Agenda 2024 July 03

The Agenda can be read below or downloaded here:  AG_2024 July DPC Agenda

To all members of Dittisham Parish Council 28 June 2024

You are hereby summoned to attend the monthly meeting of Dittisham Parish Council to be held in Dittisham Village Hall on Wednesday 3 July 2024 at 7:00 p.m. for the purpose of transacting the following business.

  1. 6:00 pm – Drop-In Session

  2. DPC will be available to project planning applications and for discussions with Parishioners. This is the third session. DPC will review whether to continue to offer of drop-in sessions in this meeting.

  3. 7:00 pm – Public Forum

  4. i. Dartmouth & District Chamber of Commerce

  5. To discuss the new Chamber and its objectives to represent the interests of businesses & community groups.

  6. ii. To consider any issues raised by members of the public.

  7. Members of the public are invited to give their views, to question the Parish Council about issues on this Agenda, or to raise issues for future consideration at the discretion of the Chair.

              1. AGENDA

  1. Apologies

To receive apologies for absence.

  1. Declaration of Interests

To declare interests in items on the Agenda.

  1. Approval of Minutes

To consider approval of the Minutes of the meetings held on 5 June and 26 June 2024.

  1. Community Reports

    1. South Hams District Council Councillor

    2. Devon County Council Councillor

  2. Financial Matters

    1. Financial Reports

To consider approval of Financial Reports.

    1. Payments

To authorise the following payments:

  • Internal Audit, £150.00

  • 2024 Playground inspection, £186.00

  • Reimbursement of Clerk’s expenses £30.99

To note payments authorised since the last monthly meeting:

  • Installation of handrail at Little Orchard access steps, £606.23

  1. Car Park Contract

To consider the proposal to extend the contract to 31 December 2024 on the same terms.

  1. SHDC Planning Decisions
    1. 1118/23/TEX Langscott, Lower Street, Dittisham, TQ6 0HY. T1: Silver Birch – Wind has blown tree over & T2: Silver Blown – Rootplate lifted on one side and heavily leaning, to be dismantled beforeit falls over. No Objection Raised.

  2. New Planning Applications
    1. 1253/24/HHO, 1 Glendale Manor Street Dittisham TQ6 0EY. Householder application for proposed erection of a free-standing shed/summer house.

    2. 1476/24/FUL Fairholme, Riverside Road, Dittisham, TQ6 0HS. New 3 bed dwelling and detached garden store with associated car parking & landscaping (including new tree planting).

    3. 1965/24/ARC Bozomzeal Manor Bozomzeal Dittisham TQ6 0JG. Application for approval of details reserved by condition 4 (Internal Wall Finishes) of planning consent 0928/24/LBC.

    4. Little Pizza Ltd 5 – 6 Fairfax Place, Dartmouth, TQ6 9AD. New premises licence for: Supply of alcohol for consumption on and off the premises, Monday to Sunday 11:30 to 23:00. Opening hours of the premise Monday to Sunday 11:30 to 23:30

    5. Whitbread Group Plc Premier Inn adjacent to Townstall Road, Violet Drive, Little Cotton Farm as per OS SX855 508, Planning reference 0278/24/ARM in Dartmouth. For: Supply of alcohol for consumption on and off the premises, Monday to Sunday 10:00 to 00:30., Exhibition of films indoors Monday to Sunday 10:00 to 00:30., Late night refreshment indoors Monday to Sunday 23:00 to 00:30., Opening hours of the premises Monday to Sunday 06:00 to 01:00.

  3. New Tree Applications
    1. 1764/24/TCA 27 Dittisham Court Dittisham TQ6 0HS. T1: Conifer – Remove.
  4. Working Groups & Positions of Responsibility Role Descriptions

To consider approving the revised the document.

  1. To consider recently co-opted Councillors joining Working Groups and Task & Finish Groups

  2. Reports from Councillors’ Working Groups and External Forums

    1. New Car Park Task & Finish Group

    2. Climate & Nature

  3. Playground Inspection

To consider the 2024 Inspection Report and its recommendations, and DPC’s actions.

  1. Maintenance Contractor

To consider the proposal to advertise for a DPC Maintenance Contractor.

  1. Management of Hemlock on The Ham

To consider the issue and the proposed actions.

  1. Signage around The Ham

To consider proposals for Ham Car Park chevron parking, Ham access Gate, Hemlock, and high tide direction signs.

  1. 6:00 pm – Drop-In Sessions

To review the trial of the drop-in sessions and decide further actions.

  1. Toilet Block Asbestos Survey

To note the Survey.

  1. Correspondence & Communications: To note or consider:

  • 2/6/24 Friends of the Dart, Enquiry about Funding Support for River Dart Water Testing Programme

  • 6/6/24 Cllr approached about street furniture next to residence on Lower Street. Resident referred to SHDC & DCC as the responsible authorities

  • 24/6/24 Project Manager at Sustainable South Hams, Support for councillors on climate and nature

  1. Next Meeting: To confirm the next meeting of the Parish Council will be held on 4 September 2024 at 7:00 pm.


The meeting will be held in the Village Hall with audio only Zoom conferencing.

Click this link or paste it in your browser

Dial in by phone +44 203 481 5237 Meeting ID: 844 463 3513

AThom, Parish Clerk


The Notice can be read below or downloaded here: 16-Making-provision-for-the-exercise-of-public-rights-2023-24 v2

Smaller authority name: ____Dittisham Parish Council ___________________



Local Audit and Accountability Act 2014 Sections 26 and 27

The Accounts and Audit Regulations 2015 (SI 2015/234)



1. Date of announcement_______28 June 2024_________________________(a)

2. Each year the smaller authority’s Annual Governance and Accountability Return (AGAR) needs to be reviewed by an external auditor appointed by Smaller Authorities’ Audit Appointments Ltd. The unaudited AGAR has been published with this notice. As it has yet to be reviewed by the appointed auditor, it is subject to change as a result of that review.

Any person interested has the right to inspect and make copies of the accounting records for the financial year to which the audit relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested. For the year ended 31 March 2024, these documents will be available on reasonable notice by application to:

(b) _A Thom ___________________________________________________

01803 722 417

_______________________________________________ _______________________________________________________

commencing on (c) __Monday 1 July 2024 _______________________

and ending on (d) ___Friday 9 August 2024 ________________________

3. Local government electors and their representatives also have:

  • The opportunity to question the appointed auditor about the accounting records; and

  • The right to make an objection which concerns a matter in respect of which the appointed auditor could either make a public interest report or apply to the court for a declaration that an item of account is unlawful. Written notice of an objection must first be given to the auditor and a copy sent to the smaller authority.

The appointed auditor can be contacted at the address in paragraph 4 below for this purpose between the above dates only.

4. The smaller authority’s AGAR is subject to review by the appointed auditor under the provisions of the Local Audit and Accountability Act 2014, the Accounts and Audit Regulations 2015 and the NAO’s Code of Audit Practice 2015. The appointed auditor is:

PKF Littlejohn LLP (Ref: SBA Team)

15 Westferry Circus

Canary Wharf

London E14 4HD


5. This announcement is made by (e) ___A Thom, Clerk & RFO __________

(a) Insert date of placing of the notice which must be not less than 1 day before the date in (c) below

(b) Insert name, position and address/telephone number/ email address, as appropriate, of the Clerk or other person to which any person may apply to inspect the accounts

(c) Insert date, which must be at least 1 day after the date of announcement in (a) above and at least 30 working days before the date appointed in (d) below

(d) The inspection period between (c) and (d) must be 30 working days inclusive and must include the first 10 working days of July.

(e) Insert name and position of person placing the notice – this person must be the responsible financial officer for the smaller authority


Please note that this summary applies to all relevant smaller authorities, including local councils, internal drainage boards and ‘other’ smaller authorities.

The basic position

The Local Audit and Accountability Act 2014 (the Act) governs the work of auditors appointed to smaller authorities. This summary explains the provisions contained in Sections 26 and 27 of the Act. The Act and the Accounts and Audit Regulations 2015 also cover the duties, responsibilities and rights of smaller authorities, other organisations and the public concerning the accounts being audited.

As a local elector, or an interested person, you have certain legal rights in respect of the accounting records of smaller authorities. As an interested person you can inspect accounting records and related documents. If you are a local government elector for the area to which the accounts relate you can also ask questions about the accounts and object to them. You do not have to pay directly for exercising your rights. However, any resulting costs incurred by the smaller authority form part of its running costs. Therefore, indirectly, local residents pay for the cost of you exercising your rights through their council tax.

The right to inspect the accounting records

Any interested person can inspect the accounting records, which includes but is not limited to local electors. You can inspect the accounting records for the financial year to which the audit relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records. You can copy all, or part, of these records or documents. Your inspection must be about the accounts, or relate to an item in the accounts. You cannot, for example, inspect or copy documents unrelated to the accounts, or that include personal information (Section 26 (6) – (10) of the Act explains what is meant by personal information). You cannot inspect information which is protected by commercial confidentiality. This is information which would prejudice commercial confidentiality if it was released to the public and there is not, set against this, a very strong reason in the public interest why it should nevertheless be disclosed.

When smaller authorities have finished preparing accounts for the financial year and approved them, they must publish them (including on a website). There must be a 30 working day period, called the ‘period for the exercise of public rights’, during which you can exercise your statutory right to inspect the accounting records. Smaller authorities must tell the public, including advertising this on their website, that the accounting records and related documents are available to inspect. By arrangement you will then have 30 working days to inspect and make copies of the accounting records. You may have to pay a copying charge. The 30 working day period must include a common period of inspection during which all smaller authorities’ accounting records are available to inspect. This will be 1-12 July 2024 for 2023/24 accounts. The advertisement must set out the dates of the period for the exercise of public rights, how you can communicate to the smaller authority that you wish to inspect the accounting records and related documents, the name and address of the auditor, and the relevant legislation that governs the inspection of accounts and objections.

The right to ask the auditor questions about the accounting records

You should first ask your smaller authority about the accounting records, since they hold all the details. If you are a local elector, your right to ask questions of the external auditor is enshrined in law. However, while the auditor will answer your questions where possible, they are not always obliged to do so. For example, the question might be better answered by another organisation, require investigation beyond the auditor’s remit, or involve disproportionate cost (which is borne by the local taxpayer). Give your smaller authority the opportunity first to explain anything in the accounting records that you are unsure about. If you are not satisfied with their explanation, you can question the external auditor about the accounting records.

The law limits the time available for you formally to ask questions. This must be done in the period for the exercise of public rights, so let the external auditor know your concern as soon as possible. The advertisement or notice that tells you the accounting records are available to inspect will also give the period for the exercise of public rights during which you may ask the auditor questions, which here means formally asking questions under the Act. You can ask someone to represent you when asking the external auditor questions.

Before you ask the external auditor any questions, inspect the accounting records fully, so you know what they contain. Please remember that you cannot formally ask questions, under the Act, after the end of the period for the exercise of public rights. You may ask your smaller authority other questions about their accounts for any year, at any time. But these are not questions under the Act.

You can ask the external auditor questions about an item in the accounting records for the financial year being audited. However, your right to ask the external auditor questions is limited. The external auditor can only answer ‘what’ questions, not ‘why’ questions. The external auditor cannot answer questions about policies, finances, procedures or anything else unless it is directly relevant to an item in the accounting records. Remember that your questions must always be about facts, not opinions. To avoid misunderstanding, we recommend that you always put your questions in writing.

The right to make objections at audit

You have inspected the accounting records and asked your questions of the smaller authority. Now you may wish to object to the accounts on the basis that an item in them is in your view unlawful or there are matters of wider concern arising from the smaller authority’s finances. A local government elector can ask the external auditor to apply to the High Court for a declaration that an item of account is unlawful, or to issue a report on matters which are in the public interest. You must tell the external auditor which specific item in the accounts you object to and why you think the item is unlawful, or why you think that a public interest report should be made about it. You must provide the external auditor with the evidence you have to support your objection. Disagreeing with income or spending does not make it unlawful. To object to the accounts you must write to the external auditor stating you want to make an objection, including the information and evidence below and you must send a copy to the smaller authority. The notice must include:

  • confirmation that you are an elector in the smaller authority’s area;

  • why you are objecting to the accounts and the facts on which you rely;

  • details of any item in the accounts that you think is unlawful; and

  • details of any matter about which you think the external auditor should make a public interest report.

Other than it must be in writing, there is no set format for objecting. You can only ask the external auditor to act within the powers available under the Local Audit and Accountability Act 2014.

A final word

You may not use this ‘right to object’ to make a personal complaint or claim against your smaller authority. You should take such complaints to your local Citizens’ Advice Bureau, local Law Centre or to your solicitor. Smaller authorities, and so local taxpayers, meet the costs of dealing with questions and objections. In deciding whether to take your objection forward, one of a series of factors the auditor must take into account is the cost that will be involved, they will only continue with the objection if it is in the public interest to do so. They may also decide not to consider an objection if they think that it is frivolous or vexatious, or if it repeats an objection already considered. If you appeal to the courts against an auditor’s decision not to apply to the courts for a declaration that an item of account is unlawful, you will have to pay for the action yourself.

For more detailed guidance on public rights and the special powers of auditors, copies of the publication Local authority accounts: A guide to your rights are available from the NAO website.

If you wish to contact your authority’s appointed external auditor please write to the address in paragraph 4 of the Notice of Public Rights and Publication of Unaudited Annual Governance & Accountability Return.

Draft Minutes 2024 June 26

The Minutes can be read below or downloaded here: MN_2024 June 26 EM DPC Draft Minutes

DRAFT Minutes of the Extraordinary Meeting of Dittisham Parish Council held in

Dittisham Village Hall on Wednesday 26 June 2024 at 7:00 p.m.

Present: Cllrs Bond(Vice-Chair and meeting Chair), Golding, and Neale and were present, as was A Thom (Clerk). There were no members of the public in person or over Zoom audio-connection.

              1. Absent. Cllrs Green, Hawkes, Lloyd, Nightingale, Pope, and Unitt.

  1. Apologies:

Apologies for absence were received from Cllrs Nightingale, Pope, and Unitt.

  1. Declaration of Interests

None declared.

  1. 2023/24 Annual Governance and Accountability Return

    1. 2023/24 Internal Audit

The Auditor’s report was noted. It does not have any recommendations for action.

    1. 2023/24 Audit Annual Governance Statement

It was resolved to approve the Statement.

    1. Signature of the Audit Annual Governance Statement

The statement was signed by the meeting Chair and the Clerk.

    1. 2023/24 Audit Accounting Statements

The Accounting Statements were considered.

    1. 2023/24 Audit Accounting Statements

It was resolved to approve the Statements.

    1. 2021/22 Audit Accounting Statements

The Statements were signed by the Chair of the Meeting.

    1. Publication of Notice of Public Rights & Publication of Annual Governance & Accountability Return

It was noted that the Return & Notice will now be published, with inspection dates 1 July 2024 to 9 August 2024.

  1. Parish Council Insurance Policy 2024-2027

The options were discussed.

Elections on 3 July 2024

The votes have been counted and the result declared for the South Devon Constituency in the 4 July 2024 General Election.

Commodore John Keith Moores OBE DL, High Sheriff of Devon, as the Returning Officer declared that Liberal Democrat candidate, Caroline Jane Voaden has been elected as Member of Parliament.

The overall turnout for the election was 68.01%.

For more information on the votes cast for each candidate, please visit,



South Devon – Statement of Persons Nominated, Notice of Poll and Situation of Polling Stations – 4 July 24

Notice of Election Agents’ Names and Addresses