Agenda Annual Parish Meeting 2025 April 09

Mar 31, 2025 | Agendas

Annual Parish Meeting

Wednesday 9 April 2025 at 7:00 pm in Dittisham Village Hall

AGENDA

1. Dittisham Parish Council Report

Report from the Dittisham Parish Council Chair on the Council’s activities over the past year

2. Does Dittisham Parish Need A Neighbourhood Plan?

Talk from Peter Sandover (Chair of South Devon National Landscapes) who has a wealth of experience on Neighbourhood Plans

Discussion

3. Refreshments

Annette Thom, Parish Clerk

Agenda 2025 March 05

Feb 28, 2025 | Agendas

To all members of Dittisham Parish Council 28 February 2025

You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 5 March 2025 at 7:00p.m. for the purpose of transacting the following business.

1. a. Public Forum

2. i) Longlands Workshops

3. ii) To consider any issues raised by members of the public.

4. Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.

   1. 1. 1. 1. 1. 1. AGENDA

1. Resignation of the Chair

To receive the current Chair’s resignation.

To elect a Chair.

To receive the elected Chair’s signed Declaration of Acceptance of Office.

2. Apologies:

To receive apologies for absence.

3. Declaration of Interests

To declare interests in items on the Agenda.

4. Approval of Minutes

To consider approval of the Minutes of the Meetings held on 15 January, 29 January 2025, and 5 February 2025.

5. Community Reports

   1. South Hams District Council Councillor

   2. Devon County Council Councillor

6. Review of Meeting Action Items

7. Financial Matters

   1. Financial Reports

To note Financial Reports.

To consider the proposed revised schedule for providing Financial Reports.

1. 2. Payments

To authorise the following payments:

• RingGo Car Parks Service fees for 1st October 2024 to 31st December 2024 £104.58

• Annual Website Hosting Fee £140.00

• DALC Being a Good Councillor 2 £18.00

• DALC Being a Good Councillor 3 £18.00

• Clerk Expenses Reimbursement February £124.09

To note payments authorised and paid since the last monthly meeting:

• Dittisham Sailing Club 2025-26 Permits £180.00

• Treeworks The Ham £456.00

• Treeworks Capton £258.00

8. DPC Bank Mandates

To consider confirming the changes proposed in the Report.

9. Replacement for the use of the Clerk’s Personal Credit Card

To consider opening a Zempler Bank account as described in the Report.

10. Purchase of a Mobile Phone for the Clerk Role

To consider the recommendations in the Report to authorise the Clerk to spend up to £200 on a mobile phone for the Clerk role and to purchase a SIM only mobile phone number for Dittisham Parish Council at a cost of up to £5/month.

To consider ceasing to offer the landline number for the Clerk.

11. Extra Emptying of Bins on The Ham

To consider again requesting of SHDC Extra emptying of the three general waste bins on The Ham during the tourist season at a cost of £255.

12. SHDC Planning Decisions

    1. 4015/24/TCA Dittisham Court Dittisham TQ6 0HS. T 3210: Copper Beech – Crown raise to give clearance of 4m to protect tree from passing traffic. T 3212 : 2 x Tulip trees – Crown raise to 1.75m to improve access for mowing. G2 – Beech hedge – remove approximately 7 stems protruding into orchard to improve usability of space. T1 – Magnolia – Reduce crown by approximately 1-1.5 metres & to suitable pruning points to improve crown symmetry & reduce risk of failure. Raise No Objections.

    2. 4084/24/TCA The Ham Ham Lane Dittisham Dartmouth TQ6 0HS. T1: Willow (Salix Alba) – re- pollard, cutting back to previous growth points. T2: Ash (Fraxinus Excelsior) – use the willow wood chippings to spread around base of this ash tree. The above numbers refer to the sketch plan. These two trees are T19 and T27 on the Tree Survey Plan. Raise No Objections.

    3. 4093/24/ARC Land Adjacent Fairholme Riverside Road Dittisham. Application for approval of details reserved by conditions 6 (Arboricultural Method Statement & Tree Protection Plan) & 9 (CEMP) to planning consent 1476/24/FUL. Discharge of Condition Refused

13. New Planning Applications

    1. 0445/25/ARC Shearwater, Riverside Road, Dittisham, TQ6 0HS. Application for approval of details reserved by condition 3 (Windows/Doors) of planning consent 3571/24/HHO.

    2. Renewal application Pavement Licence The Broadstone Cafe, 16 Broadstone , Dartmouth TQ6 9NR.

    3. New Premises Licence application 1 Foss Street, Dartmouth, TQ6 9DW.

    4. Variation of Premises Licence SHPL0099 Dudleys, 33 Lower Street, Dartmouth, TQ6 9AN.

14. New Tree Applications

    1. 0379/25/TCA Barton Cottage The Lane Dittisham TQ6 0HB. T1: Silver Birch – Fell & Remove tree, the tree is dead/ nearly dead due to a bad attack from Honey Fungus.

    2. 0397/25/TCA Barton Cottage The Lane Dittisham TQ6 0HB. T1 & T2: Fir trees – Crown height reduction by 6 metres – due to the trees growing very large & disproportionate to the garden & surrounds & are significantly restricting light.

The above two applications closed for comments before the 5 March monthly meeting.
To note that the applications were considered and the decision made to request a site-visit by the SHDC Tree Officer.

15. Co-option of a Parish Councillor

To schedule an extra meeting of the Parish Council and agree the meeting process.

16. Reports from Councillors’ Working Groups and External Forums

    1. Village Hall Management Committee

To note the Reports from DPC to VHMC and from VHMC to DPC.

17. Personnel Committee and Subcommittee

To consider the proposed revision to the Terms of Reference.

To appoint the Chair of the Personnel Committee.

18. Requirement for a Temporary Second Clerk

To consider the recommendations in the Report.

19. Annual Parish Meeting Arrangements

To confirm arrangements for speakers and refreshments.

20. Councillor Training Feedback

To receive feedback from Cllrs who have attended training.

21. Jubilee Steps Handrail Project

To note the Charity of Dittisham’s agreement to part fund the Jubilee Steps railing project.

22. Correspondence and Contacts

To note or consider:

• 14/2/25 Residents informed about South West Water (SWW) surveys in the village

• 15/2/25 Enquiry from a resident about SWW tanker on the Level for extended periods of time. The SWW contact for the survey was asked about it. No reply received to date.

• 18/2/25 Response from DCC that no assets owned by DCC were located in Dittisham

• 24/2/25 Response from SHDC that its records show it owns the trees in The Level Car Park. This error will be raised by Cllr McKay with the Assets Team.

• Problems with the Barrier between Higher Street – Shute Lane Re-reported to DCC

• SHDC Invitation Town & Parish Council Briefing – National Planning Guidance online, 12/3/25.
  Two or three representatives suggested attendees Chair, Clerk, & planning/neighbourhood planning lead.

23. Next Meeting

To confirm the next meeting of the Parish Council will be held on 2 April 2025 at 7:00 pm.

24. Closure of the Meeting

To consider passing a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item(s) because of the commercial-in-confidence nature of the business.

25. Car Park Machine Attendant Contract

To decide the appointment to the Car Park machine attendant contract.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

Annette Thom, Parish Clerk

Agenda 2025 January 29

Jan 24, 2025 | Agendas

To all members of Dittisham Parish Council 24 January 2025

You are hereby summoned to attend the meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 29 January 2025 at 7:15p.m for the purpose of transacting the following business.

1. 1. 1. 1. 1. 1. 1. AGENDA

1. Apologies:

To receive apologies for absence.

2. Declaration of Interests

To declare interests in items on the Agenda.

3. Closure of the Meeting

To consider passing a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item(s) because of the commercial-in-confidence nature of the business.

4. Ground Maintenance Contract

To consider granting a contract with a term of up to three years.

5. Re-open the meeting

6. Grants requested from the Parish Council in 2025/26

   1. Village Hall Management Committee

To consider the request for a grant of £5,000.

1. 2. St George’s Church

To consider the request for a grant of £2,500.

7. 2025/26 Budget and Precept Demand

To decide the 2025/26 Budget and Precept tax.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

Annette Thom, Parish Clerk

Agenda 2025 January 15

Jan 10, 2025 | Agendas

To all members of Dittisham Parish Council 10 January 2025

You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 15 January 2025 at 7:00p.m for the purpose of transacting the following business.

1. a. Public Forum

2. To consider any issues raised by members of the public.

3. Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.

   1. 1. 1. 1. 1. 1. AGENDA

1. Apologies:

To receive apologies for absence.

2. Declaration of Interests

To declare interests in items on the Agenda.

3. Approval of Minutes

To consider approval of the Minutes of the meeting held on 4 December 2025..

4. Community Reports

   1. South Hams District Council Councillor

   2. Devon County Council Councillor

5. Financial Matters

   1. Financial Reports

To note Financial Reports.

1. 2. Payments

To authorise the following payments:

• South West Water, Quay tap 17 September to 12 December 2024, £35.57

• SHDC extra emptying of bins on The Ham The Ham, £151.20+VAT

• Car Park Attendant October to December 2024, £500

• Clerk December expenses reimbursement, £31.24

To note payments authorised and made since the last monthly meeting:

• Tindle News, Car Park machine attendant advert, £168

• Kingsbridge Websites, Website accessibility check, £80

• Sportsmans Arms, Strategy day refreshments, £99.50

To note that the contractor who removed the bench from near toilet block in 2024has chosen not to invoice DPC.

6. SHDC Planning Decisions

   1. 3645/24/ARC Pump Cottage The Level Dittisham TQ6 0ES. Application for approval of details reserved by condition 4 (ASHP) to planning consent 2406/24/HHO. Discharge of Condition Approved.

   2. 3187/24/HHO Shimmerings, Riverside Road, Dittisham, TQ6 0HS. Householder application for erection of new outbuilding & retaining wall in rear garden. Conditional Approval.

   3. 1884/24/LBC Myrtle Cottage Manor Street Dittisham TQ6 0EX. Listed Building Consent for replacement windows, cement render removed & replaced with lime render, soil pipe reinstated, facia board & gutter/downpipe replaced & general repairs. Conditional Approval.

7. New Planning Applications

   1. 4093/24/ARC Land Adjacent Fairholme Riverside Road Dittisham. Application for approval of details reserved by conditions 6 (Arboricultural Method Statement & Tree Protection Plan) & 9 (CEMP) to planning consent 1476/24/FUL.

8. New Tree Applications

   1. 4084/24/TCA The Ham Ham Lane Dittisham Dartmouth TQ6 0HS. T1: Willow (Salix Alba) – re-pollard, cutting back to previous growth points. T2: Ash (Fraxinus Excelsior) – use the willow wood chippings to spread around base of this ash tree.
      To note DPC’s application.

9. Planning Applications received between meetings

   1. 4015/24/TCA Dittisham Court Dittisham TQ6 0HS. T3210: Copper Beech – Crown raise to give clearance of 4m to protect tree from passing traffic. T3212 : 2 x Tulip trees – Crown raise to 1.75m to improve access for mowing. G2 – Beech hedge – remove approximately 7 stems protruding into orchard to improve usability of space. T1 – Magnolia – Reduce crown by approximately 1-1.5 metres & to suitable pruning points to improve crown symmetry & reduce risk of failure.
      Reviewed by Clerk and Tree Warden and the decision made not to submit a comment.

10. Consultations

    1. ‘Strengthening the Standards and Conduct Framework for Local Authorities in England’ Government Consultation. Closes 12 February 2025.

    2. ‘Local Audit Reform: A Strategy For Overhauling The Local Audit System in England’. Closes 29 January 2025.

11. Capton Triangle Trees

To note the Report from Cllr Neale about an assessment carried out by DPC’s tree safety inspector.

12. Management of Air Ambulance Light on The Ham

To consider the Report.

13. Government (.gov.uk) Domains

To consider the Report about whether to migrate www.dittishamparish.co.uk to a .gov.uk domain.

14. 2025/26 Budget and Precept

To schedule an extraordinary meeting to decide the 2025/26 Budget and Precept demand.

15. Review of DPC Working Groups, Committee, and nominated Positions of Responsibility

To review the roles and Cllrs nominations.

To ask Cllrs to review their profiles, photos on the Parish website, and their public phone numbers.

16. Memorial Benches on The Ham

To receive an update about the existing memorial plaque on the bench proposed for restoration and rededication with a new memorial plaque.

To note that a policy is being considered regarding how long a memorial bench will remain committed, creation of a register, and annual review of contact details. Parishioner’s feedback is welcome.

17. Correspondence and Contacts: To note or consider correspondence:

• 9/12/24, Sent to C Voaden MP & to Airband – Upgrading internet connectivity. Response received about actions being taken & emailed to DPC Cllrs on 14 and 16 December respectively.

• 17/12/24, Request to remove overhanging vegetation affecting Jubilee Steps. Response received and actioned with tree works pending.

18. Next Meeting

To confirm that the next meeting of the Parish Council will be held on 5 February 2025 at 7:00 pm.

19. Closure of the Meeting

To consider passing a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item(s) because of the commercial-in-confidence nature of the business.

20. Contracts Updates

    1. The advertised new Car Park Attendant Contract.

    2. The extension of the Grounds Maintenance Contract.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

Annette Thom, Parish Clerk