MN_2021 September DPC Approved Minutes
Minutes of a Meeting of Dittisham Parish Council held via public videoconferencing on Wednesday 1 September 2021 at 7:00p.m
- Present: Cllrs Tucker (Chair), Bond, Green, Lloyd, Neale and Quinn were present, as were Devon County Councillor Hawkins, South Hams District Councillor McKay, A Thom (Clerk), and one member of the public.
- Cllr Tucker explained the nature of the meeting. A virtual only meeting was held because of the assessed COVID-19 risk. The Clerk explained that formal decisions would be limited to those which can be implemented under authority delegated to the Clerk.
158/21 Apologies
Apologies for absence were received from Cllrs Anderson (Vice-Chair) and Cllr Nightingale.
159/21 Declaration of Interests
None declared.
160/21 Approval of Minutes
It was resolved to approve the minutes of the meeting held on 7 July 2021.
161/21 Public Issues
161/21.1 Roadside Cleans by South Hams District Council
Cllr Tucker said that he has noticed manual cleans being done by South Hams District Council to remove vegetation from the side of the road. The Clerk was asked to write to SHDC and send a photo of growth in the village.
161/21.2 2949/21/CCN Foxenhole Farm Planning Application
Cllr Hawkins said that the ‘pop up’ camping approvals were for 56 days this year. It was thought they would have 28 days next year.
162/21 Community Reports
162/21.1 South Hams District Council Councillor
Councillor McKay supported the holding of a remote meeting.
He discussed his concerns about problems with the waste and recycling collection system and how they might be resolved.
Regarding climate change, Cllr McKay reported that the Overview and Scrutiny Task and Finish Group is looking at the Action Plan. Councillor McKay has put forward an Action Plan based on the three priorities – road traffic, domestic, and business.
162/21.2 Devon County Council Councillor
Councillor Hawkins reported that the Health and Wellbeing Centre has started construction. It is hoped it will be open by this time next year. Little Cotton show homes are being built and the affordable housing will be built as soon as possible. Construction was delayed by COVID and should have been this summer.
A new youth group is being set up in Ivy Lane. There will be youth nights one night a month, initially at the Leisure Centre.
Dartmouth Green Partnership is in discussions about setting up community composting at Jawbones.
There is lobbying of County Hall to ask the Leader for a budget increase for Highways in the next Budget. Cllr Hawkins said that many areas are desperate for resurfacing.
163/21 Public Issues
163/21.1 2978/21/ARC & 2915/21/ARC Dartside Manor Street Current Planning Applications
A member of the public who had now joined the meeting said that the proposed ridge tiles in these planning applications are black, but the area has red. They asked DPC to request red tiles in keeping with three neighbouring listed cottages.
164/21 SHDC Planning Decisions
The following decisions were noted:
164/21.1 0668/21/FUL Dittisham Sailing Club, The Ham Riverside Road Dittisham TQ6 0JH. Replacement of rotting cedar shingles with natural slate. Conditional Approval.
164/21.2 0763/21/HHO Low Dolphin Lower Street Dittisham TQ6 0HY. READVERTISEMENT (Revised plans received) Householder application for new rear extension with internal alterations to existing building and the removal of garage door. Conditional Approval.
164/21.3 1556/21/ARC Former Site Of Kiln Lyon Lower Street Dittisham TQ6 0HY. Application for approval of details reserved by condition 6, 7 and 10 of Planning Permission 0277/20/FUL. Discharge of condition Approved.
164/21.4 1843/21/HHO 8 Meadow Cottages The Level Dittisham TQ6 0EU. Householder application for first-storey extension over existing conservatory and extension of existing first floor balcony. Conditional Approval.
164/21.5 1760/21/LBC & 1759/21/HHO The Cider Cottage Manor Street Dittisham TQ6 0EX Listed building consent and householder application for new boat/garden store and workshop in existing garden. Withdrawn.
164/21.6 2949/21/CCN Foxenhole Farm Dittisham Dartmouth TQ6 0HP. Caravan Club notification of proposed Certificated Location. No objection Recommend Approval.
164/21.7 2657/21/TCA Dartside, Manor Street, Dittisham, TQ6 0EX. T1: Lawson Cypress – Fell due to excessive shading to garden; T2: Pittosporum – Lateral reduction by 2 metres on the east side as growing excessively; T3:Magnolia – Crown thin by 10-20% due to heavy limbs. No Objection Raised
164/21.8 2099/21/VAR Sunbeams Riverside Road Dittisham TQ6 0HS. Variation of conditions 2 (approved plans) and 3 (privacy screen approved drawings) of planning consent 4101/20/VAR. Conditional Approval.
164/21.9 2774/21/NMM Sherwood Cottage Riverside Road Dittisham TQ6 0HS. Non-material minor amendment to planning consent 4237/20/HHO. Withdrawn.
164/21.10 2101/21/HHO Sunbeams Riverside Road Dittisham TQ6 0HS. Householder application for free standing PV panels. Conditional Approval.
164/21.11 1524/21/HHO & 1525/21/LBC Householder & Listed Building consent application for general internal and external alterations. Conditional Approval.
164/21.12 2578/21/LBC & 2577/21/HHO Dunedin Cottage The Quay Dittisham TQ6 0EZ. Listed Building consent and householder application for an air source heat pump. Withdrawn.
164/21.13 1381/21/VAR Water Edge Lower Street Dittisham TQ6 0HY. Application for variation of conditions 2 (approved drawings) and 5 (use as ancillary to main house) of planning consent 0268/16/HHO. Refusal.
165/21 New planning applications
165/21.1 2345/21/HHO The Gate Lodge, The Old Rectory Rectory Lane Dittisham TQ6 0HD. Householder application for single storey extension to Gate Lodge.
Conditional Approval had already been granted by SHDC. The application was informally assessed by Councillors over the summer and it was decided not to call a meeting to make a formal comment.
165/21.2 3024/21/HHO Sherwood Cottage Riverside Road Dittisham TQ6 0HS. Householder application for removal of utility structure and garage with replacement single storey extension. Works include removal of existing conservatory, removal of extension to chimney pot and replacement windows. Extension to include external porch (resubmission of 4237/20/HHO).
DPC has previously supported. No further comment made.
165/21.3 2978/21/ARC & 2915/21/ARC Dartside Manor Street Dittisham TQ6 0EX. Application for approval of details reserved by conditions 3 (facing and roofing materials), 4 (stone facing sample panels), 5 (roof details) and 6 (window and door details) of planning consent 1131/20/LBC, and Application for approval of details reserved by conditions 3 (facing and roofing materials), 4 (stone facing sample panels), 5 (roof details) and 6 (window and door details) of planning consent 1130/20/HHO.
DPC will write to request that the ridge tiles are red – so that the three neighbouring listed cottages retain matching ridge tiles. The proposed ridge tiles are black (resolution proposed Cllr Green seconded Cllr Neale, Cllrs Bond and Quinn abstained).
166/21 Dartmouth Neighbourhood Plan – Regulation 14 Consultation 2 August to 13 September 2021
No comment.
167/21 Consultations
No comment was made on the following consultations:
- Peninsula Transport Regional Strategy. Closes 17 September
- SHDC Planning validation checklist. Closes 14 September
- South West Transport Network consultation on vision and goals. Closes 17 September.
168/21 Waste and Recycling Collections by SHDC
The consideration of feedback by DPC to SHDC was deferred because of the nature of the meeting.
169/21 Public Village Bins
The payment of £3 per week for an extra emptying of bins on The Ham (Wednesday) was confirmed, and the period requested will be from Easter to the end of October (resolution proposed Councillor Neale, seconded Councillor Lloyd).
The quoted cost of £50-£250 per bin for SHDC to relocate two existing bins in the village was accepted with the proviso that SHDC will first be asked to offset the cost against the cost of a replacement for the bin removed from the Manor St turning bay (resolution proposed Councillor Neale seconded Councillor Bond, unanimous). One general waste bin will be moved to The Ham (from The Level phone box) and one dog waste bin to Higher Street (from below the bus stop on Riverside Road).
170/21 Reports from Councillors’ Working Groups & External Forums
170/21.1 Maintenance
The report on the annual Playground Inspection was noted. All matters raised in the Report are ‘low risk’. The Group will consider the further action required. The wetpour repair requirement will be reported to Wicksteed by the Clerk.
170/21.2 Village Hall
Cllr Neale reported that the Village Hall Management Committee is working to build up a sinking fund and it requests payment of grants in the current financial year. The Annual Premises Report was noted. The Clerk was asked to respond thanking the VHMC for the Report and to say that DPC looks forward to a meeting at the end of September.
171/21 Proposed remit for a Climate & Environment Working Group
This item was deferred.
172/21 Graffiti on The Ham
Cllr Bond reported that there was graffiti of signs in the area of The Ham during August. One sign was changed by Devon County Council, SHDC cleaned one sign, and South West Water repainted its gate.
173/21 Treeworks
It was resolved to approve sharing part of the cost of £295 for treeworks pro-rata with Blackawton PC. DPC’s treeworks are to crown raise the Lime in The Level Car Park and to remove a small dead Rowan from Ham Triangle.
174/21 Financial Matters
174/21.1 Financial Report
It was resolved to adopt the Report and bank reconciliation, which showed a total balance of £78,493.84 and unearmarked reserves of £12,343.82.
174/21.2 Payments Due
It was resolved to approve the following payments:
- Parish Lengthsman, Final 5 hours 20/21 and 10 hours April-June 21, £300.00
- SHDC, Invoice #2 part of maintenance contract in arrears, £589.46
- Kingsbridge Websites, Village Hall pages, £100.00
- Cllr Anderson, Reimbursement for expenses (hand sanitiser, land registry, and stationery), £53.99
- Cllr Neale, Mulch mats for The Ham (as approved by DPC), £71.48
- Clerk’s Invoice for overtime work on document review and disposal project, £127.30
174/21.3 Level Car Park Loan Repayment
Consideration of the 2021/22 £5,000 repayment was deferred.
174/21.4 Village Hall Maintenance Grant
Consideration of the review of whether the £3,000 grant requested can be made was deferred.
174/21.5 Clerk’s Expenses Reimbursement CE41
It was resolved to approve CE41 £50.83.
174/21.6 Report on DPC’s Filing Cabinets removed from the Hall
The Clerk reported that the four drawer filing cabinet was unusable and has been disposed of. The rust on the two drawer filing cabinet has been painted with metal primer and the cabinet repainted.
175/21 SLCC Webinars
Expenditure for attendance at the following courses was approved: Appraisal Techniques 7 September 11-12 am £30, GDPR e-course £30.
176/21 Correspondence
176/21.1 Received
- SHDC Cllr Pearce, 18/7/21, Request from visiting yachtsman for shower facilities on The Ham. Referred by the Clerk back to Cllr Pearce to reply regarding SHDC’s decision.
- Resident, 19/8/21, Letter raising objection to eventual height of trees planted by DPC on The Ham because of concerns they will ultimately block river views, and requesting review or annual pollarding to limit to 25 feet
Councillor Neale and the Clerk will liaise regarding sending an initial response. The policy assessment was deferred for consideration by the next face-to-face meeting.
- Community Ownership Fund, £150 million over 4 years for community ownership of assets and amenities.
- DCC Grant HMCEF for Lengthsman work, £300 approved as requested
- Community Broadband – SHDC 2 year project for businesses and residents.
176/21.2 Sent
- South West Water – To advise that beach manhole cover is up and note heavy traffic on beach
- SWW – Invoiced for parking in The Ham Car Park in August
177/21 Next meeting of Dittisham Parish Council
It was confirmed that the next meeting of Dittisham Parish Council will be held on 6 October2021 at 7:00 pm.
Cllr Tucker noted that COVID-19 case numbers are dropping and DPC will plan for a meeting in the Hall if possible.
The meeting ended at 20:20