On this page you will be able to download the Parish Council’s current documents relating to the information that it makes available, and how it manages its obligations for managing data well.
Dittisham Parish Council’s Information Data Protection Policy (version dated 01/04/26)
This policy is an internal document outlining Dittisham Parish Council’s rules and procedures for handling, storing, and protecting personal data to comply with legal requirements like the UK General Data Protection Regulation. This policy provides information about terminology used when talking about data protection (i.e. gives definitions for what a ‘data subject’ or what ‘personal data’ is), and describes what kind of personal data the Parish Council might hold, and for what reason. There is also an appendix to this policy that provides guidance to the Parish Council on what a ‘Data Protection Impact Assessment’ is, when the Parish Council might need one, and how to write one if needed.
Download the Information Data Protection Policy by clicking this link (PDF)
Dittisham Parish Council’s General Privacy Notice (version dated 01/04/26)
This is a statement required by UK GDPR law, that hat informs individuals how Dittisham Parish Council collects, uses, shares, and protects their personal data.
Download the 2026 General Privacy Notice by clicking this link (PDF)
Dittisham Parish Council’s Staff and Role Holders’ Privacy Notice (version dated 01/04/26)
This is very similar to the ‘General Privacy Notice’ above, but is written specifically for people who work with the Parish Council as employees, contractors or volunteers (such as Parish Councillors).
Download the 2026 Staff and Role Holders’ Privacy Notice by clicking this link (PDF)
Dittisham Parish Council’s Freedom of Information Policy
The Freedom of Information Act, which came into force on 1 January 2005, gives everyone a statutory right of
access to information held by bodies such as the Parish Council. This policy lays out how people can access the information they believe the Parish Council holds.
Download the Freedom of Information Policy by clicking this link (PDF)
Much of the information that the Parish Council holds is published on this website. There is a live version of the ‘Information available through the model publication scheme’ page on this website, intended to sign post you to the information that you might be looking for.
Dittisham Parish Council’s Document Retention and Disposal Policy and Retention of Documents Appendix (version dated 01/04/26)
This policy outlines how long Dittisham Parish Council stores digital and paper records and how they are securely destroyed.
Download the 2026 Document Retention and Disposal Policy by clicking this link (PDF)
Download the 2026 Retention of Documents Appendix by clicking this link (PDF)
Dittisham Parish Council’s Subject Access Request Policy and Procedure (version dated 01/04/26)
A Subject Access Request (SAR) is a formal request, authorised under data protection laws like the UK GDPR, that allows individuals to ask any organization for a copy of their personal data. The Policy and Procedure sets out how Dittisham Parish Council should respond to requests if/when they are received.
Download the 2026 Subject Access Request Policy and Procedure by clicking this link (PDF)
Dittisham Parish Council’s Subject Access Request Form (version dated 01/04/26)
If someone wants to make a Subject Access Request (SAR) they are expected to do so using this form.
Download the 2026 Subject Access Request Form by clicking this link (PDF)
Dittisham Parish Council’s Data Breach Reporting Form (version dated 01/04/26)
A Data Breach Reporting Form is the document the Parish Council should use to record, assess, and report incidents where personal data has been lost, stolen, or improperly accessed. It provides a framework for the Parish Council to documents the breach’s nature, likely impact and what actions have been taken to contain a breach. This is in place to support the Parish Council with its internal investigations, but also how to comply with regulations required – such as informing the Information Commissioners Office.
Download the 2026 Data Breach Reporting Form by clicking this link (PDF)
Dittisham Parish Council’s IT Policy (version dated 01/10/25)
All Parish Councils are now required to have an IT policy. This explains how everyone — clerks, members and other staff — should conduct authority business in a secure and legal way when using IT equipment and software. This relates to the use of authority-owned and personal equipment.
Download the 2025 IT Policy by clicking this link (PDF)