Approved Minutes 2021 November

Nov 17, 2021 | Minutes

The Approved Minutes of the Monthly Meeting of Dittisham Parish Council held in Dittisham Village Hall, with Zoom audio conferencing, on Wednesday 3 November 2021 at 7:00p.m. can be

downloaded as a pdf here:

MN_2021 November DPC Approved Minutes

or read below.

Present: Councillors Anderson (Meeting Chair), Bond, Neale, Nightingale, and Unitt were present, as were A. Thom (Clerk), two members of the public, and Cllr Quinn and South Hams District Councillor McKay via audio link.

Councillors present via audio link are not able to vote.
184/21 COVID-19
The COVID-19 precautions being taken by the meeting were noted.
185/21 Apologies:
Apologies for absence were received from Cllrs Tucker (Chair) and Green, and Devon County Councillor Hawkins.
186/21 Declaration of interests
Cllr Unitt declared a personal interest in the Dittisham Sailing Club permits (Item 11.1).
Cllr Quinn declared a personal interest in the Request for a TPO – Ref: 1798627 (Item 9.1).
Cllr Neale declared a disclosable pecuniary interest in 3322/21/HHO Mason Park planning application (Item 8.2).
187/21 Approval of Minutes
It was resolved to approve the minutes of the meeting held on 6 October 2021 with the following change to MN 163/21.1: ‘They said that Lod Cottage’s flagstaff is an indication of the height.’ replaces ‘They said that Lod Cottage’s flagstaff blocks some of the view – as an indication of height’.
188/21 Public Issues
188/21.1 Tree Policy & Planting, and Absence of Food Waste Collection
A member of the public raised the issue that no food waste is being collected, noting that the public discussion about issues with the waste and recycling service has focussed on recycling and green waste collection.
They said that the Woodland Trust website has a good paragraph about where to plant trees and asked that the Parish Council look at that please. They also re-extended an invitation for the Parish Council to see from their house the view and the potential effect on that view from tree planting by the Parish Council on The Ham.
189/21 Community Reports
189/21.1 South Hams District Council Councillor
SHDC Cllrs were invited to tour the centre where compacted waste is converted. Cllr McKay said it is extraordinary what technology can do and he actually questions why waste is separated to start with. The Overview and Scrutiny Committee meets tomorrow and will discuss how the decision regarding brown bin collections and the letter which has gone out was made.
For FCC to receive a penalty reports of problems have to come directly from residents into SHDC’s system.
Climate and biodiversity recommendations are being considered tomorrow. This includes South Hams wide targets.
Community Forum presentations have happened. There is a move toward more practical working together with SHDC.
Cllr Nightingale provided the information that the Raleigh Estate is now getting garden waste dumped in lots of their gateways. This is an issue.
189/21.2 Devon County Council Councillor
Deferred in the absence of Cllr Hawkins.
190/21 SHDC Planning Decisions
The following decisions were noted.
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190/21.1 3024/21/HHO Sherwood Cottage Riverside Road Dittisham TQ6 0HS. Householder application for removal of utility structure and garage with replacement single storey extension. Works include removal of existing conservatory, removal of extension to chimney pot and replacement windows. Extension to include external porch (resubmission of 4237/20/HHO). Conditional Approval.
190/21.2 2455/21/FUL Spindlewood Higher Street Dittisham TQ6 0HT. Demolition of existing dwelling and provision of replacement dwelling with associated landscaping. Conditional Approval.
190/21.3 3364/21/LBC 2 Watermans Cottage Manor Street Dittisham TQ6 0EX. Listed building consent for 15 solar panels on two frames in garden. Withdrawn.
191/21 New planning applications
191/21.1 3495/21/HHO Gurrow Point Riverside Road Dittisham TQ6 0JH. Householder application for proposed external material changes to East elevation with smaller attic window.
Support (resolution proposed Cllr Anderson, seconded Neale, unanimous).
191/21.2 3322/21/HHO Mason Park Capton TQ6 0JE. Householder application for new sun room to replace porch.
Cllr Neale left the room.
Support (resolution proposed Cllr Anderson, seconded Unitt, unanimous).
Cllr Neale returned to the room.
192/21 New tree applications
192/21.1 Request for a TPO – Ref: 1798627 South Hams District Council No. 1057 Tree Preservation Order 2021. Yew Tree Cottage, Manor Street, Dittisham, TQ6 0EX. Serving of New Order.
Support As Served (resolution proposed Cllr Anderson, seconded Neale, unanimous).
193/21 SHDC Code of Conduct
It was resolved that DPC would adopt the new Code (resolution proposed Cllr Anderson, seconded Nightingale, unanimous).
194/21 Reports from Councillors’ Working Groups & External Forums
194/21.1 Car Parks Working Group
The report of the 2022 Review of Dittisham Sailing Club Permits for The Ham Car Park was considered.
It was resolved that there will be a 5% increase in the charge for the 2022/23 permits and subsequently annual CPI increases – as recommended in the Report. There was a discussion about whether to limit the total number of permits, for example a maximum of 200. A cap will not be set this year. Agreed by unanimous resolution.
194/21.2 Dog Fouling Task and Finish Group
There were no objections raised to the proposed location for a bin near Rectory Lane, at the end of the track towards Bozomzeal. The land is unregistered. It was agreed that a 21 day Notice of Intent will be posted. DPC will try to locate the owner and also contact nearby households about the proposal. Agreed by unanimous resolution.
194/21.3 The Ham Events Working Group
It was resolved to agree to receiving payment by the Outdoor Swimming Society for the 2022 hire of The Ham as the deposit in November 2021 and balance by the end of April 2022 or within 3 weeks of tickets going on sale, whichever is sooner.
194/21.4 Maintenance Working Group
It was resolved unanimously to choose playground sign version A and to accept the proposed specifications for square wooden post for the signs.
195/21 Update on Payment of Grants to the Village Hall Management Committee
The Clerk updated DPC on actions taken since the 6 October meeting. The deferred 2021/22 grant of £3,000 for Hall maintenance has now been paid. This is the second year of the requested five year commitment. The
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grant is paid before the works are done, except the 21/22 grant which has been paid by DPC later in the financial year. DPC will need to consider whether maintenance reserve funds can be held by VHMC. DPC does not have a role in the day to day management of the Hall. The intent of the proposal for Cllr Anderson to be present during the Annual Premises Survey Assessment is to facilitate reporting on use of grant funds paid by DPC. Cllr Anderson commented that a letter has been received from the VHMC Chair this week and there may be a meeting during November.
196/21 Report from DPC Representative on Village Hall Management Committee
Cllr Neale discussed the possibility of DPC contributing to the ‘Wish List’ works appeal. The proposal that DPC contributes Items 7, £252 Annual cost of WiFi Internet Connection, and Item 8, £1850 Carpentry Repairs to outside Stores – including new fascia board, doors, gutters etc, will be on the Agenda of the December meeting.
197/21 Tree Planting on The Ham
DPC reviewed its response to the letter from a resident raising objection to eventual height of trees planted by DPC on The Ham because of concerns they will ultimately block residents’ river views, and requesting review or a policy to limit their height to 25 feet. Five councillors have done a further site visit. Their recommendation is no change to trees already planted. DPC is developing a Tree Policy. There will be a public consultation on the draft. The resident’s view will be taken into account in the Policy.
198/21 Remembrance Service Arrangements
The arrangements for DPC’s representative at the Service were confirmed. The donation of £25 to the Royal British Legion in lieu of a new wreath was approved.
199/21 Financial Matters
199/21.1 Consider approval of Financial Report.
The report showed a total balance of £84,239.32 and unearmarked reserves of £12,196.32.
199/21.2 Payments Due
The following payments were approved:
• Clerk, Expenses reimbursement CE43, £87.90
• DALC, Conference attendance (4) & CiLCA, £430.00
• Dartmoor Tree Surgeons, Crown raise Lime & remove dead rowan, £201.60
• SCM Construction Ltd, OCBG Railing Repair, £456.00
199/21.3 Clerk’s Overtime Claim
The claim for six hours overtime between July and November was approved.
199/21.4 Accounting Software
DPC is investigating a changeover to an Accounting Software designed for Parish Councils.
199/21.5 Grant to South Hams Citizens Advice
It was resolved to approve a grant of £300.
199/21.6 Draft Budget & DPC Objectives
Cllrs were asked to provide information about the Working Groups’ 2022/23 requirements for the 1 December Draft Budget.
200/21 Correspondence
Sent
• 8/10/21 Resident, Concerns raised about tree planting, Interim response
201/21 Next Meeting
The next meeting of Dittisham Parish Council will be held on 1 December 2021 at 7:00 pm.
202/21 Closure of the Meeting
It was resolved to close the meeting to the press and members of the public because of the commercial-in-confidence nature of the remaining business.
203/21 Quotes
The price to obtain the agreed wooden posts for the new playground signs from Southern Timber at a cost of £13.98 per post was accepted.
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The meeting closed at 21:34.

Approved Minutes 2021 October 06

Nov 11, 2021 | Minutes

MN_2021 October DPC Approved Minutes

Approved Minutes 2021 July 07

Jul 22, 2021 | Minutes

MN_2021 July DPC Draft Minutes

APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held in Dittisham Village Hall with audio Zoom conferencing, on Wednesday 7 July 2021 at 7:00 p.m.

• Present: Cllrs Tucker (Chair), Anderson (Vice-Chair), Bond, Neale, and Nightingale were present, as were Devon County Councillor Hawkins, A Thom (Clerk) and one member of the public.
• On Zoom audio: One member of the public joined briefly.

135/21  Apologies

Apologies for absence were received from Cllrs Green, Lloyd, and Quinn, and South Hams District Cllr McKay.

136/21  Declaration of Interests

Cllr Tucker declared a disclosable pecuniary interest in Item 11.2 Dart 10K 2022 event.

137/21  COVID-19 Response

No comments were made on the project to ensure that residents and visitors have access to support and information.

138/21  Approval of Minutes

It was resolved to approve the minutes of the meeting held on 2 June 2021.

139/21  Public Issues

139/21.1  Copy of letter to SHDC regarding effect on residential amenity of quantity of building in the village

Cllr Anderson will respond to the author.

140/21  Community Reports

140/21.1     South Hams District Council Councillor

Deferred in the absence of Cllr McKay.

140/21.2     Devon County Council Councillor

Cllr Hawkins reported that the construction of the Health and Wellbeing Centre has started and the Centre will open at the end of next summer. The Park and Ride will be extended over unused playing field land. The double yellow lines opposite The Level Car Park have been repainted. Cllr Hawkins visited Lower Street and saw the good road resurfacing result.

141/21  SHDC Planning Decisions

141/21.1     1183/21/HHO Herons Flight Riverside Road Dittisham TQ6 0HS. Householder application for replacement of conservatory with new extension. Extension of existing balcony to front elevation over proposed stone clad ground floor extension. Alterations to fenestration and balustrading. Installation of natural timber cladding to first floor of front elevation and to gable end of rear elevation. Conditional Approval.

141/21.2     1416/21/HHO Little Coombe Farm Dittisham TQ6 0JB. Retrospective householder application for retention of studio workshop and erection of greenhouse. Conditional Approval.

141/21.3     1446/21/HHO Greenslades Higher Street Dittisham TQ6 0HT. Householder application for alterations and extension to existing dwelling. Conditional Approval.

141/21.4     1413/21/FUL  Newlands Farm Blackawton TQ9 7DR. Extension of existing agricultural building for dry storage. Conditional Approval.

141/21.5     0546/21/FUL  Little Coombe Cedar Huts Dittisham TQ6 0JB. READVERTISEMENT (revised plans received 17.05.21) Installation of 5 new shepherds huts, relocation of Airstream caravan and associated development. Conditional Approval.

141/21.6     1900/21/CCN Newlands Farm Blackawton TQ9 7DR. Caravan Club notification to operate a certificated location for proposed exempted camp site. No objection Recommend Approval

142/21  New planning applications

142/21.1     1843/21/HHO 8 Meadow Cottages The Level Dittisham TQ6 0EU. Householder application for first-storey extension over existing conservatory and extension of existing first floor balcony.

Support (resolution proposed Cllr Anderson, seconded Cllr Neale, unanimous).

142/21.2     0763/21/HHO Low Dolphin Lower Street Dittisham TQ6 0HY READVERTISEMENT (Revised plans received) Householder application for new rear extension with internal alterations to existing building and the removal of garage door.

Support (resolution proposed Cllr Anderson, seconded Cllr Bond, unanimous).

142/21.3     2101/21/HHO Sunbeams Riverside Road Dittisham TQ6 0HS. Householder application for free standing PV panels.

Support (resolution proposed Cllr Anderson, seconded Cllr Nightingale, unanimous).

142/21.4     2099/21/VAR Sunbeams Riverside Road Dittisham TQ6 0HS. Variation of conditions 2 (approved plans) and 3 (privacy screen approved drawings) of planning consent 4101/20/VAR.

Support with comment that drawing numbers don’t correspond which made the assessment of the application more difficult (resolution proposed Cllr Anderson, seconded Cllr Bond, unanimous).

142/21.5     1760/21/LBC & 1759/21/HHO The Cider Cottage Manor Street Dittisham TQ6 0EX. Listed building consent and householder application for new boat/garden store and workshop in existing garden.

Object: The proposed building is considered overly large and dominant in its Conservation Area setting, the expected final use is unclear because the submitted description is inconsistent, the siting and design doesn’t address its setting (resolution proposed Cllr Anderson, seconded Cllr Bond, Cllr Neale abstained).

142/21.6     2455/21/FUL Spindlewood Higher Street Dittisham TQ6 0HT. Demolition of existing dwelling and provision of replacement dwelling with associated landscaping.

Support with strengthened version of DPC’s standard comment on light pollution and comment that the application refers to use of natural materials therefore timber boarding or slate boarding would be preferable to the proposed weatherboarding which is plastic and not a natural material (resolution proposed Cllr Anderson, seconded Cllr Bond, unanimous).

142/21.7     2578/21/LBC & 2577/21/HHO Dunedin Cottage The Quay Dittisham TQ6 0EZ. Listed Building consent and householder application for an air source heat pump.

The properties in this area are very close together and air source heat pumps have a noisy hum like an air conditioner unit, therefore a noise impact assessment addressing the effect on the adjacent property and/or noise mitigation measures should be available for DPC to reach a view.

Defer. The Clerk was asked to request further information.

142/21.8     1407/21/ARC River Farm Cottage Dittisham TQ6 0HE. Application for approval of details reserved by Conditions 6 and 7 of Planning Application 3079/20/FUL. For information.

Support (resolution proposed Cllr Neale, seconded Cllr Anderson).

143/21  Consultations

• Boundary Commission Consultation – To consider supporting a proposal to the 2023 review for the constituency name to be changed from Totnes to South Devon. Closes 2 August.

It was resolved to write in Support. The Clerk will also reshare the consultation.

144/21  Tree Warden

The proposed appointment of Cllr Bond was approved

145/21  Reports from Councillors’ Working Groups & External Forums

145/21.1     Maintenance Working Group

The overall assessment of Parish Council assets and proposed maintenance works was noted.

It was resolved to approve the specifications for priority projects – grass protection mesh & railings near Binham Cottage and new segment of railing on path to DSC, and OCBG wall and railings, that the Parish Lengthsman will remove vegetation which results in damage to the wall and repoint as required and will charge the standard rate plus expenses, and expenditure of £75 to buy mulch mats for newly planted trees on the Ham.

145/21.2     Ham Events

It was resolved to confirm the Dart 10K event to be held on 3 and 4 September 2022 with existing conditions, including use of Cott Farm parking and Football field disabled parking, and to agree the request to defer payment of the deposit to November 2021. Cllr Tucker left the room while this item was addressed.

145/21.3     Tree Survey

The recommendations of the June 2021 survey were noted. It has three low risk general management recommendations. The Clerk was asked to arrange for the recommended crown rise of the lime tree in The Level car park, and the removal of the dead rowan on the Ham Triangle, in the autumn.

145/21.4     Playground Signs & Ambulance Sign for Turning Bay

The ‘Ambulance’ sign for the Manor Street turning bay was agreed as drafted. The overall format and content of the playground signs was agreed and it was agreed to retain the ‘no fires or BBQs’ message. Cllr Nightingale recommended adjustment of the colour to improve readability. Punctuation details remain to be finalised.

146/21  Ditsum Players’ section on the Parish Website

It was resolved to approve the proposal to expand the Players presence on the website as detailed in the request received. DPC will pay half of the cost, which has been estimated by Kingsbridge Websites at £100. The meeting supported the same approach being taken with the Village Hall Management Committee’s more recent request to similarly expand the VHMC presence on the website as detailed in its written request. Cost also estimated at £100. This can be approved by the Clerk and Chair under the Financial Regulations to allow the VHMC’s preferred deadline to be met. DPC will pay half the cost up to £50.

147/21  Vegetation on Roads in the Village

Cllr Tucker explained that Devon County Council is responsible for green vegetation on the roads and South Hams District Council for dead vegetation. DPC does not have a responsibility. However, as a topic of interest to parishioners, it was agreed to form a Task and Finish Group of Cllrs Neale, Bond and Anderson to assess the issue, consider options for management, and consider a public consultation. The Group will commence in September to report to the October meeting.

148/21  Parish Council Policy on Use of Herbicides or Pesticides

DPC will look further into the proposal to adopt a policy of no use of herbicides or pesticides unless it’s in response to an exceptional circumstance like a dangerous invasive species: which would be the same approach as that taken by DCC. The Clerk will look into a previous resolution on this matter. Herbicides or pesticides will not be used in the interim.

149/21  Proposal to form a Climate & Environment Working Group

Cllr Nightingale will suggest a remit to the next meeting.

150/21  Process to fill the Vacancy for a Parish Councillor

It was agreed to advertise in September, closing date 24 September, and interview in the last week in September.

151/21  Financial Matters

151/21.1     Financial Report & Bank Reconciliation

The Report, which showed a total balance of £65,017.18, unearmarked reserves of £12,246.19, and reconciled, was approved.

151/21.2     Payments Due

The following payments were approved:

• Metric, Software, £477.60
• SWW, Pontoon Tap, 19/3-7/6, £39.29
• Dart Forrest Trees, Survey, £540.00
• SHDC, £491.22, part of maintenance contract in arrears. It was agreed that the invoice would be paid once the item description on the invoice has been corrected.

151/21.3     Approval of Clerk Expenses Reimbursement Claim CE40

The claim of £123.78 was approved.

151/21.4     Invoice for work on document review and disposal

Deferred.

151/21.5     Bank Mandate

It was resolved to update the NatWest mandate, removing Cllr Faulkner and adding Cllr Anderson.

152/21  Parish Online

DPC approved a trial of a subscription to the service. There will be no cost to DPC as it is included in the new insurance policy.

153/21  Correspondence

• South Devon Rural Housing Association Management of a gulley which drains from The Level

Noted. No payment will be offered to SDRHA by DPC.

• Closure of public footpath 16 at Dittisham Pier – communication with DCC and residents
• Village Hall Management Committee Annual General Meeting 14 July at 6.00 p.m.
• Broadband Booster Scheme, Connecting Devon and Somerset, Businesses and households with poor indoor mobile £800 voucher for mobile signal booster from a registered scheme supplier.
• Citizens Advice South Hams, 28/6/21, Ways to Contact
• Devon Communities Together, Updating your Community Emergency Plan, Virtual Devon Community Resilience Forum event, 9/7/21

154/21  Next Meeting

It was confirmed that the of Dittisham Parish Council will be held on 1 September 2021 at 7:00 pm.

155/21  Closure of the Meeting

It was resolved to close the meeting because of the commercial-in-confidence nature of the business.

156/21  Quotes

156/21.1     Playground Signs & Ambulance Sign for Manor Street Turning Bay

The least expensive quote was selected as the first choice, £422.84, and the middle price will be used if copyright is an issue.

156/21.2     Grass protection mesh & railings near Binham Cottage, new segment of railing on path to DSC

It was resolved to purchase materials as per specifications at a cost of £155. It was resolved to approve labour costs up to £200. No contractors with availability have been located to date.

156/21.3     Old Chapel Burial Ground wall and railings.

Enquiries are being pursued. DPC will try to have quotes for the September meeting.

157/21  Performance Appraisal

Cllr Tucker said the appraisal document needs to be updated to provide a more meaningful appraisal.

The meeting closed at 20:59.

Approved Minutes 2021 May 05

Jun 10, 2021 | Minutes

MN_2021 May DPC Approved Minutes

APPROVED Minutes of the Meetings of Dittisham Parish Council held using public videoconferencing on Wednesday 5 May 2021 at 7:00 p.m.

Annual Meeting of the Parish Council

Present: Cllrs Tucker (Chair), Anderson (Vice-Chair), Bond, Faulkner, Green, Lloyd, Neale, Nightingale, and Quinn were present, were South Hams District Councillor McKay, A Thom (Clerk), and one member of the public.

77/21    Election of Chairman

This item was chaired by Cllr Anderson.

It was unanimously resolved to re-elect Cllr Tucker as Chair.

78/21    Chairman’s Signature of Declaration of Acceptance of Office

Cllr Tucker will sign this after the meeting.

79/21    Apologies

Apologies were received from Devon County Cllr Hawkins. All Parish Councillors were present.

80/21    Declaration of Interests

None declared.

81/21    Election of Vice-Chairman

It was unanimously resolved to re-elect Cllr Anderson as Vice-Chair.

82/21    Appointments to Working Groups and Positions of Responsibility

The appointments were confirmed, with the exception that Cllr Tucker stood down from being DPC’s representative on the Village Hall Management Committee. Cllr Lloyd will consider whether to replace Cllr Tucker. Cllr Neale will be back-up or will take over as the new VHMC representative.

83/21 Asset Register, Insurance Cover, Current Contracts and Agreements, and Subscriptions

It was noted that these have been listed in separate documents (posted on www.dittshamparish.co.uk).

The Car Park Supervision contract which ends July 2021 and the extension of the Parish Lengthsman contract are items on the monthly meeting Agenda.

84/21 2021 Statement of Internal Controls

It was resolved to approve the Statement.

85/21 2021 Risk Register Review

A review was scheduled for May 2021, with Cllrs Lloyd and Anderson on the Task and Finish Group.

86/21 Annual authorisation of the Clerk’s base salary & Working from Home Allowance

It was resolved to approve the following: Re-approval that the Clerk’s base salary will be paid on the last day of each month and be authorised annually in May of each year or when the national salary award is changed. To agree to continue payment £17 per month Working from Home Allowance as DPC’s contribution to total £27 per month pro-rata with Blackawton Parish Council (rate as per Devon Association of Local Council’s notice).

87/21 Ordinary Meetings of the Parish Council

Ordinary meetings of the full council will remain the first Wednesday of each month excluding August at 7 pm.

Ordinary Meeting of Dittisham Parish Council

88/21    Declaration of Interests

None declared.

89/21    COVID-19 Response Project

No comments were made by Cllrs. The Clerk was asked to leave this standing Agenda item for the next two meetings.

90/21    Future Meetings

The response to the end of legislation permitting virtual Parish Council meetings on 6 May was discussed.

It was resolved to approve the proposal that from the June meeting, DPC will change to face-to-face meetings held in compliance with COVID regulations with remote access via Zoom and to ensure the quorum before the meeting (resolution proposed Cllr Anderson, seconded Cllr Faulkner, unanimous). Cllr Lloyd will do the risk assessment.

91/21    Approval of the minutes of the meeting held on 7 April 2021

The minutes were approved.

92/21    Public issues

92/21.1  Traffic/Parking Issues raised in the Annual Parish Meeting

Cllr Anderson will lead a Task and Finish Group. Cllrs Neale and Green will be members, plus two Parishioners.

92/21.2  Capton Stream – Action to manage water flow

DPC supported a community project described by Cllr Nightingale to take action to manage the water flow in Capton Stream.

92/21.3  Member of the Public

A member of the public asked some questions:

Weeds – Is there a program for removing vegetation from the roadside in the village?

Cllr Tucker explained that when green the vegetation is a DCC issue, and when dead SHDC’s responsibility. Last summer DPC decided not to arrange for weed spraying, so manual work would be needed to remove the vegetation. Homeowners could manage vegetation outside their residences. A working party/day might be able to assist and generate community spirit but at present Covid is a barrier.

Cllr Neale suggested enjoyment of the wildflowers and that if done to remove in the autumn.

Maintenance of Noticeboard opposite Red Lion Inn

It was confirmed that painting with wood preserver is an existing spring Maintenance Working Group action item.

2021/22 Budget

How was the budget prepared and questioning the car park income estimates.
Cllr Tucker explained that the best estimate possible was made using evidence available to the January 2021 meeting.

93/21    Community Reports

93/21.1       South Hams District Council Councillor

Deferred pending availability of Cllr McKay.

93/21.2       Devon County Council Councillor

Deferred in the absence of Cllr Hawkins.

94/21    SHDC Planning Decisions

94/21.1       0210/21/HHO Pump Cottage The Level Dittisham Devon TQ6 0ES. Householder application for alterations and extension and conversion of garage into new accommodation. Conditional Approval.

94/21.2       0312/21/HHO Mowhay Barn Bosomzeal Dittisham TQ6 0JG. Householder application for new timber porch and restoration of existing outbuilding. Conditional Approval.

94/21.3       0534/21/TCA Dartside Manor Street Dittisham TQ6 0EX. T1: Lawson Cypress – Fell. G1: Lawson Cypress x2 – Fell. G2: Pittosporum, Cherry Laurel, Portuguese Laurel & Bay – Crown height reduction to 6m from ground level. T2: European Larch – Fell. T3: Leyland Cypress – Fell. No objections raised.

94/21.4       0284/21/HHO Greenbank Riverside Road Dittisham TQ6 0HS. Householder application for exercise/therapy pool below garden bank. Conditional Approval.

94/21.5       0989/21/COM Kingston Farm Bungalow Dittisham TQ6 0JB. Notice of intention to install fixed line broadband electronic communications apparatus comprising 2 x 8m wooden pole (6.2m above ground). Permitted development.

94/21.6       4126/20/ARC Capton Mill Cottage Capton Devon TQ6 0JE. Application for approval of details in part reserved by conditions 4 & 5 of planning application 1669/20/HHO. Discharge of condition Approved.

94/21.7       0886/21/TEX Playground at The Ham Road Leading To Ham Car Park Dittisham Devon TQ6 0HS.  T1: Willow Salix – Pollard to around 2m above ground level, DPC has been monitoring fungal decay at base where old basal limb removal or loss resulted in two decaying wounds near ground level, site visit with SHDC’s Maintenance Team with PTI qualification raised concerns about tree, advised tree should be cut down before it comes into leaf,located in public area next to footpath and children’s playground; T2:Horse Chestnut – fell, has worsening bleeding canker, shedding small branches regularly, 70% of leaves now showing signs when in leaf. Split decision

95/21    Appeal Decision Appeal Ref: APP/X1165/W/20/3245011 Land to the south of White Rock, adjacent to Brixham Road. The appeal is allowed and outline planning permission is granted.

96/21    New planning applications.

96/21.1       0763/21/HHO Low Dolphin Lower Street Dittisham TQ6 0HY. Householder application for new rear extension with internal alterations to existing building.

Object (resolution proposed Cllr Anderson, seconded Cllr Faulkner, unanimous)

The proposed installation of windows on the side of the first floor of the building would result in overlooking.

The proposal would be an unsympathetic overdevelopment of a site within a Conservation Area.

96/21.2       0968/21/HHO Lod Cottage The Lane Dittisham TQ6 0HB. Householder application for new first floor extension over existing balcony.

Support (resolution proposed Cllr Anderson, seconded Cllr Bond, unanimous).

96/21.3       1183/21/HHO Herons Flight Riverside Road Dittisham TQ6 0HS. Householder application for replacement of conservatory with new extension. Extension of existing balcony to front elevation over proposed stone clad ground floor extension. Alterations to fenestration and balustrading. Installation of natural timber cladding to first floor of front elevation and to gable end of rear elevation.

Support and make DPC’s comment on taking action to reduce light pollution (resolution proposed Cllr Anderson, seconded Cllr Faulkner).

96/21.4       1416/21/HHO Little Coombe Farm Dittisham TQ6 0JB. Householder application for retention of studio workshop and erection of greenhouse (part Retrospective.

Object (resolution proposed Cllr Anderson, seconded Cllr Lloyd, Cllr Green abstained).

The proposed building is unacceptably large, has a negative effect on the character of the landscape, there is no positive effect on the local employment economy, and it is considered an unacceptable over-intensification of buildings in the open countryside.

96/21.5       1446/21/HHO Greenslades Higher Street Dittisham TQ6 0HT. Householder application for alterations and extension to existing dwelling.

Support (resolution proposed Cllr Anderson, seconded Cllr Green, unanimous).

96/21.6       1556/21/ARC Former Site Of Kiln Lyon Lower Street Dittisham TQ6 0HY. Application for approval of details reserved by condition 6, 7 and 10 of Planning Permission 0277/20/FUL.

This ARC was noted.

97/21    Premises Licence Applications

• Variation to a premises licence application from Mr Graeme John Piesse for The Shambles (previously Quay Wines), 1 Higher Street, Dartmouth, TQ6 9RB.
• Variation to a premises licence application from Saveurs Ltd for Saveurs, 3 Victoria Road, Dartmouth, TQ6 9RT.

No comments made on the above applications.

98/21    Consultations

• Totnes & South Devon Bus Strategy Survey by Anthony Mangnall MP. Closes 20 May – Report from Cllrs Neale and Nightingale

Cllr Neale suggested that residents be encouraged to complete the survey and the Clerk send / resend to the Information email group.

99/21    Reports from Councillors with Specific Responsibilities / External Forums

99/21.1       Maintenance Working Group

The maintenance contractor from SHDC has done a site visit to assess management of private accesses to The Ham. The CCTV survey has been done of the Level Car Park drainage. Further work is needed to assess the gulley in the driveway to Pump Cottage, and to unblock and survey pipes from the two gullies before that one. The MWG is preparing a proposal for timber post at the edge of the sight-line and DPC land at top of Ham Lane and timber posts along Riverside Road frontage of Ham Triangle to prevent parking. The installation of a replacement post to protect The Ham car park machine (£220 +VAT) was noted. This was required because a vehicle collided with and damaged previous reinforced concrete post.

99/21.2       Vehicles parked at junction of Manor Street and The Lane

A proposed A5 windscreen note was discussed. Cllr Bond is also working on a permanent playground sign.

99/21.3       Ham Events

The requests for a booking for a Parish Lunch Queen’s Platinum Jubilee Sunday 5th June 2022 and from South West Gaffers for campervans overnight in the Ham Car Park & tents on the Ham 13 – 15 August 2021 during Dittisham Regatta were deferred. Cllr Faulkner will lead on obtaining further information and a site plan for the events.

100/21  National Trust Advertisement of access via Dittisham

Cllr Anderson will discuss with the National Trust via the DHNA forum.

101/21  Financial Matters

101/21.1     Financial Report.

It was resolved to approve the Report which showed a balance of £60,344.09 and unearmarked reserves of £11,836.19 (Cllr Faulkner abstained).

101/21.2     Payments

The following payments were approved:

• Metric, Maintenance Contract, £1,053.79

• Society of Local Council Clerks, Membership pro-rata with BPC, £130.00
• Devon Association of Local Councils, Membership, £90.37
• Glanville, CCTV Survey of pipes in The Level Car Park, £780.00
• Kingsbridge Websites, Gallery pages, £40.00

102/21  2020/21 Annual Governance and Accountability Return

102/21.1     2020/21 Internal Audit

The Auditor’s report was noted. Expenditure for thank you gift was approved.

102/21.2     2020/21 Audit Annual Governance Statement

It was resolved to approve the Statement.

102/21.3     2020/21 Audit Accounting Statements

Cllrs had an opportunity to consider the Accounting Statements.

102/21.4     2020/21 Audit Accounting Statements

It was resolved to approve the Statements.

102/21.5     2020/21 Audit Accounting Statements’ Signature

Cllr Tucker will sign after the meeting.

103/21  Payment of HMRC VAT Invoices by Direct Debit

It was resolved to approve Payment of HMRC VAT Invoices by Direct Debit.

DPC is not pursing deferral of VAT payments.

104/21  Lengthsman Contract

It was resolved to approve extension of the agreement for 2021/22

105/21  Clerk’s Overtime Claim

It was resolved to approve the claim for 6 hours of overtime.

106/21  Clerk’s Leave

The requested annual leave, 24 July to 22 August, and 18 December to 4 January 2022, was approved.

107/21  Annual Playground Inspection

It was noted that this inspection has been booked, £125 + VAT, to meet the lead time to have the inspection before the summer holidays.

108/21  Correspondence

• ‘collapsing pier’ Footpath 16 – referred to DCC and its owner

109/21  Next Meeting

The next meeting of Dittisham Parish Council will take place on 2 June 2021 at 7:00 p.m. in Village Hall subject to being quorate.

110/21  Car Park Supervision Arrangements

It was resolved to close the meeting to members of the public and press to discuss the arrangements.

It was agreed to advertise the contract. The Clerk will finalise the scope of work, contract, advertisement documents, and process with the Car Park Working Group.

The meeting ended at 21:40