21.2 Payments
It was resolved to make the following payments:
- St Georges Church Grounds Maintenance Grant £1,000.00
- Landscape Construction & Design maintenance repairs to public footpaths £489.00
- SHDC Payroll 20/21 £120.00
- Dartmoor Tree Surgeons Pollarding of Willow on The Ham £708.00
- Community Heartbeat Trust Annual Support two defibrillators £396.00
- Devon Communities Together Membership renewal £50.00
- Clerk Expenses Reimbursement CE39 £230.12
- Business Rates The Ham Car Park £2,844.30
- Business Rates The Level Car Park £2,694.60
73/21 Car Park Machines
It was resolved to accept the proposed fee of £398+VAT to change tariffs and program VAT number.
74/21 Correspondence
- Member of public, 10/3/21 Safety of access from Binham Cottage to FP14 – referred to DCC
- Dart Harbour Communities Group, 23/3/21 Stoke Gabriel Cycle track – could be an asset to the Parish.
Cllr Anderson will monitor. - DCC Lower Street roadworks, assistance in liaison with contractor and DCC
75/21 Next meeting
The Annual Meeting of the Parish Council and the ordinary May meeting are scheduled for 5 May 2021 at 7:00 pm.
76/21 Car Park Supervision Arrangements
It was resolved to close the meeting to members of the public and press.
The meeting closed at 20:54
Mar 14, 2021 | Minutes
MN_2021 March 03 DPC Approved Minutes
Approved Minutes of the Monthly Meeting of Dittisham Parish Council held using public videoconferencing on Wednesday 3 March 2021 at 7:00p.m.
Census on Sunday 21 March 2021 – Community Engagement Manager
Residents will receive a letter of invitation with a unique access code. Most people will complete the Census online. 10% of households will automatically receive a paper questionnaire. The invitation letter will provide a free phone number for requesting a paper copy of the Census questionnaire. There will be extensive help available to complete the Census – including phone, webchat, email, and text. The Census questionnaire can also be completed over the phone. A trusted family member or friend can complete it. The last day to return the Census is 4 May. There are three new questions: whether people have ever been in the armed forces, and two voluntary questions asking about gender identity and sexual orientation of people aged over 16 years. There is £1,000 fine for non-completion of the Census. The South Hams historically has a high completion rate.
Present: Cllrs Tucker (Chair), Anderson (Vice-Chair), Bond, Faulkner, Green, Lloyd, Neale, Nightingale, and Quinn were present, as were South Hams District Councillor McKay, Devon County Councillor Hawkins, and A Thom (Clerk). There were three members of the public.
39/21 Apologies
No apologies for absence were received.
40/21 Declaration of Interests
Cllr Quinn declared a personal interest in the Dartside tree application.
41/21 COVID-19 Response
No problems were raised with regard to the project to ensure that residents and visitors have access to support and information.
42/21 Approval of the minutes of the meeting held on 3 February 2021
It was resolved to approve the minutes.
43/21 To consider any issues raised by members of the public.
43/21.1 Drains around area of The Level Car Park
The owner of Pump Cottage expressed their appreciation to members of the Parish Council for their ongoing efforts to address the issue. They offered to make a sensible and appropriate contribution to the cost of a CCTV survey – noting that it isn’t known to them how much it will cost. They commented on a view expressed to the previous meeting that the water could be a natural result of increased rainfall, stating for the record they have yet to be convinced that is the situation, because they have owned the house for many years and this is a different pattern of water flow.
43/21.2 A member of the public raised several issues as follows:
Fruit fall onto Jubilee steps was reported to the last meeting. The Clerk confirmed that the steps have been cleaned by the Parish lengthsman.
February Minute 21/21.8 Vegetation/Weeds on Roads in the Village – They saw the recent road sweeper and observed that it had no effect at the edges of the road.
Snow Warden Proposal Report – Cllr Lloyd said that this report had been deferred to 7 April meeting because of COVID-19 related home schooling responsibilities.
Greenbank swimming pool planning application – They asked about its visibility from houses and from the river. Cllr Anderson confirmed that this would be addressed later on the Agenda.
Stepping Stones outside Binham Cottage – They would be concerned about the installation of stepping stones or an alternative. This item is addressed later on the Agenda.
Proposed memorial Holm Oak planting on The Ham – They said that the Holm Oak is under serious consideration for listing in Schedule 1 of the Wildlife Act because it is a non-native invasive species and nothing grows under it. It is evergreen with thick and oily leaves which take a very long time to break down. It would be blocking the view of the river. Prolific fruit will travel down the river. It is very resistant to herbicides. They requested a deciduous tree. Cllr Faulkner confirmed that he was happy to take that information into account. He will do further research and if the concerns are valid look at an alternative. This will be an Agenda item for the 7 April meeting.
Cllr Green joined the meeting during the above item.
44/21 Community Reports
44/21.1 South Hams District Council Councillor
The allocation to the Council’s climate change response of an extra £200,000 in the Budget is very welcome. There was recently a serious accident on the zebra crossing in Harbertonford. Cllr McKay has restarted discussions about getting the crossing moved. The Restart grant in the Government budget will be administered by SHDC.
44/21.2 Devon County Council Councillor
SHDC COVID Compliance Officers to support businesses and customers will be in place until the end of September. The DCC Budget has been set. The Health and Well Being Centre will hopefully start in May. South Hams Leisure Centres will reopen when they are permitted to. Recycling Centres remain open.
Cllr Tucker asked Cllr Hawkins to raise with his colleague repair needed of potholes on the road between Harbertonford and Totnes.
44/21.2 DCC’s Camera Survey of Lower Street Drains and Pipes
The Clerk said that they have received a report that DCC’s recent camera survey has led to DCC’s recommendation to remove the collapsed unconnected gully outside The Moorings, and that the outlet from the gully at the bottom of the Church Steps needs repair prior to the resurfacing works which will require a temporary road closure (information about duration pending).
No comments were made.
45/21 SHDC Decisions planning/tree applications.
45/21.1 4088/20/FUL & 4089/20/LBC The Linhay Barn Chipton Barton Dittisham TQ6 0HW. Householder and Listed Building Consent for Refurbishment works, internal alterations and associated landscaping & continued use as ancillary accommodation/holiday use (resubmission of 2134/20/FUL & of 2123/20/LBC). Conditional Approval.
45/21.2 4101/20/VAR Sunbeams Riverside Road Dittisham Devon TQ6 0HS. Application for variation of conditions 2 and 3 of planning consent 3745/19/HHO regarding drawings and a privacy screen. Conditional Approval.
45/21.3 4180/20/PDM Prior approval for change of use of Agricultural building to Dwellinghouse (Class C3) an associated building operations. Prior Approval Refused.
45/21.4 3793/20/TCA 20 Dittisham Court, Dittisham, TQ6 0HS. T6: Horse Chestnut – Lateral reduction by 1m on all sides to allow clearance from property wall and ensure balance and shape of tree is maintained. No objection raised.
45/21.5 3749/20/HHO & 3750/20/LBC Dunedin House The Quay Dittisham TQ6 0EZ. Householder application and Listed building consent for roof over courtyard and lantern light withinternal alterations to rear first and second floors. Conditional Approval.
45/21.6 3927/20/LBC Lapwing Cottage Manor Street Dittisham TQ6 0EX. Listed building consent for replacement of 3no casement windows on South elevation (retrospective). Conditional Approval.
46/21 New planning applications for consideration
46/21.1 0312/21/HHO Mowhay Barn Bosomzeal Dittisham TQ6 0JG. useholder application for new timber porch and restoration of existing outbuilding.
Support (resolution proposed Cllr Anderson, seconded Cllr Bond)
46/21.2 0284/21/HHO Greenbank Riverside Road Dittisham TQ6 0HS. Householder application for exercise/therapy pool below garden bank.
Support (resolution proposed Cllr Anderson, seconded Cllr Quinn, Cllr Faulkner against, Cllr Neale abstained)
47/21 New tree applications from SHDC
47/21.1 0534/21/TCA Dartside Manor Street Dittisham TQ6 0EX. T1: Lawson Cypress – Fell. G1: Lawson Cypress x2 – Fell. G2: Pittosporum, Cherry Laurel, Portuguese Laurel & Bay – Crown height reduction to 6m from ground level. T2: European Larch – Fell. T3: Leyland Cypress – Fell.
Support (resolution proposed Cllr Faulkner, seconded Cllr Green, Cllrs Anderson and Bond against).
48/21 Reports from Councillors with Specific Responsibilities / External Forums
48/21.1 Management of Level Car Park Drains & Pipes
A decision regarding approval of expenditure for clearance and / or CCTV was deferred to the end of the Agenda for a discussion closed to the public and press.
48/21.2 Maintenance Working Group
The matters raised in the site meeting with the Maintenance Contractor were deferred pending further consideration by the Maintenance Working Group councillors. Expenditure of up to £100 was authorised for the proposal to block the pedestrian access to the eroded footpath near Lod Cottage with wooden fencing similar to that next to the path towards the village boat park from The Ham car park.
48/21.3 Vehicles parked at junction of Manor Street and The Lane
Cllrs Anderson and Bond’s proposals were considered. They were about improving communication between the parties involved and signage (moving the existing ‘no parking’ sign to the left, installing a new A2 size sign relating to ambulance turning, and cleaning the existing ‘The Lane/No Turning’ sign). Cllrs Anderson and Bond were asked to design a sign and notes for windscreens (to be downloadable from the parish website), and to consider including that The Lane is in use by vehicles. Clerk to follow up asking DCC about scheduling enforcement visits over the summer.
48/21.4 Dog Fouling Working Group
Cllr Neale reported that there has been some response to the current consultation. Two of six proposed dog fouling notices and a proposed leaflet for holiday lets have been circulated for DPC to consider. In response to Cllr Faulkner’s question about possibly too many notices, Cllr Neale explained that the proposed locations are noticeboards, bottom of Manor Street, and junction of The Lane and footpath 14. The Clerk requested use the standard header and addition of Clerk’s contact details. It was unanimously resolved to support the publicity on that basis.
48/21.5 Proposal for a Memorial Tree on The Ham
This item was raised under Public Issues and will be on the 7 April Agenda.
49/21 Binham Cottage’ request for a change to the surface of The Ham near Binham Cottage’ gate
The meeting considered the request from the owner of Binham Cottage. It was commented that the area has become exceptionally muddy from moving household contents. There are other private residences which have accesses directly onto The Ham. It was resolved to ask the Maintenance Working Group councillors to consider this matter in more detail and report back to DPC, and in the interim to ask the owner of Binham Cottage to use their alternative access and to let them know that DPC is seeking a way forward.
Cllrs Quinn and Hawkins left the meeting at 9 p.m.
50/21 Removal of diseased and dangerous Willow Tree and a Horse Chestnut on The Ham
SHDC’s contractors were very concerned about the diseased Willow next to the galleon, which DPC has been monitoring. They recommended removal with some urgency and before it comes into leaf. Two tree surgeons have suggested pollarding the willow and allowing it to reshoot. Cllr Faulkner has suggested removing the neighbouring tree which is a horse chestnut with canker. It was resolved to accept a quote to pollard the willow and remove the horse chestnut.
51/21 DPC Representation on Sustainable South Hams
Cllr Nightingale said that Sustainable South Hams is a good opportunity to collaborate. He said that he participates for Sustainable Dittisham and offered to represent DPC, with perhaps Cllr Neal as backup. Cllr Lloyd is also available as back up. It was unanimously resolved to agree to this proposal.
52/21 Proposed DPC Support of Climate and Ecological Emergency Bill
Cllr Nightingale explained that the purpose of asking for parish council support is to add weight to the proposed Bill and to obtain parliamentary debate, a path to make deeper changes faster. DPC would be added to the website for the Bill. It was unanimously resolved to support the proposal.
53/21 Policy Regarding the Placing of Private Skips in DPC Car Parks
Cllrs Tucker and Anderson have discussed private skips in DPC car parks and noted that there is a risk to DPC. Skips need to be supervised while they are in the car park. There is a risk to cars and users of the car park. The overall benefit to the whole of parish needs to be weighed against some benefit to one household. There are alternative locations for skips. It was unanimously resolved that the policy would be that DPC does not permit skips in its car parks for those reasons.
54/21 Delegated Authority
It was resolved to approve the proposed scheme of delegated authority and that it will be under review as and when necessary (Cllr Faulkner abstained).
55/21 Lost Property Policy
It was resolved to add ‘no return of lost property unless prepaid postage’ to the current policy for lost property on The Ham of advertising lost property on Facebook and/or in Red Lion for a week and then giving the lost property to a charity shop (Cllr Faulkner abstained).
56/21 Financial Matters
56/21.1 Financial Report
It was resolved to approve the report and bank reconciliation which showed a balance of £60,300.73 and unearmarked reserves of £10,854.66.
56/21.2 Payments
It was resolved to approve the following payments:
- Kingsbridge Websites Annual Hosting and Backups £120.00
- Tozer & Co Printers 2021/21 DSC paper permits £227.83
- Car Park Supervisor November 2020 to March 2021 £400.00
56/21.3 Transfer of Funds from NatWest to Lloyds Bank Accounts
It was resolved to approve transfer of £45,000 by cheque.
56/21.4 Clerk’s Expenses
It was resolved approve the claim CE38 for reimbursement for £130.23.
56/21.5 Clerk’s Overtime Claim
It was unanimously resolved to approve the claim for five hours overtime.
57/21 Correspondence
- Citizens Advice – Distribution of ‘COVID Winter Grant Scheme’ to support with the cost of fuel or food due to the continuing hardships caused by COVID-19
- SHDC 2/2/21 Parking Tariff Changes consultation 4 to 25 February 2021
- DSC Committee, 20/2/21, Notice of essential interior maintenance and building work DSC Club House for three to four weeks from 3 March
58/21 Annual Parish Meeting Wednesday 21 April
The arrangements were discussed. The Dogs Trust and housing energy efficiency speakers have been proposed. Cllr Nightingale will send suggestions for key DPC achievements.
59/21 Next Meeting
The scheduling of the next meeting of Dittisham Parish Council for 7 April 2021 at 7:00 pm was confirmed.
60/21 Management of Level Car Park Drains & Pipes
It was resolved to close the meeting while quotes were discussed due to commercial in confidence nature of the business. A contractor was chosen to carry out a CCTV survey.
The meeting closed at 21:56.
Feb 25, 2021 | Minutes
MN_2021 February DPC Approved Minutes
Approved Minutes of the Monthly Meeting of Dittisham Parish Council held using videoconferencing on Wednesday 3 February 2021 at 7:00 p.m.
Present: Cllrs Tucker (Chair), Anderson (Vice-Chair), Bond, Faulkner, Green, Lloyd, Neale, and Nightingale were present, as were South Hams District Councillor McKay, Devon County Councillor Hawkins, and A Thom (Clerk). There were two members of the public
17/21 Apologies
Apologies for absence were received from Cllr Quinn.
18/21 Declaration of Interests
None declared.
19/21 Approval of the Minutes of the Meeting held on 6 January 2021
It was resolved to approve the Minutes.
20/21 COVID-19 Response
The project to ensure that residents and visitors have access to support and information was discussed.
The draft circulated letter of thanks was approved. The proposed ‘spot the first crocus’ and lockdown photo competitions were agreed, and the purchase of small prizes supported (Chair and Clerk to formally approve purchases). Other local parishes are welcome to join an extended photo competition.
21/21 Public Issues
21/21.1 0210/21/HHO Pump Cottage Planning Application
The applicant described the proposals and the reasoning.
21/21.2 Pump Cottage Water
The owner of the property described their concern about water coming into their garden. It is an unusual amount of water which they have not seen before. They appreciate updates received from DPC about further investigations. They said that the new tarmac at the top of the drive helps keep water away and they would be very uncomfortable if anything was done to lower the existing ridge.
21/21.3 Old Chapel Burial Ground Access
A member of the public requested an update on the review of safe public access. Cllr Anderson the summarised the actions taken and agreed by DPC to support the safe access by members of the public to visit graves in the burial ground.
21/21.4 Jubilee Steps
A member of the public said that fruit has fallen and the steps need attention.
21/21.5 Car Blocking Slipway
A member of the public described a recent incident with a parked vehicle near the Ferry Boat Inn creating an obstruction and the owner couldn’t be located. Cllr Tucker said that if vehicles are obstructing the highway they should be reported to the Police.
21/21.6 Snow or Ice warden
A member of the public asked about a warden for the Parish and a gritter which can be towed behind a vehicle. Cllr Tucker said that this is an item later on the Agenda. Insurance and Chapter 8 training issues need to be considered.
21/21.7 Building Site on Riverside Road opposite Ham Lane
Cllr Faulkner raised his concern about materials, vehicles, toilet, and two full size containers one on top of the other on the pavement. Cllr Bond confirmed that this has been reported to Devon County Council which has confirmed that the necessary permission has been provided by DCC.
21/21.8 Vegetation/Weeds on Roads in the Village
Cllr Neale commented on vegetation/weeds on the roads in the village. Community working groups might be a solution. Chapter 8 certification and safety issues would need to be considered. Cllr McKay commented that the mechanical sweepers can use wire brushes.
21/21.9 Scheduling of Building Works
Cllr Lloyd asked whether when commenting on planning applications DPC looks at the overall number of projects happening in the village. Cllr Tucker said that this isn’t considered. DPC does not have the power to schedule works. DPC can request restrictions around deliveries in the village, e.g. school transport hours, in its planning comments.
22/21 Community Reports
22/21.1 South Hams District Council Councillor
In general the waste collection issue has subsided. Cllr McKay has received an email about issues in Lower Street, and asked residents to let him know if there are any problems. Work is being done on the budget and possible climate change actions. Most activities are related to COVID.
Cllr Anderson said that he responded to the SHDC Housing Strategy consultation and has been asked to be on the Working Group.
22/21.2 Devon County Council Councillor
SHDC and DCC are busy with COVID. Considerable grants are available for families and businesses. It is being looked at to relax some of the rules to see if businesses who missed out previously can receive help. There are COVID Compliance Officers (four in the South Hams) working to ensure COVID compliance. Cllr Hawkins asked to please ensure that the police are notified of people visiting their second homes. They can be fined up to £1,000. Councillor Hawkins has been out with the Neighbourhood Officer inspecting Highways. There is a 1.5 million pound increase for capital works on bridleways etc. Recycling Centres are open. Leisure Centres are closed.
23/21 SHDC Planning Decisions
- 3405/20/VAR Cobwebs Lower Street Dittisham TQ6 0HY. Application for removal of condition 3 of planning consent 18/1460/99/F.
- 3669/20/HHO Gurrow Point Riverside Road Dittisham TQ6 0JH. Householder application for replacement sunroom with loggia and replacement conservatory with new extension & associated landscaping. Conditional Approval.
- 3681/20/OPA Land East of The Cottage Capton TQ6 0JE. Outline Application with all matters reserved for erection of a single dwelling and associated works. Withdrawn.
24/21 New Planning Applications
- 4237/20/HHO Sherwood Cottage Riverside Road Dittisham Devon TQ6 0HS. Householder application for removal of utility structure and garage with replacement single storey extension. Works include removal of existing conservatory, removal of extension to chimney pot and replacement windows.
Support (resolution proposed Cllr Anderson, seconded Cllr Nightingale).
- 0210/21/HHO Pump Cottage The Level Dittisham Devon TQ6 0ES. Householder application for alterations and extension and conversion of garage into new accommodation.
Support with DPC’s comment about mitigation of light pollution (resolution proposed Cllr Anderson, seconded Cllr Faulkner).
- 0275/21/ARC Gurrow Point Riverside Road Dittisham Devon TQ6 0JH. Application for approval of details reserved by condition 3 (roof finish details) for planning application 3669/20/HHO.
No comment.
25/21 Consultations
- Interim Devon Carbon Plan, Devon Climate Emergency (DCE) partnership, Closes15/2/21.
The Clerk was delegated authority to respond in consultation with cllrs. A Zoom meeting will be arranged.
26/21 Management of Level Car Park Drains
This item was moved forward on the Agenda at the Chair’s discretion. The assessment of the drainage to date was reviewed. Cllr Bond reported that no dye has been detected in Pump Cottage after adding to the watercourse and to the surface water drains. The Clerk has circulated a report about DPC’s responsibility to maintain watercourse and surface water drainage on its property. It was agreed to continue work to assess and obtain a process and then take it forward.
27/21 Reports from Councillors with Specific Responsibilities / External Forums
27/21.1 Footpaths Forms and Bids
It was resolved to support the proposed report and three bids for works as circulated.
28/21 Parish Website – Ditsum Players Webpage
It was resolved to support a webpage and associated costs which the Clerk said would be less than £60.
It was agreed that Communications Working Group will review the website. Cllr Bond will coordinate.
29/21 Parish Response to Snow
Suggestions for a snow warden, grit bin shovels, or other resilience measures were considered.
A Snow Warden Working Group was formed: Cllrs Green and Lloyd. Cllr Green will lead. It will get information from the DCC Neighbourhood Officer. To report to the March meeting.
It was resolved to approve expenditure of up to £150 for the Clerk to organise purchase of shovels for grit bins.
30/21 Vehicles parked at junction of Manor Street and The Lane
Cllrs Anderson and Bond will review and report to the March meeting.
31/21 Event on The Ham – Queen’s Platinum Jubilee 2-5 June 2022
The proposed community event is of the type DPC is keen to support. The Clerk advised that the application is currently an in principle approval and uses The Ham for more than four days in total, both of which are against DPC policy. The applicant is expecting to have more details in the near future. The Parish Council agreed that it would hold the days open for the applicant for three months while the applicants confirms their requirements.
32/21 Management of Toilets on The Ham
The Clerk asked whether SHDC wishes to consider evaluation of the service being provided. DPC has a contract with SHDC which gives SHDC permission to provide the toilet facilities. The Clerk was asked to write to SHDC about whether there might be a breach of the agreement.
33/21 Census Day – Sunday 21 March 2021
No additional actions were proposed to advertise the Census.
34/21 Climate and Ecological Emergency Bill
For information only.
35/21 Financial Matters
35/21.1 Consider approval of the financial report.
It was resolved to approve the report which showed a total balance of £59,974.47 and unearmarked reserves of £10,843.65.
35/21.2 Payments
- Cllr Anderson, 1/200 OS Plan of OCBG, £17.40
- Cllr Bond, Dye, batteries and torch, £18.54
- Cllr Faulkner, Trees etc for The Ham planting, £230.95
- SHDC, Grounds Maintenance 2020, £1,103.40
It was resolved to approve the payments. Cllr Anderson, Bond, and Faulkner abstained.
35/21.3 VAT Payment
The third quarter VAT payment of £692.50 or slightly more if Level Car Park permits have been sold in the period was approved by resolution.
36/21 Correspondence
Received:
16/12/20, 2021/22 Local Government Finance Settlement: Technical Consultation. Closed 16/1/21
22/1/21, Village Hall Management Committee, DPC’s decision to defer a decision on the grant application
Sent:
26/1/21, DCC, Co-ordination of installation of electric supply and resurfacing works
37/21 Scheduling of Annual Parish Meeting and Annual Meeting of the Parish Council
The Annual Parish Meeting was scheduled for 21 April at 7 pm. It is an opportunity to review achievements, encourage connection, and to celebrate and honour. Working Groups were asked to choose their top three to four achievements to talk about. The Clerk was asked to ask Parishioners for topics for the meeting. This will be discussed by the March meeting.
38/21 Next meeting
It was confirmed that the next meeting of Dittisham Parish Council will be on 3 March 2021 at 7:00 pm.
The meeting closed at 21:35
Feb 3, 2021 | Minutes
MN_2020 December DPC Approved Minutes
