Approved Minutes 2025 April 02

Apr 14, 2025 | Minutes

APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held in
Dittisham Village Hall on Wednesday 2 April 2025 at 7:00p.m.

Present: Parish Cllrs Bond (Chair), Green, Hawkes, Neale, Pope, and Unitt were present, as were Devon County Cllr Hawkins, and A Thom, Clerk. There were eight members of the public present.

Absent: Cllrs Golding and Nightingale.

1. a. Public Forum

2. i) Dartmouth Caring

3. Representatives of Dartmouth Caring provided an update on its activities. About one third of Dartmouth Caring’s clients are in villages. It serves anyone in Dartmouth Medical Practice’s area. It’s role is to help people to live the lives they want to live, to support people to make informed choices, and to give people an opportunity to mix. Two years ago Dartmouth Caring received a Lottery grant to provide a bus to collect people so they can access the same support they had before the relocation to the current site in the Wellbeing hub. The Parish Council can help by letting people in need know that the service is available. There is a need for some types of volunteer: such as ex-professionals who can lead Memory Cafe groups.

4. ii) Request for a mobile cafe in the Ham Car Park

5. One of the requestors described the proposal to site the cafe which operates from a converted horsebox in The Ham Car Park. The cafe would provide bins and use home compostable cups. It has a quite generator and is also gas powered. They suggested it would be located sideways with the hatch opening onto The Ham; and ideally left there overnight and be on the River Dart end of the car park. The cafe measures five metres in length from hitch to trail. The requestors said they would work with the local community and collaborate with local businesses.

6. A representative of Dittisham Sailing Club made DSC’s comments. Overall DSC is not in support. Of particular concern is the loss of car parking spaces, especially on Sundays in the summer. DSC also has four or five regattas each year. They noted that DSC has paid DPC for permits to park in The Ham car park.

7. Other matters raised were additional litter, an adverse impact local business, whether it would create an increased risk to users of the car park, competition to stalls if there is a village event, and a change to the character of The Ham (there is currently no commercial presence or pressure).

8. iii) Planning Application 0633/25/HHO The Manse The Level Dittisham TQ6 0ES.

A resident gave their view. They were broadly in favour but raised two issues: the expanse of glass facing the river and how the applicant will access to the road because there is currently no access to the grassy area where the proposed building would be put.

9. iv) Request for a mobile cafe in the Ham Car Park

The requestor responded that they don’t think the cafe would be as impactful as described in the discussion. They haven’t been able to find a pitch, and would like to give the mobile cafe a chance and assess impact.

A representative of the Anchorstone Cafe explained that the post COVID business environment is very difficult for all the village businesses. Expenses and staff costs have gone up. They said the proposed mobile cafe would take away from the businesses that are here. They said they would hope the Parish Council would support local business.

1. Apologies:

Apologies for absence were received from Parish Cllrs Golding and Nightingale, and from SHDC Cllr McKay.

2. Co-option to fill the Vacancy for a Parish Councillor

This item was deferred to the 7 May meeting because the one applicant does not yet meet the qualification criteria.

3. Declaration of Interests

None declared.

4. Community Reports

   1. Devon County Council Councillor

DCC Cllr Hawkins noted that we are in the pre-election time period which restricts what he can say. He reported that he has sent emails about the Higher Street barrier and repainting lines, as DPC requested. DCC met on 20 March regarding its devolution proposal. DCC has put forward five devolution options because there will be a new DCC elected in May 2025. The Overview and Scrutiny Committee asked South West Water to attend a meeting last week. The Committee invited Friends of the Dart Representatives to help it.

1. 2. South Hams District Council Councillor

Deferred in the absence of SHDC Cllr McKay.

5. Proposal for Mobile Cafe in the Ham Car Park

Twelve comments received from residents were shared with the Parish Council prior to the meeting.

Cllrs discussed the proposal. The main concerns raised are an effect on parking, possible negative effect on existing village businesses, a negative effect on the character of The Ham, making the Ham a commercial space, and management of increased litter. It was questioned whether the cafe would have different customers to the existing village businesses. The requestors have suggested they can signpost to other businesses. It was asked whether there is a capacity to create total increase in demand. Residents who have responded in support would appreciate the extra service. It was suggested to make a specific charge, not to purely charge for car parking spaces, which would be fair with other businesses which have set operating costs and pay for the increased Council administration time. DPC needs to check if the cafe would have an effect on the business rates paid by DPC. It was asked if the cafe could have a trial period: monitoring the impact and feedback. A Task and Finish Group was created. It will discuss the proposal with DSC and businesses. It was suggested that the Mobile Cafe requestors also talk with village businesses. A decision will be made by the May monthly meeting of DPC.

6. Approval of Minutes

It was resolved to approve the Minutes of the meeting held on 5 March 2025.

7. Financial Matters

   1. Payments

It was resolved to authorise the following payments:

• Grounds Maintenance Contract 2024 £4,213.57

• Business Rates 25/26 The Ham Car Park £4,106.46

• Business Rates 25/26 The Level Car Park £3,193.60

• DALC Chairing Local Council Meetings Course £36.00

• DALC Being a Good Councillor Course 4 £18.00

• Village Hall Hire December 2024 to March 2025 £150.00

• Annual Support Fee 25/26 Defibrillator Red Lion Inn & Ferry Boat Inn £396.00

• Quay Tap December 2024 to March 2025 £35.49

• Devon Communities Together Annual membership fee £50.00

• SHDC Payroll Service 24/25 £120.00

• Clerk Expenses Reimbursement £40.50

It was noted that Lloyds Bank has taken the monthly account fee in arrears by direct debit £4.25 on 18 March. The charges were started 10 January instead of 14 January 2025 as advised by letter.

The PayByPhone banking and transaction charges which will be invoiced by SHDC were noted.

8. Requests for Grants from Dittisham Parish Council

   1. West Dart Bus

It was resolved to approve the request for a grant of £250.00.

9. South Hams District Council’s Planning Decisions

The following decisions were noted:

1. 1. 0379/25/TCA Barton Cottage The Lane Dittisham TQ6 0HB. T1: Silver Birch – Fell & Remove tree, the tree is dead/ nearly dead due to a bad attack from Honey Fungus. Raise No Objections.

   2. 0397/25/TCA Barton Cottage The Lane Dittisham TQ6 0HB. T1 & T2: Fir trees – Crown height reduction by 6 metres – due to the trees growing very large & disproportionate to the garden & surrounds & are significantly restricting light. Raise No Objections.

   3. 2890/24/HHO & 2891/24/LBC Bay Cottage Manor Street Dittisham TQ6 0EX. Householder application for new extension, glazed link to existing single storey extension, material change, new window & revised external access. Conditional Approval.

   4. 0445/25/ARC  Shearwater, Riverside Road, Dittisham, TQ6 0HS. Application for approval of details reserved by condition 3 (Windows/Doors) of planning consent 3571/24/HHO. Discharge of Condition Approved.

2. New Planning Applications

   1. 0633/25/HHO The Manse The Level Dittisham TQ6 0ES. Householder application & Listed Building Consent for two storey rear extension & replacement garage.

Support (by resolution) subject to a Construction Management Plan and the management of potential light pollution due to the increase in glazing.

The CMP needs to address the disposal of the large volume of earth which would be excavated during the construction and the prevention of soil run-off during construction. Passage of traffic on The Level can already be challenging, particularly during the tourist season. Traffic may also be affected by the required reconstruction of the wall of the Village Hall on The Level. DPC will submit its light pollution comment.

1. 2. 0645/25/FUL Kelbechan House, Capton, TQ6 0JE. Erection of small ground mounted solar array.

Support (by resolution).

1. 3. 0847/25/HHO Old Mill Old Mill Lane DartmouthTQ6 0HL. Householder application for extension to existing dwelling & associated works. (Neighbouring Parish Consultee)

Support (by resolution).

1. 4. 0836/25/ARC Land Adjacent Fairholme Riverside Road Dittisham. Application for approval of details reserved by conditions 6 (Arboricultural Method Statement & Tree Protection Plan) & 9 (CEMP) to planning consent 1476/24/FUL.

Support (by resolution).

11. New Premises Licence Application to SHDC

    1. New Premises Licence for Anzac Bistro Dartmouth, 2 Anzac Street, Dartmouth, TQ6 9DL.

Closed 1 April 2025. No comment submitted by DPC.

12. Reports from Councillors’ Working Groups and External Forums

    1. Footpaths

The P3 Footpaths Scheme forms returned to DCC were noted.

1. 2. Office of the Police & Crime Commissioner Councillor Advocate

It was resolved to approve the special motion ‘To make Cllr Neale DPC’s Office of the Police and Crime Commissioner Advocate.’

13. Councillors Contact Details

All Cllrs present agreed to share their mobile numbers internally to establish a DPC WhatsApp Group with the proviso that the Group is used infrequently for necessary short alerts type of communication.

14. Car Park Machine Attendant Contractor Insurance

The Report was noted. The contractor continues to be covered by DPC’s Insurance Policy. The new and the previous contractor have found that they cannot obtain their own insurance for the work as is standard practice for contractors.

15. Grounds Maintenance Contract

It was resolved to approve the Maintenance Working Group’s special motion ‘To replace in the Grounds Maintenance Contract the approved ‘Fixed Work’ Specifications for cutting the grass on The Ham and strimming on The Ham with the current increased frequencies: to cut the grass on the Ham weekly, and strimming on The Ham every three weeks.’

Prior to the vote the Clerk spoke restating their opposition to this change as unnecessary and not good practice, and confirming that the contractor has not objected to the contracted specifications being changed.

16. Correspondence and Contacts

The following were noted or considered. Discussion added in italics.

• Repair to Barrier between Higher St. and Lower St.
  Followed up by DCC Cllr Hawkins: expected to be delivered under the 2025/26, start date not yet known.

• Reinstatement of White Lines at entrance to Lower St.
  Reported to DCC by the Clerk.

• Replacement of sign to Bozomzeal at Bozomzeal Cross.
  Reported to DCC by Cllr Neale. DCC has replied that a new order will be raised in April 2025.

• DALC Devolution Update for Smaller Councils 8 April, 10am – 11.30am, online.

• Review of the South Devon National Landscape Management Plan: Introductory meeting with Parish Clerks and Parish Chairs =, 22nd April at 6:00 pm, online.

• 25/3/25 Resident of Capton, Problem with dog fouling in Capton and on public footpaths, and a request for two dog poo bins in Capton.
  Referred to SHDC which is checking if there is capacity to add these bins to the existing rounds & whether Locality Officers can add to their dog patrols. If there is capacity for emptying the bins – there is charge £5 per bin per empty and a cost of around £500 for SHDC to install a bin.

Cllr Neale’s proposal that she consult with Capton residents (do they want a dog waste bin, how many, and where?) and possibly install a temporary bin was agreed.

17. Next Meeting

The next meeting of the Parish Council will be held on 7 May 2025 at 7:00 pm was confirmed.

18. Closure of the Meeting

It was resolved in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following items because of the commercial-in-confidence or employment nature of the business.

19. DPC Maintenance Contract

The application received for the unfilled vacancy was discussed. It was noted that some work is being done by someone that does not want a contract with the DPC for the work. It was agreed that instead of contracting one person, DPC will use both current contractor and the applicant as suits their skill-set and the quality of the work done.

20. Clerk’s Annual Leave Request

The request was agreed.

The meeting closed at 21:27.

Approved Minutes 2025 March 05

Mar 19, 2025 | Minutes

APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held in
Dittisham Village Hall on Wednesday 5 March 2025 at 7:00p.m.

1. a. Public Forum

2. i) Longlands Workshops in Cornworthy

3. Carpenter Oak has moved and its former premises in Cornworthy are being redeveloped as a place of work for craftsmen and makers of all kinds. They are currently looking for new tenants.

4. ii) Parish Lengthsman

5. The Lengthsman described their work in Dittisham and some obstacles to making progress. The meeting noted the benefit to the Parish of the work.

Present: Parish Cllrs Bond (Chair), Golding, Green, Hawkes, Neale, and Nightingale were present, as were Devon County Cllr Hawkins, South Hams District Cllr McKay, and A Thom, Clerk. There were two members of the public present for the Open Forum.

Absent: Cllrs Pope and Unitt.

1. Resignation of the Chair

Cllr Nightingale opened the meeting and discussed his resignation from the role of Chair, which had been received in writing before the meeting. It was resolved to elect Cllr Bond as Chair.

Cllr Bond signed the Declaration of Acceptance of Office.

The meeting decided to defer the election of Vice Chair until all Cllrs were present.

2. Apologies:

Apologies for absence received from Cllrs Pope and Unitt were noted.

3. Declaration of Interests

None declared.

4. Approval of Minutes

It was resolved to approve the Minutes of the Meetings held on 15 January, 29 January 2025, and 5 February 2025 with the 5 February 2025 Minutes amended to include the cost of £215(exVAT) for the approved treeworks in Capton.

5. Community Reports

   1. South Hams District Council Councillor

SHDC Cllr McKay discussed the devolution proposal that SHDC has submitted to the Secretary of State: the 1-4-5 proposal to create three unitaries in Devon. He said that Exeter wants to become a unitary itself and it doesn’t support the 1-4-5 proposal. Cllr McKay said that Town and Parish Councils are hardly mentioned in the Devolution White Paper. They may get more responsibilities.

Cllr McKay said that he has been very involved with food hub distribution and aggregation to shorten supply chains. He is talking to community bus services about how to integrate more and would like to create an overarching strategy for the District. The CVS has been asked to carry out a survey about community transport. It was noted that DPC hasn’t yet received the survey. Cllr McKay said that this is important. This work is part of Cllr McKay’s overarching theme of transportation and delivery. There are restrictions on how SHDC can use the information that it already holds. DPC can expect to receive an email about local food production. It might be possible to based this project at Baltic Wharf.

Cllr McKay is waiting for the SHDC Assets Team’s response about correcting its incorrect record of ownership trees in The Level Car Park.

In preparing for devolution SHDC is considering the use of the reserves that it holds. The reserves have been sourced locally and SHDC wants to keep their use local, for local capital investment eg playparks. Cllr McKay said that the Jubilee Steps handrail might be a suitable project. The Clerk was asked to submit a request for funds within the next one to two months.

A study is being done to look at the installation of photovoltaic panels on the Dartmouth car park to feed the Wellbeing Hub.

1. 2. Devon County Council Councillor

DCC Cllr Hawkins thanked Cllr Nightingale for his support over the past few years and congratulated him on his work as the Chair.

Cllr Hawkins confirmed that the CVS transport survey also hasn’t contacted Dartmouth Cllrs. SHDC and DCC have set their next budget. Adult Social Care, Community Services, and Highways have had bigger than inflation increases. There is much to be discussed regarding devolution but it is ‘above our payscale’. DCC doesn’t yet have a proposed way forward. DCC has committed to having the required work done to Warfleet Road and will be charging the landowner for the work. The Dartmouth Foodbank usage has increased, there are 40-50 users per week and it has been up over 12 18 months. The Dartmouth Youth Club hopes to have the RNLI hut on Coronation Park.

Cllr McKay left the meeting.

6. Review of Meeting Action Items

The list of meeting action items was briefly noted.

7. Financial Matters

   1. Financial Reports

The Financial Reports, which showed a total balance of £83,347.13 and an unearmarked general fund £28,351.20 at 28 February 2025 were noted.

It was resolved to approve the proposed revised schedule for providing Financial Reports with a corresponding January date added to the schedule.

1. 2. Payments

It was resolved to authorise the following payments:

• RingGo Car Parks Service fees for 1st October 2024 to 31st December 2024 £104.58

• Annual Website Hosting Fee £140.00

• DALC Being a Good Councillor 2 £18.00

• DALC Being a Good Councillor 3 £18.00

• Clerk Expenses Reimbursement February £124.09

The following payments authorised and paid since the last monthly meeting were noted:

• Dittisham Sailing Club 2025-26 Permits £180.00

• Treeworks The Ham £456.00

• Treeworks Capton £258.00

8. DPC Bank Mandates

It was resolved to confirm the changes proposed in the Report.

9. Replacement for the use of the Clerk’s Personal Credit Card

It was resolved to approve opening a Zempler Bank account to obtain a Mastercard as described in the Report.

10. Purchase of a Mobile Phone for the Clerk Role

It was resolved to approve the recommendations in the Report to authorise the Clerk to spend up to £200 on a mobile phone for the Clerk role and to purchase a SIM only mobile phone number for Dittisham Parish Council at a cost of up to £5/month amended to also accept the offer of surplus phone and to see first if that phone will meet the need, and to cease offering the landline number for the Clerk three months after a mobile phone is successfully set up.

11. Extra Emptying of Bins on The Ham

It was resolved to approve again requesting of SHDC extra emptying of the three general waste bins on The Ham during the tourist season from Wednesday 09 July to Wednesday 29 October 2025, 17 visits, at a cost of £255.

12. South Hams District Council’s Planning Decisions

The following decisions were noted:

1. 1. 4015/24/TCA Dittisham Court Dittisham TQ6 0HS. T 3210: Copper Beech – Crown raise to give clearance of 4m to protect tree from passing traffic. T 3212 : 2 x Tulip trees – Crown raise to 1.75m to improve access for mowing. G2 – Beech hedge – remove approximately 7 stems protruding into orchard to improve usability of space. T1 – Magnolia – Reduce crown by approximately 1-1.5 metres & to suitable pruning points to improve crown symmetry & reduce risk of failure. Raise No Objections.

   2. 4084/24/TCA The Ham Ham Lane Dittisham Dartmouth TQ6 0HS. T1: Willow (Salix Alba) – re- pollard, cutting back to previous growth points. T2: Ash (Fraxinus Excelsior) – use the willow wood chippings to spread around base of this ash tree. The above numbers refer to the sketch plan. These two trees are T19 and T27 on the Tree Survey Plan. Raise No Objections.

   3. 4093/24/ARC Land Adjacent Fairholme Riverside Road Dittisham. Application for approval of details reserved by conditions 6 (Arboricultural Method Statement & Tree Protection Plan) & 9 (CEMP) to planning consent 1476/24/FUL. Discharge of Condition Refused

2. New Planning Applications

   1. 0445/25/ARC Shearwater, Riverside Road, Dittisham, TQ6 0HS. Application for approval of details reserved by condition 3 (Windows/Doors) of planning consent 3571/24/HHO.

   2. Renewal application Pavement Licence The Broadstone Cafe, 16 Broadstone , Dartmouth TQ6 9NR.

   3. New Premises Licence application 1 Foss Street, Dartmouth, TQ6 9DW.

   4. Variation of Premises Licence SHPL0099 Dudleys, 33 Lower Street, Dartmouth, TQ6 9AN.

DPC is not commenting on the above applications.

14. New Tree Applications

    1. 0379/25/TCA Barton Cottage The Lane Dittisham TQ6 0HB. T1: Silver Birch – Fell & Remove tree, the tree is dead/ nearly dead due to a bad attack from Honey Fungus.

    2. 0397/25/TCA Barton Cottage The Lane Dittisham TQ6 0HB. T1 & T2: Fir trees – Crown height reduction by 6 metres – due to the trees growing very large & disproportionate to the garden & surrounds & are significantly restricting light.

The above two applications closed for comments before the monthly meeting.
It was noted that the applications were considered and the decision made to request a site-visit by the SHDC Tree Officer.

15. Co-option of a Parish Councillor

The Clerk said they would advertise that the current invitation for applications for the vacancy for a Parish Councillor will close on Thursday 20 March 2025. An extra meeting of the Parish Council was scheduled for Wednesday 26 March at 6:00 pm if required to interview applicants.

16. Reports from Councillors’ Working Groups and External Forums

    1. Village Hall Management Committee

The Reports from DPC to the VHMC and from the VHMC to DPC were noted.

17. Personnel Committee and Subcommittee

It was resolved to approve a revision to the Terms of Reference with the Subcommittee meeting location changed from the proposal such that the location must be in the Dittisham Village Hall if the Clerk is present and can be the private home of a Subcommittee member by agreement if the Clerk is not present.

It was resolved to appoint the Cllr Neale to be the Chair of the Personnel Committee.

18. Requirement for a Temporary Second Clerk

It was resolved to approve the recommendations in the Report regarding Cllr Neale ceasing to act as the Temporary Clerk and resetting the passwords, and that DPC will retain the appointments to the roles of Temporary Clerk and Temporary RFO repurposed and renamed as Reserve Clerk and Reserve RFO, in order to improve the Council’s resilience and business continuity arrangements.

19. Annual Parish Meeting Arrangements

The arrangements for speakers and refreshments were confirmed. It was resolved to approve a refreshment budget of up to £50. There will be one guest speaker – to discuss Neighbourhood Plans.

20. Councillor Training Feedback

Cllr Hawkes said that the webinar he has attended on Parish Council Powers and Duties was good. He has shared the materials by email. It was noted that DPC Policy is that in general Councillors participating on DPC working groups or nominated to represent DPC in external forums are expected to complete the ‘Being a Good Councillor’ training within six months of election or co-option.

21. Jubilee Steps Handrail Project

It was noted that the Parish of Dittisham Charity’s has agreed to part fund the Jubilee Steps railing project.

As discussed above the Clerk will apply to SHDC for funds for the project.

22. Correspondence and Contacts

The following was noted or considered (discussion added in italics):

• 14/2/25 Residents informed about South West Water (SWW) surveys in the village

• 15/2/25 Enquiry from a resident about SWW tanker on the Level for extended periods of time. The SWW contact for the survey was asked about it. No reply received to date.

Cllr Bond said that his understanding is that the tankers were standing by to put water into the system. This was because of works elsewhere that may have affected the supply. That isn’t an official response from SWW.

• 18/2/25 Response from DCC that no assets owned by DCC were located in Dittisham.

• 24/2/25 Response from SHDC that its records show it owns the trees in The Level Car Park. This error will be raised by Cllr McKay with the Assets Team.

As discussed earlier in the meeting SHDC Cllr McKay will confirm if there are other assets.

• Problems with the Barrier between Higher Street – Shute Lane Re-reported to DCC

DCC Cllr Hawkins was asked to liaise with DCC on Dittisham’s behalf regarding this matter.

• SHDC Invitation Town & Parish Council Briefing – National Planning Guidance online, 12/3/25.

23. Next Meeting

It was confirmed that the next meeting of the Parish Council will be held on 2 April 2025 at 7:00 pm.

24. Closure of the Meeting

It was resolved, in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item because of the commercial-in-confidence nature of the business.

25. Car Park Machine Attendant Contract

Cllr Green declared an interest and left the meeting.

It was resolved employ a new Car Park Machine Attendant contractor at an annual cost of £1,800.

The meeting closed at 9:40.

Approved Minutes 2025 January 29

Feb 26, 2025 | Minutes

APPROVED Minutes of the extraordinary Meeting of Dittisham Parish Council held in
Dittisham Village Hall on Wednesday 29 January 2025 at 7:15 p.m.

Public Forum

a) Grant requested from the Parish Council in 2025/26 by St George’s Church

A representative of St George’s Church outlined the contribution of the church as a resource for all parishioners and its central place in the village, and the churches preference to meet annual expenses from annual income and to use the Dittisham Church Lands Trust for extraordinary maintenance. They restated the request for the Parish Council to meet the full cost of the Church’s grounds maintenance.

The meeting started at 19:28.

Present: Parish Cllrs Nightingale (Chair), Bond (Vice-Chair), Golding, Green, Hawkes, Neale, and Unitt were present, as were A Thom, Clerk, and one member of the public during a public forum discussion before the meeting commenced.

Absent: Cllr Pope.

1. Apologies:

Apologies for absence were received from Cllr Pope.

2. Declaration of Interests

None declared.

3. Closure of the Meeting

It was resolved, in accordance with the 1960 Public Bodies (Admission to Meetings) Act, to exclude the public and press during consideration of the following item because of the commercial-in-confidence nature of the business.

4. Ground Maintenance Contract

It was resolved to confirm the updated specifications document, to accept the quote of £4,000 from a new contractor to carry out the scheduled works in the contract in 2025 with an optional two year extension (i.e. to the end of the contract period advertised in 2023), and to trial the addition of maintenance of the steps to the private accesses on the north side of The Ham in 2025 at a cost of £300.

5. Re-open the meeting

The meeting was re-opened to the public and press.

6. Grants requested from the Parish Council in 2025/26 from the Village Hall Management Committee
   and from St George’s Church

The VHMC has requested a grant of £5,000. St George’s Church has requested a grant of £2,500. These were on the Agenda as separate items and considered by the meeting as one item.

Regarding the grant to St George’s Church, it was resolved to budget a potential grant of £1,250 and to request further information: the return of the 24/25 grant evaluation form, further details about the operation of Dittisham Church Lands Trust, in particular what purpose the funds can be used for. It was noted that the DPC Grant policy specifies that financial assistance will be given on the basis of need and that DPC will not fund political or religious beliefs.

It was resolved to make a grant of £4,000 to the Village Hall Management Committee in 2025/26 and to offer DPC’s support to the VHMC to obtain grants from other sources.

7. 2025/26 Budget and Precept Demand

It was resolved that the 2025/26 Budget will include a grant of £4,000 to the Village Hall Management Committee for maintenance, allow for a grant of £1,250 to St George’s Church for grounds maintenance, make a total transfer of £4,374 to the Parish Health and Safety Reserve to increase funds available to install a handrail on Jubilee Steps, and a Precept tax demand of £19,556, and that other elements of the budget are approved as per the draft Budget circulated.

Approved Minutes 2025 January 15

Feb 26, 2025 | Minutes

APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held in Dittisham Village Hall
on Wednesday 15 January 2025 at 7:00p.m.

1. a. Public Forum

2. No issues raised by members of the public.

3. Present: Parish Cllrs Nightingale (Chair), Bond (Vice-Chair), Golding, Hawkes, Neale, Pope, and Unitt were present, as were Devon County Cllr Hawkins, South Hams District Cllr McKay, and A Thom, Clerk. There were no members of the public present.

4. Absent: Cllrs Green and Lloyd.

1. Apologies:

Apologies for absence were received from Cllr Green.

2. Declaration of Interests

None declared.

3. Approval of Minutes

It was resolved to approve the Minutes of the meeting held on 4 December 2025 with a description of the car park tarrif resolutions agreed at the November meeting of DPC removed.

4. Community Reports

   1. South Hams District Council Councillor

SHDC Cllr McKay discussed the Government’s devolution project. Cllr McKay said that devolution is almost a certainty and that the District Council’s days are numbered. The timescale for the change is uncertain. The most likely timescale is that the May elections in 2027 would be threshold unitary authority elections.

SHDC’s settlement from Government has been reduced. There is a budget gap this year of about £1 million therefore a big need to increase income as SHDC wants to deliver on its manifesto and it must balance the budget. The increase car parking fees is important to achieving a balanced budget.

Changes to the National Planning Policy Framework have been announced with immediate effect, therefore all current planning applications have had to be reviewed: generating a huge workload, cost, and delay.

On a positive note, the South Brent woodland has been established, with two thousand trees planted. It is named Hope Forest.

Cllr McKay said he is working to hold South West Water to account and has submitted five environment information requests. He went to a summit and met counterparts at other local authorities.

There was a discussion about a possible new car park and new housing on the edge of the village. Cllr Bond said that SHDC has indicated that it is willing to take on the construction of the car park.

1. 2. Devon County Council Councillor

DCC Cllr Hawkins said that the Government has decided that devolution will happen and that we need to protect residents interests. 900,000 people is the preferred size for a unitary authority and the minimum size 500,000 people. The request to delay DCC elections was made because the timescale to respond on devolution is short. Councils will bid for what they want. The Government will make a decision regarding devolution by the end of the year. Cllr Hawkins has emailed the Neighbourhood Officer about the Jubilee Steps handrail. The Dartmouth Foodbank has had its busiest ever Christmas and it’s tenth anniversary. Dartmouth Youth Club would like to take on the old RNLI hut and an architect has done a plan. DCC has received £83 million from Government to spend on Highways.

5. Financial Matters

   1. Financial Reports

The Financial Reports were noted. The total funds were £90,010.00 and unearmarked general fund £34,507.07.

1. 2. Payments

It was resolved to authorise the following payments:

• South West Water, Quay tap 17 September to 12 December 2024, £35.57

• SHDC extra emptying of bins on The Ham The Ham, £151.20+VAT

• Car Park Attendant October to December 2024, £500

• Clerk December expenses reimbursement, £31.24

The following payments authorised and made since the last monthly meeting were noted:

• Tindle News, Car Park machine attendant advert, £168

• Kingsbridge Websites, Website accessibility check, £80

• Sportsmans Arms, Strategy day refreshments, £99.50

It was noted that the contractor who removed the bench from near toilet block in 2024 has chosen not to invoice DPC. The meeting discussed this and all Cllrs agreed that DPC will write to the contractor to thank them for their support.

6. SHDC Planning Decisions

The following decisions were noted:

1. 1. 3645/24/ARC Pump Cottage The Level Dittisham TQ6 0ES. Application for approval of details reserved by condition 4 (ASHP) to planning consent 2406/24/HHO. Discharge of Condition Approved.

   2. 3187/24/HHO Shimmerings, Riverside Road, Dittisham, TQ6 0HS. Householder application for erection of new outbuilding & retaining wall in rear garden. Conditional Approval.

   3. 1884/24/LBC Myrtle Cottage Manor Street Dittisham TQ6 0EX. Listed Building Consent for replacement windows, cement render removed & replaced with lime render, soil pipe reinstated, facia board & gutter/downpipe replaced & general repairs. Conditional Approval.

2. New Planning Applications

   1. 4093/24/ARC Land Adjacent Fairholme Riverside Road Dittisham. Application for approval of details reserved by conditions 6 (Arboricultural Method Statement & Tree Protection Plan) & 9 (CEMP) to planning consent 1476/24/FUL.

No comment will be made by DPC. It was noted that this application has an excellent Construction Management Plan. DPC will talk to applicant about making arrangement to publicise it as an example of good practice. It was also noted that the decision notice is also very good and could be placed in the Councillors cloud folder as a resource for Cllrs. Cllr Golding will email it to the Clerk.

8. New Tree Applications

   1. 4084/24/TCA The Ham Ham Lane Dittisham Dartmouth TQ6 0HS. T1: Willow (Salix Alba) – re-pollard, cutting back to previous growth points. T2: Ash (Fraxinus Excelsior) – use the willow wood chippings to spread around base of this ash tree.
      The meeting noted DPC’s application.

9. Planning Applications received between meetings

   1. 4015/24/TCA Dittisham Court Dittisham TQ6 0HS. T3210: Copper Beech – Crown raise to give clearance of 4m to protect tree from passing traffic. T3212 : 2 x Tulip trees – Crown raise to 1.75m to improve access for mowing. G2 – Beech hedge – remove approximately 7 stems protruding into orchard to improve usability of space. T1 – Magnolia – Reduce crown by approximately 1-1.5 metres & to suitable pruning points to improve crown symmetry & reduce risk of failure.
      It was noted that this application was reviewed by Clerk and Tree Warden and the decision made not to submit a comment.

10. Consultations

    1. ‘Strengthening the Standards and Conduct Framework for Local Authorities in England’ Government Consultation. Closes 12 February 2025.

    2. ‘Local Audit Reform: A Strategy For Overhauling The Local Audit System in England’. Closes 29 January 2025.

DPC is not submitting a response to the above consultations. Cllrs may choose to respond individually.

11. Capton Triangle Trees

The Report from Cllr Neale about an assessment carried out by DPC’s tree safety inspector was noted. It was resolved to progress as per the report. Quotes will be obtained for consideration by the next meeting.

12. Management of Air Ambulance Light on The Ham

The Report explaining that the light is not working was noted and discussed. Possible options discussed for future consideration were to decommission, use as a flag pole, remove, use to provide a power supply. It was asked if the supply can be metered.

13. Government (.gov.uk) Domains

It was resolved to agree with the Report’s proposal to defer and review in Autumn 2024 the possible migration of www.dittishamparish.co.uk to a .gov.uk domain.

14. 2025/26 Budget and Precept

An extraordinary meeting to decide the 2025/26 Budget and Precept demand was scheduled for 29 January 2025 at 7:15 pm.

15. Review of DPC Working Groups, Committee, and nominated Positions of Responsibility

The review the roles and Cllrs nominations to them will be an item on the next Agenda.

16. Memorial Benches on The Ham

An update was received about the existing memorial plaque on the bench proposed for restoration and rededication with a new memorial plaque. It was resolved that after six weeks of advertising DPC will progress with restoration and rededication of the bench.

It was resolved that the Maintenance Working Group will progress the development of a policy and procedures regarding how long a memorial bench will remain committed, creation of a register, and annual review of contact details. Parishioner’s feedback is welcome.

17. Correspondence and Contacts:

The following correspondence was noted or considered:

• 9/12/24, Sent to C Voaden MP & to Airband – Upgrading internet connectivity. Response received about actions being taken & emailed to DPC Cllrs on 14 and 16 December respectively.

• 17/12/24, Request to remove overhanging vegetation affecting Jubilee Steps. Response received and actioned with tree works pending.

18. Next Meeting

It was confirmed that the next monthly meeting of the Parish Council will be held on 5 February 2025 at 7:00 pm.

As already agreed by the meeting, an extraordinary meeting will take place on 29 January to decide the 2025/26 budget and precept demand.

19. Closure of the Meeting

It was resolved to pass a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item(s) because of the commercial-in-confidence nature of the business.

20. Contracts Updates

    1. The advertised new Car Park Attendant Contract

The closing date has been extended to increase the number of applications received. The meeting confirmed the practical extension of the previous contract as requested in the Report.

1. 2. The extension of the Grounds Maintenance Contract

Further information is needed before a decision can be made about how to proceed.

The meeting closed at 20:46.

Approved Minutes 2025 February 05

Feb 14, 2025 | Minutes

DRAFT Minutes of the Monthly Meeting of Dittisham Parish Council held in
Dittisham Village Hall on Wednesday 5 February 2025 at 7:00p.m.

1. a. Public Forum

2. No discussion.

Present: Parish Cllrs Nightingale (Chair), Bond (Vice-Chair), Golding, Hawkes, Neale, Pope, and Unitt were present, as were Devon County Cllr Hawkins, South Hams District Cllr McKay, and A Thom, Clerk. There were no members of the public present.

Absent: Cllr Green.

1. Apologies

None received.

2. Declaration of Interests

Cllr Golding declared a personal interest in 0143/25/ARC & 0139/25/ARC 27 Dittisham Court Dittisham TQ6 0HS.

Cllr Pope declared a disclosable pecuniary interest in 3571/24/HHO Shearwater Riverside Road Dittisham TQ6 0HS.

3. Community Reports

   1. South Hams District Council Councillor

SHDC Cllr McKay reported on the Government’s devolution plans. Local council elections will take place in May 2025 as planned, and Cllr McKay has forwarded the relevant Secretary of State’s letter to DPC this afternoon. SHDC has until 21 March 2025 to provide its preliminary devolution proposal to Government and until 28 November 2025 to provide its firm proposal about how to devolve. These are challenging time scales. Cllr McKay expects May 2027 elections will be the last for at least two, maybe three, years. Parish councils won’t be affected, except one councillor not two will attend parish council meetings. SHDC’s next plan will cover two years, not the usual one year. The Chief Executive of DCC has suggested the cost of transition may be £100 million, which may cause the Government to change its mind. SHDC needs to plan for all eventualities.

Regarding the new car parking tariffs, Cllr McKay thinks the system is too complicated. It will be reviewed at six months. This is an amendment to evaluate a potential negative impact on tourism.

Cllr McKay is pleased that the planning application to build 194 dwellings at Baltic Wharf in Totnes, on the site of the boatyard, was refused. He has been lobbying for that outcome. SHDC is now considering how to use the site to support local employment.

Cllr McKay has money left in the SHDC environment fund. It needs to be used by March 2025. SHDC has received a poor financial settlement from central Government and as one result has asked Cllr McKay not to roll over unspent environmental fund to the next financial year. The meeting discussed applying to apply to the environment fund for the work being done to Capton triangle. The Clerk was asked to apply. The Friends of the Dart will be told about the fund.

1. 2. Devon County Council Councillor

DCC Cllr Hawkins reported that the CVS has closed. He said that DCC has tried to work with them however there was a problem getting information about what they were doing. DCC’s core funding of the CVS ceased in 2018. DCC elections will take place in May 2025. DCC’s devolution proposals are due 21 March 2025. Cllr Hawkins thinks that the 2027 elections will probably be to create a unitary authority.

There is a Dartmouth Youth Club petition, please sign. It is on the TQ6 Facebook page.

Cllr Unitt explained to Cllr Hawkins the proposed actions to progress the Jubilee Steps handrail proposal which are on today’s Agenda.

4. Financial Matters

   1. Payments

It was resolved to authorise the following payments:

• Annual cutback of hedge on Ham Lane £972.00

• Clerk January Expenses Reimbursement £28.12

1. 2. Lloyds Bank – Giving Full Access Users the ability to share data from accountancy software providers with Lloyds Bank

It was resolved that DPC will respond to Lloyds that DPC will opt out.

5. South Hams District Council’s Planning Decisions

The following decision was noted:

1. 1. 3571/24/HHO Shearwater Riverside Road Dittisham TQ6 0HS. Householder application for general alterations to internal layout, driveway access, window replacement & some changes to external fenestration & detailing. Conditional Approval.

2. New Planning Applications

   1. 0245/25/FUL & 0246/25/LBC Chipton Barton Dittisham TQ6 0HW. Household and Listed Building Consent for renovation & change of use of former cider barn to ancillary use.

Support (by resolution): DPC will respond that the Climate Emergency Compliance Form was not located. The Parish Council will ask SHDC to obtain the required Form. It will also ask how the building will be heated.

1. 2. 0143/25/ARC & 0139/25/ARC 27 Dittisham Court Dittisham TQ6 0HS. Application for approval of details reserved by conditions 3 (Timber windows & doors), 4 (Roof Glazing), 5 (Slate), 6 (External Attachments) & 7 (Render Type) to planning consent 0342/22/HHO & 0343/22/LBC

No comment is being made by DPC.

7. Consultations

The following consultation was noted.

• Devon and Somerset Fire and Rescue Service: Process to respond to automatic fire alarms.

No comment is being made by DPC. Cllrs may respond individually.

8. Devolution

At a recent Devon Association of Local Councils’ information and discussion meeting Parish Councils were asked to provide a short statement to DALC by mid-February, to support DALC’s advocacy on behalf of Parish Councils. It was agreed that the Clerk will modify an existing text to write this statement. The DALC meeting also suggested mapping whether there are areas of land in parishes which are currently owned by SHDC or DCC which the parish councils might want to have transferred into their ownership. Cllrs McKay and Hawkins will be asked if SHDC and DCC records show such assets.

9. Councillors’ Committee, Working Groups, and External Forums

Cllr Neale’s proposed review the structure of the working groups was discussed. It was agreed to retain Communications and Car Parks Groups. Dog Fouling was absorbed into the Maintenance Group. Regarding the Police and Crime Commissioner role, Cllr Bond will attend a session and investigate if there is value in DPC being involved. Cllr Pope will replace Cllr Nightingale as a representative of DPC on the Parish of Dittisham Charity. Both Cllrs Unitt and Hawkes will be Health representatives. Cllr Neale was added to the Climate & Environment Working Group and Cllr Unitt has withdrawn from it. Cllr Bond replaces Cllr Nightingale on the Finance Working Group. The description of the Finance Working Group will be updated to state that at least one of the Chair and Vice-Chair will be members. Cllr Pope will replace Cllr Nightingale on the Personnel Committee and Subcommittee.

The proposal document names three task and finish groups: Neighbourhood Plan, New Village Car Park Development, West Dart Bus. The proposal document names five Outside Bodies Liaison roles, four were retained and Climate & Environment was categorised as a Working Group.

It was resolved to authorise all of the changes. Cllr Neale will circulate a revised document.

Cllrs were asked to provide the Clerk with their photos for the parish website. The Clerk was asked to remove the Parish Lengthsman’s contact details from the parish website and to ask if they would like to add an image.

10. ‘South Hams Way’ Request

It was resolved to respond that DPC supports the project in principle, however it does not have the power to provide requested permission for the placement of waymarkers to sign the route. It will be in suggested in the response that the organisers obtain the necessary permission from those that do have such authority.

11. Reports from Councillors’ Working Groups and External Forums

    1. Maintenance

It was resolved to confirm the Working Group’s view that work for the 2024 grounds maintenance contract is complete.

1. 2. Emergency Team

The Report regarding starting to consider an emergency generator in the Hall was noted.

12. Slippery Path to Dittisham Mill Creek

It was resolved to approve the maintenance proposed in the report to DPC: to purchase a large(36”) yard broom and to add to the Parish Lengthsman’s contract a monthly sweep from December through to April (about an hour’s work each time).

13. Administration

It was noted that the Clerk has started to use an email marketing platform to send Information Group emails.

14. Correspondence & Contacts

The following was noted or considered:

• SHDC, Invitation to nominate for Community Awards. Closes 10/2/25.

• 7/1/25 South Hams District Council states its position on local government reform. It does do not support the creation of one unitary council for Devon and wants time to consult the community.

• 17/1/25 SHDC Removal of Bottle Banks by February to March 2025. Will include removal of the bank on The Ham in March.

• Clear Councils Risk Management for Local and Parish Councils 26th February, Online session 12-1pm

• Opergy Net Zero, Net Zero Pathways for Parish and Town Councils. Online session on 4/2/25

• New in Neighbourhood Planning. Online session on 6/2/25.

15. Next Meeting

It was confirmed that the next monthly meeting of the Parish Council will be held on 5 March 2025 at 7:00 pm.

Dates of 9 April and 30 April were suggested for holding the Annual Parish Meeting. The Neighbourhood Planning speaker will be invited to return. Dark Skies and Seals on the River Dart were discussed as other possible topics of interest to Parishioners.

16. Closure of the Meeting

It was resolved, in accordance with the 1960 Public Bodies (Admission to Meetings) Act, to exclude the public and press during consideration of the following items because of the commercial-in-confidence nature of the business.

17. Capton Treeworks

It was resolved to approve the recommendation in the Report to accept the lower cost quote of £215 exVAT from the contractor carrying out works to the Willow on The Ham to do the Capton works on the same visit to the Parish.

18. Playground Annual Inspection

It was resolved to approve the recommendation in the Report to have the 2025 inspection carried out by RoSPA and to pay to meet the inspector on-site, total cost £130.

19. 2024/25 Internal Auditor

It was resolved to approve the Internal Auditor recommended in the Report at a cost of £195.

20. Jubilee Steps Handrail

The Maintenance Working Group Report’s proposal regarding how to progress the project was considered. The meeting was advised the MWG is satisfied with its check of the quality of the proposed contractors work. It was resolved to progress with the Report’s proposal to accept the quotation of £5,269 (no VAT) for the handrail on the Jubilee Steps and proceed with the work subject to the contractor being able to obtain a S171 licence from Devon County Council and the Dittisham Charity providing match funding. And that if the licence is refused DPC will remunerate the contractor for their time spent in making the application and the application fee.

DPC will also seek funding from DCC and SHDC Cllrs.

21. Management of a Freehold Title

DPC considered its next actions to meet its responsibilities as the owner of the freehold. A plan on the next actions was approved by five resolutions.

The meeting closed at 21:20.