Feb 14, 2025 | Minutes
DRAFT Minutes of the Monthly Meeting of Dittisham Parish Council held in
Dittisham Village Hall on Wednesday 5 February 2025 at 7:00p.m.
a. Public Forum
No discussion.
Present: Parish Cllrs Nightingale (Chair), Bond (Vice-Chair), Golding, Hawkes, Neale, Pope, and Unitt were present, as were Devon County Cllr Hawkins, South Hams District Cllr McKay, and A Thom, Clerk. There were no members of the public present.
Absent: Cllr Green.
Apologies
None received.
Declaration of Interests
Cllr Golding declared a personal interest in 0143/25/ARC & 0139/25/ARC 27 Dittisham Court Dittisham TQ6 0HS.
Cllr Pope declared a disclosable pecuniary interest in 3571/24/HHO Shearwater Riverside Road Dittisham TQ6 0HS.
Community Reports
South Hams District Council Councillor
SHDC Cllr McKay reported on the Government’s devolution plans. Local council elections will take place in May 2025 as planned, and Cllr McKay has forwarded the relevant Secretary of State’s letter to DPC this afternoon. SHDC has until 21 March 2025 to provide its preliminary devolution proposal to Government and until 28 November 2025 to provide its firm proposal about how to devolve. These are challenging time scales. Cllr McKay expects May 2027 elections will be the last for at least two, maybe three, years. Parish councils won’t be affected, except one councillor not two will attend parish council meetings. SHDC’s next plan will cover two years, not the usual one year. The Chief Executive of DCC has suggested the cost of transition may be £100 million, which may cause the Government to change its mind. SHDC needs to plan for all eventualities.
Regarding the new car parking tariffs, Cllr McKay thinks the system is too complicated. It will be reviewed at six months. This is an amendment to evaluate a potential negative impact on tourism.
Cllr McKay is pleased that the planning application to build 194 dwellings at Baltic Wharf in Totnes, on the site of the boatyard, was refused. He has been lobbying for that outcome. SHDC is now considering how to use the site to support local employment.
Cllr McKay has money left in the SHDC environment fund. It needs to be used by March 2025. SHDC has received a poor financial settlement from central Government and as one result has asked Cllr McKay not to roll over unspent environmental fund to the next financial year. The meeting discussed applying to apply to the environment fund for the work being done to Capton triangle. The Clerk was asked to apply. The Friends of the Dart will be told about the fund.
Devon County Council Councillor
DCC Cllr Hawkins reported that the CVS has closed. He said that DCC has tried to work with them however there was a problem getting information about what they were doing. DCC’s core funding of the CVS ceased in 2018. DCC elections will take place in May 2025. DCC’s devolution proposals are due 21 March 2025. Cllr Hawkins thinks that the 2027 elections will probably be to create a unitary authority.
There is a Dartmouth Youth Club petition, please sign. It is on the TQ6 Facebook page.
Cllr Unitt explained to Cllr Hawkins the proposed actions to progress the Jubilee Steps handrail proposal which are on today’s Agenda.
Financial Matters
Payments
It was resolved to authorise the following payments:
Lloyds Bank – Giving Full Access Users the ability to share data from accountancy software providers with Lloyds Bank
It was resolved that DPC will respond to Lloyds that DPC will opt out.
- South Hams District Council’s Planning Decisions
The following decision was noted:
3571/24/HHO Shearwater Riverside Road Dittisham TQ6 0HS. Householder application for general alterations to internal layout, driveway access, window replacement & some changes to external fenestration & detailing. Conditional Approval.
- New Planning Applications
0245/25/FUL & 0246/25/LBC Chipton Barton Dittisham TQ6 0HW. Household and Listed Building Consent for renovation & change of use of former cider barn to ancillary use.
Support (by resolution): DPC will respond that the Climate Emergency Compliance Form was not located. The Parish Council will ask SHDC to obtain the required Form. It will also ask how the building will be heated.
0143/25/ARC & 0139/25/ARC 27 Dittisham Court Dittisham TQ6 0HS. Application for approval of details reserved by conditions 3 (Timber windows & doors), 4 (Roof Glazing), 5 (Slate), 6 (External Attachments) & 7 (Render Type) to planning consent 0342/22/HHO & 0343/22/LBC
No comment is being made by DPC.
Consultations
The following consultation was noted.
No comment is being made by DPC. Cllrs may respond individually.
Devolution
At a recent Devon Association of Local Councils’ information and discussion meeting Parish Councils were asked to provide a short statement to DALC by mid-February, to support DALC’s advocacy on behalf of Parish Councils. It was agreed that the Clerk will modify an existing text to write this statement. The DALC meeting also suggested mapping whether there are areas of land in parishes which are currently owned by SHDC or DCC which the parish councils might want to have transferred into their ownership. Cllrs McKay and Hawkins will be asked if SHDC and DCC records show such assets.
Councillors’ Committee, Working Groups, and External Forums
Cllr Neale’s proposed review the structure of the working groups was discussed. It was agreed to retain Communications and Car Parks Groups. Dog Fouling was absorbed into the Maintenance Group. Regarding the Police and Crime Commissioner role, Cllr Bond will attend a session and investigate if there is value in DPC being involved. Cllr Pope will replace Cllr Nightingale as a representative of DPC on the Parish of Dittisham Charity. Both Cllrs Unitt and Hawkes will be Health representatives. Cllr Neale was added to the Climate & Environment Working Group and Cllr Unitt has withdrawn from it. Cllr Bond replaces Cllr Nightingale on the Finance Working Group. The description of the Finance Working Group will be updated to state that at least one of the Chair and Vice-Chair will be members. Cllr Pope will replace Cllr Nightingale on the Personnel Committee and Subcommittee.
The proposal document names three task and finish groups: Neighbourhood Plan, New Village Car Park Development, West Dart Bus. The proposal document names five Outside Bodies Liaison roles, four were retained and Climate & Environment was categorised as a Working Group.
It was resolved to authorise all of the changes. Cllr Neale will circulate a revised document.
Cllrs were asked to provide the Clerk with their photos for the parish website. The Clerk was asked to remove the Parish Lengthsman’s contact details from the parish website and to ask if they would like to add an image.
‘South Hams Way’ Request
It was resolved to respond that DPC supports the project in principle, however it does not have the power to provide requested permission for the placement of waymarkers to sign the route. It will be in suggested in the response that the organisers obtain the necessary permission from those that do have such authority.
Reports from Councillors’ Working Groups and External Forums
Maintenance
It was resolved to confirm the Working Group’s view that work for the 2024 grounds maintenance contract is complete.
Emergency Team
The Report regarding starting to consider an emergency generator in the Hall was noted.
Slippery Path to Dittisham Mill Creek
It was resolved to approve the maintenance proposed in the report to DPC: to purchase a large(36”) yard broom and to add to the Parish Lengthsman’s contract a monthly sweep from December through to April (about an hour’s work each time).
Administration
It was noted that the Clerk has started to use an email marketing platform to send Information Group emails.
Correspondence & Contacts
The following was noted or considered:
SHDC, Invitation to nominate for Community Awards. Closes 10/2/25.
7/1/25 South Hams District Council states its position on local government reform. It does do not support the creation of one unitary council for Devon and wants time to consult the community.
17/1/25 SHDC Removal of Bottle Banks by February to March 2025. Will include removal of the bank on The Ham in March.
Clear Councils Risk Management for Local and Parish Councils 26th February, Online session 12-1pm
Opergy Net Zero, Net Zero Pathways for Parish and Town Councils. Online session on 4/2/25
New in Neighbourhood Planning. Online session on 6/2/25.
Next Meeting
It was confirmed that the next monthly meeting of the Parish Council will be held on 5 March 2025 at 7:00 pm.
Dates of 9 April and 30 April were suggested for holding the Annual Parish Meeting. The Neighbourhood Planning speaker will be invited to return. Dark Skies and Seals on the River Dart were discussed as other possible topics of interest to Parishioners.
Closure of the Meeting
It was resolved, in accordance with the 1960 Public Bodies (Admission to Meetings) Act, to exclude the public and press during consideration of the following items because of the commercial-in-confidence nature of the business.
Capton Treeworks
It was resolved to approve the recommendation in the Report to accept the lower cost quote of £215 exVAT from the contractor carrying out works to the Willow on The Ham to do the Capton works on the same visit to the Parish.
Playground Annual Inspection
It was resolved to approve the recommendation in the Report to have the 2025 inspection carried out by RoSPA and to pay to meet the inspector on-site, total cost £130.
- 2024/25 Internal Auditor
It was resolved to approve the Internal Auditor recommended in the Report at a cost of £195.
Jubilee Steps Handrail
The Maintenance Working Group Report’s proposal regarding how to progress the project was considered. The meeting was advised the MWG is satisfied with its check of the quality of the proposed contractors work. It was resolved to progress with the Report’s proposal to accept the quotation of £5,269 (no VAT) for the handrail on the Jubilee Steps and proceed with the work subject to the contractor being able to obtain a S171 licence from Devon County Council and the Dittisham Charity providing match funding. And that if the licence is refused DPC will remunerate the contractor for their time spent in making the application and the application fee.
DPC will also seek funding from DCC and SHDC Cllrs.
Management of a Freehold Title
DPC considered its next actions to meet its responsibilities as the owner of the freehold. A plan on the next actions was approved by five resolutions.
The meeting closed at 21:20.
Dec 20, 2024 | Minutes
APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council on
Wednesday 4 December 2024 in Dittisham Village Hall
Present: Parish Cllrs Nightingale (Chair), Bond (Vice-Chair), Golding, Hawkes, Neale, Pope, and Unitt, and Devon County Council Cllr Hawkins.
Absent: Cllrs Green and Lloyd.
There were no members of the public present in person and there was no Zoom audio-connection.
Public Forum
No matters were raised.
Apologies
Apologies for absence were received from DPC Cllr Lloyd and SHDC Cllr McKay.
Declaration of Interests
Cllr Pope declared an interest in the planning application for Shearwater.
Cllr Hawkes declared an interest in the Friends of the Dart grant application.
Approval of Minutes
It was resolved to approve the Minutes of the meeting held on 6 November 2024.
Community Reports
4.1. South Hams District Council Councillor
Deferred in the absence of Cllr McKay.
4.2. Devon County Council Councillor
Cllr Hawkins reported that there will be a full council meetings for both SHDC and DCC on Thursday 5 December.
SHDC will be debating the proposed new parking charges on 6 December 2024. This will be followed by a public consultation before final decisions are made in the New Year.
A decision will be made in February 2025 about devolution to combine DCC with Torbay Council. The Government are thinking about making Devon and Cornwall into a combined authority. Cllr Hawkins has serious reservations about introducing a Mayoral system.
The Friday Hub at Townstal Community Hall continues to support the needs of local people. Families receiving child credit benefits will receive £20 vouchers for each child this Christmas. DCC is liaising with schools to give children of families who fall just outside the criteria to also receive the voucher.
The Youth Club goes from strength to strength.
A major donor has come forward to support the development of the RNLI building project, should it go ahead.
FREE trips for children: Plymouth Argyle fixture; Panto at the Theatre Royal, Plymouth; Roller blading at the Dartmouth Leisure Centre; Fish and Chips at Rockfish.
Cllr Hawkins asked if the information about the Townstal Community Hub could be put in the Parish Magazine. This was agreed and Cllr Nightingale suggested creating an advert for this purpose.
Cllr Hawkes suggested using the West Dart Bus to take youngsters from outlying villages to the Youth Club activities.
Review of DPC Car Parks’ Tariffs
The Chair proposed to suspend Standing Order 7(c) so the future car parks’ tariffs for Dittisham Parish Council’s Car Parks could be reconsidered. Carried (by resolution)
It was resolved to adopt the residents discount scheme, as per SHDC proposal, and to adopt SHDC’s proposed standard tariffs for its car parks in Totnes (excluding Longmarsh) with following modifications: No 30 minute, 24 hour, or overnight parking.
DPC’s proposals will be fed back to SHDC for inclusion in their public consultation, due to start in the near future.
Closure of the Meeting at 19.30
It was resolved, in accordance with the 1960 Public Bodies (Admission to Meetings) Act, to exclude the public and press during consideration of the following item(s) because of the commercial-in-confidence or legal nature of the business.
DCC Cllr Hawkins left the meeting.
Management of a Freehold Title
This item was moved forward on the Agenda at the Chair’s discretion.
It was resolved to approve the payment of the invoice for £500 received from DPC’s solicitors.
An action plan was agreed to progress the management of the Freehold Title
Meeting re-opened to members of the public and press at 19.30.
Finance
9.1. Financial Reports
The Financial Reports and Bank Reconciliations were noted. The reports showed total funds of £91,257.95 and an unearmarked general fund of £38,332.52 at 30 November 2024.
9.2. Payments
The following payments were authorised:
Village Hall Hire July to November 2024 £130.00
Clerk November expenses reimbursement £37.86
Royal British Legion grant £50.00
Cllr Hawkes left the meeting
9.3. Grant Application Request
It was resolved to make a grant of £500 to the Friends of the Dart.
Cllr Hawkes returned to the meeting.
9.4 Draft 2025/26 Budget
The report was noted. The Finance Working Group will meet again to finalise a proposed budget.
Grants Received to support the purchase of the Defibrillator on The Ham
It was agreed to write to thank Dittisham Sailing Club, The Parish of Dittisham Charity, and Devon County Council for their financial support.
SHDC Planning Decisions since the November meeting
The following decision was noted:
New Planning Applications
12.1 2482/24/HHO Tunis, The Quay. Dittisham TQ6 0EZ. Householder application for extension to rear of property with associated works inc demolition & rebuild of existing ancillary building.
OBJECT (by resolution) with the following comments:
The proposal to extend the property from a 2/3 bedroom dwelling to a property providing 4 bedrooms is contributing to the poor housing mix in the Parish and the under supply for 1/2/3 bedroom dwellings in Dittisham Parish. (ONS data shows an overprovision of 4 bedroom dwellings in Dittisham Parish).
Notable increase in hard landscaping / loss of permeable and green landscaping leading to increased surface water run-off.
Upscaling of ‘shed’ (as described on plans submitted) to bedroom accommodation is considered over-development.
Increased vehicular traffic in the Conservation Area.
Overall increase to light pollution. DPC is concerned to reduce the cumulative effect of light pollution on the survival of nocturnal species and on residential amenity and recognises the importance of preserving dark landscapes and dark skies.
Overall negative impact on the associated Listed Buildings and the character of the Conservation Area.
If the development is approved, DPC requests:
A condition that the proposed garden accommodation shall not be used as a separate dwelling and remains as proposed, as an ancillary bedroom.
A suitable construction management plan due to the access difficulties of the site.
Appropriate conditions to minimise light pollution, particular attention being on external & garden lighting.
Cllr Pope left the meeting.
12.2 3571/24/HHO Shearwater, Riverside Road, Dittisham TQ6 0HS. Householder application for general alterations to internal layout, driveway access, window replacement & some changes to external fenestration & detailing.
SUPPORT (by resolution).
Cllr Pope returned to the meeting.
12.3 Variation of premises licence. Application from The Slipway Café Limited, Unit 4-5 Quayside House, Galmpton TQ5 0EH for a variation to their premises licence. The application is to extend the licensable activities outdoor to a pop-up kitchen from a container and include the seating area on a covered wooden deck as well as all picnic benches of which are in the current car park adjacent to The Slipway Café location.
It was agreed that no comment will be made by DPC.
Cllr Golding gave her apologies and left the meeting.
Consultation – Remote Meetings
It was agreed that Cllrs would respond individually to this consultation.
https://consult.communities.gov.uk/local-government-standards-and-conduct/remote-attendance-and-proxy-voting
Closes 19 December 2024
Reports from Working Groups & Councillors with Special Responsibilities
14.1 Village Hall Management Committee
The reports from Cllr Neale were noted:
14.2 New Village Car Park Working Group
Cllr Bond gave a verbal update and further meetings will be arranged to try to progress this project.
14.3 West Dart Bus
The report from Cllr Hawkes was noted. DPC are pleased that the work to secure the future of the bus is progressing well.
DPC’s Zoom Subscription Costs
The proposal to cease the subscription to Zoom was carried by resolution.
Dittisham Community Group to purchase The Red Lion Inn
The Community Group had asked if DPC would like to have a Cllr on the steering group. It was agreed to send a letter declining this offer. However should the Red Lion be purchased by the Group DPC would be willing to become involved in developing its future.
Correspondence
Next Meeting
It was confirmed that the next meeting of the Parish Council will be held on 15 January 2025 at 7:00 pm.
Closure of the Meeting
It was resolved, in accordance with the 1960 Public Bodies (Admission to Meetings) Act, to exclude the public and press during consideration of the following item(s) because of the commercial-in-confidence or legal nature of the business.
Grounds Maintenance Contract
It was resolved to agree the proposal to take up the option to extend the contract for three years to 31 December 2027.
Ham Lane Hedge Maintenance
The Chair proposed to suspend Standing Order 7(c) to consider a revision of the quote accepted by the November meeting. It was resolved to accept the revised quote of £810+VAT.
Quotes for recommended work to re-pollard the Willow on The Ham
It was resolved to accept a quote of £380 to carry out the works.
The meeting closed at 9:25 p.m.
Nov 15, 2024 | Minutes
APPROVED Minutes of the monthly meeting of Dittisham Parish Council on
Wednesday 6th November 2024 in Dittisham Village Hall
Present: Cllrs Nightingale (Chair), Bond(Vice-Chair), Golding, Green, Hawkes, Neale, Pope, and Unitt
Absent: Cllr Lloyd
There were no members of the public present in person and there was no Zoom audio-connection.
Public Forum: No issues were raised
1. To receive apologies for absence. None.
2. Declaration of Interests: Cllr Neale declared an Other Registerable Interest in the Dittisham
Village Hall Management Committee grant application.
3. Approval of Minutes
It was resolved to approve the Minutes of the meeting held on 2nd October 2024.
4. Community Reports
4.1. South Hams District Council Councillor
Cllr John McKay reported that SHDC has agreed terms with Dartington Hall Estate about the Cider Press project. Discussions continue with regard to Schumacher College.
The Climate Change symposium was very successful. A decision regarding the South Hams Festival will be made on 21st November 2024.
The SHDC budget is being progressed. A consultation regarding SHDC car parking charges will be available soon.
Cllrs questioned Cllr McKay on the following issues:
Tax on second homes (non-primary residences) – how are these residences identified? How will the extra revenue be spent?
Inheritance tax – the effect on farmers?
Cllr McKay will investigate and report back at a future meeting.
4.2. Devon County Council Councillor
Cllr Jonathan Hawkins reported that he had agreed to the locality fund (£500) being put towards the cost of the defibrillator on The Ham.
Dartmouth Youth Club – Well attended. Several free trips have been organised. Ivy Lane hasn’t been sold yet, so the Club can continue to meet there for a while longer. Plans for the development of the RNLI building will continue.
Friday Hub at Townstal Village Hall 10.30-1pm. Reminder that free refreshments, access to a range of services and the foodbank are available.
Dartmouth Composting project is progressing.
Cllr Hawkins attended a SHDC Overview and Scrutiny meeting that was specially arranged to raise concerns with officers from South West Water about pollution in our rivers from sewage and flooding.
SHDC have a financial deficit of £1.3 million (mostly as a result of the cost of waste and recycling and the Leisure Centres).
‘Tractor of lights’ event: Dec 14th driving from Dartmouth Park and Ride to Town Centre.
5. Financial Matters
5.1. Financial Reports
The Financial Reports and Bank Reconciliations were noted.
Finance Committee to discuss and clarify presentation of the financial information.
Car Parks Working Group to report back to a future meeting re parking meter data that they
require.
5.2. Payments: The following payments were authorised:
Defibrillator The Ham £2,795.00
Scribe Accounting Software £328.32
RingGo Service Fee July-September 2024 £311.90
Clerk Expenses Reimbursement for £67.12
Parish Lengthsman June to September 2024, £287.50
Annual Level Car Park Loan repayment £5,000
Payments authorised since the last monthly meeting were noted:
5.3. Annual Governance and Accountability Return 2023/2024
The Final Report from the External Auditor was noted
5.4. Local Government Pay Award 2024/25
The implementation of the new Award was noted.
6. Planning Decisions to note since our October meeting.
6.1. 2279/24/LBC and 2280/24/HHO The Old Bakehouse, Manor Street, Dittisham. TQ6 0EX.
Householder application to add double pile with half hipped extension to rear, raise ridge line, addition of roof lights & dormer & internal alterations to create new bedroom suite:
Conditional approval for both LBC and HHO applications
6.2. 2620/24/LBC and 621/24/HHO Lilac Cottage,The Level, Dittisham,TQ6 0ES
Householder application for loft alterations, minor alterations to first floor & outbuilding:
Conditional approval for both LBC and HHO applications
7.0 New Planning Applications
7.1 2812/24/HHO High Standing, Rectory Lane, Dittisham, TQ6 0HD – Proposal: Householder application for alterations to roof tiles, installation of solar panels & roof lights, replacement & alterations of windows & doors, replacement of uPVC lobby structure & front door canopy & rendering of external walls.
SUPPORTED (by resolution) No comment
7.2 3187/24/HHO Shimmerings, Riverside Road, Dittisham, TQ6 0HS – Proposal: Householder application for erection of new outbuilding & retaining wall in rear garden: SUPPORTED (by resolution) Comment: Lighting re dark skies; not to be used as ancillary accommodation; colour of external timber cladding to blend with the surrounding.
7.3 1884/24/LBC Myrtle Cottage Manor Street Dittisham TQ6 0EX – Listed Building Consent for replacement windows, cement render removed & replaced with lime render, soil pipe reinstated, facia board & gutter/downpipe replaced & general repairs. SUPPORTED (by resolution) No comment.
8.0 Review of DPC Car Parks’ Charges, Times, and Enforcement of Parking on DPC’s Beach
The Reports were considered.
It was resolved to treat the DPC carparks as SHDC Zone 2 types with the following modifications: No 30 minute, 24 hour or overnight parking; and to apply increases to the tariffs.
It was resolved to change the charging time to start at 8am and end at 6pm.
It was resolved to maintain the current enforcement area.
It was resolved to retain the current types, numbers of permits, and eligibility criteria.
DPC’s proposals will be fed back to SHDC for inclusion in their public consultation.
9.0 Update Cllr info and composition of working groups.
To be finalised and agreed at a future meeting.
10.0 Reports from Working Groups and External Forums
10.1 Patients Participation Group Meeting
Cllr Unitt attended the meeting on October 9th 2024 and will be attending a further meeting on Friday 8th November to test the new appointment system.
10.2 Maintenance Working Group
Maintenance work on the benches on The Ham will start in the New Year.
10.3 Many thanks to the Rotary Club who have gifted some purple flowering Crocus bulbs. It was agreed to plant more bulbs in the current planting sites on the Ham triangle and in the Level Carpark to raise awareness of their ‘End Polio Now’ campaign.
10.4 Emergency Plan
Checking phone contacts and consideration of a Draft Emergency Advice Card will be discussed on the PC Planning day.
The PC are supportive of Cllr Unitt researching the technical possibilities of having an emergency generator for Village Hall.
10.5 West Dart Bus
Cllr Hawkes provided an extensive report covering the history and current situation.
He reported that more people are taking advantage of this provision.
11.0 Airband
DPC agreed for Cllrs Neale and Nightingale to write to Airband to ask for an update on broadband provision for the Parish, and to our MP to support her efforts to resolve the current situation.
12.0 Climate & Nature
Sustainable South Hams Update (SusSH) – Climate and Nature Symposium – Fri 11th Oct
Cllr Hawkes provided a comprehensive report.
The presentation by Cllr Nightingale was deferred
13.0 Grant application made to DPC
The application from Dittisham Village Hall Management Committee for a 2025/26 grant will be discussed further and a decision made at a future meeting.
14.0 Correspondence:
The correspondence was noted:
SWW limited access to roads in Ditsum in October – thanks to Cllr Bond for disseminating the information to parishioners so promptly.
South Hams Community Action – Volunteer Engagement Event. Weds 13.11.24
Letter of thanks to the organisers of the Dittisham Music Festival was much appreciated
Request for information, from Crediton PC, with regards to having drains and culverts cleared. Cllr Bond responded.
Raleigh Estate – The PC agreed to engage with the project to develop walking routes on the Estate. Cllrs Bond, Green and Neale will be involved.
The missing sign at the T junction to indicate the way to Bosomzeal – residents are encouraged to report the lack of a sign on the DCC ‘report it’ site. The correspondent has been informed that the provision of a sign is on the DCC list and DPC will contact DCC to raise the matter again.
15.0 Consultations –
The following consultations were noted
15.1 Devon and Torbay Local Transport Plan 4 (LTP4) sets out the transport priorities across the county between 2025 and 2040. Does DPC wish to respond? (draft document of the plan is available to view on the Have Your Say webpage)
15.2 Devon and Somerset Fire and Rescue – Precept consultation
16.0 Cllrs Strategic Planning Meeting.
It was resolved to have a budget of £180.
17.0 Next Meeting:
It was confirmed that the next meeting of the Parish Council will be held on December 4th 2024 at 7:00 pm in Dittisham Village Hall.
18.0 Closure of the Meeting
It was resolved, in accordance with the 1960 Public Bodies (Admission to Meetings) Act, to exclude the public and press during consideration of the following item because of the confidential nature of the business.
19.0 Quote for cutting Riverside Rd hedge – it was resolved to accept the quote £590.
20.0 Quote for Jubilee steps handrail – deferred.
The meeting closed 9.15pm
Ros Neale 2nd Clerk
Oct 25, 2024 | Minutes
APPROVED Minutes of the monthly meeting of Dittisham Parish Council on Wednesday 2nd October 2024
Present: Cllrs Bond(Vice-Chair), Golding, Green, Hawke, Neale, Lloyd, Pope, and Unitt
There were no members of the public present in person and there was no Zoom audio-connection.
Public Forum
No issues were raised
AGENDA
1. Apologies for absence.
Cllr Nightingale, Cllr Hawkins (DCC)
2. Declaration of Interests
None declared
3. Approval of Minutes
It was resolved to approve the Minutes of the meeting held on 4th September 2024.
4. Community Reports
4.1. South Hams District Council Councillor: Deferred in the absence of Cllr McKay
4.2. Devon County Council Councillor: Deferred in the absence of Cllr Hawkins
5. Financial Matters
5.1. Financial Reports
The Financial Reports were noted. The finance working group plan to meet in the near future.
5.2. Payments
The following payments were authorised:
Clerk Expenses Reimbursement for July, August and September – £187.39
Payment for Car Park Attendant June-September – £500.
Payments authorised since the last monthly meeting were noted:
Ringo processing fee, SHDC, £234.22
Tindle newspaper, for advert in Kingsbridge Gazette £134.40
To reimburse Cllr Bond for Parish-related hardware expenses £6.78 and £4 respectively.
6.0 Planning Decisions noted since our September meeting.
6.1. 2062/24/LBC Myrtle Cottage, Manor Street, Dittisham, TQ6 0EX Listed Building Consent for of 5 timber single glazed windows – withdrawn
7.0 New Planning Applications
7.1. 2279/24/24 LBC and 2280/24/HHO The Old Bakehouse, Manor Street, Dittisham. TQ6 0EX
Proposal: Householder application to add double pile with half hipped
extension to rear, raise ridge line, addition of roof lights & dormer & internal alterations to create new bedroom suite:
Both LBC and HHO applications Supported (by resolution)
7.2. 2620/24/LBC and 621/24/HHO
Site Address: Lilac Cottage,The Level, Dittisham,TQ6 0ES
Proposal: Householder application for loft alterations, minor alterations to
first floor & outbuilding: comments by 3 October 2024.
Both LBC and HHO applications Supported (by resolution)
7.3 2891/24/LBC and 2890/24/HHO
Bay Cottage, Manor Street, Dittisham, TQ6 0EX
Proposal: Householder application for new extension, glazed link to existing
single storey extension, material change, new window & revised external access
Comments by 17 October 2024
Both LBC and HHO applications Object (by resolution)
If the development is approved, DPC requests a full Lighting Impact Assessment is required and appropriate conditions are put in place to minimise light pollution. DPC also requests a suitable construction management plan be put in place due to the access difficulties of the site and the impact on nearby businesses and dwellings.
7.4 2481/24/LBC
Tunis,The Quay, Dittisham. TQ6 0EZ
Proposal: Householder application for extension to the rear of the existing property with associated refurbishment works and the demolition and rebuild of an existing ancillary accommodation building. Comments by 31st October 2024
Both LBC and HHO applications Object (by resolution)
The proposal to extend the property from a 2/3 bedroom dwelling to a 4 bedroom dwelling is contributing to the poor housing mix in the parish and the under supply for 1/2/3 bedroom dwellings in Dittisham parish. (ONS data shows an overprovision of 4 bedroom dwellings in Dittisham parish).
Notable increase in hard landscaping / loss of permeable and green landscaping leading to increased surface water runoff.
Upscaling of ‘shed’ (as described on plans submitted) to bedroom accommodation is considered over-development.
Increased pressure on foul waste disposal & management.
Increased vehicular traffic in conservation area.
Overall increase to light pollution. DPC is concerned to reduce the cumulative effect of light pollution on the survival of nocturnal species and on residential amenity and recognises the importance of preserving dark landscapes and dark skies.
Overall negative impact on the associated Listed Buildings and the character of the Conservation Area.
If the development is approved DPC request a condition that the proposed garden accommodation shall not be used as a separate dwelling and remains as proposed, as an ancillary bedroom.
DPC also requests a suitable construction management plan due to the access difficulties of the site.
DPC further requests appropriate conditions to minimise light pollution, particular attention being on external & garden lighting.
7.5 Application for a new premises licence from Sharpham Partnership Ltd for Unit 1, South Devon Food Hub, Longcombe, Totnes, TQ9 6PW.
Application noted. No Comment
8.0 Car Parks attendant Contract (The current contract expires on 31 December 2024) It was agreed that the specifications, terms and advertising be delegated to the Clerk (Annette Thom) in consultation with the Car Parks Working Group.
8.1 Maintenance Contractor
There were no applicants for this role.
One resident is willing to do maintenance jobs for the PC but does not want to be contracted to the Parish Council.
It was agreed that regular and ad hoc maintenance jobs could be done by this individual at an hourly rate. The Maintenance Working Group will oversee any work to monitor value for money.
9. Reports from Councillors’ Working Groups and External Forums
9.1 Little Orchard steps
It was resolved to approve the installation of a knee railing – £289.29
9.2 Jubilee Steps Project Update
Six companies have been approached to quote for the manufacture and installation of a handrail on the Jubilee steps.
Three quotes have been received. The PC is awaiting two more quotes from the companies that have expressed an interest.
9.3 Parish Emergency Plan
The central contact number was tested in the meeting. Cllr Unitt will check the numbers of the two Cllrs where the call system did not work properly. Instructions will then be issued to the PC Emergency Team.
It was resolved to publish the Parish Emergency Plan on the website.
It was suggested to communicate information to the residents via a letterbox drop with info re the Emergency contact number; System for keeping medical information in a container in the fridge so it can be accessed by people responding to an emergency and an ICE (In Case Of Emergency) number to have on one’s phone.
First Aid course – previously agreed – needs to be organised.
9.4 West Dart Bus
Cllr Hawkes reported the formation of the working group (Cllrs Hawke and Green, volunteer drivers, including Claudia Benzies, WDB coordinator at Blackawton.)
Devon County Council is prepared to increase their grant for the School run by up to 10%. Also there is significant interest and potential grant funding assuming new bus has wheel chair access.
9.5 Lengthsman Report
The report was noted. There are 47.5 hours remaining up to March 31st 2025.
The Maintenance working group will prioritise the work to be done.
9.6 Neighbourhood Plan meeting.
The public meeting held on Wednesday 25th Sept. was attended by 12 people 5 of whom were Cllrs. The 7 non Cllrs represented 4 households in the Village.
It was resolved to create a working group (Cllrs Golding, Hawke, Green and Lloyd) to move this project forwards
9.7 Dittisham Music Festival
It was agreed to send a letter of thanks to the organisers congratulating them on their achievements.
9.8 Village Hall collapsed wall repairs update
The arrangements for the repair of the wall are progressing. The Ecclesiastical Insurance Company has accepted the claim for the re-instatement of the wall and outside store and has agreed to DVHMC instructing PCA Consulting (Andrew Horton) to design the replacement wall.
9.9 Dittisham Village Hall Committee meeting
Report from July meeting by Cllr Neale was noted.
Key issues: Revenue will be depleted as Buckingham Dance Studio will no longer be using the hall. The 100 club is very well supported. Annual Premises Report has been completed. The DVHMC will be submitting a grant application to the PC in the near future.
10. Climate & Nature
The Sustainable South Hams (SusSH) Climate and Nature Symposium will be held on Friday11th Oct, 9:30 am – 3 pm Follaton House, Totnes.
Cllr Nightingale will be giving a presentation. Cllrs Hawke and Neale will be attending.
10.2 Friends of the Dart
Cllr Hawke will be taking part in a night time paddle to raise funds.
The organisation has been sent a DPC grant application form and a link to the Parish of Dittisham Charity page should they wish to apply for funding towards the work that they want to do with particular regard water testing throughout the year.
(The Environment agency testing stopped at the end of September)
11. Correspondence: To note or consider correspondence:
None
12. Next Meeting:
To confirm the next meeting of the Parish Council will be held on November 2nd 2024 at 7:00 pm.
13. Closure of the Meeting
To consider passing a resolution in accordance with the 1960 Public Bodies (Admission to Meetings) Act to exclude the public and press during consideration of the following item(s) because of the commercial-in-confidence nature of the business.
14. Quotes for Jubilee steps project
Not discussed as further quotes are expected.
PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND
The meeting will be held in the Village Hall
Ros Neale 2nd Clerk
Sep 24, 2024 | Minutes
The Approved minutes from our4 September meeting can be downloaded here Sept 4th 2024 Approved minutes , read below,
DITTISHAM PARISH COUNCIL
Incorporating the Hamlet of Capton and the Manors of Bozomzeal and Coombe
APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held
in Dittisham Village Hall on Wednesday 4
th September 2024 at 7:00 p.m.
Present: Cllrs Nightingale(Chair), Bond(Vice-Chair), Golding, Green, Hawke, Neale,
Pope, and Unitt were present, as were Devon County Council Councillor Hawkins.
SHDC Cllr McKay.
There were no members of the public present in person and there was no Zoom
audio-connection.
Public Forum
No issues raised
1. Apologies:
Apologies for absence received from Cllr Golding. (Clerk)
Absent: Cllr Lloyd; Annette Thom (on sick leave – Cllrs sent their best wishes for a
speedy recovery)
2. Declaration of Interests
Cllr Bond declared an interest in item 5.2
3. Approval of Minutes
It was resolved to approve the Minutes of the meetings held 3rd July 2024
4. Community Reports
4.1. South Hams District Council Councillor
4.11 Cllr McKay reported that SHDC were working towards taking over the Cider Press in
Dartington to create a local food hub supporting regenerative agriculture and reducing the
supply chain length.
4.12 SHDC have offered to help Schumaker College, Dartington to develop a robust
business plan to enable them to become independent of Dartington Trust. Existing students
have been given assurance that their courses will complete.
4.13 The South Hams Festival – all go for June/July 2025 – Theme climate change and
biodiversity. Matched funding up to £1000 can be claimed by the PC to put on a local event.
4.14 Rural England Prosperity Fund (REPF) awards up to £10,000 for capital costs if
matched and matching can be for running costs not just capital.
4.15 Oct 11th Sustainable South Hams meeting at Follaton House – (D H has filled in
questionnaire,with Sune’s help, and has signed up to attend)
4.16 South Brent woodland project is developing well. SHDC acquired the land and also
grant support from DEFRA. There are plans to do a similar project in Kingsbridge.
4.17 National Planning Policy Framework (NPPF) is still in consultation and SHDC will
be appealing the suggestion that the housing formula indicates that 875 new houses need to
be built in South Hams per year (up from 550).
Jul 15, 2024 | Minutes
APPROVED Minutes of the Monthly Meeting of Dittisham Parish Council held in
Dittisham Village Hall on Wednesday 3 July 2024 at 7:00 p.m.
6:00 pm – Drop-In Session
Two members of the public attended – one to be available to discuss 1476/24/FUL Fairholme planning application and one explained their objection to 1253/24/HHO, 1 Glendale Manor Street planning application.
Present: Cllrs Nightingale(Chair), Bond(Vice-Chair), Golding, Green, Lloyd, Neale, Pope, and Unitt were present, as were A Thom (Clerk) and Devon County Council Councillor Hawkins. There were five members of the public present in person and none over Zoom audio-connection.
Absent. Cllr Hawkes.
7:00 pm – Public Forum
i. Dartmouth & District Chamber of Commerce
The two Co-Chairs of the new Chamber discussed the Chamber and its objectives to represent the interests of businesses and community groups. The Chamber was launched in January this year and now has 130 members. Membership is free to community and festival groups. The current charge for businesses to join is £10 a year. There are four priority areas: parking, staffing, housing, and tourism; which have each have task forces. The tourism work is producing outcomes. They have a related legal entity which is managing the Dartmouth Visitors Centre. The Chamber advocates, connects, and collaborates. There is a celebration barbecue at the Dartmouth Golf Club on 16 July 2024.
ii. Issues raised by Members of the Public
a. 11476/24/FUL Fairholme, Riverside Road, Dittisham, TQ6 0HS.
The applicant said that the recent application was withdrawn because of late questions from South Hams District Council which they could not answer in the available time. The replacement application now has certified passivhaus plus but no other changes.
b. Parish Lengthsman
The Lengthsman described their recent work in Dittisham and some obstacles to making progress. They will send a written report including hours worked.
Apologies
Apologies for absence were received from Cllr Hawkes and SHDC Cllr McKay.
Declaration of Interests
Cllr Golding declared an interest in 1965/24/ARC Bozomzeal Manor planning application. Cllr Bond declared an interest in 1764/24/TCA 27 Dittisham Court planning application. Cllr Unitt declared an interest in 1476/24/FUL Fairholme planning application and a financial interest in item 8.5 Whitbread Group Plc Premier Inn new licence application.
Approval of Minutes
It was resolved to approve the Minutes of the meetings held on 5 June and 26 June 2024.
Community Reports
South Hams District Council Councillor
Deferred in the absence of SHCC Cllr McKay.
Devon County Council Councillor
DCC Cllr Hawkins reported on meetings about setting up a Dartmouth community composting scheme. The Jawbones site has been chosen. SHDC will support with funding and there will be a meeting in the Dartmouth Town Hall. The project will need volunteers to run the site.
Financial Matters
Financial Reports
It was resolved to approve the Financial Reports which showed total funds £74,335.59 and an unearmarked general fund of £18,448.92. The Finance Working Group will review communication of financial information to Cllrs in September 2024.
Payments
It was resolved to authorise the following payments:
The following payment authorised since the last monthly meeting was noted:
- Car Park Contract
It was resolved to extend the current contract to 31 December 2024 on the same terms.
- SHDC Planning Decisions
The following decision was noted:
1118/23/TEX Langscott, Lower Street, Dittisham, TQ6 0HY. T1: Silver Birch – Wind has blown tree over & T2: Silver Blown – Rootplate lifted on one side and heavily leaning, to be dismantled beforeit falls over. No Objection Raised.
- New Planning Applications
1253/24/HHO, 1 Glendale Manor Street Dittisham TQ6 0EY. Householder application for proposed erection of a free-standing shed/summer house.
Object (by resolution). The image of the proposed building is a basic timber structure that DPC considers has the appearance of a summer house. DPC’s view is that the proposed building would have a negative effect on the associated Listed Buildings and on the character of the Conservation Area, and would overlook 2 Glendale’s garden with a negative effect on its privacy. If the development was approved DPC requests conditions requiring that the building cannot be used for living accommodation, cannot be used for overnight accommodation, and that no amenities can be installed. DPC will also request that a method statement be required, due to the difficult access to this location.
1476/24/FUL Fairholme, Riverside Road, Dittisham, TQ6 0HS. New 3 bed dwelling and detached garden store with associated car parking & landscaping (including new tree planting).
Support (by resolution) and comment with the same feedback as for the previous application. Cllr Unitt left the meeting while this item was addressed.
1965/24/ARC Bozomzeal Manor Bozomzeal Dittisham TQ6 0JG. Application for approval of details reserved by condition 4 (Internal Wall Finishes) of planning consent 0928/24/LBC.
Cllr Golding left the meeting while this item was addressed.
Support (by resolution).
Little Pizza Ltd 5 – 6 Fairfax Place, Dartmouth, TQ6 9AD. New premises licence for: Supply of alcohol for consumption on and off the premises, Monday to Sunday 11:30 to 23:00. Opening hours of the premise Monday to Sunday 11:30 to 23:30
Whitbread Group Plc Premier Inn adjacent to Townstall Road, Violet Drive, Little Cotton Farm as per OS SX855 508, Planning reference 0278/24/ARM in Dartmouth. For: Supply of alcohol for consumption on and off the premises, Monday to Sunday 10:00 to 00:30., Exhibition of films indoors Monday to Sunday 10:00 to 00:30., Late night refreshment indoors Monday to Sunday 23:00 to 00:30., Opening hours of the premises Monday to Sunday 06:00 to 01:00.
No Comment – It was resolved to respond that DPC will not be commenting on either of the above two planning applications. Cllr Unitt left the meeting while this item was addressed.
- New Tree Applications
- 1764/24/TCA 27 Dittisham Court Dittisham TQ6 0HS. T1: Conifer – Remove.
Support (by resolution). Cllr Bond left the meeting while this item was addressed.
Working Groups & Positions of Responsibility Role Descriptions
It was resolved to approve the revised the document with the additional amendments: Footpath Warden to be made plural and to note that two of the Parish of Dittisham Charity’s Trustees are DPC Cllrs.
Roles for recently co-opted Councillors on Working Groups and Task & Finish Groups
The nomination of new Cllrs to specific additional roles was deferred.
Reports from Councillors’ Working Groups and External Forums
New Car Park Task & Finish Group
DPC Cllrs have met with representatives of the Village Hall Management Committee and with the grantor of the land for a proposed new village car park. The proposal is now for the land to be transferred to DPC and for all three car parks to be run by DPC. It was agreed to meet with the grantor to suggest that DPC develop the project and to discuss conditions. DPC would consult with all stakeholders.
Climate & Nature Working Group
The Melt artwork project has been launched. In September and October there will be events associated with it. Sustainable South Hams will be conducting a Cllrs even, date to follow.
Annual Playground Inspection
The Report of the 2024 Playground Inspection on 8 May 2024 identifies some risks – all assessed as low or very low. It makes recommendations for action. It also says to ensure that an appropriate water risk assessment is in place. The Clerk’s Report discusses DPC’s response to the Inspection Report and makes recommendations for action by DPC. A DPC maintenance schedule and maintenance contractor role have been drafted. DPC is carrying out its own water risk assessment. Two quotes have been received for an external water risk assessment, they start from £1039 +VAT.
It was resolved not to arrange for an external organisation to carry out a water risk assessment.
It was resolved to install a site information sign on the existing playground sign posts and the authority to do so was delegated to the Clerk.
It was resolved that Cllr Neale will action additional planting in an area identified to the west of the bench on the southern side of The Ham.
SHDC will be asked to strim the edge of the western stream more often to keep the stream visible.
The Clerk will action a playground wetpour assessment and repairs.
The consideration of fencing to manage risk was not on the Agenda for this meeting and was deferred.
Maintenance Contractor
It was agreed to advertise for a DPC Maintenance Contractor.
Management of Hemlock Water Dropwort on The Ham
The Report was considered. It was resolved to implement recommendations for revised information signs, to record extent of hemlock water dropwort plants around The Ham and actively monitor it, and to defer a decision about new planting with a view to reducing the extent of hemlock water dropwort.
Signage around The Ham
It was agreed to implement proposals to purchase signs for Ham Car Park chevron parking, Ham access Gate, Hemlock, and a high tide directions sign, and to review all DPC signage in the autumn.
6:00 pm – Drop-In Sessions
It was agreed to cease the trial of 6:00 pm drop in sessions prior to monthly meetings of DPC. Future drop-in sessions will be provided as necessary and be from 6:30 pm.
Asbestos Survey of Toilet Facilities on The Ham
The Survey arranged by SHDC of its building was noted.
Correspondence & Communications
The following correspondence was noted.
2/6/24 Friends of the Dart, Enquiry about Funding Support for River Dart Water Testing Programme
6/6/24 Cllr approached about street furniture next to residence on Lower Street. Resident referred to SHDC & DCC as the responsible authorities
24/6/24 Project Manager at Sustainable South Hams, Support for councillors on climate and nature
Next Meeting
It was confirmed that the next meeting of the Parish Council will be held on 4 September 2024 at 7:00 pm.
Cllr Golding gave apologies for the meeting.
The meeting closed at 9:28 pm.
