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Agenda for the monthly meeting of Dittisham Parish Council November 5 2025 (PDF)
Item 3 Oct 1 DPC Minutes DRAFT (PDF)
Item 11 Level Phone Box Consultation (PDF)
Item 16 November Correspondence and contacts summary at 31Oct2025 (PDF)
Item 17 2511 November payments (PDF)
DITTISHAM PARISH COUNCIL
Incorporating the Hamlet of Capton and the Manors of Bozomzeal and Coombe
To all members of Dittisham Parish Council 31 October 2025
You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 5th November 2025 at 7:00p.m for the purpose of transacting the following business.
Public Forum To consider any issues raised by members of the public.
Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.
AGENDA
1 Apologies To receive and sanction apologies for absence.
2 Declaration of Interests To declare interests on items on the Agenda.
3 Approval of Minutes To consider approval of the minutes of the monthly meeting held on 1 October 2025
4 Community Reports To receive reports from:
4.1 South Hams District Council Councillor
4.2 Devon County Council Councillor
5 Councillor Vacancy Consider process of co-option having received three applications
6 South Hams District Council’s Planning Decisions To note the following:
6.1 2507/25/LBC Limekiln Dittisham Listed Building Consent for sympathetic replacement of failed oak lintel & consolidation of loose stonework APPROVED
6.2 2643/25/TCA 2 Watermans Cottage, Manor Street Dittisham. T1: Elm – remove, Dutch Elm Disease. APPROVED
6.3 2618/25/LBC Bozomzeal Manor, Bozomzeal, Dittisham. Listed Building Consent for additional insulation/plasterboard over existing plasterboard ceiling finish. APPROVED
6.4 2821/25/TCA Dartway The Level Dittisham T1: Cherry – crown height reduction by up to 3.0m, lateral reduction around canopy by approximately 1–2m, to create a balanced and natural form. APPROVED
7 New Planning Applications to consider a recommendation to the planning authority on the following applications:
7.1 2791/25/HHO Riverside House Riverside Road Dittisham Householder application for extension & renovations
7.2 2596/25/HHO Quicks Cottage Lower Street Dittisham Householder application for construction of timber summer house
8 Reports from Councillors’ Working Groups and External Forums
8.1 Maintenance: Jubilee Steps To receive an update on project progress, redesign and associated costs.
8.2 Maintenance: Manor Street Project To receive an update on arrangements for installation of the dog waste bin
8.3 Maintenance: Working Group
8.3.1 Update from the Maintenance Working Group Meeting held on 21/10/25
8.3.2 Maintenance Working Group recommendations Consider the following recommendations:
– Arccas contract: recommend Council extend for 2 years
– Ham Lane/Riverside House Hedge Cutting: recommend that the Parish Council obtain quotes for the whole job, with the proposal that the Parish Council pay two-thirds of the cost, on the basis that in the past DPC has paid for the Ham Lane side and the top of the hedge to be cut.
8.4 Finance: Quarterly meeting
8.4.1 Update from the Quarter 2 meeting held on 28/10/25
8.4.2 Finance Working Group recommendations Consider the following recommendations:
– That the Clerk paid an overtime of 9 hours overtime for quarter 2.
– The meeting costs incurred in hiring the Village Hall for meetings relating to the Neighbourhood Plan in the current financial year should be covered by the Parish Council’s budget.
8.5 Neighbourhood Plan To receive an update.
8.6 West Dart Bus To receive an update and consider bus parking options
9 Clerk’s Report to receive an update from the Clerk on any matters arising within the month
10 Trees
10.1 Tree Survey Recommendation: Ham Tree Works Consider quotations received to appoint a contractor.
10.2 Tree Survey Recommendation: Re-siting Grit Bin at the Level Car Park Receive an update
10.3 Response to a member of the public’s concern about impact of failure of trees at the Level Car Park Receive an update following communication with the Parish Council’s insurer and agree a response to the Member of the Public.
11 The Level Phone Box Consider response to ideas for ongoing use.
12 Red Lion Inn
12.1 Insurance To receive submission of the Inn’s current insurance policy for the building, as per the terms of the lease. Consider confirming approval.
12.2 Ground Rent To confirm receipt of peppercorn ground rent on 25/03/25 and confirm next due date as 25/03/26.
12.3 Planning for building works To receive information on the intention to submit an application for minor buildings works, ahead Parish Council, as landlord, receiving full plans.
13 Free Parish Boat Park To consider potential options to improve management of the area at the end of Dittisham Sailing Club Boat Park
14 Speeding cars in village Consider possibility of radar speed sign in response to road speeds down the hill and past the bus stop.
15 Potential new car park To receive an update on discussions between the landowner, the Village Hall and Parish Council
16 Correspondence and Contacts to note or consider.
To note:
– 20251003 Temporary Traffic Order – Lee Lane to Capton Cross, Dittisham (TTRO2565893)
– 20251006 Save the date – Annual General Meeting
– 20251006 Joint Local Plan – have you got land available?
– 20251010 Devon and Somerset Fire and Rescue Service- Community Conversations event
– 20251014 IMPORTANT: Scribe – Price Increase for Dittisham Parish Council
– 20251015 Devon councils announce proposal for new local government structure for the county
– 20251017 Remembrance Sunday service at St George’s Church
– 20251022 #46 2025 DALC E-bulletin
– 20251024 Libraries Unlimited – Annual Report 2024-25
– 20251024 Invitation_ Devon Local Government Reorganisation – Stakeholder Briefing & Feedback Session
– 20251027 Advance notice – South Hams Community Awards 2026
– 20251009 #47 2025 DALC E-bulletin
To consider
– 20251021 Opps! Your profile on aDoddle.org is now Turquoise – Action Needed
– 20251022 Devon and Somerset Fire and Rescue Service Precept Survey
– 20251027 Skip on the Ham Car Park
17 Financial Matters
17.1 2026/27 Budget for councillors to discuss projects that would require additional/increase in funding within the next financial year
17.2 Receipts and Payments between meetings to note for information
17.3 November Payments for authorisation
18 Next Meeting: To confirm the next meeting of the Parish Council will be held on Wednesday December 3 2025 at 7:00 pm.
PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND
Cat Radford, Parish Clerk
Download a PDF of this agenda here (PDF)
DITTISHAM PARISH COUNCIL
Incorporating the Hamlet of Capton and the Manors of Bozomzeal and Coombe
To all members of Dittisham Parish Council 26 September 2025
You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 1st October 2025 at 7:00p.m for the purpose of transacting the following business.
Public Forum To consider any issues raised by members of the public.
Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.
AGENA
1 Apologies To receive and sanction apologies for absence.
2 Declaration of Interests To declare interests on items on the Agenda.
3 Approval of Minutes To consider approval of the minutes of the monthly meeting held on 3 September 2025
4 Community Reports To receive reports from:
4.1 South Hams District Council Councillor
4.2 Devon County Council Councillor
5 Councillor Vacancy
6 Financial Matters
6.1 Receipts and Payments between meetings to note for information
6.2 October Payments for authorisation
7 South Hams District Council’s Planning Decisions To note the following:
7.1 1915/25/HHO Twenty Fathoms, Higher Street, Dittisham. Householder application for a rear two storey extension, front porch, internal modifications & landscaping APPROVED
8 New Planning Applications to consider a recommendation to the planning authority on the following applications:
8.1 2643/25/TCA 2 Watermans Cottage, Manor Street Dittisham. T1: Elm – remove, Dutch Elm Disease.
8.2 2618/25/LBC Bozomzeal Manor, Bozomzeal, Dittisham. Listed Building Consent for additional insulation/plasterboard over existing plasterboard ceiling finish.
8.3 2651/25/LBC Meadow View, The Level, Dittisham. Listed Building Consent for installation of conservation rooflights, replacement front door & porch window & refurbishment of external store
8.4 2659/25/HHO Meadow View, The Level, Dittisham. Householder application for replacement garden summer house & supporting decking alongside replacement of secondary decking area (part retrospective)
8.5 2821/25/TCA Dartway The Level Dittisham T1: Cherry – crown height reduction by up to 3.0m, lateral reduction around canopy by approximately 1–2m, to create a balanced and natural form.
9 Reports from Councillors’ Working Groups and External Forums
9.1 Emergency Plan To receive a short update on delivery of the First Aid Course
9.2 Maintenance: Jubilee Steps To receive an update on project progress, date for delivery, assessment of risk and to consider approval of a draft contract for works.
9.3 Maintenance: Manor Street Project To receive an update on arrangements for installation of the dog waste bin
10 Clerk’s Report to receive an update from the Clerk on any matters arising within the month
11 Neighbourhood Plan To consider:
11.1 Submission of an application for a designated area
11.2 Terms of Reference for a Neighbourhood Planning Steering Group.
12 Tree Condition Report Receive the annual Tree Condition Report and consider recommendations on work required.
13 The Level Phone Box Update on ideas for ongoing use
14 Potential new car park To receive an update on discussions between the landowner, the Village Hall and Parish Council.
15 Clerk’s Employment To receive an update following the meeting held with the Clerk at the end of the probation period.
16 IT policy To consider the draft IT policy as drafted by the Clerk.
17 Correspondence and Contacts to note or consider.
To consider
Next Meeting: To confirm the next meeting of the Parish Council will be held on Wednesday November 5 2025 at 7:00 pm.
PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND
Cat Radford, Parish Clerk
DITTISHAM PARISH COUNCIL
Incorporating the Hamlet of Capton and the Manors of Bozomzeal and Coombe
To all members of Dittisham Parish Council 29 August 2025
You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 3 September 2025 at 7:00pm for the purpose of transacting the following business.
Public Forum To consider any issues raised by members of the public.
Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.
AGENDA
To note:
To consider:
PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND
Cat Radford, Parish Clerk
DITTISHAM PARISH COUNCIL
Incorporating the Hamlet of Capton and the Manors of Bozomzeal and Coombe
To all members of Dittisham Parish Council 27 June 2025
You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 2 July 2025 at 7:00pm for the purpose of transacting the following business.
a. Welcome the incoming Clerk To formally welcome the Clerk to Dittisham Parish Council
b. Public Forum To consider any issues raised by members of the public.
Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.
AGENDA
1. Apologies To receive apologies for absence.
2. Declaration of Interests To declare interests in items on the Agenda.
3. Approval of Minutes
To consider approval of the minutes of:
3.1. the monthly meeting held on 4 June 2025
3.2. the Extraordinary General Meeting held on 18 June 2025
4. Community Reports
To receive reports from:
4.1. South Hams District Council Councillor
4.2. Devon County Council Councillor
5. Financial Matters
5.1. Payments made between meetings To note the following payments made:
• Payment to Clear Insurance Management Limited invoice LCO02274 for Local Councils Insurance Renewal = £918.64 no VAT
5.2. Payments To authorise the following payments:
• Payment 2507_1 to Community Heartbeat Trust invoice 26599 for Annual Support Cost Year 2 (in 4 Year terms) at £165 plus £33 VAT = £198
• Payment 2507_2 to Richard Bond as reimbursement for purchase of 25KG Black Bitumen at £9.33 plus £1.87 VAT = £11.20
• Payment 2507_ 3 to Parish and Town Audit Service invoice IA015025 for Internal Audit = £195 no VAT
• Payment 2507_4 for Car Park Attendant Contract in June = £150 Consider pre-authorisation of August expected August payment
5.3. Annual Tree Survey To consider quotation received
5.4. Printer To consider purchase of a new printer at a cost of approximately £100
5.5. ESET To consider renewal of ESET Home Security (antivirus and secure banking browsing) due to expire 5th July 2025.
6. South Hams District Council’s Planning Decisions To note the following:
6.1. 0645/25/FUL Kelbechan House, Capton, TQ6 0JE. Erection of small ground mounted solar array Conditional Approval.
6.2. 1506/25/ARC Fairholme, Riverside Road, Dittisham, TQ6 0HS Application for approval of details reserved by condition 7 (Hard & Soft Landscape) of planning consent 1476/24/FUL Discharge of Condition Refused
7. New Planning Applications to consider a recommendation to the planning authority:
7.1. 1718/25/HHO and 1719/25/LBC The Old Bakehouse, Manor Street, Dittisham, TQ6 0EX Householder application and Listed Building Consent to renovate dwelling, including alterations & extensions to rear hall & loft area to create new bedroom suite.
7.2. 1852/25/FUL Newstone, Blackawton, TQ9 7DR Agricultural Building extending to 27.43 x 6.09m, 4.58m to ridge and 3.22m to ridge.
8. New Tree Applications To consider a recommendation to the planning authority:
8.1. 0320/25/TPO Rose Orchard Lower Street Dittisham TQ6 0HY G2: Holm Oak – Full crown reduction of up to 1.5m to manage canopy growth. (Pre pruning dimensions: H. 14m W.12m. Post pruning dimensions: H. 12.5m W.10.5m).
9. Reports from Councillors’ Working Groups and External Forums
9.1. Emergency Plan To receive a short report concerning First Aid course, booked for Monday 29 September 2025 (details to follow)
10. The Level Phone Box To note that the first stage of the adoption process has been completed.
11. Neighbourhood Plan Feedback from meeting on Weds 25th June.
12. Potential new car park Discussion following enquiries on land availability.
13. Clerk’s Employment
13.1. Contract To consider the Clerk’s draft contract
13.2. Payroll To consider payroll arrangements
14. Correspondence and Contacts
To note or consider:
• 12/06/25 Dittisham Music Festival section on the Parish Council Website
• 12/06/25 Please register your [defibrillator] site on ‘The Circuit’
• 17/06/25 Have your say on the future of Devon.
• 18/06/25 #26 2025 [DALC] E-Bulletin: Proxy voting and remote/hybrid meetings
• 19/06/25 Consultations on the South Devon National Landscape Management Plan Review
15. Next Meeting To confirm the next meeting of the Parish Council will be held on Wednesday 3rd September 2025 at 7:00 pm.
16. Closure of the Meeting
To consider passing a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item(s) because of the commercial-in-confidence nature of the business.
PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND
Cat Radford, Parish Clerk
To all members of Dittisham Parish Council 30 May 2025
You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 4 June 2025 at 7:00p.m for the purpose of transacting the following business.
a. Public Forum
To consider any issues raised by members of the public.
Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.
AGENDA
Apologies:
To receive apologies for absence.
Declaration of Interests
To declare interests in items on the Agenda.
Election of Vice-Chair
Approval of Minutes
To consider approval of the Minutes of the meeting held on 7 May 2025.
Community Reports
Devon County Council Councillor
South Hams District Council Councillor
Financial Matters
24/25 Annual Governance and Accountability Return
24/25 Internal Audit
To note the Auditor’s report and agree any action required.
24/25 Audit Annual Governance Statement
To resolve to approve the Statement.
Signature of the Audit Annual Governance Statement
24/25 Audit Accounting Statements
To consider the Accounting Statements.
24/25 Audit Accounting Statements
To resolve to approve the Statements
2021/22 Audit Accounting Statements
Signature by the Chair of the Meeting
Publication of Notice of Public Rights & Publication of Annual Governance & Accountability Return
To note that the Return & Notice will be published, with inspection dates 9 June 2025 to 18 July 2025.
Payments
To authorise the following payments:
Clerk May Expenses Reimbursement £34.52
Devon Association of Local Councils Being a Good Councillor #3, £18.00
To authorise the current Clerk’s final payslip as provided.
To note payments made since the last monthly meeting:
Installation of middle rail in a private residence access steps railing on The Ham, £298.29
Quarter 4 24/25 VAT payment to HMRC £481.07 by direct debit
25/26 Maintenance Grant to Village Hall Management Committee, £4,000
Car Park Attendant Contract April and May 2025, two payments of £150 each
To note the following receipts:
Donation from ‘Kids Sea and Soil Event’ on The Ham, £50
Good will refund of first bank fee payment to Lloyd Bank, because of Lloyds’ start date error, £4.25
Refund from DCC for DPC’s overpayment for HGV signs in 2020, £169.25
To note transfer of funds from NatWest current account to 95 day notice account (£8,000) and 35 day notice account (£1,000).
To note the Reports provided to Finance Working Group and the Bank Reconciliations to 30 April 2025.
To authorise the payment by direct debit of DPC’s HP Instant Ink subscription £6.49/month incl VAT.
To note that the Jottacloud and Lebara payment accounts need to be changed and that direct debit is not offered.
To note that an alternative DPC payment card needs to be chosen as Zempler Bank has not processed the account requested by DPC.
Request for a Grant from DPC for Grounds Maintenance of St George’s Churchyard
To consider the request for a grant of £2,500.
Car Parks Receipts and Payments arrangements with SHDC
To note that April Reimbursement by SHDC for the January to March receipts, and DPC’s reimbursement to SHDC for its costs over the same period, is delayed until the reporting system from PayByPhone is established.
To note that next payment is due on or before 2 July and will be for the second year of a long term agreement, and that renewal documents have been requested.
To receive an update on the recruitment process and expected timing to appoint a replacement.
To agree arrangements for carrying out the roles until the new recruit starts.
To note the current vacancy and agree any further action to recruit a new Parish Councillor.
0330/25/FUL The Old Rectory Rectory Lane Dittisham TQ6 0HD. Change of use of property from dwelling (C3) to mixed use , including dwelling, training/learning centre & work retreat (sui generis).
Closed 20 May. No comment made by DPC.
Reports from Councillors’ Working Groups and External Forums
Communicating Emergency Plan and Phone Number
To consider progressing the proposal to produce business cards with Contact and Plan details.
Jubilee Steps Handrail
To consider approval of an advance payment of up to £200 for a S171 licence application as per correspondence.
Resident’s Request for a Dog poo bin in Capton
To consider the Report from Cllr Neale on their consultation with Capton residents.
Car Parks
Consideration of the request from a user of the car park to mark spaces in order to accommodate more vehicles.
Events
To consider the request to hire The Ham for a Games day during Dittisham Regatta.
To consider whether to accept that the caterer’s public liability insurance is £2 million for the event, ie less than the £5 million specified in DPC Policy.
To consider adopting the red phone box, which BT has given notice it will otherwise remove.
To consider the request for 30 minutes free parking for 17 badged vans visiting to sample water in the River Dart.
To consider approval of revised Standing Orders (new Model Orders).
To consider approval of revised Financial Regulations (new Model Regulations).
Correspondence and Contacts with DPC
To note or consider:
9/5/25 Barrier Higher Street/Shute Lane – Lower Street, removed by HGV, reported to DCC.
Temporary barrier installed same day.
6/5/25 South Hams Way Shared way marker locations for route in Dittisham.
Invitation – South Devon National Landscape Estuaries Environmental Management Plan, Online 5/6/25 18:00.
Invitation – South Devon Catchments Partnership Summer Meeting, Kingsbridge estuary walk, 4/6/25 15:00–17:30.
24/5/25 Report received from a resident about Bees on the path from Car Park to Dittisham Sailing Club.
Next Meeting
To confirm the next meeting of the Parish Council will be held on 2 July 2025 at 7:00 pm.
Closure of the Meeting
To consider passing a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item(s) because of the commercial-in-confidence nature of the business.
Management of a Freehold Title
To consider DPC’s next actions to meet its responsibilities as the owner of the freehold.
PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND
Annette Thom, Parish Clerk