Agenda 2022 May 04

May 3, 2022 | Agendas

The Agenda can be downloaded here or read below  AG_2022 May DPC Agenda

To all members of Dittisham Parish Council                                                                                             28 April 2022 You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 4 May 2022 at 7:00p.m for the purpose of transacting the following business.

AGENDA

Annual Meeting of the Parish Council

  1. Election of Chairman
  2. Chairman’s Signature of Declaration of Acceptance of Office
  3. Election of Vice-Chairman
  4. Apologies
  5. To declare any interests in items on the Agenda
  6. Review of the Terms of Reference for Working Groups
  7. Appointments to Working Groups and Positions of Responsibility – To review, including to increase membership of Finance WG to three councillors, and to confirm appointments.
  8. Creation of a Personnel Committee – To consider the creation of a Committee and its Terms of Reference.
  9. To note updated Standing Orders Approved 2/3/22
  10. Review and adoption of appropriate Financial Regulations
  11. Asset Register – To confirm the Asset Register as at 31/03/22
  12. Confirmation of arrangements for insurance cover in respect of all insurable risks

To note the three year agreement which ends 3/7/24

  1. Review of the Council’s Subscriptions to other bodies
  2. Review of the Council’s Contracts
  3. Review of the Council’s Complaints Procedure
  4. Review of the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation
  5. Review of the Council’s employment policies and procedures
  6. Review of the Council’s expenditure incurred under s.137 of the Local Government Act 1972
  7. Ordinary Meetings of the Parish Council

To determine the time and place of ordinary meetings of the full council.

  1. 2022 Statement of Internal Controls – To consider approval.
  2. Risk Register Review – To consider the Review presented December 2021.
  3. Delegations – To review DPC’s Delegations of Authority.
  4. Annual authorisation of the Clerk’s base salary & Working from Home Allowance

To consider re-approval that the Clerk’s base salary will be paid on the last day of each month and be authorised annually in May of each year or when the national salary award is changed.

To agree to continue payment £17 per month Working from Home Allowance as DPC’s contribution to total £27 per month pro-rata with Blackawton Parish Council (rate as per Devon Association of Local Council’s notice). To note the Clerk’s notice that energy costs will be monitored and may instead be invoiced based on evidence of costs.

  1. Training – To consider DPC’s training requirements and the creation of a Policy.
  2. Payment of Parish Councillor Allowances – To consider whether DPC will pay Allowances.
  3. Forward Plan – To agree DPC’s 22/23 Plan.

Ordinary Meeting of Dittisham Parish Council

  1. To declare any interests in items on the agenda.
  2. To consider approval of the minutes of the meeting held on 6 April 2022.
  3. To ratify the decisions made by virtual meetings held on 1/9/21, 1/12/21, 5/1/22, and 2/2/22.
  4. To consider any issues raised by members of the public.

Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chairman.

  1. Community Reports
    • South Hams District Council Councillor
    • Devon County Council Councillor
  2. SHDC Planning Decisions
    • 0609/22/PDM Dittisham Landfill Dittisham TQ6 0HP. Application to determine if prior approval is required for proposed change of use of agricultural buildings to 1No. dwellinghouse and for associated operational development (Class Q (a+b)). Prior Approval Refused
  3. New planning applications
    • 0507/22/HHO & 0508/22/LBC Dartside Manor Street Dittisham TQ6 0EX. Householder application and Listed Building consent for construction of free standing garden building (summerhouse) within rear curtilage (Resubmission of 1105/20/HHO).
    • Planning consultation request – P/2022/0112 – Land To The South Of White Rock, Adjacent To Brixham Road, Aka Inglewood.
  4. New tree applications
    • 0544/22/TPO Dittisham Sailing Club Dittisham Dartmouth TQ6 0HS. T001: Oak – Sever Ivy. T002: Oak – Sever Ivy. T004: Oak – Remove lowest primary branch on E side. Hanging over garage. T005: Sycamore – Remove branch with axial crack at approx. 6m from GL on E side. To prevent branch failure onto path or building. T006: Sycamore – Remove epicormic growth from base. To remove conflict with building. T007: Sycamore – Reduce lateral branches over building by 1-2m. To reduce weight of branches.
  5. Orchard on The Lane – To consider future ownership and possible fund raising.
  6. Annual Parish Meeting on 11 May – To confirm arrangements for the Meeting.
  7. Reports from Councillors’ Working Groups & External Forums
    • Data Protection for Councillors Training Course – Report from Cllr Anderson on helpful points.
    • Speed Survey – To receive an update from Cllr Bond
    • Ham Maintenance Contract Specifications – Proposed alteration to maintenance of Ham Triangle.
    • Ham Events – To receive an update on the Dart 10K Event.
  8. Financial Matters
    • Consider approval of financial reports.
    • Payments Due

To authorise the following payments:

  • Dittisham Village Hall, Hall Hire Jan – April 22, £170.00
  • DALC, Training Cllr Anderson Data Protection, £36.00
  • Parish Lengthsman, Feb & March 2022, £140.00
  • SLCC, Annual Fee – Pro rata with BPC, £150.64
  • Clerk, CE49 Expenses Reimbursement   , £33.46
  • Cllr Bond, Sleepers for The Ham Reimbursement, £71.88
  • Parish Lengthsman’s Contract

To consider the proposal to amend the contract to exempt insured subcontractor from Chapter 8 training.

  1. To note or consider correspondence
  • Dittisham United AFC, 28/4/22, Has stood down from being a VH Management Committee Trustee
  • Anthony Mangnall MP, 13/4/22 (sent & received reply), Process for refugees from Ukraine to come to the UK
  1. To confirm the next meeting of Dittisham Parish Council which is scheduled          for 1 June 2022 at 7:00 pm.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

The meeting will be in the Village Hall with audio only Zoom conferencing. Link: https://us02web.zoom.us/j/8444633513

Annette Thom, Parish Clerk